August 11, 2003 Marketing & Regulatory Programs 1 Livestock & Seed Program Beef Export Verification Program Educational and Informational Meeting

August 11, 2003 Marketing & Regulatory Programs

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Livestock & Seed ProgramLivestock & Seed Program

Beef Export Verification ProgramBeef Export Verification Program

Educational and Informational Educational and Informational MeetingMeeting


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AMS LS Program AMS LS Program Verification ProgramsVerification Programs

• Review AMS Verification ProgramsReview AMS Verification Programs• Review requirements of USDA Eligible Review requirements of USDA Eligible

Supplier ProgramSupplier Program• Review requirements of the USDA Beef Review requirements of the USDA Beef

Export Verification ProgramExport Verification Program


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• Process Verified ProgramProcess Verified Program• USDA Supplier Eligibility ProgramUSDA Supplier Eligibility Program• EU verification programsEU verification programs• National Organic Program National Organic Program • USDA Beef Export Verification ProgramUSDA Beef Export Verification Program


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Audit, Review, and Compliance Branch

USDA Supplier Eligibility USDA Supplier Eligibility ProgramProgram


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USDA Supplier Eligibility USDA Supplier Eligibility

• The Audit, Review, and Compliance The Audit, Review, and Compliance Branch has been assigned responsibility for Branch has been assigned responsibility for reviewing and approving companies as reviewing and approving companies as eligible suppliers of meat and meat products eligible suppliers of meat and meat products for use in USDA, LS Commodity purchase for use in USDA, LS Commodity purchase programs. programs.


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• ARC Branch personnel conduct regular ARC Branch personnel conduct regular audits of participating suppliers according audits of participating suppliers according to to ARC 1010 Procedure, USDA Supplier ARC 1010 Procedure, USDA Supplier Eligibility ProgramEligibility Program. .


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• Companies who wish to supply products to Companies who wish to supply products to USDA LS Commodity purchase programs USDA LS Commodity purchase programs must request eligibility under an approved must request eligibility under an approved segregation plan and must ensure all segregation plan and must ensure all products intended for use in such programs products intended for use in such programs meet the material requirements outlined in meet the material requirements outlined in the applicable contractual documents. the applicable contractual documents.


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• Eligible suppliers are included in the Eligible suppliers are included in the weekly Internet publication, weekly Internet publication, Official Official Listing of Eligible Suppliers for USDA Listing of Eligible Suppliers for USDA Purchase ProgramsPurchase Programs, and are listed , and are listed according to the specific program that they according to the specific program that they are eligible to supply. are eligible to supply.


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• All meat and meat products destined for use All meat and meat products destined for use in USDA, LS Commodity purchase in USDA, LS Commodity purchase programs must meet all of the material programs must meet all of the material requirements, which are outlined in the requirements, which are outlined in the applicable contractual documents. applicable contractual documents.

• Only meat and meat products that meet all Only meat and meat products that meet all of the material requirements may be labeled of the material requirements may be labeled as “DOMESTIC ONLY PRODUCT”. as “DOMESTIC ONLY PRODUCT”.


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• Companies requesting service will be Companies requesting service will be audited three times per year upon approval audited three times per year upon approval of submitted documentation of submitted documentation


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Audit, Review, and Compliance Branch

Beef Export Verification Beef Export Verification ProgramProgram


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FSIS - Regulatory

AMS - VoluntaryGradingCertificationProcess Verification

Meat Inspection

Labeling Requirements

CombinationCertified Label Claims

Export Certification


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FSIS - Regulatory

AMS - VoluntaryGradingCertificationProcess Verification

Meat Inspection

Labeling Requirements

CombinationCertified Label Claims

Export Certification


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ARC Procedures ARC Procedures

• ARC 1000 – QSVP Polices and ProceduresARC 1000 – QSVP Polices and Procedures• Cost, frequency, applications, operating Cost, frequency, applications, operating

proceduresprocedures

• ARC 1030 – Beef Export Verification ARC 1030 – Beef Export Verification Program Program • Specific requirements of the BEV programSpecific requirements of the BEV program


