Authorising Engineer (Ventilation) AE(V): Competency ... · Authorising Engineer (Ventilation) AE(V ... "practice report" confirming before interview that the candidate would

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Authorising Engineer (Ventilation) AE(V): Competency Requirements

DRAFT

1. Introduction Why have competency standards for AEs? In short to give confidence to clients and organisations planning to employ an authorising engineer and others such as designers, verifiers that the AE is fully competent . Competency standards give clients a clear understanding about the abilities and technical knowledge of an authorising engineer. Confirming competency, as with all major engineering institutions in the UK and the Engineering Council, professional competency is checked and confirmed by the candidate completing a "practice report" confirming before interview that the candidate would benefit from interview. Then the Interview being conducted by trained and competent interviewers, using recognised interview strategy and marking scheme, to reach a conclusion as to whether the candidate is competent.

2. Background There have been requirements in both HTM 00 and HTM 03 -01 Part B for many years for healthcare organisations to employ independent authorising engineers for each engineering service. This gives to the client, a source of independent advice and reporting to the designated person on the condition and risk of each service. Therefore the object of this document is to outline how the competence of the Authorising Engineer (Ventilation) can be assured.

3. Statutory Requirements Workplace (Health, Safety and Welfare) Regulations ACOP HS(L)24:1992, 2013 edition The subject of ventilation for all non domestic installations is covered by the workplace (health safety and welfare) regulations 1992; in regulation 5 and 6 of the workplace regulations ACOP 2013, this deals with the maintenance of the workplace including ventilation and in regulation 6 the provision and suitability of ventilation in the workplace, there are other relevant sections to the suitability of the environment. These requirements have not substantially changed from the 1992 requirements. This makes it very clear that suitable ventilation must be provided at all material times (as detailed in the HTM for healthcare estate) and for the systems delivering this to be maintained such that they deliver appropriate ventilation (this demonstrated, by carrying out maintenance, tests and checks and recording them). Control of substances hazardous to health ACOP HS(L)5: 2013


The AE provides essential independent advice to the designated person (DP) where this legislation is not being met. The competence requirements pick this up.

4. Guidance 4.1. HTM 00 policies and principles of healthcare engineering:2014

clearly requires All personnel employed in the design, operation and maintenance of engineering services, including maintenance personnel and operators, should receive adequate, documented training. Personnel should not commence their duties until this training has been completed, competency has been validated and detailed operating instructions have been provided. (6.1) requires the appointment of The AE will act as an independent professional adviser to the healthcare organisation. The AE should be appointed by the Healthcare organisation with a brief to provide services in accordance with the relevant HTM. The professional status and role required may vary in accordance with the specialist service being supported. (3.16)

4.2. HTM 03-01 Specialised ventilation for healthcare premises Part A design and installation and part B Operational Management: November 2007 also requires the appointment of an authorising engineer.

Conclusion the AE must be competent a chartered or incorporated engineer and provide essential independent advice to the DP where the statutory requirements or guidance are not being met. The competence requirements pick this up.

5. Assessing competence As discussed above an AE must be demonstrably competent having the appropriate knowledge this could be demonstrated either by the candidate completing and passing an appropriate training course including assessments (further learning) (meeting HTM 00:2014 6.1) or successfully completing a practice report, exam and interview to validate the candidates report (also meeting HTM 00:2014, 6.1).

6. Practice report and interview process The report should be approximately 4000 words long, the format could be for example project based, work episode based, etc. The number of words could of course be increased or reduced In a column on the right hand side of the report the claimed competency requirements should be inserted, and relevant text highlighted in bold. The report should cover several times each competency requirement; the candidate should be fully competent in say 70% of the objectives. The percentage could of course be increased or reduced


On receipt of a satisfactory report, attending and successfully completing an exam (3 hours), an interview will be arranged. The interview will be conducted by two interviewers, last about one hour, including 20min for the candidate to deliver a presentation on their report .

7. Further learning The candidate could attend a course specifically approved by the Ventilation technical platform of IHEEM for this purpose. The course objectives would be based on the competence requirements. The course should as HTM 00:2014 asses the candidates competence, the course should as required by the HTM validate, the candidate has the appropriate knowledge and meet the objectives for ex ample by satisfactory completion of assessments and examination. .


8. Authorising Engineer (Ventilation) Competence Requirements

No Topic/Objective Scope Competence Examples

1. Maintain and extend a sound theoretical approach in enabling the introduction and exploitation of new and advancing technology and other relevant situations/projects. This should include:

Identify the limits of own personal knowledge and skills. Strive to extend own technological capability. Broaden and deepen own knowledge base through research and experimentation, with respect to healthcare ventilation systems.

