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August 17, 2007 Integrated Financial Management System Finance Department, Government of Gujarat

August 17, 2007

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Integrated Financial Management System. August 17, 2007. Finance Department, Government of Gujarat. What is IFMS?. Integrated Financial Management System (IFMS) is a tool which will provide : Long-term solution for carrying out treasury and pension functions of Government of Gujarat - PowerPoint PPT Presentation

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Page 1: August 17, 2007

August 17, 2007

Inte

grate

d Fin

ancial

Managem

ent

Syste

m

Finance Department, Government of Gujarat

Page 2: August 17, 2007

What is IFMS?What is IFMS?Integrated Financial Management System (IFMS) Integrated Financial Management System (IFMS) is a tool which will provide :is a tool which will provide :

Long-term solution for carrying out treasury and pension functions Long-term solution for carrying out treasury and pension functions of Government of Gujaratof Government of Gujarat

Consolidated and consistent information about the expenditures Consolidated and consistent information about the expenditures and revenues across stateand revenues across state

A system that tracks financial events and summarizes informationA system that tracks financial events and summarizes information

Support for Support for

• Adequate management reporting Adequate management reporting • Policy decisionsPolicy decisions• Preparation of auditable financial statementsPreparation of auditable financial statements

Page 3: August 17, 2007

Financial Management Financial Management Finance

Department

(planning & manageme

n)

Budget (preparatio

n)

Budget execution

– (Grant release)

Treasury Functions( Transactio

n accounting, recording

and reporting)

AG audit(External

audit)

Information feedback

Banks(Receipt

& Payment

)

Page 4: August 17, 2007

Objectives of the Objectives of the systemsystem

Page 5: August 17, 2007

Objectives of IFMSObjectives of IFMS Effective and efficient monitoring and control of Effective and efficient monitoring and control of

state revenue and expenditurestate revenue and expenditure

By efficient management of fundsBy efficient management of funds By monitoring and controlling government liabilitiesBy monitoring and controlling government liabilities By monitoring wage and means positionBy monitoring wage and means position

Real time financial position of state finances by Real time financial position of state finances by on-line updation and consolidation of Receipts & on-line updation and consolidation of Receipts & PaymentsPayments

Automated consolidation and aggregation of data Automated consolidation and aggregation of data hence more time for value added analysishence more time for value added analysis

Page 6: August 17, 2007

Objectives of IFMS contd…Objectives of IFMS contd… Automated accounts generation of the stateAutomated accounts generation of the state

Interfacing with Banks, AG Office, Tax System for Interfacing with Banks, AG Office, Tax System for data/information exchangedata/information exchange

Facilitate DDOs to track their budget allotment, payments Facilitate DDOs to track their budget allotment, payments and expenses and expenses

Online Tax Payment Facility for VAT and other Taxes for Online Tax Payment Facility for VAT and other Taxes for Citizens Citizens

Single sign on through PortalSingle sign on through Portal

Workflow automationWorkflow automation

Page 7: August 17, 2007

IFMS ModulesIFMS Modules

IFMS

Page 8: August 17, 2007

IFMS Module detailsIFMS Module detailsFinance Department / DAT major functionsFinance Department / DAT major functions

• Online Grant distributions to Admin Dept., their controlling Online Grant distributions to Admin Dept., their controlling officers and Drawing and disbursement officers within the limit of officers and Drawing and disbursement officers within the limit of approved budgetapproved budget

• Interfacing with IWDMS budget module and debt managementInterfacing with IWDMS budget module and debt management• MIS and Decision support systemMIS and Decision support system• Employee Information maintenanceEmployee Information maintenance

DDO module major functionsDDO module major functions• Electronic Bill preparation by DDO and submission in respective Electronic Bill preparation by DDO and submission in respective

treasury offices electronically. There are around 40+ bills which treasury offices electronically. There are around 40+ bills which will be prepared onlinewill be prepared online

• MIS for bill tracking, monitoring of expenditure w.r.t Allocated MIS for bill tracking, monitoring of expenditure w.r.t Allocated Grant and BudgetGrant and Budget

Page 9: August 17, 2007

IFMS Module detailsIFMS Module details (Contd.)(Contd.)Treasury core functions Treasury core functions

• Bill processing (Inward, audit, cheque processing)Bill processing (Inward, audit, cheque processing)• Stamp processingStamp processing• Pension processingPension processing• Expenditure and Receipt accounting (book branch)Expenditure and Receipt accounting (book branch)• LC ExpenditureLC Expenditure• PD/PLA account maintenancePD/PLA account maintenance

DPPF core functionsDPPF core functions• Pension ProcessingPension Processing• HBA/MCA/GPF account maintenanceHBA/MCA/GPF account maintenance

Page 10: August 17, 2007

External InterfacesExternal Interfaces• Interface with Bank for electronic payment, bank scroll details Interface with Bank for electronic payment, bank scroll details

(receipt & expenditure), monthly statements detail(receipt & expenditure), monthly statements detail• Interface with AG for providing accounting detail for receipt and Interface with AG for providing accounting detail for receipt and

expenditure by weeklyexpenditure by weekly• Interface with RBI for wage and means position of the stateInterface with RBI for wage and means position of the state• Interface with Tax Information System for getting the revenue Interface with Tax Information System for getting the revenue

collectioncollection

UtilitiesUtilities• Audit trailAudit trail• Report generation on demandReport generation on demand• Notification / reminder generation for specific event through Notification / reminder generation for specific event through

SMS/EmailSMS/Email• Access control mechanism for better securityAccess control mechanism for better security

IFMS Module details (Contd.)IFMS Module details (Contd.)