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Eligible SupplierEligible Supplier

• Slaughter or processing facility which Slaughter or processing facility which manufactures beef and/or beef productsmanufactures beef and/or beef products

• Approved Eligible SupplierApproved Eligible Supplier

• Implementation of a BEV ProgramImplementation of a BEV Program

• Quality DocumentsQuality Documents

• Successful auditSuccessful audit


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Conforming ProductConforming Product

• Only beef and beef products produced by Only beef and beef products produced by eligible suppliers and identified as eligible suppliers and identified as meeting the requirements of the BEV meeting the requirements of the BEV Program may have the FSIS Export Program may have the FSIS Export certificate amended to read,certificate amended to read,

““The shipment contains only meat and The shipment contains only meat and meat products that were derived from meat products that were derived from cattle slaughtered in the U.S.” cattle slaughtered in the U.S.”


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Conforming ProductConforming Product

• Any product (beef, or beef products) that Any product (beef, or beef products) that meets, and can be verified as meeting, the meets, and can be verified as meeting, the requirements of the BEV Programrequirements of the BEV Program

• Such product may be labeled as meeting Such product may be labeled as meeting requirements of the BEV Programrequirements of the BEV Program


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Processed ProductsProcessed Products

• Processed Beef Products will have a 60-day Processed Beef Products will have a 60-day transitional period following transitional period following implementation of the BEV Program on implementation of the BEV Program on September 1, 2003September 1, 2003

• For suppliers to finish products that require For suppliers to finish products that require extended manufacturing times, to source extended manufacturing times, to source BEV compliant product and to clear stocksBEV compliant product and to clear stocks


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Transition for Beef Processing plants Transition for Beef Processing plants November 1, 2003November 1, 2003

• Processor not yet included in the BEV Processor not yet included in the BEV program must ensure to AMS that during program must ensure to AMS that during the transition period only beef ingredients the transition period only beef ingredients procured prior to September 1 will be used procured prior to September 1 will be used in products export to Japanin products export to Japan


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• FSIS will certify the following statement for FSIS will certify the following statement for these types of productsthese types of products

““This is a ready-to-eat beef product that This is a ready-to-eat beef product that contains at least 2% cooked meat and has contains at least 2% cooked meat and has been subjected to heat or drying and does been subjected to heat or drying and does not contain products of edible rendering.”not contain products of edible rendering.”


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• AMS will verify the Processor during the AMS will verify the Processor during the transition periodtransition period

• Must meet BEV requirements by November Must meet BEV requirements by November 1, 2003 1, 2003


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Non-conforming Product Non-conforming Product

• Product not from cattle slaughtered in the Product not from cattle slaughtered in the U.S.U.S.

• Product that can not be verified as Product that can not be verified as • Originating from an Eligible SupplierOriginating from an Eligible Supplier


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BEV Program DocumentationBEV Program Documentation

• Documents and records prepared and Documents and records prepared and maintained current that describe and record maintained current that describe and record the company’s procedures for ensuring the company’s procedures for ensuring products received, processed, and identified products received, processed, and identified conform to the BEV Program requirementsconform to the BEV Program requirements


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BEV Program DocumentationBEV Program Documentation

• Well defined Quality Manual Well defined Quality Manual • An accumulation of program documentsAn accumulation of program documents

• HACCP PlansHACCP Plans• Labeling ProceduresLabeling Procedures• Segregation PlanSegregation Plan• Employee Training ProgramEmployee Training Program• Defined ResponsibilitiesDefined Responsibilities


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Segregation PlanSegregation Plan

• Description of the facility’s procedures for Description of the facility’s procedures for ensuring comformance to the requirements ensuring comformance to the requirements of the BEV Programof the BEV Program

• How is it Identified and LabeledHow is it Identified and Labeled• Handling of product through systemHandling of product through system• Identification of non-conforming productIdentification of non-conforming product


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AMS Surveillance AuditAMS Surveillance Audit

