AUGUST 2015 - PHOTCphotc.org/wp-content/uploads/2015/10/PHOTC-CPD... · Council: This term refers to the Public Health Officers and Technicians Council, Kenya. Dialogue Day: This

AUGUST 2015

Public Health Officers and Technicians Council, Kenya

Ministry of Health

CONTINUING PROFESSIONAL DEVELOPMENT GUIDELINES

2 CPD Guidelines

©Public Health Officers and Technicians Council, Kenya, 2015.All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, without the prior permission in writing of the Public Health Officers and Technicians Council, Kenya.

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CPD Guidelines

TABLE OF CONTENTS

FOREWORD 4

ACKNOWLEDGEMENTS 5

LIST OF ABBREVIATIONS 6

GLOSSARY OF TERMS 8

1.0 INTRODUCTION 10

2.0 OVERVIEW OF CPD 13

3.0 GUIDELINES FOR CPD ACTIVITIES 15

4.0 GUIDELINES FOR CPD PROVIDERS 24

5.0 GUIDELINES FOR PUBLIC HEALTH OFFICERS AND TECHNICIANS 28

6.0 IMPLEMENTATION STRUCTURE 30

7.0 MONITORING AND EVALUATION 33

8.0 REFERENCES 38

9.0 APPENDICES 39

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CPD Guidelines

FOREWORD

The objective and purpose of the Public Health Officers and Technicians’ Council (PHOTC) as prescribed in the Public Health Officers (Training, Registration and Licensing) Act No. 12 of 2013 is to exercise the general supervision and control over the training, practice and employment of Public health Officers and technicians in Kenya, and to advise the government in relation to all aspects thereof.

Continuing professional development (CPD) regulation and coordination is a core mandate of the PHOTC alongside regulation of public health training, practice, registration, licensing and employment of Public Health Officers (PHOs) and Technicians (PHTs) in Kenya. PHOTC shall therefore ensure the coordinated provision of quality and relevant CPD courses in order to continually improve the capacity of PHOs and PHTs to provide quality health services to the public.

Continuing Professional Development shall form a basis and requirement for the retention of practicing licenses for PHOs and PHTs, building on their technical competencies and aiding in defining a clear path for career progression within the public health professional circles.

PHOTC has provided CPD guidelines for the continuing capacity building of Public Health Officers and Public Health Technicians across the country. All CPD providers shall therefore ensure that the competencies specifications as outlined in these guidelines are incorporated into the training courses and CPD programs. These guidelines shall also ensure harmonization of CPD course content for all the providers.

The guidelines outline the requirements for continuing professional capacity building, defining the core professional course, determine criteria for awarding points to successful trainees and setting out criteria for the selection of CPD providers. The guidelines shall also form a basis for guidance to employers in career progression as well as merited promotions.

These guidelines also outline PHOTC minimum requirements for accreditation of CPD providers. They further present the implementation framework for CPD activities and monitoring and evaluation of cadre-specific and cross-cadre CPD activities. This document is therefore an important tool to all professionals, CPD providers and the general public.

Kioko Kiilu Chairman, Public Health Officers and Technicians Council.

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CPD Guidelines

ACKNOWLEDGEMENT

The PHOTC Continuing Professional Development guidelines document was prepared through intensive and extensive consultation amongst key stakeholders. It was a collaborative effort of experts drawn from research and academic training institutions, representatives of Ministry of Health, County governments and development partners.

I express gratitude to various stakeholders for the dedication and commitment during the entire process of developing this document. In particular, I acknowledge the input of representatives from the Ministry of Health in the Directorate of Health Standards, Quality Assurance and Regulation (DHSQAR) and the Human Resources Department (HRD) the contributions of representatives from mid-level training institutions and universities including the Kenya Medical Training College and Moi University.

I recognize the immense participation of representatives drawn from Port Health Services, Department of Environmental Health – Ministry of Health (MoH), County Health Departments and the Association of Public Health Officers, Kenya (APHOK).

I also acknowledge the significant technical support from CDC-Emory University, Kenya Health Workforce Project (KHWP) under the leadership of the In-Country Director Agnes Waudo as well as the remarkable technical and material support from the USAID-funded IntraHealth, FUNZOKenya project under the stewardship of the Chief of Party, Dr. James Mwanzia and Country Director, Mr. Meshack Ndolo.

Further, I highly appreciate the incredible and untiring role of all members of the Technical Working Group (TWG), the peer review team and the PHOTC secretariat for providing the much desired thrust that eventually proved to be the corner stone of the entire process.

The PHOTC will forever be indebted to your tremendous enthusiasm and devotion towards the development of the CPD guidelines and tools.

Kepha. M. Ombacho, PhD, MBSRegistrar, Public Health Officers and Technicians Council, Kenya

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CPD Guidelines

LIST OF ABBREVIATIONS

BCC Behavior Change Communication

CDH County Department of Health

COC Clinical Officers Council

CPD Continuing Professional Development

DRRM Disaster risk reduction management

EA Environmental Audit

ECD Early Childhood Development

EHIA Environmental Health Impact Assessment

EIA Environmental Impact Assessment

HACCP Hazard Analysis Critical Control Points

AIDS Acquired Immunodeficiency Syndrome

ICT Information Communication and Technology

IEC Information Education Communication

KMLTTB Kenya Medical Laboratory Technologists and Technicians Board

KNDI Kenya Nutritionist and Dieticians Institute

MPDB Medical Practitioners and Dentist Board

NCK Nursing Council of Kenya

OHS Occupational Health and Safety

OHSMS Occupational Health Safety Management Systems

PBOs Public Benefit Organizations

PEPFAR President’s Emergency Plan for AIDS relief

PHOTC Public Health Officers and Technicians Council

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CPD Guidelines

PPB Pharmacy and Poisons Board

RPB Radiation Protection Board

TNA Training Needs Assessment

USAID United States Agency for International Development

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CPD Guidelines

GLOSSARY OF TERMS

Approved Institution: Refers to the middle level Colleges, universities and any other such

training institution that may be approved by the Council for the purposes

of these guidelines.

Association: Refers to the Association of Public Health Officers.

Certificate: This is an award issued by the Council to a person or entity upon registration,

licensing or accreditation according to the Public Health Officers (Training,

Registration and Licensing) Act, No. 12 of 2013.

Community Strategy: This is an approach where a community identifies its problems

and comes up with interventions to resolve the challenges faced. This

approach delays the referral to tier two (dispensary level) for further health

care services.

Compliance: This refers in these guidelines to adherence to all the requirements as

stated in the guidelines.

Council: This term refers to the Public Health Officers and Technicians Council,

Kenya.

Dialogue Day: This is a day organized by the health care provider to meet with the

community and community health volunteers to deliberate on experiences

success and challenges as guided by chalkboard MOH 516 with a view of

identifying actionable interventions.

Field Day: This is a day set aside with the community where health personnel visit

a place with a view of learning, educating and proposing new ideas for

improving the health and well-being of the populace.

Point: This refers in this document as the unit of measure for all CPD activities.

The Council shall assign points for all CPD activities.

Practitioner: This is a term used in this document to refer to Public Health Officers and

Technicians.

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CPD Guidelines

Public Health Officer: This refers to a person who has undergone the prescribed course

of training in an approved institution and holds a diploma, higher diploma

or degree in environmental health.

Public Health Officers and Technicians: This term in accordance to the Public Health

Officers (Training, Registration and Licensing) Act No. 12 of 2013, to refer to

the public health cadre. It also refers to Environmental Health Practitioners.

Public Health Technician: This refers to a person who has undergone the prescribed

course of training in an approved institution and holds a certificate in

environmental health.

Session: This term is used to refer to a CPD activity and is a single continuous

sitting for a minimum period of one hour.

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1.1. BackgroundThe Public Health Officers and Technicians Council is established under Public Health Officers (training Registration and licensing), Act, No. 12 of 2013. This Act makes provision for the training, registration and licensing of public health officers and public health technicians, to regulate their practice, to provide for the establishment, powers and functions of the public health officers and public health technicians Council and for connected purposes.