Identify, through investigation and a questioning mind, new areas for development and research for healthcare ventilation systems. Read technical journals via paper/electronic media. Engage in wider reading of general engineering, research and building operation/design publications. Propose/use/evaluate innovative evidence based solutions/new technology in specific solutions with particular reference to ventilation systems serving medical locations and where possible improving sustainability and reducing carbon emissions.

2. Engage in the creative and innovative development of engineering technology and continuous improvement systems. This should include:

Identify constraints and exploit opportunities for the development and transfer of technology within the area of healthcare ventilation systems. Promote new innovative applications when appropriate for the design and safe operation of healthcare ventilation systems. Secure the necessary intellectual property rights. Develop and evaluate continuous improvement systems.

Participate in/contribute to multi-disciplinary teams with other professionals including the client, medical staff and infection prevention teams. Read publications of other relevant professional institutions. Critically compare your own and others’ work. Implement innovative technologies to improve the performance of healthcare ventilation systems with respect to reducing infection, managing the concentration of hazardous agents, improving productivity also paying regard to sustainability and reducing carbon emissions. Evaluate completed projects to establish whether objectives were achieved and consolidate lessons learned. Take account of the commercial value of your and others’ innovative work and ideas.



3 . Identify potential projects and opportunities. This should include:

Explore the area responsibility for new opportunities to improve the effectiveness/compliance of healthcare ventilation systems. Review the potential for enhancing the effectiveness and performance of ventilation by investigating plant, processes, systems and services.

Participate in activities, discussions, peer group reviews to enhance knowledge and understanding to develop discover poorly performing ventilation systems or systems where the area has changed in use requiring more or less ventilation to comply with the requirements of statutory requirements and published guidance.

4 . Conduct appropriate research, and undertake design and or operational development of engineering solutions. This should include:

Identify and agree appropriate research methodologies. Assemble the necessary resources. Recommend Carry out tests. Collect, analyse and evaluate the relevant data. Draft, present and agree design recommendations/operational solutions, taking account of compliance, quality, safety, reliability, resilience, fitness for purpose and environmental impact.

Arrange for measurements to be taken of water and or air volume flow rates and detailed surveys, together with reference to published guidance and research papers as appropriate, formulate resolution of operational problems or refurbishment challenge. For non standard medical locations where no standard ventilation solutions exist, carry out research by reference to research papers and other evidence based knowledge to allow the development of a robust evidence based solution. Establish and agree basis of design/operational solutions including e.g. performance requirements, deliverables and programme for implementation and commissioning. Engage with others to obtain specialist input including product design, testing, models, mock-ups and research. Prepare or comment/recommend reports to include e.g. option studies, whole-life performance costings, drawing designs and other documentation to solve problems and meet objectives.



5 . Oversee, monitor, advise and suggest on the implementation of design/operational solutions, and evaluate their effectiveness. This should include:

Ensure that the application of the design/operational improvements results in the appropriate practical compliant outcome. Oversee, monitor, advise and suggest on the implementation of operational/design solutions, taking account of critical constraints and compliance. Determine the criteria for evaluating the design/operational solutions. Evaluate the outcome against the original specification/operational solution, compliance and statutory requirements. Actively learn from feedback on results to improve future design/operational solutions and build on best practice.

Work through discussions with managers, infection prevention, tradesmen, manufacturers and installers and understand/evaluate their contribution to the design process/operational solution. Read manufacturers’ literature and test/commissioning/validation data to establish understanding of product/plant/ventilation system performance, manufacture and application, and identify any limitations that might apply. Initiate a post occupancy/works review as an assessment tool. Consult with peers to seek their views of your interpretations. Establish benchmarks with similar projects/works as an evaluation strategy. Update ventilation system action plan, make comparisons and evaluate differences. Conduct Value Engineering exercises. Evaluate results against original compliance and performance targets and assumptions.



6. Plan for effective implementation. This should include:

Identify the factors affecting the implementation of the ventilation action plan. Lead on preparing and agreeing implementation the ventilation action plans and methods of working/delivering the plan. Ensure that the necessary resources are secured for those charged with delivering the plan or parts thereof. Negotiate the necessary resources with the DP, SOM, APs, DIPC and with other stakeholders (from the client, subcontractors, suppliers, as appropriate etc.).

