August 18 2014 Complete Agenda

8/11/2019 August 18 2014 Complete Agenda

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MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, August 18, 2014 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Regular Session #13 dated August 4, 2014 B. Work Session dated August 12, 2014

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Commission Reports

5. CONSENT AGENDA A. Upcoming Bid Notification for Wastewater Disinfection System Upgrades B. Request for Approval to Purchase Fire Station 4 Exercise Equipment via Government Contract C. Request for Approval to Single Source Purchase 94 th St. Basketball Court Maintenance Services

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS

7. PUBLIC HEARINGS A. Proposed Closure and Conveyance of Seabay Drive Right of Way at 61 st Street

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. Request to Approve BeCore Marketing Activation presented by Recreation and Parks Director B. Request to Approve Federal Grant Funding to Purchase Remote Tactical Video Equipment

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading Ordinance 2014 22 to Adopt FY14 Budget Amendment #2 B. Resolution to Establish Charges for Town Equipment and Labor related to Type BF Events C. Ratification of Traffic Commission Regulation 2014 002 Motorcycle parking on 1st Street adjacent

to de Lazy Lizard during OC Bikefest, Thursday, September 11 Sunday, September 14, 2014

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak .

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for August 26, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, AUGUST 18, 2014

3 APPROVAL OF MINUTES

A. Regular Session #13 dated August 4, 2014B. Work Session dated August 12, 2014


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4 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

A. Commission Reports

Note: August 11 Police Commission meeting was cancelled.


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Tourism Commission Meeting MinutesAugust 11, 2014

The following individuals were in attendance:

Commission Members , Tourism Commission Chair and Council Secretary MaryKnight, Mayor Rick Meehan, Council Member Dennis Dare, Buck Mann, Chamber ofCommerce; Todd Ferrante, OCDC; G. Hale Harrison, HMRA; Greg Shockley, MTDB;and Michael James, EDC. Staff members present were City Manager David Recor,Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; FrankMiller, Special Events; Lisa Osman, Tourism. Also present were Melanie Pursel,Chamber; and Susan Jones, HMRA. Media representatives present were Clara Vaughn,Ocean City Today; and Joanne Shriner, Maryland Coast Dispatch.

Council Secretary and Tourism Commission Chair Mary Knight called the meeting toorder at 3 p.m.

Approval of MinutesCouncil Member Dare made a motion to approve the minutes from the June 12 meeting,seconded by Buck Mann. The vote was unanimous.

2014 Summer Season Metrics to dateDonna Abbott distributed a copy of the May and June metrics reports. Per OC BudgetManager, the room tax collection in May was the best May ever. June Smith Travel hoteloccupancy was up 5.6%, the largest increase in our comp set, while room tax for Junewas down slightly. Susan Jones stated that she believes the June room tax was down dueto rate wars between the hotels. June reflects a slight decline in web visits to our newwebsite, but that may be tied to a change in Google Analytics classification of webtraffic. Events section visits have gone way up. The new mobile website may be afactor. Social media continues to climb. We have over 700,000 Facebook fans. DennisDare mentioned how nice it is to have the metrics report to look back on.

Tourism Strategic Plan UpdateDonna stated that all Tourism Commission members should have already beeninterviewed by the consultant, Lyle Sumek. The next stage is for Donna, Frank, Larry,David, and Andy Malis, MGH, to meet with the consultant by Skype to keep expensesdown. Lyle will be coming to Ocean City in October to meet with the TourismCommission for a full day session. Donna reported that the visitor profile surveyscontinue to be collected. Mary Knight stated that visitors dont seem to mind taking thesurvey when they visit the Boardwalk Cottage. Melanie offered to have one of the iPadsat the Chamber for visitors there. Donna stated that weve had visitors take surveys at theWhite Marlin Open and at Sundaes in the Park at Northside Park, along with thefiremens convention and MML.

Sports Marketing Update


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The TAB allocation was approved by the Mayor and Council to fund Ocean Citys shareof the bid fee for the USSSA Girls Softball World Series. $34, 650 came out of TABallocation. Wicomico County received a state grant for last years USSSA event andsince TAB also supported that, Wicomico County will be reimbursing Ocean City$16,280, which Council approved to go back into the TAB allocation. Donna will be

meeting with Wicomico and Worcester Counties about Worcester County entering thisagreement. We have been working per the MOU to pursue other amateur sportingevents. Donna and Gary Mackes from Wicomico County met in June with TerryHasseltine from the state sports marketing office. Terry has a lot of contacts and will beassisting with some of these efforts. Terry will assist us with submitting proposals for afew events. We will try to get events when the community needs them, weekdays andshoulder season. The USSSA has a conference every fall in Orlando, where they are

based. It was recommended that the Town and Wicomico fund a sponsorship of theconference. Ocean Citys share would be $3,500 and funds are available in Ocean Cityssports marketing budget. A motion to support the sponsorship was made by Buck Mannand second by Todd Ferrante; vote was unanimous and will be forwarded to the Mayor

and Council for review.Updates from other Departments & Organizations:

Chamber of CommerceThe Chamber is working on the 2015 Vacation Guide. The Annual Gala will be held onSeptember 5. They will be honoring their incoming board and a number of awardwinners. Crab feast will be held on October 9 at BLU. The annual general membershipmeeting at the Dunes Manor is on September 24. Their networking luncheon will be heldnext Tuesday. They have been working on the J-1 cultural activities, which have beengoing well.

HMRASusan Jones reported that Surfers Healing, an event where pro surfers come and surfwith children with autism, will be held on Wednesday. Melanie and Susan will beserving lunch to the children and their families. There was tremendous support from the

business community during their search for lunches. HMRA will also be sponsoringSandfest. Hotel Week will be held August 17-28 with 39 hotels participating.

EDCMichael James reported the next meeting will be after the summer season.

MTDBGreg Shockley The states TV ads for Star-Spangled Celebration have begun and arerunning late summer and fall.

OCDCTodd Ferrante reported that the OCDC has a golf tournament coming up on October 8.OCDC also installed 10 bike racks and some business directory signs on the Boardwalk.Sunset Park concerts continue.


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TourismDonna reported that she and the Mayor were on a media tour in Baltimore on June 18.They made stops at five media outlets, which netted an ad equivalency value of $15,000.The Mayor and a team of helpers will be in Silver Spring on Thursday, August 21, doing

yard work, etc. for the grand prize winner of Ocean Citys Facebook Sweepstakes. OurTV ads are still running. We extended our buy with the MASN Network due to the factthat the Baltimore Orioles and the Washington Nationals are both in first place in therespective divisions and the TV ratings are extremely high.