CPD for public health officers and technicians is anchored on the functions of the PHOTC as per the Act No. 12 of 2013, Section 4, and Sub-section 2. The Constitution of Kenya 2010, Article 42 under the Bill of rights provides for the right of every person to a clean and healthy environment. Article 43 of the same Bill provides for the right of every person to the highest attainable standards of health which includes the right to health care services including reproductive health , accessible and adequate housing, reasonable standard of sanitation and to clean and safe water in adequate quantities. Article 70 gives provision for legal redress in the event of violation, infringement, threat or denial of rights under Article 42. The Public Health Officers and Technicians have a significant and central role to ensure achievement, fulfillment and advancement of these rights. Registered public health officers and technicians can only effectively address these issues if they have the necessary knowledge, skills and attitudes through continuing professional development.

Vision 2030 has mandated the government and health sector leadership to establish a high quality affordable health care system. By improving on the skills and competencies of public health officers and technicians, the health sector shall achieve vision 2030 and realize the goal of opening Kenya to health tourism.

The Health Sector Strategic Plan 2012-2018 identifies six priority areas that the Government seek to address, these are;1) Eliminate communicable conditions, 2) Halt and reverse the rising burden of non-communicable conditions3) Reduce the burden of violence and injuries4) Provide essential healthcare5) Minimize exposure to health risk factors6) Strengthen collaboration with other sectors that have an impact on health

INTRODUCTION1

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CPD Guidelines

A well informed human resource workforce with requisite knowledge and skill is an essential pillar towards addressing these prioritiesFour of the Millennium development goals have a direct bearing on health. These are;1) Reduction of child mortality2) Improvement of maternal health3) Combating HIV/AIDS, malaria and other diseases4) Ensuring environmental sustainability

CPD for Public health officers and technicians is essential to enable them offer preventive and promotive intervention that would in turn accrue towards achievement of these goals

The Health policy 2012-2030 recognizes a health population as key to achieving socials economic development. CPD will therefore ensure a robust and skilled health workforce that strives to provide quality health care services.

1.2. PHOTC Mandate

PHOTC specific mandate is to exercise general supervision and control over the training, practice and employment of public health officers and technicians in Kenya and to advice the government in relation to all aspects thereof.

1.3. Vision and Mission Statement

1.3.1. Vision

To be a world class public health regulatory body for maintaining standards of public health training and practice.

1.3.2. Mission

To guarantee appropriate regulation of public health practice by ensuring compliance with standards for training, registration and licensing

1.4. Core Values

PHOTC embraces the following core values and the same is expected of its associates and those regulated;• Professionalism• Excellence• Integrity• Transparency and accountability• Innovation • Team work• Gender equity

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1.5. Functions of the Council The object and purpose for which the Council is established is to exercise general supervision and control over the training, practice and employment of public health officers and technicians in Kenya and to advise the Government in relation to all aspects thereof;

In consultation with approved institutions, prescribe the courses of instruction for public health officers and public health technicians;a) Prescribe the minimum educational entry requirements for persons wishing

to be trained as public health officers or technicians;b) Prescribe and conduct examinations in collaboration with the approved

institutions;c) Consider and approve the qualifications of public health officers and

technicians for the purposes of registration under this Act;d) Approve institutions other than those established or accredited under the

Universities Act, 2012 for the training of public health officers and technicians;e) License and regulate practice of registered public health officers and

technicians;f) Regulate the professional conduct of registered public health officers and

public health technicians and take such disciplinary measures as may be appropriate to maintain proper professional standards;

g) Maintain a register and records of all public health officers and technicians registered under this Act;

h) Establish and maintain a professional code of conduct for all persons registered under this Act;

i) Cause to be published in the Kenya Gazette every calendar year the names of all registered public health officers and public health technicians;

j) Consider any other matters generally pertaining to public health officers and technicians including prescribing and approving all badges, insignias or

k) Uniforms to be worn by public health officers and technicians while on duty, in consultation with the Cabinet Secretary.

CPD for public health officers is specifically anchored under function (F) license and regulate practice of registered public health officers and technicians

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OVERVIEW OF CPD22.1. Definition of CPD:

CPD is a range of learning activities through systematic maintenance, alignment to current trends and improvement of knowledge and skills as well as development of personal qualities necessary for the execution of professional’s duties efficiently and effectively throughout practitioners working career.

2.2. Purpose of CPDThe aim of CPD is to ensure Public health officers and technicians keep abreast of development in preventive and promotive health service, as well as adhere to all aspects of Public health standards and ethics through organized training programs.

2.3. CPD Goals and Objectives

2.3.1. Goal

To develop environmental health professionals who will provide quality health services that are efficient and effective.

2.3.2. Objectivesa) To enhance continuous improvement of knowledge, skill and competencies

for Environmental Health Practitioners.b) To keep abreast of developments in the health sector and in particular the

dynamics in public health practice.c) To build on the body of knowledge of Environmental Health Practitioner and

thus enhancing professionalism.d) To improve on quality of health and environmental services provided by

Environmental Health Practitioners.e) To fulfill professional obligation for service improvement.f) To improve all aspects of environmental health service that includes

management, education and practice.

2.4. CPD Awareness Creation

Effective communication is necessary to ensure access to available training and learning opportunities to Environmental Health Practitioners. A functional

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CPD Guidelines

data system that provides linkage between providers, practitioners and council is necessary. Innovative teaching and learning methodologies such as distance and e-learning are essential for effective communication of CPDs. There is need for the council to consider diverse channels of communication of CPD activities and reporting. These channels include but not limited to seminars, symposia, circulars, memos, print and electronic media.

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3.1. Definition of CPD ActivitiesCPD activities are a range of learning approaches through which Environmental health practitioners maintain and develop throughout their career to ensure that they retain their capacity to practice safely, efficiently, effectively and legally within their evolving scope of practice.

3.2. CPD PrinciplesCPD activities shall be based on the following principles:

3.2.1. Ethically sound: All CPD activities shall conform to the Kenyan Constitution, environmental health professional Code of Ethics and other relevant statutes.

3.2.2. Evidence based: CPD activities shall be informed by research and professional practice.

3.2.3. Integrated: CPD activities shall be part and parcel of professional work and continuing quality improvement.

3.2.4. Needs based: CPD activities shall be responsive to environmental health needs of the community, institution and profession and responsive to client needs.

3.3. CPD categories

CPD activities have been categorized into three levels: a) Gaining new knowledge and information

i. Attending conferences, seminars, other professional presentations, lectures and guest talks;

ii. In-service training provided in a structured way with specific learning outcomes;

iii. Academic study which is any formal learning program that contributes to professional development;

iv. Practice-based research projects where an environmental health practitioner is participating as a learner or as an expert in the field

GUIDELINES FOR CPD ACTIVITIES3

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CPD Guidelines

v. Practice based emerging and re-emerging issues in the practice.vi. Best practices documented by practitioners.

b) Contributing to the development of professional design, knowledge and practicei. Conducting skill development workshops: This is actual presentation

time for workshops, provided the material being presented constitutes transferable knowledge;

ii. Publishing peer reviewed journal articles and booksiii. Reviewing journal articles for publicationiv. Professional supervision and mentoring - This includes any arrangement

for review of work and development of knowledge and skills including individual, group and peer supervision and/or mentoring.

v. Presentation of conference papers and other professional presentationsvi. Active membership of professionally relevant committees, councils and

boards: (This activity is not part of routine work)vii. Research, innovation and Patentingviii. Awards recognized by the Councilix. Moderation of environmental health examinationsx. Developing protocols, policies or guidelines of materials relevant to the

professionxi. Competition, rating/ranking and recognition of best professional practices.

c) Individual skill acquisitioni. Participation in skill development workshops: These are workshops that

are aimed at increasing proficiency of a skill or category of skills necessary for professional practice

ii. Supervised practice for skill development: This means working with an experienced practitioner for the purpose of skill development or working with a mentor as a way of developing skills

iii. Environmental health innovations: These are activities aimed at addressing unique local challenges

iv. Environmental health benchmarking: These are activities aimed at taking the environmental health practices from other regions and domesticating them at home

v. Professional individual reading and utilization of acquired information through CPD.

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3.4. Standard Guidelines for Awarding Points

The Council is mandated to ensure that all environmental health practitioners requiring re-licensure and retention in the PHOTC register attain a minimum of 60 CPD points per year. This is in conformity with PHOTC Act No. 12 of 2013.

