AUB Middle managers application

AIESEC IN AUBMiddle Manager Positions

IGCDP- NGOs and Sales (2)

Role Purpose:planning and supervising the NGO contact procedure.

raising and matching and realizing interns

Main ResponsibilitiesPreparation of IPS as well as synchronizing it with the

OPS of the incoming EPs

Preparation of airport pickups and drop offs as well as first ride to the NGOs (incase independent opportunity)

Outing preparations and cooperation with finance on required budgeting

Assigning EP buddies and getting updates from Eps on a regular basis

Researching possible accommodation areas and locations and reserving them.

Important notice: Availability during the peak is required.

Time Required• Min of 6 hours/week

Previous Experience• TMP/TLP

• any relevant experience to external relations, sales and management

Key Performance IndicatorsNumber of NGOs approached,

opportunities and raised

Updates output

% Realizations

NPS

IGCDP- Logistics and Reception (1)

Role Purpose:EP reception and logistical arrangements

Tracking and planning EP activity – Delivering the experience

Main ResponsibilitiesResearching and contacting NGOs for both independent

opportunities or project opportunities and partnering with them.

Preparation and archiving of contracts with NGOs and Eps

Providing help with documents such as Invitation Letters, Visas, Passport

Interviewing applicants and accepting them for independent opportunities.

Operating the EXPA platform

Managing and educating Team members


Previous Experience• TMP

• Preferred to have had internal or external experience dealing with logistics and hospitality

Key Performance Indicators # of Positive feedback from Eps – NPS

% of Budget Report completion

# of partnered LCs presenting our IPS

# accommodation secured a week ahead EP arrival

IGCDP- Project Manager (1)

Role Purpose:Developing and Managing a 6-week project


Main ResponsibilitiesCreate a budget for the project with the coordination of finance.

Responsible for the matching of the goals agreed on.

Responsible for our partners’ relations & CEM.

Give the suitable transition & education for his members

Introduce his/her members to AIESEC AUB and their project

Create a six week plan for the project.

Setting Goals & MOSs (Measures Of Success) for your project

Tracking his/her members’ development & helping them develop further.

Giving weekly feedback to the VP

Responsible for delivery & experience in project

Responsible for writing a project sign off report by the end of their term



• any relevant experience to external relations and management

Key Performance Indicators% of planning completed

# of NGOs partners vs. planned

% of sponsorship acquired

# of applicants vs. planned

Conversion between open and applied

Conversion between applied and complete

IGCDP- Project Sales Responsible (1)

Role Purpose:Partner with NGOs and schools to support the project

Main ResponsibilitiesResponsible for our partners’ relations & CEM.

Give the suitable transition & education for his members

Contacting and partnering with NGOs

Contacting and partnering with schools

Market research and product packaging.

Giving weekly feedback to the PM


Responsible for writing a project sign off report by the end of their term



• any relevant experience to external relations, sales, and management

Key Performance Indicators# of schools approached

Conversion between approached and signed

# of students reached

# of NGOs approached

Conversion between approached and signed

IGCDP- Project Operations and communication (1)

Role Purpose:Delivering the message behind the project


Main ResponsibilitiesCreating Marketing campaigns in coordination with PR

responsible .

Documentation of project delivery and showcasing it at a closing event

Handling EP relations (EXPA, interviews, acceptance, expectation setting…)

Giving weekly feedback to the PM




• any relevant experience to external relations, public relations and management

Key Performance Indicators# of campaigns delivered

% of documentation delivered

# of attendees at closing event

# of applicants vs. planned

Conversion between open and applied

Conversion between applied and complete

OGCDP- Regional Partner (4)

Role Purpose:Manage the team that will be responsible for the promotions of

a certain regional area and responsible of the EPs’ process.

Main ResponsibilitiesDrive and implement strategic development

Manage and maintain team productivity

Maintaining the flow of the process

Ensuring experience delivery for the team

Coming up with a promotion plan customized for the target market

Creating and delivering Info Sessions (with direction of LCVP)

Ensuring that funds and other resources are collected

Monitor and provide feedback about growth

Providing daily basis assurance that plans are on path

Attend and participate weekly functional meetings

Hold team meetings with the team to ensure operational execution

Helping with OPS and PEDS

Make sure that EP tracking is being done well.