Convention CenterLarry Noccolino reported that we have four months to go with construction on thePerforming Arts Center. Larry is meeting with two producers from the Kennedy Centeron September 2. Larry and Ruth Waters met with tour group operators to try and bringBranson to Ocean City. He has four hard dates in March 2016 that will bring 150-175

buses to Ocean City. Larry and Frank are still working to see if they can bring a group or

two to the Performing Arts Center.Special EventsFrank Miller reported that Movies on the Beach at 27 th Street and Family BeachOlympics have ended for the season. Both were very successful. This is the last week ofthe camps programs. The dinosaur T-Rex beach play structure was installed on August 1on 3 rd Street. Sundaes in the Park with fireworks have been very successful this year.The Spanish Galeon ship is also doing very well and is averaging approximately 500

people per day. Sunfest tents will go up in a little over three weeks. Starting to executeWinterfest of Lights.

The meeting was adjourned at 4 p.m. The next meeting will be held on Monday,September 8, at 3 p.m.


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Recreation and Parks CommissionAugust 12, 2014

1. Call to Order: The meeting was called to order at 4:22 P.M. at Northside Park.Present were Joe Mitrecic, Lloyd Martin, Dennis Dare, Frank Miller, CalvinGinnavan, and Susan Petito. Guests included Zack Hoopes and Joanne Shriner.

2. Approval of Minutes: The minutes of July 15, 2014 were approved as amended.

3. New Private Event Requests: Susan reported that the BeCore MarketingActivation promotion has made a few minor event changes and has completed thePrivate Event application process. This event will be presented at the August 18Council meeting.

4. Update on Beach Play Equipment: Susan reported equipment was installed onAugust 1 and has been very successful with no incidents reported. Benches have

been put in place and are being used. Recommendation for future to installsignage to display names of donors responsible for the equipment.

5. Outdoor Exercise Area: Susan reported that concerns have been expressed aboutyoung children misusing the outdoor fitness equipment at Northside Park andusing it as a play area. Discussion ensued regarding appropriate age-use, signageand enforcement. It was recommended by Councilman Mitrecic that cost forinstallation of a 42 vinyl fence with a pull latch inside a single entry gate beinvestigated, and Councilman Dare recommended further investigation into thecost and practical application of a security camera installation. Staff will report

back at a future Commission meeting.

6. Sunset Park Landscaping: Councilman Dare reported that Sunset Park has become more of an entertainment venue rather than just a place to watch theSunset as originally intended. Current native landscaping have become large andsomewhat unruly and do not allow for the additional seating space necessarywhen concerts occur. Susan noted that some native plantings may give theappearance of weeds, but in fact, are not really weeds. Councilman Mitrecicsuggested adding educational signage in the beds. Councilman Dare commentedthat the density of the perimeter plantings could also be a safety issue. CalvinGinnavan suggested that the front two planting beds could be modified. TheCommittee agreed to meet at Sunset Park for the next meeting to walk the parkfor review and further discussion.


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7. Other Business:

Susan reported that residents at Hidden Harbor expressed concernabout the Kayak and SUP renters infringing on the marshes andwetlands at the rear of the park. Susan presented photos to theCommittee for review and reported that the Kayak/SUP vendor has

been nothing but cooperative and requests that his customer stay ontheir boards and in their kayaks and not to walk or contact the marshesand wetlands. After discussion, it was recommended that a Town ofOcean City sign be erected at the launch site to remind the public to

protect the marshes and wetlands. Susan will investigate.

Susan reported that a Catamaran recently docked at Northside Park foran entire weekend, and that its presence interfered with the scheduledfireworks for Sundaes in the Park. The owner was located and theissue resolved, but Kevin Brown advised that permission to add anordinance sign to the pier be requested from the Commission. TheCommission members suggested a No Mooring or Docking from6:00 p.m. to 6:00 a.m. sign be added, but asked staff to confirmlanguage with Guy Ayres.

Susan reported she and Terry McGean are meeting with the OCDCdesign committee for their input into the Bayside Park design.

Susan reported the new Fall/Winter Splash has arrived.

Susan reported we will be presenting a single source bid for theresurfacing of the basketball courts at 94 th Street at the next Councilmeeting.

Susan reported that when the dredging project begins, the material will be used as fill at the Northside Park Lagoon,

Susan reported that Movies on the Beach at 27 th Street, FamilyOlympics have ended and this is our last week of summer camps.

8. Closed Session: Councilman Lloyd Martin made a motion to move into closedsession at 5:10 p.m., seconded by Councilman Dennis Dare. At 5:25, CouncilmanDare moved to reopen the meeting, with Councilman Martin seconding.

9. Adjournment: The meeting was adjourned at 5:25 p.m.

The next meeting will be held Tuesday, September 9 th at 4:00 p.m at Sunset Park.

P:Susan/Rec & Parks Commission Meeting 8-12--2014


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5. CONSENT AGENDA

A. Upcoming Bid Notification for Wastewater DisinfectionSystem Upgrades


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66 TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Request for approval to receive sealed bids for Wastewater Treatment Plant

Disinfection System Upgrades ProjectDATE: August 11, 2014

ISSUE(S): Receive sealed bids for Wastewater Treatment Plant DisinfectionSystem Upgrades

SUMMARY: Request approval from the Mayor & City Council to receive sealedbids at the September 9 th , 2014 Work Session for theWastewater Treatment Plant Disinfection System UpgradesProject.

FISCAL IMPACT: Funding for this project is provided by the Town of Ocean CityMunicipal Purpose Bonds of 2013.

RECOMMENDATION: Proceed with the proposed bid opening on September 9, 2014.

1 st Class Resort and Tourist Destination

ALTERNATIVES: None

RESPONSIBLE STAFF: Dean Dashiell Senior Project Manger

COORDINATED WITH: Hal Adkins, Director of Public WorksJim Parson, Chief Deputy Director of Public WorksCharles Felin, Superintendent of Wastewater

ATTACHMENT(S): None

Agenda Item # 5A

Council Meeting August 18, 2014


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5. CONSENT AGENDA

B. Request for Approval to Purchase Fire Station 4 ExerciseEquipment via Government Contract


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TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Fire Station 4 Exercise EquipmentDATE: August 13, 2014

ISSUE(S): Request approval to purchase Fire Station 4 Exercise equipment viaFairfax County Contract

SUMMARY: Staff is in the process of fitting out Fire Station 4 in preparation forSeptember move in. Exercise equipment has been selected by theFire Department and staff requests permission to purchase theequipment off an existing bid contract through Fairfax CountyVirginia (#4400004432)

FISCAL IMPACT: $21,031.07 to be paid from Fire Station 4 project funds

RECOMMENDATION: Award exercise equipment purchase to Fitness Resource Retail inthe amount of $21,031.07.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Town bid process.