All CPD activities will be weighted in points. Allocation of points shall be based on the nature of the CPD activity undertaken.

The Council provides the following guidelines for the accumulation of CPD points as shown in Table 1.

Table 1: CPD Activities and Points Allocation

PHOTC: Optimizing health through training, registration and licensing Page 2

# ACTIVITY MINIMUMCPD POINTS EARNED

MAXIMUM CPD POINTS/ ACTIVITY

EVIDENCE

a) Gaining new knowledge and information 1. Information update session 2 points per

session. (Session is a minimum of 1 continuous hour)

24 points Minutes Log book

2. Attending conferences, seminars, other professional presentations, lectures and guest talks

5 points per conference

15 points (3 conferences)

Certificate of participation Log book

3. In-service short courses – lasting up to 1 week duration

5 points per course

30 points Log book Certificate

4. In-service short courses – lasting up to 2 week duration

10 points per course


5. In-service short courses – lasting up to 3 to 4 weeks duration



6. In-service short courses – lasting more than 4 weeks to 2 months

20 pointsper course


7. In-service short courses – lasting more than 2 months to 4 months



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CPD Guidelines

# ACTIVITY MINIMUMC

PD POINTS

EARNED


EVIDENCE

8. In-service short courses –

more than 4 months to 6

months

30 points 30 points Log book

Certificate

9. Academic study, formal

learning program that

contributes to professional

development (more than 6

months and above)

60 points 60 points Institutional

progress report

Transcripts

Progress report

Certificate

Research

project/Dissertation

/ Thesis

10. Practice-based research

projects where an

environmental health

practitioner is assisting,

participating or learning in an

approved research.

30 points 30 points Research progress

report

Research report

11. Practice-based research

projects where an

environmental health

practitioner is an expert in the

field

20 points 40 points Ethical approval

Research report

b) Contributing to the development of professional design, knowledge and practice

1. Conducting skill development

workshops: This aim at

increasing proficiency of

skill(s) useful for professional

practice

8 points per

workshop

24 points Certificate

Log book

2. Publishing in peer reviewed

journal articles and books –

Principal Authors

50 points 50 points Publication

3. Publishing in peer reviewed

journal articles and books –

Co-Authors

40 points 40 points Publication

4. Reviewing journal articles for

publication

10 points 10 points Request letter

Publication

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CPD Guidelines

5. Professional supervision and

mentoring. This includes work

being reviewed and

development of knowledge

and skills either an individual,

group and peer supervision

and/or mentoring (Activity

should not be part of routine

work)

10 points per

mentorship

40 points Copy of log book

page signed by

mentor/ supervisor

Endorsed

mentorship report

6. Presentation of conference

papers

10 points per

conference

20 points Certificate of

participation

Conference booklet

7. Active membership of

professionally relevant

committees, councils and

boards (Activity should not be

part of routine work)

5 points per

committee

15 points

(3

committees)

Appointment letter

8. Research, Innovation and

Patenting

60 points 60 points Research

publication

Patent certificate

Innovation report

9. Awards recognized by the

Council

20 points 20 points Award certificate

10. Moderation of environmental

health external exams

(Activity should not be part of

routine work)

10 points per

session

20 points Institutional

moderation letter

11. Developing protocols, policies

or guidelines of materials

relevant to the profession

10 points 20 points Certificate of

participation

Policy document

12. Conducting environmental

health field days

15 points per

field day

45 points Endorsed field day

report

13. Conducting community

dialogue days

5 points per

dialogue day

15 points Minutes

Log book

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Conducting community

strategy action days

10 points per

action day

30 points

Endorsed action day

report

# ACTIVITY MINIMUMC

PD POINTS

EARNED


EVIDENCE

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c) Individual skill acquisition

1. Participation in skill

development workshops:

These are aimed at increasing

proficiency of a skill(s) useful

for professional practice

5 points per

workshop

15 points Completion

certificate

2. Supervised practice for skill

development: This means

working with an experienced

practitioner for the purpose of

skill development or working

with a mentor as a way of

developing skills

5 points 5 points Supervisor report

Appraisal report

3. Environmental health

innovations: These are

activities aimed at addressing

unique local challenges

50 points 50 points Certified Innovation

report


benchmarking: This is an

activity aimed at taking the

environmental health practices

from other regions and

domesticating them at home

10 points per

benchmark

20 points Authority letter for

benchmarking

Report

5. Participation in environmental

health field days

10 points per

field day

30 points Endorsed field day

report

6. Participating community

strategy action days

10 points per

action day

30 points Endorsed action day

report


prosecutions

10 points per

prosecution

30 points Charge sheet

8. Building plan approvals 5 points per

plan

30 points Log book

9. Environmental Impact

Assessment/Environmental

Audit

10 points 30 points Assessment report

# ACTIVITY MINIMUMC

PD POINTS

EARNED


EVIDENCE

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CPD Guidelines

NB: eLearning and distance learning is encouraged and points will be allocated with reference to the above table and depending on the type of learning that has taken place. This may include gaining new knowledge, simulation to acquire skills among others.

3.5. CPD contentThe content of CPD will be informed by the Council core competencies for environmental health practitioners and be determined by national and county health priorities as well as focus on identified individuals training needs.

CPD content can be cadre specific or cross cadre. Cadre specific activities focus specifically on the environmental health profession. Cross cadre activities cut across various disciplines and sectors.

The following thematic areas and desired core competencies from which CPD activities are derived from national and global priorities, emerging diseases and conditions requiring environmental health interventions. They include but are not limited to the following:

3.5.1. Food Hygiene, Safety and Inspectiona) Food hygiene and safety.b) Hazard Critical Control Points (HACCP) for managers and supervisors in

food establishmentsc) Food fortificationd) Food sampling techniques.e) Food analysis and interpretation

3.5.2. Waste managementa) Waste minimizationb) Resource recovery in Waste managementc) Sanitationd) Pollution Controle) Incineration (Operation and Maintenance)

3.5.3. Occupational Health and Safety (OHS)a) OHS Auditingb) Worksite Health Promotionc) Accident Investigation and Preventiond) Risk Management e) Health and Safety Policyf) OHS Management Systems (OHSMS) initiation

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CPD Guidelines

3.5.4. Health promotiona) Community Mobilizationb) Behavior Change and Communication (BCC)c) Advocacy Skills Trainingd) Information Education and Communication (IEC)

3.5.5. Epidemiologya) Applied Epidemiology b) Disease Surveillancec) Infectious Disease Controld) Non-communicable Diseasese) Communicable Diseasesf) Neglected Tropical Diseasesg) Hospital Infection Prevention and Control h) HIV/AIDS and Counselingi) STI management and control

3.5.6. Community health and developmenta) Water and Sanitationb) School Health Programc) Drug abuse and Alcoholism d) Early Childhood development (ECD)e) Malaria Control and Managementf) Disaster Risk Reduction and Managementg) Preventive maintenance of Facilitiesh) Home based Care for HIV/AIDSi) Insect vector and Rodent controlj) First Aidk) Pharmacologyl) Researchm) Water, protection and quality control.

3.5.7. Public health compliancea) Legal proceduresb) Prosecution c) Environmental Health Impact Assessment (EHIA)d) Environmental Impact Assessment (EIA)e) Lab analysis interpretationf) HACCPg) Quality assurance

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CPD Guidelines

3.5.8. Management practicea) Office Managementb) Program/Project management c) Leadership and Governanced) Commodity Managemente) Information and Communication Technology (ICT)f) Health Systems Managementg) Monitoring, Evaluation and Reportingh) Medical Educationi) Public Relationsj) Environmental Health Practice for Lecturers

3.6. CPD Activity Delivery Modes

CPD activities may be delivered in a variety of flexible formats that provide an opportunity for learning. These include lectures, group discussions, demonstrations, workshops, seminars, conferences, practicums, distance and e-learning activities.

3.7. Activities NOT considered as CPD

a) Deployment to another departmentb) Seconded to an organization/unit on the same capacityc) Non-referenced letters to the editor of an accredited journald) Daily sanitation activitiese) Staff and/or administrative meetings and activitiesf) Tours and/or viewing of exhibits and technological demonstrationsg) Membership in professional bodies and/or holding a portfolio in an

executive or council structure h) Meetings arranged by manufacturers of various products or importers

of commodities, product devices or technologies that are purely for the purpose of marketing

i) Any other activities considered as part of routine work

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GUIDELINES FOR CPD PROVIDERS4

4.1. Definition of CPD Providers

A CPD provider is an institution, organization, or entity registered and accredited by the Council to provide CPD activities in an identified thematic area.