• Review of eligible supplier’s facilities, Review of eligible supplier’s facilities, procedures and recordsprocedures and records

• To determine conformance with the To determine conformance with the approved program documentationapproved program documentation

• To verify ability to meet all of the To verify ability to meet all of the requirements of the BEV Programrequirements of the BEV Program

• Conducted by USDA, AMS, LSP, ARCConducted by USDA, AMS, LSP, ARC


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BEV Program Requirements BEV Program Requirements

• All beef and beef products identified as All beef and beef products identified as meeting the requirements of the BEV meeting the requirements of the BEV program must be derived from cattle program must be derived from cattle slaughtered in the U.S.slaughtered in the U.S.


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• Only eligible suppliers may produce beef Only eligible suppliers may produce beef and beef products for the BEV Programand beef products for the BEV Program

• Eligible suppliers must be listed on the Eligible suppliers must be listed on the Official Listing of Eligible Suppliers for the Official Listing of Eligible Suppliers for the Beef Export Verification ProgramBeef Export Verification Program


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• Only beef and beef products that meet the Only beef and beef products that meet the requirements of the BEV program may be requirements of the BEV program may be identified and labeled as suchidentified and labeled as such


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• Documentation for finished product must Documentation for finished product must identify each lot of conforming product by identify each lot of conforming product by including the lot number, production date, including the lot number, production date, production code, number of boxes, production code, number of boxes, manufacturer, and the statement:manufacturer, and the statement:

“ “ Product Meets BEV Program Product Meets BEV Program Requirements”Requirements”


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BEV Program Documentation BEV Program Documentation RequirementsRequirements

• Only beef and beef products produced by Only beef and beef products produced by eligible suppliers and identified as meeting eligible suppliers and identified as meeting the requirements of the BEV Program may the requirements of the BEV Program may have the FSIS Export certificate amended to have the FSIS Export certificate amended to read, “The shipment contains only meat and read, “The shipment contains only meat and meat products that were derived from cattle meat products that were derived from cattle slaughtered in the U.S.”slaughtered in the U.S.”


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• Names and positions of persons with Names and positions of persons with managerial responsibilities for operation of managerial responsibilities for operation of the BEV Programthe BEV Program

• Written procedures that describe the Written procedures that describe the company’s procedures for ensuring product company’s procedures for ensuring product received, processed, and identified conform received, processed, and identified conform with BEV Program requirementswith BEV Program requirements


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• Written segregation plan that describes the Written segregation plan that describes the identification, segregation, and labeling of identification, segregation, and labeling of productproduct

• Complete examples of all forms, tags, Complete examples of all forms, tags, labels, etc. used to track or demonstrate labels, etc. used to track or demonstrate program conformanceprogram conformance

• Issue date or other method identifying the Issue date or other method identifying the most current version of all program docsmost current version of all program docs


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Supplier’s ResponsibilitiesSupplier’s Responsibilities

• Request initial assessment and submit the Request initial assessment and submit the following:following:• Completed LS Form 313 if necessaryCompleted LS Form 313 if necessary• Cover letter requesting BEV auditCover letter requesting BEV audit• Program documentation used to ensure Program documentation used to ensure

conformance to the BEV program, including a conformance to the BEV program, including a copy of all written segregation plans.copy of all written segregation plans.


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• Ensure that beef and beef products conformEnsure that beef and beef products conform• Properly identify all conforming and Properly identify all conforming and

nonconforming product in a manner to nonconforming product in a manner to ensure traceabilityensure traceability

• Maintain segregation of conforming and Maintain segregation of conforming and nonconforming productnonconforming product


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• Provide and maintain documentation for Provide and maintain documentation for finished productfinished product

• Ensure employees have been properly Ensure employees have been properly trained and have a complete understanding trained and have a complete understanding of all BEV Program requirements relative to of all BEV Program requirements relative to their area of responsibilitytheir area of responsibility

• Monitor information relating to customer Monitor information relating to customer satisfactionsatisfaction


