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Auger Project ManagementH. Glass

Director’s Review 15-Dec-2011

Fermilab (Technical Division) has hosted Auger Project Management office since collaboration was organized in 1995

Key roles:• Project Manager (Mantsch): responsible for construction; currently responsible

for the operation and maintenance of the Observatory. Prepares status reports to the collaboration, the Collaboration Board and Finance Board.

• US Auger country representative (Mantsch).• Cost & Schedule (Glass)• Web site admin, project database admin (Glass)• Surface Detector Task Leader (Mazur)• Administrative Support (McCook)• ES&H

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Auger Project Management OfficeManagement Roles:• Supervises the operation of the observatory• Organizes technical reviews• Chair Technical Board• Serve as US country representative • Negotiated Memoranda of Understanding for operations

with 93 Auger institutions

Financial Roles:• Prepares and tracks annual operating budget• Allocates operating funds requests to Auger countries and

other US Auger institutions• Maintains team account at CERN • Maintains Finance Board documentation• Prepares financial reports for the Auger Finance Board

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Auger Project Management Office

Organizational Roles:• Maintains country, institution, collaborator and author

databases.• Maintains auger.org administration and public web pages.• Maintains mailing lists • Prepares bi-monthly status reports for the collaboration and

Finance Board• Maintains internal technical documents (GAP notes)• Presents management status reports at Collaboration

Meetings• Compiles annual Operations Cost List for allocating

operational cost responsibility among member countries

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Fermilab personnel

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Technical Reviews

Project Management Office (Fermilab) oversees review committees, charge to reviewers, tracking action items

Reviews conducted for each major task (FD, SD, Communications, Central Data Acq., Data Processing, Electronics)

DESIGN REQUIREMENTS REVIEWSPRELIMINARY DESIGN REVIEWS (PDRs)CRITICAL DESIGN REVIEWS (CDRs)PRODUCTION READINESS REVIEWS (PRRs) OPERATIONS READINESS REVIEWS (ORRs)SPECIAL REVIEWS e.g., Atmospheric Monitoring, Balloon Launch Facility, Visitor Center, FD CalibrationENHANCEMENT REVIEWS – HEAT and AMIGA

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Memoranda of Understanding for Operations

MOUs obligate each institution for:• Data taking shifts• Maintenance support for detector hardware

and/or software components• Collaborative work with other Auger

institutions for maintenance tasks

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Pierre Auger website (auger.org) is maintained by Fermilab Project Management office• Site includes public (outreach) pages and internal (administrative) pages

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Collaboration database maintained in MS Access• Monthly updates populate numerous web pages, including

• Author list, Collaboration Directory, Collaboration Board membership, Institutional and Country Representatives, Operations Cost List …

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Examples of pages on www.auger.org/admin generated from Access database

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Key Management Personnel• Paul Mantsch (50% FTE): Auger Project Manager; US country representative• Carlos Hojvat (100%): Deputy Project Manager (until 2006); FOPAA President• Hank Glass (40%): Cost & Schedule; web administrator• Peter Mazur (Scientist Emeritus): Task Leader for Surface Detectors• Sarah McCook (75%): administrative support