4.2. Requirements for CPD providers

A CPD provider shall meet the following minimum requirements:4.2.1. Be registered with a valid professional license4.2.2. Be accredited by the Council4.2.3. Appoint a coordinator to manage CPD activities4.2.4. Have experience undertaking training or capacity building activities4.2.5. Ensure CPD objectives, content and methodology are need driven and

approved by the Council4.2.6. Ensure CPD activity facilitators are experts in the specific thematic area4.2.7. Ensure that there are adequate teaching and learning resources to support

CPD program and activities4.2.8. Have the capacity and strategies to advertise CPD activities4.2.9. Conduct an evaluation at the end of a CPD activity4.2.10. Renew practicing license every year4.2.11. Adopt a platform for accelerated CPD reporting to PHOTC

4.3. Categories of CPD providersCategories of CPD providers recognized by the Council include:4.3.1. Environmental health professionals and consultants4.3.2. Public Benefits Organizations (PBOs)4.3.3. Public and Private Training Institutions4.3.4. Public and Private Health Facilities4.3.5. Research Institutions4.3.6. Development Partners4.3.7. Professional Regulatory Bodies4.3.8. Professional Associations4.3.9. Technical Programs of the Ministry of Health4.3.10. County Departments of Health4.3.11. Any other as registered and accredited by the Council

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4.4. Accreditation process for CPD providersAll prospective CPD providers shall be required to comply with the following procedures prior to registration and accreditation: A CPD provider shall: 4.4.1. Complete and submit the CPD Provider Application Form (Form No. 7A),

obtained from the Council and upon payment of prescribed fees4.4.2. Attach the curriculum vitae, academic and professional qualifications of

facilitator(s) with expertise in the thematic area4.4.3. Provide evidence of teaching and learning infrastructure to support the

CPD activity4.4.4. Provide registration certificate and valid practising professional license

where applicable4.4.5. The Council will conduct inspection of infrastructural resources and compile

an inspection report4.4.6. The Council will issue an accreditation certificate and practicing license

upon satisfactory compliance with all the requirements as stated above.

All accredited CPD providers shall be required to renew their practicing license on an annual basis.

4.5. Responsibilities of the Council and CPD providers

4.5.1. Responsibilities of the Councila) Register and accredit CPD providers in line with CPD Guidelinesb) Harmonize CPD calendar of activitiesc) Oversee the CPD activitiesd) Conduct quality audit on the providers CPD activities and make specific

recommendationse) Develop and maintain a CPD activity databasef) Review and approve applications for the renewal of the providers’

annual licenseg) Institute sanctions for the Non-compliance in line with the defined

rules and regulationsh) Evaluate the Impact of CPD activities on Public health practicei) Conduct needs assessment for the provision of CPD activities

4.5.2. Responsibilities of CPD Providersa) Develop CPD activities for approval by the Councilb) Develop the CPD calendar of activities and submit to the Council for

approvalc) Provide CPD activitiesd) Develop and maintain a CPD activity database

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CPD Guidelines

e) Transmit CPD activity reports to the Councilf) Attend CPD-related meetingsg) Contribute to the review and update of CPD activitiesh) Communicate CPD-related activities to stakeholdersi) Monitor and evaluate CPD activities

4.6. Compliance

Accredited CPD providers shall be deemed compliant when they adhere to the requirements and responsibilities stated above.

4.7. Non-compliance

The following constitutes grounds for non-compliance by a CPD provider: 4.7.1. Failure to adhere to stated requirements and responsibilities4.7.2. Failure to address gaps identified within ninety (90) days of notification by

the Council4.8. Penalties for non-compliance Failure to comply with the requirements and responsibilities stated above,

the accredited CPD provider shall be liable to: 4.8.1. Revocation of the CPD provider’s accreditation certificate after non-renewal

of practicing license for a period of 3 years4.8.2. Suspension of the CPD provider’s practicing license for a period not

exceeding one year upon consistent failure to meet requirements and responsibilities

4.8.3. Late renewal of annual practicing license shall attract a surcharge of 10% of the annual renewal license fee

4.9. Grounds for Appeal

A CPD provider has the right to appeal against the penalties for non-compliance within ninety (90) days of notification by the Council. The following constitutes grounds for appeal: 4.9.1. The CPD provider does not agree with the information and decision made

by Council4.9.2. Non-compliance circumstances that are beyond the CPD provider’s control

and may fall under social, political or economic factors, or natural calamities.4.9.3. Any other reasons not outlined in these guidelines that Council shall

consider, provided there is adequate justification

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CPD Guidelines

4.10. Appeal Process

The CPD provider shall be required to: 4.10.1. Fill a CPD Provider Appeal Form (Form no. 7B)4.10.2. Attach the necessary accompanying evidence4.10.3. Pay a non-refundable fee as prescribed by the Council4.10.4. Lodge appeal documents at the Council4.10.5. The CPD provider shall receive feedback on the verdict of the case within

thirty (30) days after determination of the appeal

28 CPD Guidelines

GUIDELINES FOR PUBLIC HEALTH OFFICERS AND TECHNICIANS5

5.1. Requirements for Public Health Officers and TechniciansParticipants wishing to undertake CPD shall adhere to the following requirements:5.1.1. Be registered by the Council and have a valid practice license5.1.2. Familiarize themselves with the PHOTC CPD guidelines5.1.3. Ensure that the CPD provider is approved by the Council5.1.4. Maintain evidence of attendance to a CPD activity5.1.5. Maintain a signed logbook of CPD activities5.1.6. Participate in the evaluation of the CPD activity5.1.7. Comply with the minimum CPD requirements set by the Council5.1.8. Ensure renewal of practice license as required by the Council

5.2. PenaltiesThe CPD program is an integral part of the Public Health Officers and Technicians professional life. All practitioners have the responsibility to demonstrate accountability in the delivery of services that safeguards the public.5.2.1. The Council will impose penalties for non-compliance if the practitioner

does not adhere to stated requirements5.2.2. Failure to comply shall result in suspension from the retention register and

cancellation of practicing license

5.3. Appeal ProcessThe practitioner shall be required to complete an appeal form accompanied with the necessary evidence. An appellant shall be required to pay non-refundable fee as prescribed by the Council. The Council shall determine the date of hearing the appeal within thirty (30) days after receiving application.

A practitioner shall appeal against penalty on the following grounds:5.3.1. If there is an error in CPD points allocation5.3.2. If the Council did not process duly-filled application forms5.3.3. If the eligibility of activity is disputed5.3.4. If the practitioner had earlier informed the Council the reason for his/her

inability to adhere to the requirements and the Council found explanation acceptable and provided a time period to comply.

5.3.5. If the practitioner is deregistered5.3.6. If the practitioner is denied exemption5.3.7. Other reason not outlined in these guidelines provided the practitioner

provides adequate proof

29


CPD Guidelines

5.4. Preparing an AppealA practitioner shall ensure that they submit their appeal and all accompanying documentation within thirty (30) days after communication of the penalty. The practitioner shall take note of the following:5.4.1. Ensure that the Council has updated records for the practitioner5.4.2. All supporting documentation shall accompany the appeal application

form

5.5. Exemption ProcessThe practitioner shall be exempted from above stated penalties due to the following reasons:5.5.1. Proof of illness for a period exceeding three (3) months5.5.2. Disciplinary or suspension issues taking a period of more than 6 months5.5.3. Practitioner is out of the country and has duly informed the Council.5.5.4. Any other reason deemed valid by the Council

Exemption will be provided upon review of the evidence given.