RESPONSIBLE STAFF: Captain Eric Peterson, Fire Department

COORDINATED WITH: Terence McGean, City EngineerCliff Christello, President Volunteer Fire Company

ATTACHMENT(S): Fitness Resource Retail Quote

Agenda Item # 5B



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Ship To Information Bill To Information

Terence McGean12925 Philadelphia AvenueOcean City, Md 21842

Ocean City Fire Station 4

QuoteRick Jeeter (RJ)1600 Landmark DriveCottage Grove, WI 53527Phone: (443) 282-5082Fax: (608) 839-0651

Work: (410) 289-8796

2-002528uote Order

Expiration Date: 6/11/2014 Terms: Net 30

Fitness Resource Retail LLC

Terence McGean301 Baltimore AveOcean City, Md 21842

Town of Ocean City Maryland

Work: (410) 289-8796

10/28/13Date

Qty Description Price Ext. PriceSKUDeliveryMethod Tax

YourPriceList

Delivery1 MAT5X Matrix T5x Treadmill Ac110 $5,397.00 $5,397.00$8,995.00

Delivery1 MAC5X Matrix C5x Climbmill $5,397.00 $5,397.00$8,995.00

Delivery1 MAE5X Matrix E5x Elliptical $4,197.00 $4,197.00$6,995.00

Delivery2 MAG3FW82 Matrix G3 Adjustable Bench $636.00 $1,272.00$795.00

Delivery1 CC2DPM3 Concept2 Gray Model D Indoor Rower Pm3 $880.68 $880.68$899.00

Delivery1 SPRPRO55 Spri Ball Pro Gym 55 Cm W/ Pump $0.00 $0.00$39.98

Delivery1 SPRPRO65 Spri Ball Pro Gym 65 Cm W/ Pump $0.00 $0.00$39.98

Delivery1 TBGWBR Troy VTX Fitness Ball Rack $219.37 $219.37$219.37

Delivery1 TBPWB-12 Troy Wall Ball 12 # $58.50 $58.50$58.50





Delivery1 TBKBR-14 Troy Kettlebell Rack $219.37 $219.37$219.37

Delivery2 TBKB010 Troy 10# Kettlebell, black $14.95 $29.90$23.00





Delivery2 TBGOPT Olympic Plate Rack with Dual Bar Holder $105.62 $211.24$105.62

Delivery2 TBSD080R Troy 80# Rubber Hex Dumbbell $147.68 $295.36$227.20

Delivery2 TBSD085R Troy 85# Rubber Hex Dumbbell $156.91 $313.82$241.401 Freight and Installation $1,780.00 $1,780.00

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Special Instructions: Item Total:

Tax:

TOTAL:

$21,031.07

$0.00

$21,031.07

THANK YOU

Remit To: Signature __________________________ Fitness Resource Retail, LLC Printed Name __________________________ 1600 Landmark Drive Date __________________________ Cottage Grove, WI 53527

A Service Charge of 1.5% per month will apply to all delinquent balances

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5. CONSENT AGENDA

C. Request for Approval to Single Source Purchase 94 th Street Basketball Court Maintenance Services


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Susan Petito, CPRP, Director of Recreation and ParksRE: Request to approve sole source award for 94 th Street basketball court resurfacingDATE: August 12, 2014

ISSUE(S): Basketball court at 94 th Street is cracked and in need of repair andresurfacing

SUMMARY: The FY 2014-2015 budget includes funds to repair, resurface andrepaint the aging basketball court at 94 th Street. The work on thecourt is necessary for safety and to extend the long term life andusefulness of court.

For the last 15 years, the Town has been using Premier Courtsurfacing for all its outdoor court facilities, as it is a preferredperformance and more functional surfacing than that of thequalities and processes of overlaying with asphalt. PremierConcepts, Inc., the manufacturer of Premier court, requires thatinstallation of Premier Courts be done by an authorized/certifiedinstaller. American Tennis Courts, Inc. is the only firm authorized toinstall Premier Court in Maryland, Washington, DC, and NorthernVirginia and the designated installer in Delaware and New Jersey.

In discussion with Catrice Parsons, it was determined that therepair, resurfacing and repainting of the court would qualify as asingle source purchase.

FISCAL IMPACT: $ 25,235 American Tennis Courts, Inc. submitted quote. Projectwas budgeted at $25,500.

RECOMMENDATION: Authorize single source contract for $25,235 to American Tennis.1 st Class Resort and TouristDestination

More Livable Communityfor Residents

ALTERNATIVES: Overlay with asphalt, requiring removal and resetting of fencing, ordo not resurface court.

RESPONSIBLE STAFF: Calvin Ginnavan,

COORDINATED WITH: Gary Collier, Catrice Parsons, Susan Petito

ATTACHMENT(S): Correspondence and proposal from American Tennis

Agenda Item # 5C



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7 PUBLIC HEARING

A. Proposed Closure and Conveyance of Seabay DriveRight-of-Way at 61 st Street


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TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City EngineerRE: Public hearing to close and sell City right-of-wayDATE: August 13, 2014

ISSUE(S): Public hearing to close and convey a portion of Seabay Drivenorth of 61 st St. and request to convey a portion of land alongthe west side of the Tennis Center property.

SUMMARY: The developer of the old OC Health and Racquet property isinterested in acquiring a portion of the Seabay Drive Right-of-Way between 61 st Street and the State Highway Rt 90 Right ofWay along with an adjacent 20 strip of land at the tennis center.

The Notice of the Public Hearing was advertised in the localpaper and mailed to all property owners within 500 of the site.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Staff has no objection to closure and sale with the followingcomments:

1) Developer provides an access easement to the city over the 8landscape buffer for occasional maintenance of the tennis courtsand a potential future well site.2) Improvements to 61 st Street as shown and potential shareduse of the parking spaces with the tennis center be part of thefuture sale negotiations.3) The dedicated tree to Lucinda Kurtz is preserved in either itscurrent location or relocated in the immediate vicinity4) The next steps will be to have the property appraised at thedevelopers expense and negotiate a sale price.

More Livable Community for Residents

ALTERNATIVES: Do not pursue closure/sale.

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Hal Adkins, Public Works DirectorSusan Petito, Recreation and Parks Director

ATTACHMENT(S): 1) Legal notice2) Request3) PPM 700-14) Community correspondence

Agenda Item # 7A



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LEGAL NOTICE

NOTICE OF PUBLIC

HEARING

RE: STREET CLOSING

Notice is hereby given by the Mayor and Council of Ocean City that a public hearing will be held on: Monday August 18, 2014 at 6:00 P.M. at the City Council Chambers, City Hall, 301

Baltimore Ave, Ocean City, Maryland, for the purpose of considering whether to close that portion of the bed of Seabay Drive between 61 st Street and Route 90 and thereafter to convey all the right, title, interest and estate of the Mayor and Council of Ocean City unto Inns of Ocean LLC.

At said public hearing, the Council will consider whether or not it is in the publics interest to close the bed of Seabay Drive at this location.


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TOWN OF OCEAN CITYOCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

SECTION: Property ManagementPPM 700-1 SUBJECT: Sale of Real Property

__________________________________________________________

In accordance with the Ocean City Charter C-414 Powers of Council Enumerated, TheCouncil shall have, in addition, the power to pass ordinances not contrary to the lawsand Constitution of this State, for the following purposes:. . .

(49) Property To acquire by conveyances, purchase or gift, real or leasable property

for any public purposes; to erect buildings and structures thereon for the benefit of thetown and its inhabitants; and to convey any real or leasehold property when no longerneeded for public use, after having given at least twenty (20) days public notice of theproposed conveyance; to control, protect and maintain public buildings, grounds andproperty of the town.