Previous Experience• TMP in an exchange function

• Experience in marketing (Preferred)

• Attended at least one AIESEC national conference

Key Performance Indicators # Of student exchange participants interested

Attaining % of goal placed by LCVP OGCDP

Growth in awareness of AIESEC and Global Citizen across university

Ratio between Open and Approved

Ratio between Open and Realized

Level of productivity of the members

# Of show ups to the Info Sessions

# Of show ups to OPS and PEDS

TM- Tracking and Education (1)

Role Purpose:Track the member’s progress

Equip the member with enough education that support functional areas

Main Responsibilities Ensure the delivery of the local education cycle

according to timeline to support functional areas to carry out their

functional activities efficiently.

Plan, implement and promote activities that would promote the AIESEC culture in the LC.

Ensure implementation of the membership criteria according to

legislated guidelines and procedures.

Design a reward and recognition system for the LC that is both performance and cultural through coordinating with the internal communication manager.

Coordinate with communication manager for internal communication activities.

Time Required• In of 6 hours/week

Previous experience• TLP/Manager

Key Performance Indicators# of session delivered

% of fulfillment of the educational cycle

Retention rate of members before fall recruitment

# of teams implementing follow up tools

% of achieved goals of all teams

# of members applying to every new position

Application Process

RequirementsCV where you will put detailed information about you, your experience, languages [max. 1 page pdf

format]

Application questionnaire [full general section + minimum 1 specific section]

Timeline13/1/2016 18/1/2015 19/1/2015 20-21/1/2016 22-23-24/1/2016

Application Release Deadline Selection Transition NPM

SubmissionApplication is to be submitted in PDF format before 18.01.2016, 11:59pm to the functional VP and

[email protected] Kindly rename the PDF file as [MM2016_Position of application_Name].

General Questions

Guidelines• Name + Last Name /Date and Place of birth/Nationality/Permanent Address /Email

Mobile

• Please attach your recent picture

• Achievements and Experience in AIESEC

• Local / National / International Conference and seminars attended

• Additional Relevant Achievements experiences in your career (Other than AIESEC)

• Technical Specification (All advanced knowledge software + IT based, courses taken in business studies, etc…)

General Questions

Self-Assessment

1. Who are you and why are you applying for the TL position? What will be your unique contribution?

2. Please list out your 3 strengths of personality which you believe can make you suitable as a TL, and 3 weaknesses which would have bad impact if you were elected as TL. How will you ensure that they will not be a problem?

3. Mention one value you have as a person. How can you add this value to your team?

Specific Questions

IGCDP- NGOs and Sales1. How are you going to manage your team? How are you going to allocate work to them to

achieve your goals? Please state your term development and work allocation plan.

2. How will you deal with NGOs negative and positive feedback?

3. What are 3 challenges you think you will face during your term and how do you plan to overcome them

IGCDP- Logistics and Reception1. In case you faced complaints in regards to transportation or accommodation from the

interns, how would you respond to the situation?

2. What methods are you going to use in order to make sure you find effective accommodation for the interns?

3. What are 3 challenges you think you will face during your term and how do you plan to overcome them?

Specific Questions

OGCDP – Regional Partner1. Describe briefly a promotion plan for Global Citizen in which you reach the highest number of

people in AUB.

2. Describe what you think are the characteristics and actions needed to be the best EP buddy. How will you ensure that you and your members will embody these characteristics and take the actions needed?

3. What are 3 challenges you think you will face during your term and how do you plan to overcome them?

TM- Tracking and Education1. Explain who are the subjects of the following up process and mention some rewarding and

recognizing strategies that can be used.

2. What are the main reasons for diminishing motivation of the members? How can you overcome them?

3. List the personal skills that our members need in order to enhance their inner journey. Discuss the timeline you’re going to use.

4. What’s the AIESEC way and what does it mean to you? How would you instill this culture in the LC?

GOOD LUCK!! <3

Documents

AUB Middle managers application