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• Address all non-conformances within the Address all non-conformances within the timeframe outlined in the audit reporttimeframe outlined in the audit report

• Comply with all provisions of this Comply with all provisions of this Procedure, and applicable Rules and Procedure, and applicable Rules and RegulationsRegulations

• Maintain complete records for verification Maintain complete records for verification BEV program conformanceBEV program conformance


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• Provide access to all areas of an Provide access to all areas of an establishment or facility that is requesting establishment or facility that is requesting an eligibility statusan eligibility status

• Notify the ARC Branch Washington, DC to Notify the ARC Branch Washington, DC to cancel service prior to the next surveillance cancel service prior to the next surveillance auditaudit


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AMS’ ResponsibilitiesAMS’ Responsibilities

• Review submitted LS 313, program Review submitted LS 313, program documentation, and segregation plansdocumentation, and segregation plans

• Assign a qualified USDA ARC Branch Assign a qualified USDA ARC Branch Auditor upon approval of submitted Auditor upon approval of submitted documentationdocumentation

• Conduct audits according to ARC 1000 Conduct audits according to ARC 1000


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• Prepare a detailed audit reportPrepare a detailed audit report• Forward the audit report and final decision Forward the audit report and final decision

to the supplierto the supplier• Ensure surveillance audits are performed as Ensure surveillance audits are performed as

requiredrequired• Maintain and publish the Official Listing of Maintain and publish the Official Listing of

Eligible SuppliersEligible Suppliers


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• Conducted according to ARC 1000 and this Conducted according to ARC 1000 and this ProcedureProcedure

• All eligible suppliers will be audited three All eligible suppliers will be audited three (3) times per year.(3) times per year.

• All eligible suppliers are subject to All eligible suppliers are subject to unannounced audits.unannounced audits.


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BEV Approval ProceduresBEV Approval Procedures

• According to ARC 1000According to ARC 1000• Approval – Once eligible the supplier will Approval – Once eligible the supplier will

be posted on the Websitebe posted on the Website• Company name and Est. NumberCompany name and Est. Number• Remain on the Official Listing until a Remain on the Official Listing until a

request is made to be removed or found to request is made to be removed or found to be noncompliantbe noncompliant


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BEV Denying ApprovalBEV Denying Approval

• Failure to adequately address any Failure to adequately address any requirementrequirement

• Failure to demonstrate capability to meet Failure to demonstrate capability to meet any requirementany requirement

• Finding of a hold point to stated proceduresFinding of a hold point to stated procedures• Denying access to facilities, documentation, Denying access to facilities, documentation,

or recordsor records• Presenting false or misleading informationPresenting false or misleading information


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BEV Suspending ApprovalBEV Suspending Approval

• Failure to follow requirements, or approved Failure to follow requirements, or approved program documentationprogram documentation

• Implementing significant changes with out Implementing significant changes with out written notification to the ARC Branchwritten notification to the ARC Branch

• Deliberate misrepresentation of the Deliberate misrepresentation of the eligibility of beef or beef productseligibility of beef or beef products

• Presenting false or misleading information Presenting false or misleading information to USDA Personnelto USDA Personnel


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BEV Suspending ApprovalBEV Suspending Approval

• Confirmed finding of non-conforming beef Confirmed finding of non-conforming beef or beef products that were utilized in the or beef products that were utilized in the BEV programBEV program

• Denying access to USDA during any auditDenying access to USDA during any audit• Failure to respond to non-conformances in Failure to respond to non-conformances in

the timeframe provided.the timeframe provided.


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Cancellation of ServiceCancellation of Service

• Eligible suppliers may cancel service at any Eligible suppliers may cancel service at any time.time.

