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AUDIT INTELLIGENCE REQUEST & SHARE MODULE

USER GUIDE

Overview

OVERVIEW

Audit Intelligence (powered by Inflo) Request & Share Module supports key collaboration

activities between you and your client. This module focuses on:

• The extraction of source accounting data from accounting IT systems

• Requesting and exchanging of files and working papers

• Project managing the PBC process Data Upload Wizard by Audit Intelligence offers a unique approach to data extraction from client

accounting systems. Our specialist team have streamlined the process of uploading financial

data, guiding clients through the recommended approach for any accounting system.

A large number of engagement tasks can be performed more efficiently for client contacts by

obtaining source data directly from accounting packages. Audit Intelligence is 27001 certified

and files are stored on a file storage system hosted by Azure blob Storage and encrypted using

Azure Storage Secure Encryption (SSE).

In the majority of circumstances there is no requirement for audit teams to be involved in

extracting, manipulating or validating source data. The audit team can choose to support clients

by performing the data upload on their behalf. Imported data is subjected to a suite of validity

and completeness checks, ensuring all data is fit for the intended purpose.

The project management dashboards facilitate the exchange of files between the accounting

firm and client, allowing more secure, flexible and remote working. Management information can

also be provided, allowing staff resourcing to be based on expected client information delivery,

or to identify and record client delays.

Contents

CONTENTS

Getting Started – Logging in and Using the Dashboard

Getting Started – Setting up a New Engagement

Getting Started – Setting up a Group Engagement

Getting Started – Editing Engagement Details

Data Upload Process (Data Import Wizard)

Managing PBC Requests

Recalling PBC Requests

Configuring Access Permissions

Accessing Engagement Files from Archive

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1.

GETTING STARTED – LOGGING IN AND USING THE DASHBOARD

The allocated admin person within your firm will set you up as an Audit Intelligence user. Initially

you will receive an email link which allows you to set up your Audit Intelligence user details.

Log in is then via the Audit Intelligence website www.inflosoftware.com. Select the login button

at the top right- hand side of the screen. Enter your email address and password and then click

the login button.

This will take you to the dashboard screen, where you will find each of your engagements listed

in the top far left of the screen under Status. This Status field will provide you with a visual update

of your audit tasks under Planning, Fieldwork and Completion.

Each task is color coded to enable visibility of those in draft, submitted, received and completed.

This dashboard can also be filtered by particular tasks and users to improve the monitoring

process.

1.

Individual engagements can be selected from the list under status which will then bring up a

dashboard specific to that engagement. Filters can then be used to analyze all outstanding tasks

for audit engagement team members and for a client by clicking the filter button under Overdue

& Upcoming.

You can also find a copy of our FAQs in the top right-hand side of the screen by clicking on the

icon shown below.

2. Getting Started – Setting up a New Engagement

GETTING STARTED – SETTING UP A NEW ENGAGEMENT

From the dashboard screen, click the green button at the top right-hand side which states +New

Engagement.

This will then allow you to enter the information of the client you wish to audit. If the client has

already been set up on the system, their company name will automatically appear from the drop-

down menu. If this is the first time that Audit Intelligence is being used for that company, simply

click on the + symbol next to Company to add the required company details.

2. Getting Started – Setting up a New Engagement

From the Create a New Company Screen, type in the company name and then click find. This

will then bring up all possible companies using real time data. Once you have found the correct

company, simply highlight it and then click confirm.

You may also be asked to confirm the correct SIC code for the selected company. If so, simply

select the correct SIC code for your company from the list available and then click confirm.

If your client is not listed with Companies House then you are able to manually complete each field

from the Create a New Company screen. You will need to determine the type of company you are

auditing (e.g. Stand alone, Group Parent or Group Subsidiary), the legal status of the company

(e.g. Public, Charity, LLP etc) and the accounting firm office location (New York, Eagan, Dallas

etc). Once all required fields have been completed you can then select Create.

You will now return to the New Engagement screen where you will need to complete the rest of

the required engagement details.

2. Getting Started – Setting up a New Engagement

The Engagement Type will need to be completed where you can either select Private Sector Audit,

Public Sector Audit or Charities Audit.