Based upon this charge, the following policy is hereby adopted with regard to disposalof municipal property.

1. When the Council decides that property no longer serves a public purpose it shallcause a public hearing to be scheduled with a 20-day notification period. If an

individual, or other legal entity, wishes to purchase public property that isbelieved to no longer serve a public purpose, they may appear before theCouncil for a determination on whether to proceed to a public hearing on thespecific property. If the request is initiated from an individual or other legal entity,that individual or entity shall pay the cost of advertising for the public hearingnotice.

2. Once the public hearing is completed, the Mayor and Council will cause anappraisal to be done of the property. The cost of the appraisal will be borne bythe Town if the proposed sale was initiated by the Town or by the proposedbuyer if initiated by them.

3. Upon receipt of the appraisal, the Mayor and Council will review the appraisaland either negotiate the price, terms and conditions with the proposed buyer orput the property out for public bid or public auction.

Date: 9/24/02 Page 1 of 2


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4. If the property is put out for bid or auction, a notice shall be placed in the paper ofrecord notifying interested parties of the property offer. Bids shall be submitted ina sealed bid format to the City Managers office by noon of the day due.

5. The Mayor and City Council shall open bids at their work session. The Townreserves the right to reject any and all bids.

6. If a determination is made to accept the high bid, the Council shall direct the CitySolicitor to draft the appropriate ordinance allowing the conveyance of theproperty.

7. Settlement shall occur no later than 90 days after the passage of the ordinance.

Date: 9/24/2002 Page 2 of 2


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8 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND STAFF

A. Request to Approve BeCore Marketing Activationpresented by Recreation and Parks Director


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Marketing activation request using family friendly television show inflatableDATE: August 12, 2014

ISSUE(S): Jessica Ramey with BeCore requests approval to place a marketingactivation on the beach in the downtown vicinity of Ocean City onSaturday, August 30, 2014.

SUMMARY: This marketing activation will consist of a family friendly inflatable,weighted and secured on the sand and surrounded by brandedcaution tape. Two (2) vehicles will flank the inflatable. Theinflatable will be in the shape of Blinky, a fish from a nationallytelevised, family friendly television show. The entire event, includingthe vehicles, is a PR stunt with no prior marketing.

The event needs a 40 x 40 space on the beach with an additional10 x 10 area for a generator. The organizer would like to besomewhere on the beach within the area of Wicomico Street toNorth Division Street. Staff suggests an area of beach betweenWicomico Street and South of Dorchester Street, no further eastthan the wooden walkways that run perpendicular to the Boardwalk.

The event organizer may wish to hand out smaller versions of Blinkyor branded beach balls as giveaways.

FISCAL IMPACT: Coordinators will not send marketing material prior to PRstunt. Crowd expectancy is dependent on beach visitors that day.

RECOMMENDATION: Reviewed by the Recreation and Parks Commission and referred tothe Mayor and Council with no recommendation.


ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event hasbeen coordinated with Public Works, the Fire Marshal and OCBP.

ATTACHMENT(S): 1) August 2014 Calendar2) Cover Sheet3) Application4) Draft Site Layout

Agenda Item # A



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Sun Mon Tue Wed Thu Fri Sat1

PE - Tall Ships2

PE DE VolleyballSummer HeatPE - Tall ShipsPE ESA Surf Series

3

SIP & BEACHLIGHTSFIREWORKSPE OC Beachlights &FireworksPE DE VolleyballSummer Heat Rain DatePE - Tall ShipsPE ESA Surf Series

4

PE - Tall ShipsPE OC BeachPE OC Fireworks

5

PE - Tall ShipsPE OC Fireworks

6

COBPE - Tall Ships

7

PE - Tall Ships8

PE - Tall ShipsPE Plein Aire

9

PE OC Beach ClassicPE - Tall ShipsPE Plein Aire

10

SIP & BEACHLIGHTSFIREWORKSPE OC Beachlights &FireworksPE OC CruzersPE OC Beach ClassicPE - Tall ShipsPE Plein Aire

11


12


13

COBPE - Tall Ships PE Surfers Healing

14

PE - Tall ShipsPE Holy Saviors

Blessing of Waters -TENTATIVE

15

PE - Tall Ships16

PE - Tall ShipsPE ESA Surf Series

PE Volley for TBI -TENTATIVE

17

SIP & BEACHLIGHTSFIREWORKSPE OC Beachlights &

FireworksPE - Tall ShipsPE ESA Surf Series

18

PE - Tall ShipsPE OC Fireworks PE OC Sandfest

19


20

COBPE - Tall ShipsPE OC Sandfest

21

PE - Tall ShipsPE OC SandfestPE OC Jeep Week

22

PE OC Jeep Parade TENTATIVEPE - Tall Ships

PE OC SandfestPE OC Jeep Week

23

PE OC Beach BlitzSoccerPE - Tall Ships

PE OC SandfestPE OC Jeep Week

24

SIP & BEACHLIGHTSFIREWORKSPE OC Beachlights &FireworksPE OC Beach BlitzSoccerPE OC CruzersPE - Tall ShipsPE OC Sandfest PE OC Jeep Week

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27

COBPE - Tall ShipsPE OC Sandfest

28

PE - Tall ShipsPE OC Sandfest

29


30


PE BeCore Marketing Activation - TENTATIVE

31

PE OC Beachlights &FireworksPE - OC Sandfest 2014

August


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Ocean City Private Events

Name of Event: Family Friendly Television Show Inflatable New Event: Yes

Date of Event: Saturday, August 30, 2014

Date Application Received: July 31, 2014 Application Fee Paid: Yes/$200 (app fee plus late fee)

Date Returned from All Departments: August 12, 2014 Total Cost to Town: No foreseeable costs

Things to Note:

The event will be a 25 family friendly inflatable that will be weighted and secured on sand surrounded by cautiontape. Two (2) vehicles will flank the inflatable. The inflatable will be in the shape of a fish and the entire event,including the vehicles, is a simple PR stunt with no prior marketing.

The event will set- up on a 40x40 area of the beach between Wicomico and North Division Streets, wherever staf fdeems most appropriate. Will also need a 10 x10 area for a generator.

Set-up will take place 11:59 pm on August 29, 2014 and be complete by 10 am on August 30, 2014. Event will take place from 10 am-6 pm on August 30, 2014. Breakdown will begin at the events conclusion and be complete by 11:59 pm on August 30, 3014.

Comments from Department Representatives:

RISK MANAGEMENT Traffic on the beach raises concerns. Winds for a large tie down could also be a concern.Insurance certificate naming the town as additional insured to be obtained and submitted prior to the event. Holdharmless agreement is signed.

OCBP Vehicles on the beach may create a public safety issue. Need to be aware of people on the beach whiledriving along the beach.

