Attendance of Orthopaedic Surgeons - COA · A pre-list of attendees including mailing addresses (available 30 days prior to the meeting) A post-list of attendees including mailing

Access to orthopaedic surgeons and orthopaedic practice managers in California from all practice settings – large groups/solo and small groups/Workers’ Compensation

Your company’s logo will be posted on COA’s Annual Meeting website/mobile app giving you more exposure

Include a description of your company and contact information in COA’s meeting materials Ability to interact with attendees in company-sponsored networking sessions Participation in an incentive raffle program to encourage attendees to stop by your booth A mailing list of attendees available prior to the meeting to invite attendees to visit your booth A final list of attendees available after the meeting

You will be acknowledged on COA’s website and in the meeting materials, according to your

level of support COA will provide attendees with your company name, description, and website address COA’s mobile app will include a list of exhibitors and an interactive exhibit hall map Food and beverage will be served in the exhibit area to encourage attendee interaction

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Attendance of Orthopaedic Surgeons

Invitation to Exhibit

What are the

benefits of exhibiting

with COA?

How Will COA

Promote Your

Presence at the

Meeting?

COA’s 2016 Annual Meeting/QME Course is the largest gathering of Orthopaedic Surgeons and Orthopaedic Practice Managers in California! Nearly 400 orthopaedic surgeons and 70 orthopaedic practice managers are expected to attend the meeting. Over 80 technical exhibitors participated in the 2015 Annual Meeting.

We invite you to join us at the meeting to interact with orthopaedic surgeons and their practice managers statewide.

To be part of this meeting, complete

and return the attached Exhibitor Application or Apply Online.

Exhibitor space is assigned on a first come basis. We encourage you to send in your application

early, so that you are assigned to one of your preferred locations.

http://www.coa.org/docs/2016AnnualMeeting/ApptoExhibit.pdfhttp://fs17.formsite.com/COAA/exhibitorapplication/index.html

Meeting Dates: Thursday May 19, 2016 QME Course Friday—Sunday May 20-22, 2016 COA Annual Meeting Thursday May 19, 2016 Practice Managers Course

Contact: Nelly Lopez, Program Coordinator Email: [email protected] Phone: (916) 454-9884 Fax: (916) 454-9882

Website: www.coa.org

Materials: Annual Meeting Page Exhibit Hall Layout Online Exhibitor Registration Form

Location: Ritz-Carlton Laguna Niguel (Conference Hotel) One Ritz-Carlton Drive - Dana Point, CA 92629 Online Hotel Reservations Tel: 800-930-5146 COA discounted rate: $269 single/double Alternative Housing: Laguna Cliffs Marriott Resort & Spa— 2.7 miles from the Ritz-Carlton Reservations— 949-661-5000 (after first ring press 1) COA discounted rate- $229 Resort View

CME Activity: The meeting qualifies for Category 1 CME credits and Workers’ Compensation QME continuing education credits.

Important Dates & Logistical Arrangements Exhibit Hall Schedule

To reserve your space, complete the exhibitor application and send to COA: Email: [email protected] Online: www.2016.coa2.org Mail: California Orthopaedic Association, 1246 P Street, Sacramento, CA 95814 Fax: 916-454-9882 Checks should be made payable to the California Orthopaedic Association. Federal Tax ID: 95-3141127 Space will not be held until your payment is received.

Reminders: Exhibitor space will be assigned, based on your location preference, on a first come basis. Additional representatives can register at a discounted registration fee of $350 per representative. Exhibit tables must be manned when the exhibit hall is open. Cancellation Policy: 50% refund if cancelled by February 1, 2016. No refunds after February 1, 2016.

Meeting Overview

Exhibit Setup: Wednesday, May 18 6:00 pm—9:00 pm

Exhibits Open: Thursday, May 19 8:00 am – 5:00 pm

Exhibits Open: Friday, May 20 8:00 am – 6:00 pm

Exhibits Open: Saturday, May 21 7:30 am – 2:10 pm

Exhibits Closed: Sunday, May 22 .