The scope will need to be completed. This may be predetermined and set as a standard by your

firm. In which case the scope cannot be altered. In most cases the scope will be for a Standard

Engagement, however you do have the option to select Proposal, File Sharing Only or Request

& Share only;

• Standard engagement – Access to data extraction, file sharing and data analytics

• Proposal – Upload up to 4 months’ worth of data for potential new clients

• File Sharing Only – A secure way to collaborate with your client

• Request & Share Only – Data extraction, Data transformation and file sharing

Once both the Engagement Type and the Scope has been completed, you will need to select the

modules you wish to use. Audit Intelligence currently has 6 modules:

1. Request & Share (Mandatory module – this will be greyed out as a mandatory module)

2. Assess & Scope

3. Verify & Scope

4. Interrogate & Evaluate

5. Focus & Assure

6. Insights The period of the current engagement needs to be completed along with the period for the last

audit, to ensure that any comparable data between the two accounting periods is accurate. You

need to be aware of any shorter or longer accounting periods for comparative purposes as this will

understandably impact on any data findings.

Once an engagement is set up by a user, other users can be added by selecting the + Engagement

Teams button under Responsibilities and Due Dates. Users who are already set up within the

system will automatically be shown under the drop-down menu.

2. Getting Started – Setting up a New Engagement

If the user is not set up on the system, they can be added by selecting the + button to the far right

of the user field. You will need to complete their name, role and valid company email address.

Once this information has been completed, simply click confirm.

You need to add Client Team information at this stage. If your client user details are already set

up on the system, they will be available from the drop-down menu. If they need to be set up, this

can be done by selecting the + button to the far right of the user field.

It is important that you have the discussion with your client to determine and confirm who will be

the lead staff on the engagement and providing the information via Audit Intelligence

2. Getting Started – Setting up a New Engagement

In addition to confirming the lead users on the software, details of the users with audit assigned

roles can also be included for the Planning Stage, Fieldwork Stage and Completion. Overall due

dates for each stage of the audit can also be included.

Once all required information has been completed, you then need to select Create Engagement.

3. Getting Started – Setting up a Group Engagement

GETTING STARTED – SETTING UP A GROUP ENGAGEMENT

To set up a group, it is important to ensure that you first set up the Group Parent Company. Under

the New Engagement screen, select Group Parent. The configure group for Group Parent screen

will load where you will be able to add the subsidiary companies.

To add a subsidiary, select the green + button to the far right of the screen.

The New Subsidiary screen will now load. You will be able to add the details of your subsidiary

company in the same way as the New Engagement screen. Once you have completed all of your

subsidiary information, you must then click on Finalize.

3. Getting Started – Setting up a Group Engagement

You will be presented with 3 different options with regards to how the data will be imported for

the Group.

a. Top Down – data is imported at Group Level which will include all subsidiary data too.

With the use of prefixes, Audit Intelligence can then split the data into the relevant

subsidiary.

b. Bottom Up – the opposite of Top Down whereby the data is imported at individual

Subsidiary level and Audit Intelligence will then consolidate this data into Group Level.

c. Stand Alone – each subsidiary and the Group Parent will import their data independently

into the system.

Once you have selected the import option of your Group, select Confirm.

If you have selected Top Down as your import model, you will now be asked to add subsidiary

prefixes. This will support the mapping process and will ensure that the data for each subsidiary

is analyzed out by the system.

4. Getting Started – Editing Engagement Details

GETTING STARTED – EDITING ENGAGEMENT DETAILS

Engagement details can be edited or modified using the cog icon at the top right-hand side of the

planning screen and by selecting Engagement Details.

Within this screen additional modules can be added, currency can be modified and if no data has

been imported, the period dates can also be changed in this screen. Once data has been imported

Materiality Limits can also be added and amended in this screen.

Once you have finished making your modifications, you must then click the Update button.

5. Data Upload Process

DATA UPLOAD PROCESS

Before any data is uploaded, the terms and conditions must be accepted by your client. The Data

Import Wizard is on hand to support and provide a step by step approach to uploading your client

data to the system.

From your engagement screen simply click on the Data Import Tab and then choose the phase

you would like to import data for. This can be done by clicking on the arrow on the left-hand side

of the screen or clicking on the text next to the arrow.

If you are importing data in the planning phase you will then be asked to enter the period you would

like to cover.

5. Data Upload Process

Once entered choose Submit. Once this has been completed, confirmation of who will be

responsible for uploading the data needs to be added. It is always recommended that the client

is named as the responsible party for this task.