PUBLIC WORKS Will provide the event organizer with a generator, however, their staff will need to pick up andreturn. After reviewing the application, they may need sand fence poles and a pole driver. Also suggest the eventorganizer park their three (3) trucks at the Inlet Lot versus setting up on the beach.

REC & PARKS No requested tasks or costs associated with this event. Location does not pose an issue for Rec. &Parks. For the future look into Marketing Activations having to pay a different fee than private events that may becommunity based or that might put heads in beds.

TRANSPORTATION Weather permitting, trams will be in operation from 10 am until 12 midnight. TOURISM Does not see any benefit to tourism with this publicity stunt. While the inflatable is based on a cartoon,its tie in with a toxic lake actually causes a little concern with using our beautiful and clean beach as a back drop.

FIRE MARSHAL, OCPD, EMERGENCY SERVICES and OCCC No comments, concerns or costs.

Date on Council Agenda: August 18, 2014 Date Applicant Notified of Meeting:

Event Approved of Denied:

Other:


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40 PERIMETERTRUCK 10X10 GENERATOR30L X 20W X 25H

BLINKY

Date:

View Angle:

Client:Description:

AUGUST 4, 2014

BIRDS EYEOCEAN CITY BEACHSIMPSONS


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8 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY MANAGER AND STAFF

B. Request to Approve Federal Grant Funding to PurchaseRemote Tactical Video Equipment


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Joseph J. Theobald, Emergency Services DirectorRE: Request for approval to purchase tactical camera equipmentDATE: August 13, 2014

ISSUE(S): Request approval to purchase tactical video and ancillaryequipment

SUMMARY: The Emergency Services Department is requesting permission topurchase tactical video camera and ancillary equipment for ourpublic safety departments.

This request will be funded by the Federal Governments StateHomeland Security Grant Program as a supplemental award toOcean City government by the Executive Director of the MarylandEmergency Management Agency (MEMA). The request is forspecialized video equipment. Two (2) quotations have beenacquired. The lowest quotation, in the amount of $42,773.27, hasbeen obtained from Incident Command Solutions, Inc.

FISCAL IMPACT: Funding for this purchase has been approved by the State for thisspecific equipment. Mayor and Council approval is required perTown purchasing policy.

RECOMMENDATION: Emergency Services recommends the Mayor and City Councilapprove this request to improve the mobile command vehiclesvideo system infrastructure and operation.

Excellent Service through a High Performing Town Organization

ALTERNATIVES: Decline States funding award.

RESPONSIBLE STAFF: Robert Dimaio, Electronic Services Division ManagerJoseph J. Theobald, Emergency Services Director

COORDINATED WITH: Police & Procurement Departments, as well as MEMA.

ATTACHMENT(S): Incident Command Solutions, Inc. equipment quote

Agenda Item # 8B



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Quote Number: 00100818

Terms: Net Due

Reference: Ocean City Tactical Video Date: 05/23/14

Qty Part Number Description

Unit Price

Total

1 ICS-AGM-SK1 Agile Mesh Starter Kit: Includes 2 Single CameraTripod Solutions, 1 Wearable Unit, 1 Base DualVideo Node, 1 Netw ork Bridge, 2 Field AccessoryKits, Public Safety Frequency Upgrades, and 1day of Training.

$ 42,773.27 $42,773.27

This is a quotation on the goods named, subject to the conditions noted below: Quotation and Bill of Materials forTurnkey System as developed with the end-user customer, pursuant to the technical specifications provided therein.Final Statement of Work and milestone payment schedule subject to negotiation upon acceptance of this quotation.

Subtotal $42,773.27

Comments: Tax $0.00

Additional Comments: Shipping $0.00

Project Total $ 42,773.27

Sales Contact:Steve Morgan

218-A Log Canoe CircStevensville, MD 216

[email protected]: (800) 719-46

FAX: (443) 458-011


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9 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY SOLICITOR

A. Second Reading Ordinance 2014-22 to Adopt FY14Budget Amendment #2


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Jennie Knapp, Budget ManagerRE: Second reading of ordinance to adopt FY 14 Budget Amendment #2DATE: August 11, 2014

ISSUE(S): Ordinance 2014-22 to adopt FY 14 Budget Amendment #2

SUMMARY: Although not all FY 14 revenue and expenditures have beenrecorded, enough information is available to present Budget

Amendment #2. This amendment recognizes bond funds from the2013 bond issue funding the Beach Patrol headquarters, roofreplacements at the City Garage and Public Safety Building and thePerforming Arts Center at the Convention Center. In addition,grant funds and donations received since Budget Amendment #1are included. Items funded by the Mayor and Council since BudgetAmendment #1, such as replacement of the jail security system atthe Public Safety building are included as well.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)decreases $24,760 from $2,385,417 in Budget Amendment #1 to$2,360,657. Fund balance remains at or above the 15% of annualexpenditures policy target. It is anticipated that less than$2,360,657 will be taken from prior year reserves at the fiscal year-end.

RECOMMENDATION: Ratify ordinance.

Goal: Financially Sound Town Government

ALTERNATIVES: None suggested.

RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) Budget amendment ordinance2) Detail of changes

Agenda Item # 9A



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ORDINANCE 2014-

TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2014

AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2SOURCE SECOND READING FIRST READING SECOND READING

Section I, General Fund:A. Anticipated Revenue:

Property Taxes $ 42,112,140 $ 42,112,140 $ 42,112,140Other Taxes 15,893,153 15,963,405 15,963,405Licenses and Permits 3,986,656 4,106,323 4,106,323Revenue From Other Agencies 5,761,876 5,992,458 5,992,458Charges For Services 9,217,805 9,333,579 9,333,579Fines and Forfeitures 752,238 725,216 725,216Other Revenue 431,285 561,270 561,270Bond Issuance 0 979,579 979,579Prior Year Reserves 2,385,417 2,360,657 2,360,657

Total Revenue $ 80,540,570 $ 82,134,627 $ 82,134,627

B. Anticipated Expenditures:General Government $ 3,879,285 $ 3,890,285 $ 3,890,285Public Safety 34,089,043 35,198,210 35,198,210Public Works/Beach Maintenance 5,137,758 5,147,281 5,147,281Sanitation and Waste Removal 5,645,750 5,645,750 5,645,750Highways and Streets 5,175,780 5,592,055 5,592,055Economic Development -Tourism 7,735,561 7,953,323 7,953,323Culture and Recreation 7,534,069 7,335,327 7,335,327Debt Service 5,314,444 5,339,468 5,339,468

Sub Total $ 74,511,690 $ 76,101,699 $ 76,101,699To Transportation Fund 1,722,688 1,722,688 1,722,688To Airport Fund 235,932 256,932 256,932To Convention Center Fund 1,355,260 1,313,060 1,313,060To Vehicle Trust Fund 315,000 340,248 340,248To Capital Projects 2,400,000 2,400,000 2,400,000

Total Expenditures $ 80,540,570 $ 82,134,627 $ 82,134,627


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Section IV, Wastewater Fund:

A. Anticipated Revenue:

Wastewater Treatment Charges $ 11,404,390 $ 11,404,390 $ 11,404,390Service Charges 981,933 1,030,034 1,030,034Capacity/Impact Fees 132,000 132,000 132,000Build America Bond Subsidy 119,966 119,966 119,966Contributions - Private 0 35,146 35,146Bond Issuance 0 1,470,127 1,470,127Prior Year Reserves 104,106 506,862 506,862

Total Revenue $ 12,742,395 $ 14,698,525 $ 14,698,525

B. Anticipated Expenditures:

Personal Services $ 4,098,768 $ 4,098,768 $ 4,098,768 Non-Personal Services 3,863,064 3,904,064 3,904,064Debt Service 3,487,527 3,525,246 3,525,246Capital Outlay 1,293,036 3,170,447 3,170,447


Section V, Airport Fund:


Fuel Sales $ 790,282 $ 790,282 $ 790,282Rents and Other Revenue 329,667 329,667 329,667Service Charges 117,992 117,992 117,992Transfer-In From General Fund 235,932 256,932 256,932Prior Year Reserves 23,774 23,774 23,774

Total Revenue $ 1,497,647 $ 1,518,647 $ 1,518,647


Personal Services $ 300,897 $ 296,897 $ 296,897 Non-Personal Services 1,053,776 1,078,776 1,078,776Debt Service 142,974 142,974 142,974Capital Outlay 0 0 0



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Section VI, Municipal Golf Course Fund:

A. Anticipated Revenue:Service Charges $ 1,660,008 $ 1,660,008 $ 1,660,008Sales and Concessions 422,240 422,240 422,240Other Revenue 63,600 63,600 63,600Prior Year Reserves 11,275 11,275 11,275

Total Revenue $ 2,157,123 $ 2,157,123 $ 2,157,123

B. Anticipated Expenditures:Personal Services $ 1,060,269 $ 1,059,949 $ 1,059,949

Non-Personal Services 1,086,065 1,086,385 1,086,385Transfer to General Fund 9,474 9,474 9,474Capital Outlay 1,315 1,315 1,315


Section VII, Convention Center Fund:

A. Anticipated Revenue:Service Charges $ 1,925,900 $ 2,026,787 $ 2,026,787State and County Grants 1,424,280 1,365,655 1,365,655Food & Beverage Tax 1,130,000 1,130,000 1,130,000Transfer-In From General Fund 1,355,260 1,313,060 1,313,060Bond Proceeds 0 9,408,770 9,408,770Prior Year Reserves 1,071,314 1,071,314 1,071,314

Total Revenue $ 6,906,754 $ 16,315,586 $ 16,315,586

B. Anticipated Expenditures:Personal Services $ 2,896,622 $ 2,861,027 $ 2,861,027

Non-Personal Services 1,590,805 1,626,462 1,626,462Debt Service 2,319,327 2,319,327 2,319,327Transfer to Capital Reserves 100,000 100,000 100,000Capital Outlay 0 9,408,770 9,408,770



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Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,857,726 $ 1,857,726 $ 1,857,726Prior Year Reserves 12,009 12,009 12,009

Total Revenue $ 1,869,735 $ 1,869,735 $ 1,869,735


Personal Services $ 958,627 $ 956,119 $ 956,119 Non-Personal Services 911,108 913,616 913,616Capital Outlay 0 0 0


Section IX, Service Center Fund:


Service Charges To Other Funds $ 5,266,033 $ 5,072,084 $ 5,072,084Prior Year Reserves 10,456 10,456 10,456

Total Revenue $ 5,276,489 $ 5,082,540 $ 5,082,540


Personal Services $ 1,860,429 $ 1,771,887 $ 1,771,887 Non-Personal Services 3,416,060 3,310,653 3,310,653Debt Service 0 0 0Capital Outlay 0 0 0



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Section X, Vehicle & Equipment Trust Fund:


Service Charges To Other Funds $ 2,099,590 $ 2,099,590 $ 2,099,590Federal and State Grants 3,401,239 3,401,239 3,401,239General Fund Contribution 315,000 340,248 340,248Sale of Assets 130,000 123,500 123,500Prior Year Reserves 407,350 407,350 407,350

Total Revenue $ 6,353,179 $ 6,371,927 $ 6,371,927


Non-Personal Services $ 762,471 $ 762,471 $ 762,471Debt Service 0 0 0Transfers Out 0 0 0Capital Outlay 5,590,708 5,609,456 5,609,456


Section XI, Risk Management Fund:


Service Charges To Other Funds $ 2,232,519 $ 2,232,519 $ 2,232,519

Interest Earned 52,422 52,422 52,422Prior Year Reserves 0 0 0

Total Revenue $ 2,284,941 $ 2,284,941 $ 2,284,941


Personal Services $ 248,506 $ 248,506 $ 248,506 Non-Personal Services/Claims 2,036,435 2,036,435 2,036,435Capital Outlay 0 0 0



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Section XII, Pension Trust Funds:

A. Anticipated Revenue:Employer Contributions $ 5,697,130 $ 5,697,130 $ 5,697,130Employee Contributions 1,580,000 1,580,000 1,580,000Investment Earnings 4,680,000 4,680,000 4,680,000

Total Revenue $ 11,957,130 $ 11,957,130 $ 11,957,130

B. Anticipated Expenditures:Benefit Payments $ 4,650,000 $ 4,650,000 $ 4,650,000

Non-Personal Services 160,000 160,000 160,000Reserve for Employee's Retirement 7,147,130 7,147,130 7,147,130


Section XIII, OPEB Trust Funds:

A. Anticipated Revenue:Employer Contributions $ 3,617,002 $ 3,617,002 $ 3,617,002Employee Contributions 200,000 200,000 200,000Investment Earnings 315,000 315,000 315,000

Total Revenue $ 4,132,002 $ 4,132,002 $ 4,132,002

B. Anticipated Expenditures:Benefit Payments $ 950,000 $ 950,000 $ 950,000

Non-Personal Services 90,000 90,000 90,000Reserve for Retiree Health 3,092,002 3,092,002 3,092,002



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Section XIV, General Capital Projects Fund:


General Fund Contribution 2,400,000 2,400,000 2,400,000Bond Proceeds 871,000 2,244,223 2,244,223Inlet Lot Parking Revenue 270,000 270,000 270,000

Total Revenue $ 3,541,000 $ 4,914,223 $ 4,914,223


Street Paving 1,900,000 1,900,000 1,900,000Beach Patrol Headquarters 0 2,244,223 2,244,223Canal Dredging 500,000 500,000 500,000Roof Replacement 871,000 0 0Reserve for Future Capital Projects 270,000 270,000 270,000


Section XIV, All Funds Expenditure Summary:

General Fund $ 80,540,570 $ 82,134,627 $ 82,134,627Water Fund 7,449,482 7,449,482 7,449,482Transportation Fund 9,810,779 9,810,779 9,810,779Wastewater Fund 12,742,395 14,698,525 14,698,525Airport Fund 1,497,647 1,518,647 1,518,647