Take part and assist client in setting selection criterion for supply chain providers such as designers, validators and verifiers and other persons or companies providing management, design or services to assist the client in providing safe ventilation systems. Play a key role in developing, writing and delivery of the action plan involving other professionals and disciplines. Engage in meetings, conduct negotiations, meeting deadlines. Undertake risk analysis and be aware of the other risks not just those directly from working on the ventilation system, these could include CDM Regulations and other statutory regulations such as COSHH and the Electricity at Work Regulations. Develop an implementation programme, identifying significant dates. Estimate any resource required. Answer client queries, respond to changes/requests, advise on cost/benefits ratios, and propose alternative solutions and evidence there suitability. Embrace current and proposed legislation including working towards zero carbon emissions and the use of sustainable materials. Prepare ventilation design, commissioning brief/requirements.



7. Plan, organise, direct and control/manage tasks, people and resources, to achieve safe ventilation systems. This should include:

Encourage client and self to set up appropriate management systems. Agree quality standards, programme and budget to meet legal and statutory requirements. Audit and manage to ensure that variations from quality standards (incl published guidance) , programme and budgets are identified, and that corrective action is taken. Gather and evaluate feedback, and recommend improvements.

Take part and assist client in setting monitoring criterion/requirements for supply chain providers such as designers, validators and verifiers and other persons or companies providing management, design or services to enable the client in prove safe ventilation systems as required by the workplace regulations. Take part in price, quotation, tender technical analysis. Encourage and suggest use/compile, criteria/checklists to ensure fair (particularly technical) judgement between different tenders. Observe and report technical inconsistencies/misleading presentation of information in tenders received. Advise and report, with technical recommendations, on competing tenders. Obtain and use standard forms. Read and refer to relevant legislation, case studies, research, information resources e.g., periodicals, papers and participate in healthcare ventilation (this could include microbiology, controls etc.) training courses/seminars. Contribute to preparing documentation by comment and suggestion on technical calculations, plans, infection rates, drawings, policies, etc. Prepare spreadsheets of system performance, resource required and monitor these against agreed work streams. Evaluate any proposed changes and make recommendations/issue instructions accordingly.



8. Lead and develop staff to meet changing technical and managerial needs. This should include:

Agree objectives and work plans with client and for example APs or other individuals. Identify client and individuals needs, and plan for their development. Lead and support client and individuals development. Assess client and individuals performance, and provide feedback.

Have responsibilities, experience and lead others, together delivering safe ventilation systems. Assist, comment, suggest amendments to job/person specifications, relevant to the skills and qualifications needed in employees (APs) to look after ventilation systems. Contribute to selecting supply chain members, coach, train and develop team spirit, resolve disputes. Participate in/develop/lead in appraisal systems e.g. verification companies, APs, CPs. Exhibit leadership skills, e.g. in managing a crisis. Have responsibility and encourage others to participate in Quality Circles or similar. Read books and articles on quality theory, TQM and current case studies. Analyse the distinctive features of QA in the building services engineering environment. Undertake a cost/benefit analysis of the QA scheme with respect to the performance and safety of healthcare ventilation systems. Participate or lead in damage limitation/lessons learned when QA becomes compromised. Participate in Investors in People Scheme or similar.

9. Improvement through quality management. This should include:

Promote quality throughout the organisation and its client and supplier networks. Develop and maintain operations to meet quality standards. Direct ventilation system evaluation and propose recommendations for improvement.

Encourage, establish and improve clients, existing quality systems. Also encouraging the use of quality systems, for example by verifiers, designers etc. Consult with and make presentations to peer group on e.g. discovery and resolution of problems with ventilation systems undertaken, development of improved operation and or management of healthcare ventilation systems, and how solutions reached can be disseminated for the benefit to all. Organise or participate in quality groups. Evaluation of own work and be critical as to its content and outcome. Setting of key performance indicators (KPI). Encourage manufacturers, contractors and other professionals to evaluate their own performance, progress, inputs, outputs at regular intervals.



10 . Communicate effectively with others at all levels. This should include:

Contribute to, chair and record meetings and discussions. Prepare letters, inspect and comment on documents and reports make clear recommendations on complex matters. Exchange information and provide advice to technical and non-technical colleagues. Ensure documentation and records are obtained and maintained as required by published guidance.

Identify opportunities/constraints for the management of effective healthcare ventilation systems for the client. Prepare agendas and minutes for site meetings, identify, develop, establish formal, informal communication channels between personnel and companies working on ventilation systems. Demonstrate effective delivery of compliant with respect to published guidance for example, maintenance records, validation reports, validation reports, commissioning records etc. Participate in meetings, review records and documentation. Explain process, technical rationales and constraints as necessary to clients and colleagues. e.g. AHU and plant factory acceptance inspections and tests, witness testing on site, role of regulatory authorities, etc.