30 CPD Guidelines

IMPLEMENTATION STRUCTURE66.1. CPD Implementation Organogram

The CPD guidelines will be implemented at two levels: National and County. The National level will be involved in the;

a) Formulating policyb) Operationalization of the CPD guidelinesc) Appraising and registering the CPD providersd) Selection and appointment of county CPD coordinatorse) Conducting training needs assessmentf) Monitoring and evaluating of the CPD program

The county level will be involved with the;a) Conducting training needs assessment b) Policy implementationc) Coordination of CPDs programd) Act as liaison with the Council e) Monitoring and evaluation of CPD programf) Documentation and reporting of CPD activities

PHOTC

Accreditation &

Registration Committee

Disciplinary committee

CPD County coordinator

Training committee

Registrar

31


CPD Guidelines

6.2. Roles of the Accreditation and Registration Committee6.2.1. Receiving and processing applications for accreditation and registration

process6.2.2. Process Annual licenses6.2.3. Updating of the professionals Data base6.2.4. Review licensing and accreditation criteria

6.3. Roles of Training Committee

6.3.1. Initiate review of training guidelines based on the needs assessment and M & E reports

6.3.2. Advices on appraisal of CPD providers6.3.3. Conduct M & E on CPD programs and providers6.3.4. Research and development.6.3.5. CPD activity content review.

6.4. Roles of Disciplinary Committee

6.4.1. Register the disciplinary case reported6.4.2. Deliberate and rule on disciplinary and appeal cases6.4.3. Administer the necessary disciplinary actions

6.4. Roles of CPD County Coordinator

6.4.1. Coordination of cadre specific CPD activities at county level.6.4.2. Profile Complaints and malpractices6.4.3. Profile best practices.6.4.4. Identification and mapping of CPD providers.6.4.5. Act as liaison between county practitioners, CPD providers, constituted

county integrated CPD committees where applicable and the Council partners.

6.4.6. Support the Council in the implementation of the CPD program and ensuring compliance to the CPD guidelines.

6.4.7. Supervision, monitoring and evaluation of CPD activities at the county level.

6.4.8. Documentation and reporting of CPD activities.

6.5. Feedback Mechanisms for CPD quality assurance

The Council will use the following strategies to obtain feedback and assess performance of the CPD program.6.5.1. Administer client satisfaction surveys (online or paper based questionnaires

and interviews)6.5.2. Avail complaints and complements register

32


CPD Guidelines

6.5.3. Use of social media such as Facebook and Twitter among others.6.5.4. Awarding systems to practitioners and CPD providers.

6.6. Review of CPD guidelinesThe CPD guidelines shall be reviewed every three years after evaluation of the CPD program. The review process shall be based on the feedback from the monitoring and evaluation process and any other source of feedback that is provided to the council.

33CPD Guidelines

7.1. Monitoring

The monitoring of CPD activities and program(s) shall be carried out at all levels of the implementation structure. Monitoring shall be conducted on a continuous basis to determine the extent of progress or lack thereof in achievements of results against the set objectives.

7.2. Evaluation

PHOTC shall evaluate the CPD program every three years to assess its overall performance. Initial baseline assessment will be conducted to assess the indicators. Annual evaluations will be done to include in-depth interviews, independent assessments, surveys and end-year evaluation. Evaluation will focus on knowledge, skills and attitudes and the corresponding indicators to measure progress. Tools for evaluation will be developed and piloted by PHOTC.

Evaluation will be done both internally to evaluate the CPD program and thereafter an independent external evaluator will be identified. Feedback will be sought from all stakeholders and the results shall be shared in a review meeting and recommendations implemented to improve the CPD program.

The Monitoring and Evaluation (M&E) of CPD activities will be carried out by the PHOTC through the outlined CPD structure. The CPD Results Framework and Monitoring and Evaluation plan are outlined below.

MONITORING AND EVALUATION7

34


CPD Guidelines

Obj

ecti

ves

Act

ivit

ies

Perf

orm

ance

In

dica

tors

M

eans

of

Ver

ific

atio

n Cr

itic

al A

ssum

ptio

ns

1.

To d

evel

op a

nd

impl

emen

t a

CPD

de

liver

y sy

stem

1.1.

Fo

rmul

atio

n of

po

licy

guid

elin

es

Appr

oved

CPD

gu

idel

ines

Ex

iste

nce

of a

ppro

ved

CPD

gui

delin

es

Ever

y st

akeh

olde

r will

pa

rtic

ipat

e du

ring

the

polic

y fo

rmul

atio

n

1.2.

Es

tabl

ishm

ent o

f co

unty

coo

rdin

atin

g of

fices

No.

of c

ount

y of

fices

es

tabl

ishe

d an

d fu

nctio

nal.

Doc

umen

tary

evi

denc

e an

d re

port

s

Avai

labi

lity

of re

sour

ces.

Co

nduc

ive

polit

ical

en

viro

nmen

t 1.

3.

Iden

tific

atio

n an

d de

velo

pmen

t of

them

atic

are

as fo

r CP

D tr

aini

ng

No

of m

odul

es a

nd

them

atic

are

as

iden

tifie

d.

Asse

ssm

ent a

nd s

urve

y re

sults

Av

aila

bilit

y of

reso

urce

s

1.4.

D

evel

opm

ent o

f a

data

base

for C

PD

activ

ities

CPD

dat

abas

e de

velo

ped

Exis

tenc

e of

CPD

dat

abas

e D

atab

ase

will

cap

ture

all

CPD

act

iviti

es

1.5.

Es

tabl

ishm

ent o

f pa

rtne

rshi

ps fo

r CP

D a

ctiv

ities

No.

of w

orki

ng

part

ners

hips

es

tabl

ishe

d

Activ

ity R

epor

ts a

nd M

OU

do

cum

ents

G

oodw

ill a

nd c

oope

ratio

n Co

nduc

ive

polit

ical

en

viro

nmen

t

7.3.

Th

e M

onit

orin

g an

d Ev

alua

tion

Res

ults

Fra

mew

ork

T

able

2:

The

CPD

Res

ults

Fra

mew

ork

35


CPD Guidelines

2.

To p

rovi

de

min

imu

m

req

uir

emen

ts

for

the

dev

elo

pm

ent

and

imp

lem

enta

tio

n

of

CP

D

pro

gra

ms

for

reg

iste

red

pro

vid

ers

2.1

Sen

siti

zati

on

of

the

CP

D

Gu

idel

ines

.

No

. of

sen

siti

zati

on

mee

tin

gs.

No

. Sta

keh

old

ers

sen

siti

zed

Mee

tin

g r

ep

ort

s an

d L

ist

of

Part

icip

ants

Res

ou

rces

will

be

avai

lab

le

2.2

Ver

ifica

tio

n a

nd

app

rova

l of

the

mo

du

les/

cou

rses

dev

elo

ped

by

CP

D

pro

vid

ers.

No

. of

mo

du

les/

cou

rses

app

rove

d

Dat

abas

e o

f C

PD

mo

du

les/

cou

rses

app

rove

d

Pro

per

do

cum

enta

tio

n

will

be

carr

ied

ou

t

2.3

Id

enti

fica

tio

n,

licen

sure

an

d

app

rova

l of

CP

D

pro

vid

ers

Nu

mb

er

of

licen

sed

and

ap

pro

ved

CP

D

pro

vid

ers

Inve

nto

ry o

f ac

cred

ited

CP

D p

rovi

ders

The

app

rova

l pro

cess

will

be

form

al.

3.

To e

nh

ance

con

tin

uo

us

imp

rove

men

t o

f

com

pet

ence

for

pro

fess

ion

al

pu

blic

hea

lth

offi

cers

an

d

tech

nic

ian

s

1.1

. C

on

du

ctin

g t

rain

ing

nee

ds

asse

ssm

ent

(TN

A)

Gap

s id

enti

fied

TN

A R

epo

rt

Ava

ilab

ility

of

reso

urc

es

1.2

. R

enew

al o

f p

ract

icin

g

licen

ses

bas

ed

on

CP

D p

oin

ts.

No

. of

pro

vid

ers

wit

h

ren

ewed

lice

nse

s

CP

D D

atab

ase

CP

D d

atab

ase

cap

ture

s

the

ren

ewal

of

licen

ses

usi

ng

po

ints

1.3

. Es

tab

lish

peri

od

ic

revi

ew o

f C

PD

pro

gra

m

Imp

lem

enta

tio

n

CP

D p

rog

ram

imp

lem

enta

tio

n

revi

ewed

Rep

ort

on

sta

tus

of

CP

D

imp

lem

enta

tio

n

Peri

od

ic r

evie

ws

are

con

du

cted

.

