Databases for Beginners

By: Austin Grimes

First you must go to the bottom left corner of the screen and click start.

Next you go into the search bar and start typing Microsoft Access.

When you see it pop up click on it.

Step 1

When you get to access the file tab will be up.

Unlike most other programs you must save a database before you put in information.

You enter a file name and then press create.

Step 2

Next look in the top left corner and click view.

It will give you 2 options “Design View” and “Datasheet View”

You will click “Design View.” Then it will tell you to name your

table.

Step 3

After that You must insert your field names.

These will be at the top of each column. You must enter them top to bottom. You must make sure the right “Data

Type” is set for each one numbers get “Number” words get “Text” and if it will have both numbers and letters “Text.”

Step 4

Then go back to the View and click “Datasheet View.”

Your field names should be going left to right at the top of your table.

Then you can start to enter your information. You can not do one whole field then the next. You must enter your information left to right. The rows are called records.

Step 5

Your probably confused but I will explain.

Filters/Queries are a good way to find certain information.

Click the field name you want to narrow down.

Then on the Home tab look for this symbol on the toolbar it will say filter.

It will let you take out what you don’t want to show up on the table but it won’t be gone.

Filter/Queries

A query will do the same thing as a filter but in a completely different way.

First you look across the top and click create.

Look for the icon that says “Query Design.”

Your screen will change and a box will pop up first click add in the box then X the box out.

Another box showing your field names should show up.

Filter/Queries

First double click the ones you want to be included in your query.

Then they will appear in the columns at the bottoms. If you want it to only show a specific thing for one

column look under the name for criteria. Type exactly what you want it to show. Ex: Age 13 Then look at the top left for a red exclamation mark

that says “Run” and click it. This should cause your query to pop up.

Filter/Queries Continued

To Sort basically means to put your information in a certain order.

Like A to Z or Z to A. (ascending and descending)

These will be close to your filter icon on the Home tab.

This should put them in the order you chose.

Sort

First you must click on the create tab at the top of the screen.

Then you must click on “Report Wizard” not Report, Blank Report, or Report Design.

Then you pick the fields you want to include in your record.

Click the single arrow to send over one record and the double to send all.

Report

Then click next 3 times then click finish.

Your information should come up. It should look like someone wrote

your information on a sheet of paper. It should look like the following slide

Report

http://wps.aw.com/aw_todarosmit_econdevelp_9/35/9053/2317651.cw/index.html

http://www.123rf.com/photo_5260309_database-in-a-blue-data-background-illustration.html

References