11 . Generate, lead, Present and discuss proposals. This should include:

Prepare and deliver presentations on strategic and particular ventilation matters. Lead and sustain debates with audiences and reach conclusions. Feed the results back to improve the performance and safety of healthcare ventilation systems.

Obtain involvement of different departments/groups e.g. infection prevention, verifiers in preparing solutions to healthcare ventilation problems. Prepare reports including annual reports. Evaluate verification reports, validation reports, tender drawings, design calculations and specifications, appreciating the particular requirements of the patient. Demonstrate practical skills in presentations (relevant software, flip charts, overheads) to small and large groups having researched and prepared material. Attend seminars, critically evaluate their usefulness, ask questions and debate answers.

12 . Demonstrate personal and social skills. This should include:

Be aware of the needs and concerns of others. Be confident and flexible in dealing with new and changing interpersonal situations. Identify, agree and lead work leading to the safe operation of healthcare ventilation systems. Create, maintain and enhance productive working relationships, and resolve conflicts, between all parties.

Demonstrate the use of appropriate communication methods in carrying out AE duties, e.g. email, visit report, issue and manage appointment documentation, dangerous occurrence, annual report, minutes. Effectively manage your own time.



13. Comply with relevant codes of conduct. This should include:

Comply with the rules of professional conduct of IHEEM and the Engineering Council. Lead work within all relevant legislation and regulatory frameworks, including social and employment legislation.

Examine digest and abide by the IHEEM, Engineering council Code of Conduct and RAE and EC Statement on ethical principles. Exercise all reasonable professional skill and care. Maintain a working knowledge of current and impending legislation, standards and Codes of Practice that will influence, guide and regulate healthcare ventilation systems. Maintain professional competence by research, reading and participating in the activities of professional engineering institutions.

14. Develop, manage and apply safe systems of work. This should include:

Identify others (e.g. validators, verifiers, contractors, tradesmen) obligations for health and safety with respect to ventilation systems, ensuring they have met the needs of the client and take responsibility for own obligations for health, safety and welfare issues. Ensure that systems are put in place to satisfy health, safety and welfare requirements for the safe operation of ventilation systems with respect to patients, staff, visitors and volunteers. Develop and implement appropriate hazard identification and risk management systems for ventilation systems. Manage, evaluate and improve these systems.

Manage and put in place and monitor "permit to work" systems Manage and put in place and monitor "permission to disconnect systems" Coordinate these with employers’ health and safety policy, procedures and practice as they relate to Ventilation systems in your responsibility and for others. Put in place safe systems of work, including method statements/safety programmes covering for example Pathology local extract ventilation systems, isolation rooms, contaminated filter/systems.



15. Undertake engineering activities in a way that contributes to sustainable development. This should include:

Operate and act responsibly, taking account of the need to progress environmental, performance, safety, compliance, social and economic outcomes simultaneously. Use imagination, creativity and innovation to provide healthcare ventilation systems (including sub systems) which maintain and enhance patient & staff safety, the quality of the environment and community, meet statutory, published guidelines, and financial objectives. Understand and secure stakeholder involvement in sustainable development.

Actively promote the profile and implementation of healthcare engineering solutions and designs that embrace the principles of patient and staff safety, sustainability in materials and energy sources. Actively engage in the process of reducing carbon emissions by reducing energy requirements using prudent design techniques and innovation, whilst demonstrating compliance and performance. Observe good practice with regard to aspects of sustainability in the conduct of your own work. Help clients to embrace sound environmental principles by providing them with whole life performance information

16. Carry out continuing professional development necessary to maintain and enhance competence in healthcare ventilation systems and associated services. This should include:

Undertake reviews of own development needs Prepare action plans to meet personal and organisational objectives Carry out planned (and unplanned) CPD activities Maintain evidence of competence development Evaluate CPD outcomes against the action plans Assist others with their own CPD.

Be involved with institution activities. Read professional journals, attend employer, institution and other development seminars. Plan own immediate medium and long term CPD. Help others plan their CPD. Establish links with local training/education providers. Advise others on building services engineering careers. Mentor, assist and guide the professional development of others Access information sources for learning opportunities. Exercise skills transfer between professional and personal life.

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Authorising Engineer (Ventilation) AE(V): Competency ... · Authorising Engineer (Ventilation) AE(V ... "practice report" confirming before interview that the candidate would