Ob

ject

ives

Act

ivit

ies

Perf

orm

an

ce

Ind

icato

rs

Mean

s o

f V

eri

fica

tio

n C

riti

cal

Ass

um

pti

on

s

36


CPD Guidelines

Tab

le 3

: Mo

nit

ori

ng a

nd

Eva

luat

ion

Pla

n

Act

ivit

ies

Res

ults

In

dic

ato

r Ta

rget

Fr

equ

ency

o

f R

epo

rtin

g

Dat

a so

urc

e

Ob

ject

ive

1: T

o d

evel

op

an

d im

ple

men

t a

CP

D d

eliv

ery

syst

em

Form

ulat

ion

of p

olic

y gu

idel

ines

C

PD p

olic

y gu

idel

ines

A

ppro

ved

CPD

gu

idel

ines

1

Onc

e W

orks

hop

repo

rts

Cou

ncil

reco

rds

Esta

blis

hmen

t of

cou

nty

coor

din

atin

g of

fices

C

ount

y C

oord

inat

ing

Off

ices

N

o. o

f co

unty

off

ices

es

tabl

ishe

d

and

fu

nctio

nal.

47

Qua

rter

ly

Cou

nty

CPD

R

epor

t/re

cord

s

Iden

tific

atio

n an

d de

velo

pm

ent

of t

hem

atic

ar

eas

for

CPD

tra

inin

g

Them

atic

are

as f

or

CPD

Tra

inin

g

No

of

mo

dule

s an

d

them

atic

ar

eas

iden

tifie

d.

As

per

the

gaps

Q

uart

erly

Fe

edba

ck r

epor

ts

Dat

abas

e

Dev

elop

men

t of

a

data

base

for

CPD

ac

tiviti

es

Dat

abas

e fo

r C

PDs

CPD

da

tab

ase

deve

lop

ed

1 O

nce

Mee

ting

repo

rts

Cou

ncil

reco

rds

Map

ping

of

part

ners

for

C

PD a

ctiv

ities

Li

st o

f pa

rtne

rs

No.

of

w

orki

ng

part

ners

hips

es

tabl

ishe

d

7 Q

uart

erly

C

ounc

il re

cord

s

Esta

blis

h pe

riod

ic r

evie

w

of C

PD p

rogr

am

Impl

emen

tatio

n

Rep

ort

of

reco

mm

enda

tion

s C

PD

prog

ram

im

plem

enta

tion

revi

ewed

1 A

nnua

lly

Cou

ncil

reco

rds/

rep

orts

Tabl

e 3:

M

onit

orin

g an

d Ev

alua

tion

Pla

n

37


CPD Guidelines

Tab

le 3

: Mo

nit

ori

ng a

nd

Eva

luat

ion

Pla

n

Act

ivit

ies

Res

ults

In

dic

ato

r Ta

rget

Fr

equ

ency

o

f R

epo

rtin

g

Dat

a so

urc

e

Ob

ject

ive

1: T

o d

evel

op

an

d im

ple

men

t a

CP

D d

eliv

ery

syst

em

Form

ulat

ion

of p

olic

y gu

idel

ines

C

PD p

olic

y gu

idel

ines

A

ppro

ved

CPD

gu

idel

ines

1

Onc

e W

orks

hop

repo

rts

Cou

ncil

reco

rds

Esta

blis

hmen

t of

cou

nty

coor

din

atin

g of

fices

C

ount

y C

oord

inat

ing

Off

ices

N

o. o

f co

unty

off

ices

es

tabl

ishe

d

and

fu

nctio

nal.

47

Qua

rter

ly

Cou

nty

CPD

R

epor

t/re

cord

s

Iden

tific

atio

n an

d de

velo

pm

ent

of t

hem

atic

ar

eas

for

CPD

tra

inin

g

Them

atic

are

as f

or

CPD

Tra

inin

g

No

of

mo

dule

s an

d

them

atic

ar

eas

iden

tifie

d.

As

per

the

gaps

Q

uart

erly

Fe

edba

ck r

epor

ts

Dat

abas

e

Dev

elop

men

t of

a

data

base

for

CPD

ac

tiviti

es

Dat

abas

e fo

r C

PDs

CPD

da

tab

ase

deve

lop

ed

1 O

nce

Mee

ting

repo

rts

Cou

ncil

reco

rds

Map

ping

of

part

ners

for

C

PD a

ctiv

ities

Li

st o

f pa

rtne

rs

No.

of

w

orki

ng

part

ners

hips

es

tabl

ishe

d

7 Q

uart

erly

C

ounc

il re

cord

s

Esta

blis

h pe

riod

ic r

evie

w

of C

PD p

rogr

am

Impl

emen

tatio

n

Rep

ort

of

reco

mm

enda

tion

s C

PD

prog

ram

im

plem

enta

tion

revi

ewed

1 A

nnua

lly

Cou

ncil

reco

rds/

rep

orts

Ob

ject

ive

2: T

o p

rovi

de m

inim

um r

equi

rem

ents

for

the

dev

elop

men

t an

d im

ple

men

tati

on o

f C

PD p

rogr

ams

for

regi

ster

ed

pro

vide

rs

Dis

sem

inat

ion

of t

he

CPD

Gui

delin

es.

Roll-

out

of C

PD

guid

elin

es

No.

of s

ensi

tizat

ion

mee

tings

. N

o. S

take

hold

ers

sens

itize

d 12

(one

per

qu

arte

r)

Qua

rter

ly

Cou

ncil

reco

rds

Part

icip

ants

at

tend

ance

list

s V

erifi

catio

n an

d ap

prov

al o

f the

m

odul

es/c

ours

es

deve

lope

d by

CPD

pr

ovid

ers.

List

of a

ppro

ved

mod

ules

/cou

rses

N

o. o

f mod

ules

/cou

rses

ap

prov

ed

7 Q

uart

erly

D

atab

ase

Iden

tific

atio

n,

licen

sure

and

app

rova

l of

CPD

pro

vide

rs

Inve

ntor

y of

ap

prov

ed C

PD

prov

ider

s

Num

ber

of li

cens

ed a

nd

appr

oved

CPD

pro

vide

rs

47

Qua

rter

ly

Dat

abas

e

Ob

ject

ive

3: T

o en

hanc

e co

ntin

uous

imp

rove

men

t of

co

mp

eten

ce f

or p

rofe

ssio

nal p

ublic

hea

lth

off

icer

s an

d te

chni

cian

s

Con

duct

ing

trai

ning

ne

eds

asse

ssm

ent

(TN

A)

Repo

rt o

f fin

ding

s G

aps

iden

tifie

d 1

Ann

ually

C

ounc

il re

cord

s Re

port

s

Rene

wal

of p

ract

icin

g lic

ense

s ba

sed

on C

PD

poin

ts.

Lice

nse

Rene

wal

N

o. o

f pro

vide

rs w

ith

rene

wed

lice

nses

60

00

Ann

ually

C

ounc

il re

cord

s

Ob

ject

ive

4: T

o co

nduc

t m

onit

orin

g an

d ev

alua

tion

of

the

effe

ctiv

enes

s of

CPD

Con

duct

sta

ff

satis

fact

ion

inte

rvie

w

Staf

f w

ell m

otiv

ated

Pe

rcen

tage

sat

isfie

d A

ll st

aff

Qua

rter

ly

Repo

rt

Con

duct

clie

nt

satis

fact

ion

at t

he

com

mun

ity le

vel

Com

mun

ity r

each

ed

bett

er d

ue t

o C

PD

Perc

enta

ge o

f clie

nts

satis

fied

47 C

ount

ies

Qua

rter

ly

Repo

rt

Con

duct

Per

iodi

c A

nnua

l rev

iew

A

nnua

l rev

iew

co

nduc

ted

Ann

ual r

evie

w R

epor

t 1

Ann

ually

Fi

eld

stat

ions

D

atab

ase

38 CPD Guidelines

1) Kenya Nutrition and Dietetics Institute CPD guidelines, August 2014http://kndi.net/training-standards-students-indexing-and-continuous-professional-development-cpd/

2) Medical Practitioners and Dentists Board CPD guidelines, April 2014http://medicalboard.co.ke/