• Notification in writingNotification in writing• Removed from WebsiteRemoved from Website• Suppliers who cancel service must reapply Suppliers who cancel service must reapply

and be reassessed through an onsite audit and be reassessed through an onsite audit prior to returning to the Official Listingprior to returning to the Official Listing


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AMS Program VerificationAMS Program Verification

Audits conducted according to ISO Audits conducted according to ISO 19011:200219011:2002


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ISO 19011:2002ISO 19011:2002

• Guidelines for Quality and/or Guidelines for Quality and/or Environmental Management Systems Environmental Management Systems AuditingAuditing


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ISO 19011:2002ISO 19011:2002

• Audit criteriaAudit criteria 3.2 – set of policies, 3.2 – set of policies, procedures or requirementsprocedures or requirements

• Audit evidenceAudit evidence 3.3 – records, statements of 3.3 – records, statements of fact or other information, which are relevant fact or other information, which are relevant to the audit criteria and verifiable. Audit to the audit criteria and verifiable. Audit evidence may be in many different formsevidence may be in many different forms


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ISO 19011:2002ISO 19011:2002

• Audit findingsAudit findings 3.4 – results of the 3.4 – results of the evaluation of the collected audit evidence evaluation of the collected audit evidence against audit criteriaagainst audit criteria

• Audit conclusionAudit conclusion 3.5 – outcome of an 3.5 – outcome of an audit, provided by the audit team after audit, provided by the audit team after consideration of the audit objectives and all consideration of the audit objectives and all audit findings.audit findings.


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ISO 19011:2002ISO 19011:2002

• CompetenceCompetence 3.14 – demonstrated personal 3.14 – demonstrated personal attributes and demonstrated ability to apply attributes and demonstrated ability to apply knowledge and skillsknowledge and skills


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ISO 19011:2002ISO 19011:2002• Ethical conductEthical conduct: : the foundation of the foundation of

professionalismprofessionalism• Fair presentationFair presentation: : the obligation to report the obligation to report

truthfully and accuratelytruthfully and accurately• Due professional careDue professional care: : the application of the application of

diligence and judgment in auditingdiligence and judgment in auditing


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ISO 19011:2002ISO 19011:2002

• Evidence: Based ApproachEvidence: Based Approach: the rational : the rational method for reaching reliable and method for reaching reliable and reproducible audit conclusions in a reproducible audit conclusions in a systemic audit processsystemic audit process


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VerificationVerification

Three PartsThree Parts• Physical Review of LocationsPhysical Review of Locations• Interviews of Employees and ManagersInterviews of Employees and Managers• Detailed Audit of All Pertinent Detailed Audit of All Pertinent

DocumentationDocumentation


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Reviewing Pertinent DocumentationReviewing Pertinent Documentation

• Sales ReceiptsSales Receipts• Shipping RecordsShipping Records• Plant ID SystemPlant ID System• Product InventoryProduct Inventory• UPC CodesUPC Codes• LabelingLabeling• QC RecordsQC Records


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Audit ResultsAudit Results Audit conclusionAudit conclusion 3.5 - Audit findings 3.5 - Audit findings

Audit evidenceAudit evidence 3.3 – records, statements of fact 3.3 – records, statements of fact

Audit findingsAudit findings 3.4 – Audit evidence 3.4 – Audit evidence


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ARC Branch PersonnelARC Branch Personnel• 26 Branch Employees26 Branch Employees• 24 ISO Trained Auditors24 ISO Trained Auditors

• Includes DC StaffIncludes DC Staff

• 20 Auditors – Des Moines, IA; St Joe, MO; and 20 Auditors – Des Moines, IA; St Joe, MO; and Auditor’s ResidencesAuditor’s Residences

• Utilize all Branch employees to perform auditsUtilize all Branch employees to perform audits


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Auditor Locations

Denver

Dallas

Kansas City

Washington

Auditor Locations

Los Angeles

Chicago

Sioux Falls


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ARC Branch Audited Program Locations


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ARC Branch ChargesARC Branch Charges• Hourly Fee $64.00 per hourHourly Fee $64.00 per hour• Travel Time Travel Time • Document Review and Onsite Audit HoursDocument Review and Onsite Audit Hours• Travel Cost and Per DiemTravel Cost and Per Diem• Average for USDA Supplier Eligibility $800Average for USDA Supplier Eligibility $800


