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August 14, 2017 and August 15, 2017
Notarized document or Power of Attorney Guardianship paperwork must be kept with the courthouse receipt in the student’s cum for parents living outside of Miami-Dade, Broward, Palm Beach or Monroe County.
If the student is residing with someone other than the parent or legal guardian, the following provisions shall apply:
If the parent lives within Miami-Dade, Broward, Palm Beach or Monroe, the parent must provide documentation of custody by an appropriate state agency such as the Florida Department of Children and Families or the court.
If the parent lives outside of Miami-Dade, Broward, Palm Beach or Monroe, the school may accept a notarized statement from the parent identifying the person assuming responsibility for the supervision of the child.
All foreign guardianship paperwork should be emailed to Foreign Records staff for processing :
Response will be emailed back to you.
DO NOT send to Family Court.
If there is any doubt on the documentation, please verify with Federal and State Compliance staff BEFORE you send a guardian away.
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Ms. Ileana Gonzalez-Posada
School Liaison Officer
U.S. Army Child, Youth & School Services
(305) 437-2633
Immigration documents must NOT be photocopied nor sent to the courthouse.
Use FM-6670 to capture information from:
• Passport
• Parolee Card
• Certificate of Arrival (in United States)
• Immigration information
Have parent/guardian sign and file in the student’s cumulative folder.
Grade placement (KG-12th)
Interpretation of records (KG-12th)
Entry of records in TRACE (6th-12th)
F-1 Student Visa , J-1 Foreign Exchange Visa, and M-1 Vocational Visa processed
Assist with immigration questions
Any questions regarding Student’s Visas please
email:
F-1/ J-1 Visas
Dr. Maria Elena [email protected]
M-1 Visas
Mr. Orlando Martinez-Fortun
Used only for Foreign Students that need the following:
• Grade Placement
• Interpretation of foreign School records
Include the following:
• HEAT Ticket number
• Copies of foreign school documents
When a student’s placement cannot be determined, schools are advised to use this form.
A student’s enrollment in school must NOT be delayed while records are being evaluated by the Federal & State Compliance Office
Page 11-Student Progression Plan (SPP) 2016-2017-Out-of-County Students-Interpreting
Educational Records.
Duplicate ID numbers will affect your FTE in
2017-2018 $$$$$$
Verify if students were previously enrolled in M-DCPS by doing last name scan on PF 2. Verify:
➢Date of Birth
➢Parents Name
➢Place of Birth
➢Immunization Dates
Consider the spacing between both last names on the birth certificate to determine last name(s) at registration.
Do NOT add hyphen if there is no hyphen.
Do Not add mother’s maiden name as middle name.
Yolie Del Carmen
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Only Parents or Legal Guardians
names should be on PF8.
RESTRICTED
NEW- the form can be obtained online at Forms Management
Person who signs/verifies this form is responsible for providing truthful and accurate information.
If parents are divorced/separated, the enrolling parent is responsible for providing information consistent with most recent court order
F.S. 1003.21- A child must be 5 years old on or before September 1st.
Birthday after September 1st :
◦ Born in FL- KG from private school:KG promotion from the private school, evaluation by your KG teacher, and then FM-6626 Promotion from Kindergarten to First Grade; send HEAT Ticket with birth certificate, Kg promotion and FM-6626 (signed by Region Superintendent) to your data specialist at FASCO for the movement in DSIS.
Require Region Center Authorization for Promotion Form-Kindergarten to First Grade FM- 6626
Birthday after September 1st :
o Born in another State: Follow that state’s entrance requirement; send HEAT Ticket, birth certificate, supporting school records and FM-6626 to your data specialist at FASCO.
o Born in a Foreign Country: (If unsure about grade placement, send Heat Ticket with foreign school records for proper grade placement recommendation to Foreign Records). Follow the same steps as Born in another State.
Page 9 of the Student Progression Plan (SPP) 2016-2017-Promotion of students that have satisfactorily completed Kindergarten outside of M-DCPS to Grade 1
Schools should submit their Truancy Packets for students with 15 unexcused absences within a 90 calendar day (three consecutive months)
Watch for briefing for the upcoming
Truancy workshops at the end of October.
Student may register for up to 2 courses in any traditional school (FTE).
Student may return to a traditional school from Home Education at any time up to the first day of the 2nd semester of their senior year.
If the parent wants to establish a home education program; return to public school; and or dual-enrollment program, the parent will need to visit the home education web page under Directories, Home Education. Inquiries should only be sent via e-mail to: [email protected] along with the required documents.
Reports that need to be reviewed by schools on CNTL-D to track seniors or codes affecting graduation rates :
◦ T0593J10 – Graduation Cohort
◦ T0593J15 – Withdrawal Codes for Cohort
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9th – 12th Verify the Cohort on PF20
Cohort will NOT change regardless of graduating early.