3) Nursing Council of Kenya CPD guidelines, December 2012http://nckenya.com/

4) Public Health Officers (Training, Registration and Licensing) Act 2013http://photc.org/

5) NHS Education for Scotland (2010)Review of the literature to support the effective practitioner initiative accessed 10/05/2015 http://www.nes.scot.nhs.uk/media/4935/effective-practitioner-literature-review-2010.pdf

REFERENCES8

39CPD Guidelines

APPENDICES99.1. List of contributors

Simon K. Kimani Head Faculty of Environmental Health KMTC Nairobi

Rachael W. Kiiru Secretariat PHOTC PHOTC

Aggrey Oriema Secretariat PHOTC PHOTC

Radido Shadrack Secretariat PHOTC PHOTC Albert Mbae County PHO MoH Meru

Ambrose Fwamba County PHO MoH Busia

Benjamin Murkomen CPHO Nairobi MoH Nairobi

Boech Wasike Data Officer PHOTC

Bulimo Robisher County PHO Elgeyo Marakwet

Christine Okello PHOTC Secretary PHOTC Nairobi

Clarice Gathura Distance Learning Officer FUNZOKenya

Cyprian Langat County Director, Public Health MoH Baringo

Daniel Karenga M & E Manager FUNZOKenya

David Maingi Team Lead Regulatory Systems FUNZOKenya

Dorothy Njeru SHRMO, Afya House KMTC

Fidelis Lagho Ngeti County PHO MoH, Taita Taveta

Halima Abdullahi Council Member MoH, Subukia

Innocent Sifuma County PHO MoH, Turkana

Irene Chami CPD and Accreditation Manager FUNZOKenya

John Inanga Deputy County PHO MoH, Isiolo

John Kabanya Head CPD and Regulations Unit DHSQAR, Nairobi

John Mugenyo County PHO MoH, Nyeri

Kennedy O. Ombogo Deputy Director Public Health MoH, Migori

Moses Gathecha Online CPD Platform Technician Synergy Informatics

Rachel W. Waithaka PHO Port Health MoH

Dr. Robert Mburugu Kei

Head. Dept. Environment Health SPH Moi University

Salome J. Chelimo Auditor General Eldoret

Samuel Afubwa Lecturer KMTC, Nairobi

Stella S. Chege Lecturer KMTC, Nyeri

Tom Fred Obaire Chief Technician Moi University

William Kitagwa Council Member University of Kabianga, Kericho

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9.2. CPD Provider Application Form

PUBLIC HEALTH OFFICERS AND TECHNICIANS COUNCIL

CPD PROVIDER APPLICATION FORM 7A

The Registrar,KMTC Grounds

Old Mbagathi Road-off Ngong RoadP.O. BOX 21145-00100

NAIROBI.Telephone: 020-2398646Website: www.photc.org

Email: [email protected]

READ THIS SECTION CAREFULLY BEFORE COMPLETING THE FORM

I. The application form shall be completed by a duly authorized personII. Fill in the document using BLOCK letters ONLYIII. Every application shall be accompanied by:-a. The original receipt of application fee (non-refundable).b. The original receipt of registration fee (non-refundable )c. The Fees shall be paid directly to the Council account. Cooperative Bank of Kenya, Upper Hill Branch, ACC. 01141163029700Swift Code: KC 00KENA

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SCOPEThis applies to all institutions/facilities interested as potential CPD providers within the PHOTC Regulations.

PART A: APPLICANTS INFORMATION

Particulars of Applicant

Name of institutions /facility/ affiliation

Permanent Address of the Institution

Physical Address (Include Road, Street and Building name

City/Town: County

Postal Address:: Postal Code:

Plot No. LR No. if available

Telephone No: Mobile No:

Email: Website:

Name of Contact Person: Email address:

Mobile NO:

Provide certified copy of authorization by PHOTC to offer CPD programmes

I. (Attach a Certified Copy from Registrar of Companies)

II. (Attach a certified Copy of KRA PIN )

III. (Attach a certified Copy of TAX compliance certificate)

IV. (Attach CV of lead facilitator; preferably in soft copy).

PART B: DECLARATION BY APPLICANT

I, the undersigned declare that all the information in this form and accompanying documentation is correct and true to the best of my knowledge. I also undertake to inform PHOTC, about any changes or modifications made on the information given in the document submitted.

Full Name: ___________________________________________________________________________

Designation: ______________________________________

Signature: _________________________________________

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CPD Guidelines

Date of Application:___________________________

Official Stamp:______________________________________________

NOTE: ONLY ORIGINAL COPIES WILL BE ACCEPTED

PART C: FOR PHOTC OFFICIAL USE ONLY

1. Application Number ___________________________________________________

Date of submission of Application________________________________________

Receipt No________________________________________________________________

Received By: ______________________________________________________________

Signature__________________________________________________________________

Recommendation: _______________________________________________________________________

Comments: _______________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

____________________________________________________________________________________________

Approved:

NAME:___________________________________________________________________

DESIGNATION:___________________________________________________________

SIGN: ______________________________________

DATE: ______________________________________

Official PHOTC Stamp:

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CPD Guidelines

9.3. CPD Provider Accreditation Checklist

Public Health Officers and Technician CouncilCPD Provider Accreditation Checklist

Form 7BInstitution, Organization or Entity conducting CPDs for Environmental

health ProfessionAccreditation is mandatory for institutions, organizations or entities wishing to conduct CPDs.

CPDs shall focus on needs base, and areas of interest in the provision of quality Environmental Health Services. The checklist shall be used in accreditation of CPD providers.

Purpose of the assessment: To assess the eligibility of an applicant interested in providing continuing professional development training to Environmental Health Officers and Technicians.

The objective is to:• Assess the capability of the applicant.• Ensure the provision of quality Environmental Health training and maintenance of

professionalism.• Create a critical mass of CPD providers.

Accreditation Process1. The institution/organization/entity applies for accreditation to the Registrar, PHOTC.2. The applicant fills and submits the relevant CPD provider application form.3. The applicant provides proof of payment for assessment to take place.4. PHOTC convenes a panel of experts to conduct assessment and compile reports.5. Assessment feedback is given in writing within one week (5 working days) of assessment.

Name of potential CPD provider: Date:

Duration of practice:

Physical location:

County: ……………………………………………………………… District: …………………………………..

Sub County: ………………………………………………………. Town: ………………………………………

Contact person:

Name:…………………………………………………………………. Mobile…………………………………… No:……………………………

Designation:………………………………………………………………………

Email:…………………………………………..……………………………………..

Registration Officer:

Name:……………………………………………………...…

Assessment Date: ……………………………………..

Signature:………………………………………………….…

Registrar:

Name:…………………………..…………………

Approval Date:……………………… ………

Signature:…………………………………….…

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CPD Guidelines

Name of potential CPD provider: Date:

Duration of practice:

Physical location:

County: ……………………………………………………………… District: …………………………………..

Sub County: ………………………………………………………. Town: ………………………………………

Contact person:

Name:…………………………………………………………………. Mobile…………………………………… No:……………………………

Designation:………………………………………………………………………

Email:…………………………………………..……………………………………..

Registration Officer:

Name:……………………………………………………...…

Assessment Date: ……………………………………..

Signature:………………………………………………….…

Registrar:

Name:…………………………..…………………

Approval Date:……………………… ………

Signature:…………………………………….…

Scoring System The accreditation is divided two parts: Critical and non-critical assessment areas. A provider must score 100% in the critical areas and at least 75% in the non-critical areas. The critical area contains 16 questions while the non-critical area contains 4 questions.