The client needs to select their accounting system from the drop-down menu. Audit Intelligence

is set up for most common accounting systems, however if your client is using a system which is

not available from the drop-down menu, there is an option to select Other.

.

5. Data Upload Process

The data upload method will need to be selected from the drop-down menu. Data can be

imported by using Audit Intelligence connectors, System Reports or DB Backup.

Step by Step guidance will be provided on screen for you or your client to follow.

Once all files have been uploaded, click on Process General Ledger.

Once the data has been uploaded and is ready to reconcile, you will receive an email from the

system. You can then return to the data import screen and click the reconcile button.

You now need to confirm which accounts relate to the P&L and which accounts relate to the

Balance Sheet. This can be done by dragging and dropping the account codes into the relevant

category.

Once you have completed this task, you need to then select Accept Mappings.

5. Data Upload Process

The system will then present any reconciliation issues where applicable and you will have the

option to report any data issue back to the client.

The final step within this process is to map the chart of account codes into the following categories:

o Asset

o Liability

o Equity

o Income

o Expenditure

o Other P&L

Multiple codes can be selected by using shift + click and can be dragged across into the relevant

category.

The mapping process will only be required once per new engagement. After initial set up of an

engagement subsequent audits allow the option to use auto-mapping. Any GL codes added in

subsequent years will not be auto mapped and can be mapped manually.

5. Data Upload Process

At the top left-hand side of the screen, there is a wand icon. By clicking on this you can see Inflo’s

auto-map features;

There are several options to copy mappings from previous years or engagements or you can

upload a template of previous mappings from another system or database.

* Once the mapping is configured and confirmed it cannot be amended.

Materiality levels need to be determined for both overall materiality (OM) and performance

materiality (PM). It is important to note that these levels can be amended at any time during the

planning stage should the need arise.

The wizard is now complete and you are able to return to your engagement.

6. Managing Prepared by Client (PBC) Requests

MANAGING PREPARED BY CLIENT (PBC) REQUESTS

Each file sharing tab will be empty when you create an engagement. To populate these sections,

click on the cog icon at the top right hand of the screen and the click import requests:

From here, you can see that similar to the chart of accounts auto-map feature, you can copy

templates from previous years, previous engagements or by uploading your own template.

The stage of each request is shown at the right-hand side of the screen. This highlights whether

the request is at the draft stage, prepared stage, submitted stage, in-progress, or received and

completed.

6. Managing Prepared by Client (PBC) Requests

Draft, prepared and submitted are audit team actions. Once the client has received the request and

has commenced work on it, the status will move to In Progress. When a request is in progress it

cannot be recovered back by the audit team. Once the client has sent the information back to the

audit team, the status will move to received. When the audit team is satisfied with the information

received, the request can be closed off as completed.

Group requests for information can be submitted to the client by using the Submit Planning button

at the top right-hand side of the screen.

Alternatively, requests can be submitted to the client individually by using the drop-down menu to

the left of the request and selecting submit. You can also remove information requests using the

same drop-down menu.

You can add categories to your planning list by selecting the cog menu to the top right-hand side

of the screen and selecting Add Category.

Any individual requests can be edited by clicking on the request, selecting the cog menu and then

selecting edit.

7. Recalling PBC Requests

RECALLING PBC REQUESTS

Once a request for information has been submitted to the client, it can be recalled by the audit

team. This is useful in instances where information has been submitted in error or when the

information request is no longer required.

To recall a request, simply click into the request and using the cog on the right-hand side, select

recall request. If you are happy to recall the request then simply click confirm.

From your planning list the request will now revert back to Prepared status.

8. Configuring Access Permissions

CONFIGURING ACCESS PERMISISSIONS

To configure any permissions, click on the request that you would like to restrict access to. By

default, all team members have access to all information requests so the following is helpful in

cases where access needs to be restricted.

After selecting the request, click the cog menu and then select Configure Permissions.

From there a User Permissions screen will load up which will list the users from both the

Engagement Team and the Client Team. From this screen you can add or remove the permissions

for users, once completed, click Confirm.

Where permissions have been edited, an icon will appear to the right of the information request.

9. Accessing Files from Archive

ACCESSING FILES FROM ARCHIVES

The system has the capability to download files from archived prior year engagements via zip

file. Select the engagement you wish to access and then from the cog menu select Prior Year

Files.

A list of the archived files will be shown on a separate screen. Select view and the file name will

load, along with a download icon. Click the download button to release the archived file and then

select Confirm.