Municipal Golf Course Fund 2,157,123 2,157,123 2,157,123Convention Center Fund 6,906,754 16,315,586 16,315,586Information Technology Fund 1,869,735 1,869,735 1,869,735Service Center Fund 5,276,489 5,082,540 5,082,540Vehicle & Equipment Trust Fund 6,353,179 6,371,927 6,371,927Risk Management Fund 2,284,941 2,284,941 2,284,941Pension Trust Funds 11,957,130 11,957,130 11,957,130OPEB Trust Fund 4,132,002 4,132,002 4,132,002

Sub Total $ 152,978,226 $ 165,783,044 $ 165,783,044

LESS: Interfund Transfers (21,005,689) (20,963,489) (20,963,489)


Capital Projects Fund - General 3,541,000 4,914,223 4,914,223

Grand Total $ 135,513,537 $ 149,733,778 $ 149,733,778


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Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the variousobjects of expenditures as she deems necessary. Such changes shall be approved by the FinanceAdministrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may beaccomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.472 per $100 of assessed valuation of real property and a rate of $1.29 per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on August 4, 2014.

ADOPTED AND PASSED, as amended, by the required vote of the elected membership of the City Counciland approved by the Mayor at its meeting held on August 18, 2014.

DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY

ADOPTED: Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:


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Street stage lightingCulture and Recreation (198,742) 30,000 Skatepark shade structure grant; 12,000 Caroline

Street stage lighting; 20,000 Northside Park soccer fieldbuilding maintenance and bominite patio resurfacingapproved by M&CC 4/29/14; 3,400 Beach wheelchair donations; 2,095 Energy costs; 2,188 Tree of Life donations;(106,167) transfer to Public Works Streets division;(154,081) Winterfest labor; (8,177) Springfest labor

Debt Service 25,024 17,585 roof replacement bond issue interest; 7,439 roof replacement bond issue cost of issuanceTransfer to Airport 21,000 HVAC replacement approved by MCC 4/29/14Transfer to Convention Center (42,200) Reduction in Convention Center funding for FY 14Transfer to Vehicle Trust 25,248 18,748 ambulance load system; 6,500 forfeiture funds

1,594,057

Water Fund Changes:

Personal Services 10,950 Cover overtime costsNon-Personal Services (10,950) Operational Supplies

0

Transportation Fund Changes:

Personal Services (9,684) Reduction in Part-Time salaries, overtime andunemployment

Non-Personal Services 9,684 Energy costs0

Wastewater Fund Revenue:

Service Charges 48,101 48,000 Service to West Ocean City; 101 Interest

Contributions - Private 35,146 Sunset Island funding of grinder pumpBond Issuance 1,470,127 2013 Bond Issue: Effluent Disinfection projectPrior Year Reserves 402,756 Clarifier project approved by M&CC 1/14/14

1,956,130

Wastewater Fund Expenses:

Non-Personal Services 41,000 145,000 sewer repairs such as 32nd street at $81,288; 87,000equipment repair; 86,000 generator rental; (245,522) tippingfees; (31,478 vehicle supplies and repairs

Debt Service 37,719 26,506 Interest on Effluent Disinfection project;11,213 Bond issuance costs

Capital Outlay 1,877,411 1,432,509 Effluent disinfection project (2013 bond);402,756 Clarifier project approved by M&CC 1/14/14;35,146 Sunset Island grinder pump; 7,000 2nd StDimminutor replacement over budgeted amount approvedby M&CC 5/27/14

1,956,130


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Airport Fund Revenue:

Transfer - In From General Fund 21,000 HVAC replacement approved by M&CC 4/29/14

Airport Fund Expenses:

Personal Services (4,000) (2,000) health insurance; (2,000) unemploymentNon-Personal Services 25,000 21,000 HVAC replacement; vehicle repairs, 4,000

21,000

Golf Course Fund Changes:

Personal Services (320) Reduction in part-time salariesNon-Personal Services 320 Cleaning service at the maintenance shop

0

Convention Center Fund Revenue:

Service Charges 100,887 107,645 water damage insuarance reimbursement; 85,000Hall Rental revenue; 32,623 Hurricane Sandy insurancereimbursement; 619 Fire insurance proceeds; (75,000)Cultural Arts entertainment; (50,000) Service charges

State and County Grants (58,625) (42,200) Stadium Authority funding; (16,425) adjustment of FEMA reimbursement from Hurricane Sandy

Transfer-In From General Fund (42,200) Operating loss less than budgetedBond Proceeds 9,408,770 Performing Arts/Expansion bond funded project

9,408,832

Convention Center Fund Expenses:

Personal Services (35,595) (10,000) Part-time salaries; (9,500) interdepartmental labor;(6,100) Group insurance; (7,924) Unemployment; (4,500)FICA; 1,600 overtime; 586 Employer Deferred comp;

131 Retirement; 112 Full-Time salariesNon-Personal Services 35,657 124,462 building & equipment maintenance from property

damage (insurance reimbursement); 35,000 Energy;(75,000) expenses offsetting Cultural arts revenue;(13,000) Building & equipment maintenance; (6,100)Communications expense; (29,705) operational suppliesand Contracted Services expenses to offset revenuereductions.

Capital Outlay 9,408,770 Performing Arts/Expansion bond funded project9,408,832

Information Technology Fund Changes:

Personal Services (2,508) (5,628) Group Insurance; (2,561) Full-Time salaries; 5,316overtime; 365 interdepartmental labor

Non-Personal Services 2,508 9,075 Risk medicare reporting module over budgetedamount; 8,050 PC purchase; 5,875 supplies; 620 safetyshoes; 400 vehicle expenses; (9,600) dedicated data line;(8,420) equipment maintenance; (3,492) professionalservices

0


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Service Center Fund Revenue:

Service Charges to Other Funds (193,949) (131,571) Fuel Sales; (15,238) Parts sales; (47,140) mechaniclabor charges

Service Center Fund Expenses:

Personal Services (88,542) (82,310) Full-Time salaries resulting from retirements and(16,524) Group insurance; (6,051) FICA; (6,000)Unemployment; (2,815) overtime; (1,260) Employer Deferred compensation; (500) interdepartmental labor;17,333 Part-time salaries; 9,334 retirement; 251miscellaneous changes

Non-Personal Services (105,407) (111,075) purchases for resale - fuel; (17,801) purchases for resale - parts; (11,400) overhead door repairs; (630)vehicle costs; (226) miscellaneous adjustments; 15,485 fuelcontroller upgrade; 12,490 fuel depot repairs; 4,300 Energy;2,500 GMBA training; 950 clothing purchases

(193,949)

Vehicle & Equipment Trust Fund Revenue:

General Fund Contribution 25,248 18,748 ambulance load system; 6,500 vehicle forfeiturefunds

Sale of Assets (6,500) vehicle sale proceeds18,748

Vehicle & Equipment Trust Fund Expenses:

Capital Outlay 18,748 ambulance load system

General Capital Projects Fund Revenue:

Bond Proceeds 1,373,223 2,244,223 2013 Bond issue for Beach Patrol headquarters;(871,000) roof replacement funded by bond issue inGeneral Fund

General Capital Projects Fund Expenses:

Beach Patrol Headquarters 2,244,223 2013 Bond issueRoof Replacement (871,000) Roof replacement bond issue in General Fund

1,373,223


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Resolution establishing labor and equipment fees for eventsDATE: August 13, 2014

ISSUE(S): Town labor and equipment fees for events

SUMMARY: Revisions to PPM 600-4, Event Permit Requests, were approvedat the August 12, 2014, work session.