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Scheduling ARC AuditsScheduling ARC Audits• Currently auditing 50 Beef and 40 Pork Plants Currently auditing 50 Beef and 40 Pork Plants

for School Lunch across the USfor School Lunch across the US• Efficient and EffectiveEfficient and Effective• Schedule lowest cost auditorSchedule lowest cost auditor• Combine audits and plantsCombine audits and plants• Prorate travel cost between multiple locationsProrate travel cost between multiple locations


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USDA BEEF EXPORT USDA BEEF EXPORT VERIFICATION (BEV)PROGRAMVERIFICATION (BEV)PROGRAM

Key Points of AMS Audit Based Programs Key Points of AMS Audit Based Programs

ISO 9001:2000ISO 9001:2000


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ISO 9001:2000 ISO 9001:2000 Key PointsKey Points

• 4 Quality Management System4 Quality Management System• 5 Management Responsibility5 Management Responsibility• 6 Resource Management6 Resource Management• 7 Product Realization7 Product Realization• 8 Measurements, Analysis, and 8 Measurements, Analysis, and

ImprovementImprovement


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BEV Key PointsBEV Key Points

• Customer RequirementsCustomer Requirements• Continual Improvement of Quality Continual Improvement of Quality

Management SystemManagement System• Process ApproachProcess Approach• Customer SatisfactionCustomer Satisfaction


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BEV Key Points – Customer BEV Key Points – Customer RequirementsRequirements

• Beef and Beef Products produced by Beef and Beef Products produced by suppliers approved under this Program are suppliers approved under this Program are derived from cattle slaughtered in the derived from cattle slaughtered in the United States (U.S.).United States (U.S.).

• Product must be from Eligible Suppliers on Product must be from Eligible Suppliers on the Official Listingthe Official Listing

• Product must be properly identifiedProduct must be properly identified


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BEV Key Points – Continual BEV Key Points – Continual Improvement of the QMSImprovement of the QMS

• Management ResponsibilityManagement Responsibility• Must identify the names and positions of Must identify the names and positions of

management employees responsible for management employees responsible for implementation of the BEV programimplementation of the BEV program


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• Resource ManagementResource Management• Properly trained employeesProperly trained employees• Tags, labels, tracking systemTags, labels, tracking system• Facilities capable of processing controlled Facilities capable of processing controlled

productproduct


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• Product Realization – Process ControlProduct Realization – Process Control• Quality Manual – Program DocumentationQuality Manual – Program Documentation• Document ControlDocument Control• Segregation PlansSegregation Plans• Labeling of Conforming and Non Labeling of Conforming and Non

Conforming ProductConforming Product• Identification and TraceabilityIdentification and Traceability• Retention of recordsRetention of records• Product ControlProduct Control


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• Measurements, Analysis, & Measurements, Analysis, & Improvements – Corrective ActionImprovements – Corrective Action

• Plant QC reviews and ChecksPlant QC reviews and Checks• USDA Audits conducted according to ARC USDA Audits conducted according to ARC

1030 and ISO 19011:20021030 and ISO 19011:2002• Programs must address all non-conformancesPrograms must address all non-conformances• Initiate Corrective and Preventive ActionInitiate Corrective and Preventive Action


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BEV Key Points – Customer BEV Key Points – Customer SatisfactionSatisfaction

• Input from customers is used to improve Input from customers is used to improve the processthe process

• Official Listing for the BEV Program is Official Listing for the BEV Program is accessible to all customersaccessible to all customers

• USDA will supply detailed audit report USDA will supply detailed audit report which can be shared with customerwhich can be shared with customer

• Must monitor customer satisfaction as it Must monitor customer satisfaction as it pertains to the BEV Programpertains to the BEV Program


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USDA BEEF EXPORT USDA BEEF EXPORT VERIFICATION PROGRAMVERIFICATION PROGRAM

Quality Manual and Program Quality Manual and Program Documentation RequirementsDocumentation Requirements


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BEV – Plan-DO-Check-ActBEV – Plan-DO-Check-Act

PLAN

DOCHECK

ACT


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BEV – Plan-DO-Check-ActBEV – Plan-DO-Check-Act

DOCHECK

ACT PLAN

Do what was planned

Did things happen to plan

What to do How to do it

How to improve next time


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General InformationGeneral Information• Plan and Do – A description of the planning Plan and Do – A description of the planning

and production steps taken to meet each and production steps taken to meet each requirement.requirement.


