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© 2015 Million Dollar Round Table Million Dollar Round Table 325 West Touhy Ave. Park Ridge, IL 60068 USA
2015 MDRT Annual Meeting e-Handout Material Title: Attack of the Productivity Suckers Speaker: Laura Stack, MBA, CSP Presentation Date: Monday, June 15, 2015
12:00 – 1:30 p.m. The Million Dollar Round Table® (MDRT) does not guarantee the accuracy of tax and legal matters and is not liable for errors and omissions. You are urged to check with tax and legal professionals in your state, province or country. MDRT also suggests you consult local insurance and security regulations and your company’s compliance department pertaining to the use of any new sales materials with your clients. The information contained in this handout is unedited and errors, omissions and misspellings may exist. Content may be altered during the delivery of this presentation.
What to Do When There’s Too Much to Do with Laura Stack, MBA, CSP
Productivity Sucker #1: TECHNO-TRAPS
Handle Incoming Information with the 6-D Processing System™
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P a g e | 1 © 2015 Laura Stack. All rights reserved. Do not photocopy without permission. The Productivity Pro, Inc. 9948 Cottoncreek Drive, Highlands Ranch, CO 80130 303-471-7401 [email protected] www.TheProductivityPro.com
What to Do When There’s Too Much to Do with Laura Stack, MBA, CSP
Keep Your Inbox Empty Using the “6-D” Equivalents for Email
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P a g e | 2 © 2015 Laura Stack. All rights reserved. Do not photocopy without permission. The Productivity Pro, Inc. 9948 Cottoncreek Drive, Highlands Ranch, CO 80130 303-471-7401 [email protected] www.TheProductivityPro.com
What to Do When There’s Too Much to Do with Laura Stack, MBA, CSP
Productivity Sucker #2: SELF-SABOTAGE STUNTS
How NOT to Decide What to Do!
How To Focus on Results: Apply Medical Triage!
By what you FEEL like doing
In the order in which tasks appear
Based on who's screaming the loudest
As you think of things
By the order of the sticky note
Life or Death (not breathing)
Can become a crisis as time passes (bleeding, chest pain)
Will never kill you but annoying (hairline fracture)
Pain (burns, cuts)
P a g e | 3 © 2015 Laura Stack. All rights reserved. Do not photocopy without permission. The Productivity Pro, Inc. 9948 Cottoncreek Drive, Highlands Ranch, CO 80130 303-471-7401 [email protected] www.TheProductivityPro.com
What to Do When There’s Too Much to Do with Laura Stack, MBA, CSP
Productivity Sucker #3: PEOPLE PITFALLS
Learn to Say No and Set Boundaries When Appropriate
To Say “No” More Often or More Effectively, I Will…
START DOING STOP DOING CONTINUE DOING Example: Being more direct when I don’t have time to take something on, instead of a "fuzzy maybe” that
turns into Yes.
Example: Feeling guilty when I say no.
Example: Reserving time on my calendar to exercise.
Stop being so nice.•Don't put everyone else's needs ahead of your own.
Negotiate•Be honest about what's on your plate and discuss priority.
Compromise•Offer alternatives; say what you can do and what you can't.
Don't assume the deadline.•Try to understand the actual need.
Simplify•Try to reduce the scope of the task.
Educate•Get the task to the correct individual or department.
Stop Being a Professional Volunteer•You don't always have to be in charge.
P a g e | 4 © 2015 Laura Stack. All rights reserved. Do not photocopy without permission. The Productivity Pro, Inc. 9948 Cottoncreek Drive, Highlands Ranch, CO 80130 303-471-7401 [email protected] www.TheProductivityPro.com
What to Do When There’s Too Much to Do with Laura Stack, MBA, CSP
Productivity Sucker #4: ENERGY ENEMIES
Define the Value in Your Work
• ROI is defined as the profit realized from a resource minus the original and ongoing
investment. • PRIO: pay, benefits, vacation, insurance, training, education, sick time, personal
stability, experience. • What do you provide in return for that investment?
PROI Self-Assessment Exercise
1. Which of your talents or skills really distinguishes you from your peers? What are you really good at?
2. How do you personally help your organization or clients achieve their goals?
3. What do you need to do before you leave the office or shut down for the night to feel good about what you’ve accomplished?
4. Looking at what you’ve written above, what would you say are your “three buckets”?
P a g e | 5 © 2015 Laura Stack. All rights reserved. Do not photocopy without permission. The Productivity Pro, Inc. 9948 Cottoncreek Drive, Highlands Ranch, CO 80130 303-471-7401 [email protected] www.TheProductivityPro.com
What to Do When There’s Too Much to Do with Laura Stack, MBA, CSP
Modify Your Routine Based Upon Time & Task Matching
100%
0 8:00 a.m. Noon 5:00
p.m. Examples of activities for prime time
• Critical Decisions
• Important Tasks
• Difficult Activities
• Complex Thought
What are the activities I should focus on during prime time?
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Prime time: Periods of high energy and brainpower
Down time: Periods of low energy and brain drain
P a g e | 6 © 2015 Laura Stack. All rights reserved. Do not photocopy without permission. The Productivity Pro, Inc. 9948 Cottoncreek Drive, Highlands Ranch, CO 80130 303-471-7401 [email protected] www.TheProductivityPro.com