For cohort changes send email to:
Ms. Jennifer Andreu [email protected]. Yolie Busquet [email protected]
DO NOT SEND HEAT TICKET
Write your reason for the request, student’s name, ID number, cohort changes from Cohort XX to Cohort YY
Use FM-6837 Withdrawal Correction Form (not SCM form).
Principal signature is required on the form.
Concrete evidence must be attached.
Withdrawal Screen PF-15 signed by parent/guardian (must have the information of the school they are withdrawing to).
Transcript request
Acceptance letter from Private School
School Registrar is to call FASCO for assistance in registering the student.
Please do not instruct the parent to contact FASCO.
Official Daily School Attendance must be entered daily in DSIS (Refer to the document, 2017-2018 Student Attendance Reporting Procedures).
The No-show period for the 2017-2018 school year begins Monday, August 21, 2017, and will end Friday, August 25, 2017. (Briefing ID# 21525)
School Attendance- Students are to be counted in attendance only if they are present for at least two hours of the day or engaged in a school-approved educational activity.
Certification of School Attendance- Principals are required to certify school attendance after each grading period and at the end of the school year in June.
If you are using Gradebook, the following reports must be used:
▪ Daily Student Attendance Report by Period-compares Daily (School Attendance) to ClassAttendance.
▪ Attendance Tracking Report- Principals and FTE preparers are responsible to maintain a copy of this report for each of the 11 days of the FTE Attendance Eligibility window, as part of the records for review during FTE audits.
Attendance corrections must be done in a timely manner.
The attendance upload will be processed at the following times:
Elementary Schools: 10:00 a.m.K-8 Centers: 11:00 a.m.Middle Schools: 11:00 a.m.Senior High Schools: 12:00 p.m.
• If more than 5 pages of corrections are needed, school site staff make an appointment by e-mail in advance with Ana Leon or Fawne Ryan at FASCO.
If corrections are needed, submit Attendance Correction FM-5556.
Scan FM-5556 signed by Principal and attach HEAT Ticket.
Deadline to submit attendance corrections after the last day of the FTE survey week:
For Survey 2---- by November 3, 2017For Survey 3---- by February 28, 2018
Requesting corrections after FTE deadline requires form FM-5556-Attendance Correction Form to be signed by Region Superintendent.
Proper documentation is required for withdrawals and transfers. Check the Emergency Student Data Form (FM-2733).
ONLY the parent who enrolls the student may withdraw or transfer the student.
When students are withdrawn from school, please indicate the appropriate withdrawal code; document the whereabouts of students on the PF15 screen in DSIS.
Use form FM-7281 when transferring students from traditional School to a Charter School.
Complete FM- 3281-Parent Choice Student Transfer Form at Home School. Please have parent complete the updated form.
Once form is signed by Home School Principal, FM-3281 needs to be faxed to the home school’s assigned Region Office.
If student is a SPED student, form should be faxed to the home school’s assigned SPED Office for processing.
• Attach documents to your HEAT Tickets!!!!!
• Use only PDF to attach documents!
PLEASE, PLEASE do not provide parents the
HEAT Ticket # and refer them to FASCO.
The following workshops are scheduled through the FASCO office:
• FTE-Sept. 13th – Sept. 22nd, 2017
• Truancy- Oct. 4th – Oct. 6th, 2017
• The Student Registration Procedures Workshops – Oct. 2nd –Oct. 6th, 2017
• Initial Entry Registration Procedures Workshops- Jan. 29th –February 9th, 2018
Watch for the weekly briefing for more details and dates.
Registration and Scheduling TrainingRequest additional training via e-mail to:
Ms. Annabel Prida, Supervisor of Technical TrainingInformation Technology Services
Upcoming TrainingsAugust 15 , 2017
September 9, 2017October 17, 2017
November 14, 2017
THANK YOU FOR ALL THAT YOU DO FOR OUR STUDENTS AND SCHOOLS !!!
Data Input TeamMs. Yolanda ( Yolie) Busquet,Coordinator
Ms. Angela [email protected]
Ms. Ana R. [email protected]
Ms. Celestine [email protected]
Ms. Lisa [email protected]
Ms. Clara O’ReillyCO’[email protected]
Ms. Fawne [email protected]
Home Education Program
Ms. Yolanda ( Yolie) Busquet, [email protected]
Mr. Alvaro [email protected]
Student AttendanceMs. Ana Leon
FTE Support [email protected]
Ms. Betsy McCray, Student Funding [email protected]
Ms. Dulce [email protected]
Ms. Elizabeth Ferreiro
Ms. Tessie Mackey [email protected]
Ms. Lili Quesada
Ms. Rosa Roman
Foreign Records TeamMs. Lianne Batlle-Baez, Student Funding Specialist
Mr. Orlando [email protected]
Dr. Maria Elena [email protected]
Mr. Michael Perez [email protected]
Jennifer D. Andreu – Administrative Director