YES MINIMUM STANDARD MET NO MINIMUM STANDARD NOT MET Critical Criteria (Must score 100%)

Total Yes

Total No

Score Y/(Y+N) x 100

%

All other questions (Must score ≥ 75%)

Total Yes

Total No

Score Y/(Y+N) x 100

%

Recommendation for Registration

PASS RE-ASSESSMENT WITHIN MONTH/S FAIL

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# Assessment Area Objectively verifiable indicator

Yes No Comments

Mandatory Criteria Assessment Areas (provider must score 100% in this section to be accredited) 1. The provider is certified by a

credible body in the area they want to offer CPD

Certificate of competence from a credible training body

2. The provider belongs to one of the following classifications

Health Facility Training

Institution PBO Private

Practitioner FBO Donor Agency Professional

Association Pharm/Medical

Technology consumer organization

Research institution

MOH County

Governments Development

Partners

3. Provider to submit capability statement and associated evidence

Curriculum Vitae/Organization profile

Curriculum Teaching/Learni

ng resources References

4. The provider has the capacity for provision of CPD

Own/leased venue/Accredited PHOTC entity

5. The provider is or has qualified facilitators for CPD to be

Curriculum Vitae and/or

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offered Competency certificate

6. Activity falls within CPD activities category I or II

Category I/Category II

7. Evidence of having undertaken a CPD needs assessment

Training Needs Assessment (TNA) report

8. CPD activity is in line with the needs and interest of Environmental Health profession in improving quality of professionalism

Thematic areas report/Cross cutting areas/Report of needs assessment

9. The provider has ethically sound CPD activity

Certificate of good conduct, Rules and regulations of practice/Code of conduct for providers

10.

CPD Content with clear learning outcomes

Stated goals, objectives and learning outcomes

11.

Has specified target audience List of target groups

12.

Activity has specified title, contact hours and grading structure

Title of course, Course duration, Award system

13.

Has evaluation/feedback mechanism to assess outcomes achieved

Evaluation report, Pre/Post-test, Learners feedback

14.

Has a schedule for CPD activities

CPD calendar

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15.

Has an assigned CPD coordinator to coordinate CPD activities

Name and Contact details

16.

Provider should have a reporting system to submit CPD data periodically

CPD reporting system

Additional Assessment areas (provider must score at least 75% in this section to be accredited) 1. The provider is

registered/licensed by a regulatory body.

PHOTC KNDI COC MPDB NCK KMLTTB PPB RPB Others: Specify………………..

2. CPD conducted using adult learning principles

Teaching methodologies

3. Has a marketing strategy for CPD activities

Marketing plan (Brochures, media, Website, posters, face to face etc.)

4. Affordability and accessible to the Environmental Health practitioner

Adequate facilities around venue

Ease of access (transportation)

% of target audience in a particular area

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Inspection team

1……………………………………………………………….2……………………………………………………………….3……………………………………………………………….4……………………………………………………………….

Recommendation:………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………...………………………………………………………………………………………………………………………………...……………………………………………………………………………………………………………………………………...………………………………………………………………………………………………………………………………...………………………………………………………………………………………………………………..............................

Comments:…………………………………………………………………………………………………………………………………..…………………………………………………………………………………………………………………………………..…………………………………………………………………………………………………………………………………..…………………………………………………………………………………………………………………………………..…………………………………………………………………………………………………………………………………..………………………………………………………………………………………………………………Signed on behalf of Inspection Team:

NAME: _____________________________________________________________________

DESIGNATION: _____________________________________________________________

SIGN: ______________________________________

DATE: ______________________________________

Approved by the Council:

NAME: _____________________________________________________________________

DESIGNATION: ____________________________________________________________

SIGN: ______________________________________

DATE: ______________________________________

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9.4. CPD Provider Appeal Form

Public Health Officers and Technician CouncilCPD PROVIDERS APPEAL FORM

FORM 7C

DATE_______________________

IMPORTANT:1. Appellant must provide original copies of attachments submitted with the appeal

form for verification by the Council 2. The fee for filing an appeal shall be paid directly to the Council account as follows:

Cooperative Bank of Kenya, Upper Hill Branch, A/C No: 01141163029700Swift Code: KC 00KENA

PART B: Applicant DetailsName of CPD Provider::...........................................................................................................................PHOTC provider Reg No: ........................................................................................................................Postal Address:............................................................................................................................................Physical Address:………………………………………………………………………………..……………………..…Email address..............................................................................................................................................County/ Sub-County ................................................................................................................................Name of the Name of appellant:.........................................................................................................National Identity/Passport No:………………………………………………................................................Telephone No........................................................................................... Mobile No...................................................................................................Nationality..................................................................................................

PART A The form shall be filled in Block letters by the applicant. (Please tick copies of attachments provided.) Yes No 1. A copy of latest certificate of CPD providers registration 2. Attachment(s) of credible evidence for use in appeal

grounds

3. Copy of appeal payment slip 4. Other, please specify

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Detail of ComplaintsI wish to appeal against the decision of the: PHOTC CPD committeeSubject of complaint: ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

Date of incident: Day........................................................Month............................Year.....................

Specific Nature of Complaint..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

PART C: Declaration

I................................................................................................................................... declare that theinformation provided is correct and true to the best of my knowledge.Signature: ...................................................................................Date: ………………………………………………………………………..Witnessed by Name: ..............................................................Signature: ………………………………………………………………...Date: ………………………………

PART D: Committee’s Official Report........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

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CPD Guidelines

Conclusion:.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................

Committee members present

Committee Chairman Name………………………………………………………………………………………

Signature………………………………………………….…………

Date………………………………………………………..…………..

# Name Position Signature

1

2

3

4

5

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CPD Guidelines

9.5. Practitioner Appeal Form

Public Health Officers and Technician CouncilCPD Practitioner Appeal Form

Form 7D

DATE:____________________

PART A The form shall be filled in Block letters by the applicant. (Please tick copies of attachments provided.) Yes No

1. A copy of latest certificate of CPD Providers registration

2. Attachment(s) of credible evidence for use in appeal grounds

3. Copy of appeal Payment slip 4. Other, please specify

IMPORTANT:1. Appellant must provide original copies of attachments submitted with the appeal

form for verification by the Council 2. The fee for filing an appeal shall be paid directly to the Council account as follows:

Cooperative Bank of Kenya, Upper Hill Branch, A/C No:. 01141163029700Swift Code: KC 00KENA

PART B: Applicant Details

Surname:………………………………………………………………...............................................……

Other names:………………………………………………………..Gender:…………………………….

PHOTC Reg. No: ………………………..….

National identity/Passport no:………………………………………………

Permanent Address:………………………………………………...............….

Physical Address:……………………………………………………...............…

Email Address:………………………………………………………….................

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CPD Guidelines

Telephone no:…………………………………….. Mobile no: …………………………………………………

Date of Birth: ………………………………………………………………………………

Nationality:………………………………………………………………………………………………………………….

Name of Institution or Health Facility of practice:………………………………………………………

County of Practice…………………………………………………………………………………………

Name of CPD Provider …………………………………………………………………………………

Venue of CPD Activity ……………….…………………………………………………………………

Date of CPD Activity……………………………………………………………………………………..

Detail of Complaints

I wish to appeal against the decision of the training committee

Date of incident: Day........................................................Month............................Year......................

SUBJECT OF COMPLAINT:……………………………………………………………………………………….......

…………………………………………………………………………………………………………........................………

Details of Complaint: …………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

PART C: Declaration

I ………………………………………………………………………………………….declare that the information

I will provide is correct and truthful to the best of my knowledge

Name: ………………………………………………………………………………………………………………………

Sign …………………………………………………

Witness Name………………………………………………Sign……………….……………….……

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CPD Guidelines

PART D: Committee’s Official ReportComments:……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Conclusion:………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….

Recommendation(s):………………………………………………………………………………………………..………………………………………………………………………………………………….................................................................................................................................................................................................................................................................................................................................................................................................

Committee members present

# Name Designation Date Signature

1.

2.

3.

4.

5.

6.

7

________________________________ _________________________ _____________________Council Chairman Name Signature Date

________________________________ _________________________ ___________________Council Secretary Name Signature Date

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9.6. Practitioner’s Log Book

FOR USE BY THE PRACTITIONER

SURNAME NAME: FIRST NAME OTHER NAME

PHOTC REGISTRATION NUMBER:

Date: CPD activity: CPD activity duration

CPD Points

Institution name & stamp

Facilitator’s name & signature

Practitioner’s signature

VERIFICATION – COUNCIL’S AUTHORISED OFFICER

Name:……………………………………………………………………………………………………………

Designation:………………………………………………………………………………………………..….

Signature:………………………………………………………………………………………………….…..

Date:……………………………………………………………………………………………………………..

Documents

AUGUST 2015 - PHOTCphotc.org/wp-content/uploads/2015/10/PHOTC-CPD... · Council: This term refers to the Public Health Officers and Technicians Council, Kenya. Dialogue Day: This