Exhibit Teardown: Saturday, May 21 2:00 pm—4:00 pm

http://www.coa.org/coa-annual-meeting.htmlhttp://www.coa.org/docs/2016AnnualMeeting/ExhibitMap.pdfhttp://fs17.formsite.com/COAA/exhibitorapplication/index.htmlhttps://aws.passkey.com/g/50354337

Diamond Level - $7,200 Gold Level - $4,200

Premier Location in Exhibit Hall Flyer in Delegate Welcome Bag for all attendees

16’ x 8’ exhibit booth space (Double booth)

Two 6 foot draped tables and four chairs

Complimentary registration for 4 representatives

Access to all education sessions and keynote (exhibitors must register as an attendee if they want to receive CME/QME hours)

Pre-Meeting Registration List including mailing addresses (available 30 days prior to the meeting)

Post-Meeting Registration List including mailing addresses (available 2 weeks after the meeting)

Logo, website and company’s description will be listed on the events mobile app (or equivalent)

Description in the Final Program (50 word maximum + logo)

Logo on COA Annual Meeting’s website (home page) NEW!

Logo on e-communications of the annual meeting NEW!

2 Gala Dinner tickets NEW!

2 Presidential Reception tickets NEW!

4 lunch tickets NEW!

½ page ad in one of COA’s Report (Newsletter) NEW!

Premier Location in Exhibit Hall Flyer in Delegate Welcome Bag for all attendees

10’ x 8’ exhibit booth space

One 6 foot draped table and two chairs


Access to all education sessions and keynote (however exhibi-tors must register as an attendee if they want to receive CME/QME hours)

Listing and logo on COA’s website

A pre-list of attendees including mailing addresses (available 30 days prior to the meeting)

A post-list of attendees including mailing addresses (available 2 weeks after the meeting)






¼ page ad in one of COA’s Report (Newsletter) NEW!

Silver Level - $5,000 Bronze Level - $2,750 16’ x 8’ exhibit booth space (Double booth)

Two 6 foot draped table and four chairs











10’ x 8’ exhibit booth space One 6 foot draped table and two chairs








Sponsorship Levels

The following options are packages that may be added to the sponsorship levels to optimize your experience at COA’s 2016 Annual Meeting/QME Course:

Partnership Opportunities

Gala Dinner or Presidential Reception

$2,500 1 sign at event, exhibitor name listed in meeting materials, 1 ticket to the event.

$5,000 2 signs at event, exhibitor name listed in meeting materials, logo on attendee ticket, 2 tickets to the event.

$8,000 Signage at event, exhibitor name listed in meeting materials, logo on attendee ticket, logo on photo booth pictures, 2 tickets to the event. (You will be the exclusive sponsor of the event.)

Breakfast, Lunch or Breaks

$3,000 1 sign at event, and exhibitor name listed in meeting materials.

$5,000 2 signs at event, exhibitor name listed in meeting materials and on COA website, and 2 lunch tickets.

Golf Tournament

$1,500 Sponsor the tournament golf balls that will include your logo.

$2,500 1 sign at event, and exhibitor name listed in meeting materials.

$6,000 Signage at event, sponsorship of lunch, exhibitor name listed in meeting materials and on COA website, logo on tickets, and golf balls. (You will be the exclusive sponsor of the event.)

Orthopaedic Practice Managers

Thursday May 19, 2016 — $1,000 Support the meeting/luncheon for the practice managers includes a 5 minute presentation at their luncheon.

Educational Sessions/Product Theaters (exhibitor sponsored)

Thursday May 19, 2015—5:30 –7:30 pm—$1,600 Includes: meeting room rental and set-up. Other costs such as food, speaker fees and A/V are the responsibility of the exhibitor. ** (Limited number of sessions)**

Sponsorship of Group Events Choose from the following events:

Welcome Bags $3,600 Company logo will appear on the Welcome Bags that will be given out to all attendees giving you maximum exposure.

Flyer/Advertisement in Welcome Bag

$500/ per double—sided page or folded brochure Must mail 450 copies of flyer/advertisement to COA by Friday April 15, 2016.

We hope that your organization will be represented at the Annual Meeting and we look forward to seeing you in Laguna Niguel.

Sincerely,

William W. Brien, M.D. Raymond Raven, M.D. President 2016 Program Chair

Partnership Opportunities

The exhibit hall raffle prizes have proven to be effective in promoting interaction between meeting participants and exhibitors. Winners will be drawn from the attendees who have visited the exhibitors and checked into the mobile meeting app. Donate an exhibit hall prize valued at $100 minimum and select the winner from attendees visiting your booth and logging into the mobile meeting app. Donate an exhibit hall prize valued at $600 or more and receive a special badge that attendees will have to earn by visiting your booth in order to win any of the special prizes.

Exhibit Hall Raffle

Prizes

Mobile App Opportunities

Mobile App Splash

Page

$3,000 Exclusive / $1,500 1/2 OF THE Splash page

Message/Banner on

the app’s Home

page

$700 The banner will be located in the quick menu of the app. It can be a message or image. Message limited to 20 words.

