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Introductions
Strategic Planning Purpose
Strategic Planning Process
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Agenda
Tonitta White, Quality Assessment Manager
Scott Epstein, Consultant from Datatel
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Introductions
Helps us to prepare for change (e.g., economic and technological changes)
Provides direction, guidance, and a common framework for planning and for decision-making
Helps us understand and address current and future stakeholders needs
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Strategic Plan Purpose (Why Plan?)
External Scan
Internal Scan
KPIs
Impact Analysis
SWOT Analysis
GAP Analysis
Goals &
ObjectivesFunctional
Conversations
Work Unit/Cross- Functional
TeamsAction Plans
Dept/Unit
Progress Reports
Fast Track
Planning
Mission/Values/Vision
Functional Plans
Ed MP / Tech Plan
Facilities Plan/ Etc
Strategic Planning Framework
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Strategic Planning Process
Environmental Scan
June-October
Focus Groups
September
Draft Vision, Mission, Goals, Objectives, KPIs
October - December
Communicate & obtain input on mission, goals, etc.
November - March
Finalize Plan
April
Create Process to Implement
Plan
January - March
Complete first Draft of Plan
January
SWOT Analysis
October
Purpose:◦ Gather data and information (external
and internal)◦ Identify relevant trends ◦ Basis for SWOT Analysis
Process:◦ Cross-functional team of about 40 employees ◦ Established four subgroups◦ Each subgroup gathered data/information on a
specific topic.◦ Subgroups identified trends and implications.
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Environmental Scan (Jun – Oct)
Purpose◦ Obtain information from internal
and external stakeholders
Process◦ Several focus group sessions will
be scheduled◦ There will be focus groups
conducted for employees, students and community
◦ Information from groups summarized
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Focus Groups(September)
A cross-functional Strategic Planning Group (SPG) will be established.
The SPG will be chaired by the president The SPG will include representatives from:
◦ Senates, Councils and SGA◦ Lakeshore & Southlake Campus◦ Student Development, Ed. Affairs,
Administrative Affairs, HR andPublic Relations
◦ Environmental Scan Group & IEPR
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Strategic Planning Group (September)
The SPG will use Environmental Scan and Focus Group data to identify: ◦Strengths◦Weaknesses◦Opportunities◦Threats
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SWOT Analysis(October)
SWOT Analysis
The Strategic Planning Group will use the SWOT to draft:◦Vision Statement◦Mission Statement◦Goals◦Objectives◦Key Performance Indicators (KPIs)
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Draft Vision, Mission, Goals, Objectives &
KPIs(October - December)
The process will be transparent SPG representatives will communicate updates to their constituents
Drafts of the Strategic Plan will be communicated to stakeholders
SPG representatives will seek input on the Strategic Plan draft.
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Communication & Input
(November - March)
The first draft of the strategic plan will include:◦Highlights SWOT Analysis◦Vision, Mission, ◦Goals and Objectives ◦Institutional Key Performance Indicators
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First Strategic Plan Draft
(January)
Strategic
Plan
Processes and infrastructure needed to implement the plan will be established.◦An annual planning calendar
◦A process for implementing
◦A monitoring process
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Implementing Plan(January - March)
The final draft of the strategic plan will be completed by April.
◦Board Approval will be sought
◦Final Plan will be communicated to stakeholders (internal & external
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Final Strategic Plan Draft(April)
FinalStrategic
Plan