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General InformationGeneral Information• Check – A description of all quality assurance Check – A description of all quality assurance

methods that will be used to verify methods that will be used to verify conformances to each requirement. This conformances to each requirement. This includes the monitoring and measuring taken includes the monitoring and measuring taken during the processes. (All results shall be during the processes. (All results shall be recorded and made available to the ARC recorded and made available to the ARC Branch for review.)Branch for review.)


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General InformationGeneral Information• Act – A description of all corrective actions to Act – A description of all corrective actions to

be taken if deviations from contractual and be taken if deviations from contractual and specification requirements occur during specification requirements occur during production and all preventative actions taken production and all preventative actions taken to preclude reoccurrences.to preclude reoccurrences.


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Written Segregation PlansWritten Segregation Plans• Include a detailed description identifying the Include a detailed description identifying the

segregation of conforming and non-conforming segregation of conforming and non-conforming product throughout the production process.product throughout the production process.

• Include a detailed description identifying the Include a detailed description identifying the labeling of conforming and non-conforming labeling of conforming and non-conforming product throughout the production process.product throughout the production process.


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Written Segregation PlansWritten Segregation Plans• Include a detailed description identifying the Include a detailed description identifying the

handling of the conforming and non-conforming handling of the conforming and non-conforming product throughout the production process.product throughout the production process.

• Include a detailed description of the process Include a detailed description of the process used to initiate the segregation plan if it is not in used to initiate the segregation plan if it is not in effect on a continuous basis.effect on a continuous basis.


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Existing Documented ProceduresExisting Documented Procedures

• Plant HACCP PlansPlant HACCP Plans• SOP’s SOP’s • Plant Production ProceduresPlant Production Procedures• Product Specifications, Logs, YieldsProduct Specifications, Logs, Yields• Control ProceduresControl Procedures• Employee Training DocumentsEmployee Training Documents• Forms and RecordsForms and Records• Quality Control Procedures and RecordsQuality Control Procedures and Records


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Acceptable FormatsAcceptable Formats

• Written ProceduresWritten Procedures• Flow chartsFlow charts• TablesTables• PicturesPictures• Drawings Drawings • Easy to understand and verifyEasy to understand and verify• Dated or Revision numberDated or Revision number


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Beef Export Verification ProgramBeef Export Verification Program

• Based on ISO Quality Standards and Based on ISO Quality Standards and GuidelinesGuidelines

• Voluntary ProgramsVoluntary Programs• Designed as a Marketing ToolDesigned as a Marketing Tool• User Fee – Cost recoveryUser Fee – Cost recovery


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Livestock and Seed ProgramLivestock and Seed Program

Audit, Review and Compliance BranchAudit, Review and Compliance Branch• Samantha Simon, Manager, Quality System Samantha Simon, Manager, Quality System

Verification Programs 202-720-9759Verification Programs [email protected]@usda.gov

• Dana Stahl, Agricultural Marketing Dana Stahl, Agricultural Marketing Specialist 202-720-2625Specialist 202-720-2625

[email protected]@usda.gov


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Livestock and Seed ProgramLivestock and Seed Program

Audit, Review and Compliance BranchAudit, Review and Compliance Branch• James Riva, Chief 202-720-1123James Riva, Chief 202-720-1123

• ARC Branch Fax 202-690-3248ARC Branch Fax 202-690-3248• http://www.ams.usda.gov/lsg/arc/audit.htmhttp://www.ams.usda.gov/lsg/arc/audit.htm• http://http://ProcessVerified.USDA.govProcessVerified.USDA.gov

http://www.ams.usda.gov/lsg/arc/audit.htm