Page 11: August 17, 2007

IFMS InterfacesIFMS Interfaces

Bank/RBI

DatabaseDatabase

AG

DatabaseDatabase

IWDMS

DatabaseDatabase

VATIS

DatabaseDatabase

Other Admin. Department

DatabaseDatabase

HO (DAT / DPPF / FD )

DatabaseDatabase

Interface

Inte

rfa

ce

Inte

rfac

e

Page 12: August 17, 2007

Reserve Bank of IndiaFinance Department

Finance Department Accountant GeneralActual Accounts of Previous Year

Ways and Means

Final Budget Prepared by FD

Finance Department Admin DepartmentsBudget Estimation

Grant Distribution

Admin Departments Controlling Officer

Controlling Officer

Budget Estimation

Grant Distribution

Drawing & Disbursement Officer

Grant Distribution

Drawing &Disbursement Officer

Treasury /Sub Treasury /PAO/AG Office

Bill Submission

Bill Status intimation

Reserve Bank Deposit

Sub Treasury Treasury Indent of Stamp and Cheques

Intimation of indent status

Indent status

Treasury Indent consolidation and Preparation

Superintendent of Stamp

IFMS Interface and IntegrationIFMS Interface and Integration

Page 13: August 17, 2007

DPPF Treasury /

Sub Treasury

PPO, CVP and DCRG Submission

Bank Scroll

Bank Treasury /

Sub Treasury

Treasury

Indent for Cheque Books and DSS for State Expenditure

and Receipt DAT

Treasury /Sub Treasury /

PAO

HBA / MCA Schedule

HBA / MCA / GPFNo Due Certificate issue and GPF annually Account info.

VAT Treasury VAT Tax Challan and Party Master

Advice Report

Accountant GeneralTreasury /

Sub Treasury

Treasury & Sub Treasury Accounts

Adjustment Accounts

Govt Admin Dept and other Govt Offices

Pension Paper submission

Pension Status DPPF

Indent status and Authority

Interface and IntegrationInterface and Integration

Page 14: August 17, 2007

Interface and IntegrationInterface and Integration

DAT Finance DepartmentMIS of State Finance Profile

DPPF

MIS Pension Liability Report

Finance Department

DAT Admin Departments

MIS Reports

1. Department wise Expenditure and Receipts2. Controlling Officer wise Expenditure

and Receipts against of Grant3. DDO wise Expenditure and Receipts against Grant.

Page 15: August 17, 2007

Data Exchange Between Data Exchange Between ModulesModules

FINANCEDEPT

Treasury

OtherDepartments

Pension

Taxes

DebtManagement

Budget Ceilin

g

Sanctions and Schemes

Consolidated Reports

Employee Information

Pension Cases

Consolidated ReportsGuarantee

information

Consolidation of Tax informationTax Collection

Debt information

External Agencies (Bank, AG Office

etc.)

Acco

un

ts

Scroll, Voucher ,

Challan, Data

to AG Office

etc.

Page 16: August 17, 2007

Key Features and Key Features and BenefitsBenefits

Page 17: August 17, 2007

All Administrative Departments will be able to All Administrative Departments will be able to

Track total expenditure incurred at a given point of time Track total expenditure incurred at a given point of time against estimated budget and total Grant allocated for that against estimated budget and total Grant allocated for that periodperiod

Track and Monitor Plan / Non Plan Expenditure respectivelyTrack and Monitor Plan / Non Plan Expenditure respectively

Track and Monitor Centrally Sponsored Scheme detailsTrack and Monitor Centrally Sponsored Scheme details

Monitor Major Head wise and Scheme wise details of Monitor Major Head wise and Scheme wise details of Plan/Non Plan ExpendituresPlan/Non Plan Expenditures

Get total grant utilization report (Department wise Get total grant utilization report (Department wise Used/Unused grant)Used/Unused grant)

Monitor Controlling Officer (CO) and Drawing and Monitor Controlling Officer (CO) and Drawing and Disbursement Officer (DDO) wise Grant utilization and Disbursement Officer (DDO) wise Grant utilization and Expenditure detailsExpenditure details

Key Features / BenefitsKey Features / Benefits

Page 18: August 17, 2007

Key Features / BenefitsKey Features / Benefits contd..contd..

Integrated solution offering a Single Window Interface across Integrated solution offering a Single Window Interface across various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub various functions viz. FD, Budget, DoAT, DPPF, Treasuries, sub treasuries, DDO, PPO and PAOtreasuries, DDO, PPO and PAO

Exchange of data with external entities like AGO, RBI, Banks, Exchange of data with external entities like AGO, RBI, Banks, and other Government departmentsand other Government departments

Online Bill processing helps state government employees and Online Bill processing helps state government employees and citizens to track status various bills submittedcitizens to track status various bills submitted

Readily available information with 24x7 accessReadily available information with 24x7 access

Elimination of duplication of work and one time data Elimination of duplication of work and one time data capture/entry at source onlycapture/entry at source only

Faster bills processingFaster bills processing

Reduced cost & time of serviceReduced cost & time of service

Page 19: August 17, 2007

Rationalization of financial resourcesRationalization of financial resources

Effective policy makingEffective policy making

Monitor information flowMonitor information flow

Better performance, reliability, security, and scalabilityBetter performance, reliability, security, and scalability

Better transparency and accountability Better transparency and accountability

State Financial DashboardState Financial Dashboard

Multiple delivery channels (like internet, intranet, SMS, Multiple delivery channels (like internet, intranet, SMS, email, IVR, kiosk) capable solutionemail, IVR, kiosk) capable solution

Key Features / BenefitsKey Features / Benefits contd..contd..

Page 20: August 17, 2007

Thank YouThank You