This resolution adopts labor and equipment fees incorporatedinto the revised permit guidelines for Type B-F events.

FISCAL IMPACT: Dependent upon number and scope of event needs.

RECOMMENDATION: Ratify resolution.


ALTERNATIVES: Do not ratify.

RESPONSIBLE STAFF: Frank Miller, Special Events Superintendent

Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: Recreation and Parks Commission

ATTACHMENT(S): Resolution

Agenda Item # 9B



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9 ITEMS REFERRED TO AND PRESENTATIONS FROMTHE CITY SOLICITOR

C. Ratification of Traffic Commission Regulation 2014-002 Motorcycle parking on 1 st Street adjacent to de Lazy Lizardduring OC Bikefest, Thursday, September 11 throughSunday, September 14, 2014


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Traffic Commission Regulation 2014-002 de Lazy LizardDATE: August 12, 2014

ISSUE(S): Ratification of Traffic Commission Regulation 2014-002

SUMMARY: Annual request from Wayne Odachowski of de Lazy Lizard askingfor permission to close the westernmost portion of North FirstStreet along the south side of de Lazy Lizard property, between the

Bay and Bayview Lane, for motorcycle parking during OC BikeFestfrom Thursday, September 11, 2014 through Sunday, September14, 2014.

Their gravel parking lots are not conducive to parking motorcyclesleaning on a kick-stand. They will rope off the entire area west ofthe Cropper plant driveway to the head-end at the bay. Signagewill be placed indicating bike parking only.

Time does not allow this request to be presented to the TrafficCommission prior to Mayor and Council review. The Commissiondoes not meet again until September 8, 2014.

FISCAL IMPACT: de Lazy Lizard Bar & Grill will pay for metered parking during therequested dates - $1,453.50

RECOMMENDATION: Ratify Traffic Regulation .


ALTERNATIVES: Do not ratify.

RESPONSIBLE STAFF: John Van Fossen, Deputy Public Works Director

COORDINATED WITH: Lt. Scott Harner

ATTACHMENT(S): 1) Traffic Commission Regulation 2014-0022) Site Plan3) Town Code 90-51 to 53

Agenda Item # 9C



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TRAFFIC COMMISSION REGULATION 2014 002

Pursuant to the power and authority vested in the Commission by Section 90-52 and 90-53 of Chapter90 of the Code of the Town of Ocean City, the following regulation is hereby promulgated this 18 day ofAugust, 2014.

Permission has been granted for a street closure for the De Lazy Lizard on First Street, between the Bayand Bayview Lane, from Thursday, September 11, 2014 through Sunday, September 14, 2014 for motorcycle

parking in designated parking spaces. Road Closure for motorcycle traffic will be monitored by private security personnel.

Proper clearance from the corner shall be maintained and all traffic safety regulations shall be observed.The streets shall be maintained in a clean and orderly condition at all times.

The permittee shall assume all risks related to or in connection with the permitted activity and shall besolely responsible for damage or injury, or whatever kind or nature to person or property, directly or indirectly

arising out of or in connection with the permitted activity or the conduct of permittee's operation.For the protection of the public and the Mayor and City Council, the permittee must provide insurance

coverage in the amount of one million dollars ($1,000,000) single limit. Said insurance shall name the Mayorand City Council as additional insureds.

Mayor Richard W. Meehan

Council President Lloyd Martin

Police Commission President Doug Cymek

Councilman Dennis Dare

Ratified at the Regular Session of the Mayor and City Council on August 18, 2014.

Mayor Richard W. Meehan

Council President Lloyd Martin

Council Secretary Mary Knight


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(1)(2)

(3)

(4)(5)

(6)

Sec. 90-51. Creation.

There is hereby established a traffic commission which shall be the same body as is theOcean City police commission, pursuant to section C-413 of the Charter of the Town of Ocean City.

(Code 1972, 99-84)

Sec. 90-52. Powers.

The traffic commission shall have the power to:

Establish speed limit regulations and changes thereof as necessary from time to time.Prescribe by regulation the use of specific streets by specific vehicles, or prohibit theuse of specific streets by specific vehicles or prohibit certain pedestrian activities onsaid streets.Establish by resolution the direction and flow of traffic.

Establish by regulation one-way streets.Establish by regulation no parking zones, time limitations on parking in other zones,parking meter zones, times and prices, and loading and unloading zones.Establish and authorize by regulation as necessary any temporary deviation from thecommission's regulations.

(Code 1972, 99-85)

Sec. 90-53. Procedure for establishment of traffic regulations.

The traffic commission shall exercise its powers only as specified in this section. Wheneverany member of the commission deems it necessary to regulate traffic in any manner prescribed in

section 90-52 hereof, he shall immediately notify and call a meeting of the other members of thecommission. The commission shall meet and by majority vote determine the necessary regulation.Said regulation shall be made in writing in the regulation form prescribed in section 90-54 hereof.The commission shall then cause an appropriate sign or signs to be erected and prominentlyposted in the area affected by said regulation, which said sign or signs shall properly notify thepublic of the regulation. The commission shall then cause a copy of said regulation to be furnishedthe Police Department and the Mayor. The said regulation shall become effective upon the signsbeing posted and the aforesaid copies being delivered. Each member of the City Council and theCity Solicitor shall be mailed a copy of said regulation. Regulations so established shall remain ineffect until the next regular meeting of the Mayor and City Council and thereafter if ratified by amajority of the Council and agreed upon by the Mayor. In the event, however, that the Mayor and

City Council fails to so ratify any such regulation, said regulation becomes immediately null and voidand of no force and effect whatever. In the event that the Mayor and Council ratifies said regulation,the Chief of Police shall cause a copy of said regulation to be signed by the Mayor and president ofthe Council and attested by the Council's secretary, with the date of ratification affixed thereto.Temporary regulations created by the commission shall include a termination date. Said temporaryregulations shall automatically become null and void after said termination date.

(Code 1972, 99-86)

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10 COMMENTS FROM THE PUBLIC

Any person who may wish to speak on any matter at the Regular Session maybe heard during Comments from the Public for a period of five (5) minutes orsuch time as may be deemed appropriate by the Council President. Anyonewishing to be heard shall state their name, address and the subject on which heor she wishes to speak.


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11 COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda forAugust 26, 2014


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Documents

August 18 2014 Complete Agenda