Banner on menu $700 The banner will be at the bottom of the menu linked directly to your webpage.

Mobile App stats

in 2015

The web app was opened more than 2,000 times during the meeting.

There were 530 users in the exhibit raffle page.

More than 70% of attendees used the mobile meeting app.

YOUR LOGO!

YOUR LOGO/MSG!

Exhibit Floor Map

Deadline to apply is December 31, 2015 (Applications received after the deadline will be reviewed on space availability).

Gala Dinner or Reception

Breakfast or Lunch or Breaks

Golf Splash Page Banner on Menu

Message/Banner

Level 1 — $2,500 $3,500 $1,500 □ $3,000– Exclusive $1,500 Shared

$700 Exclusive $700 Exclusive

Level 2 — $5,000 $5,000 $2,500 □

Level 3 — $8,000 $6,000 □

Total:

Company Name: ______________________________________ Contact Name:______________________________

Website:___________________________________________ Twitter:______________________________________

Address: ______________________________________________ City: ___________________ ST:____ Zip: ______

Phone: ________________________ Email: ____________________________________

List your booth location preferences: _____ _____ _____ ______ Do not locate me near: _______________________________________

Please attach a paragraph description of your company (no more than 50 words) and a logo with transparent background.

Method of Payment Check is enclosed Check # _______ Please charge $ _________ to my credit card.

Debit or Credit card # ___________________________________________ Exp. Date ____/____ Security Code: ________

Please email, fax or mail this completed application to: COA, 1246 P Street, Sacramento, CA 95814. Fax: (916) 454-9882. Email: [email protected]. If you need further information, call (916) 454-9884. If paying by credit card, a 3% administrative fee will be charged. COA’s Federal Tax ID #95-3141127

Exhibitor Application Register Online : www.coa.org

Booth #

_____

Sponsorship Benefits

Bronze Level $2,750

Silver Level $5,000

Gold Level $4,200

Diamond Level $7,200

Complimentary Representatives (additional badges $350 per badge)

2 #_____ extra badges




Booth Size 10’ x 8’ 1- 6ft. draped tables/2 chairs

16’ x 8’ 2- 6 ft. draped tables/4 chairs

10’ x 8’

Premiere Location

1- 6 ft. draped tables/2 chairs

16’ x 8’

Premiere Location

2- 6 ft. draped tables/4 chairs

Access to all educational sessions

Listing on COA’s website

Pre/Post attendee list including mailing addresses

Logo, company name and description listed on mobile app

Company’s description & booth # listed on final program

Flyer in Welcome Bag (2 sided) $500/page $500/page

Ad on COA’s Newsletter 1/4 page 1/2 page

Company’s logo on meeting emails

Listing on the Meeting home webpage

CA Practice Managers Lunch $1,000 $1,000 $1,000 $1,000 Exhibitor Educational Sessions $1,600 $1,600 $1,600 $1,600

Internet Access (entire meeting) $225 $225 $225 $225

Electrical Outlet (1 outlet / entire meeting) $50 $50 $50 $50

Presidential Reception $75/person #_____ (tickets) 1 included #____ extra tickets 2 included #____ extra tickets 2 included #_____ extra tickets

Gala Dinner Tickets $100/person #_____ (tickets) 1 included #____ extra tickets 2 included #____ extra tickets 2 included #_____ extra tickets

Lunch Tickets $50/person #_____ ( tickets) 2 included #____ extra tickets 4 included #____ extra tickets 4 included #____ extra tickets

Golf Tickets $215 /person #_____ (tickets) $ 215/person #_____ (tickets) $ 215/person #_____ (tickets) $ 215/person #_____ (tickets)

Exhibit Hall Raffle Prize $100 or $600 $100 or $600 $100 or $600 $100 or $600

Welcome Bag with Logo (limited to one) $3,600 $3,600 $3,600 $3,600

Subtotal: $ $ $ $

mailto:[email protected]

California Orthopaedic Association 1246 P Street Sacramento, CA 95814

Reserve your Space

for your most important face-to-face sales and marketing opportunities in California

With Orthopaedic Surgeons/ Orthopaedic Practice Managers

COA California Orthopaedic Association Phone: 916-454-9884 Fax: 916-454-9882 E-mail: [email protected] www.coa.org

Documents

Attendance of Orthopaedic Surgeons - COA · A pre-list of attendees including mailing addresses (available 30 days prior to the meeting) A post-list of attendees including mailing