Attachment - U.S. Embassy & Consulates in Saudi Arabia · Attachment – 1: Statement of ... Steam cleaning or shampooing of carpet, area rugs, drapes, curtains and upholstered furniture

Attachment – 1: Statement of Work

1. Steam Cleaning:

The contractor shall provide the materials, related hardware, and equipment to perform the services.

The contractor is also advised to bring its own equipment, i.e. ladder, tools, etc. required to execute the

full scope of work. The contractor is hereby made aware that available electrical supply at all the U.S.

Government premises is either 110 volts or 220 volts. The contractor shall bring its own voltage

transformer if there are other voltage requirements than what is available at the location. Also, the

contractor shall bring power extension cords that will safely serve its purpose. Use of American-type

three-prong electrical plugs is required in 110-volt houses. Sticking bare wires into electrical receptacles

slots is prohibited at all times.

The contractor shall repair damaged /destroyed items caused during the course of work at the expense of

the contractor and to the satisfaction of the Contracting Officer/General Services Officer and put back in

the same place all items, including utilities, equipment, and furnishings, that were moved during the

execution of the work.

The contractor shall bring their own cleaning tools/equipment, detergents, clean cloths, and other supplies

required to execute cleaning duties.

The contractor shall collect trash and debris from all work areas and dispose of them properly – in tied

refuse bags in the street-side trash bin for removal. In the case of excess trash, it shall be removed from

the site.

The contractor shall remove all excess material (including excess trash/refuse) and equipment from the

compound promptly, before the completion of work.

Work areas shall be left clean at the end of the day. Tools and equipment shall be left in a safe manner.

The contractor shall provide following steam cleaning services:

Steam cleaning or shampooing of carpet, area rugs, drapes, curtains and upholstered furniture.

All fabrics shall be free of stains wherever possible. If not possible to remain all stains, the contractor

shall inform the Contracting Officer that the stains cannot be removed prior to completion of work.

2. General Cleaning for Make-Ready:

The contractor shall provide following services for general cleaning of a residence:

General

1. All wooden furniture polished with Pledge or other spray furniture polish and clean, soft cloth.

2. All furniture shall be free of dust, dirt, and sticky surfaces. 3. All accessible windows shall be cleaned and polished (inside and outside). 4. All patios and balconies shall be swept and washed (front and back yard, upstairs and

downstairs).

5. Clean all wooden railings (stairs and upper landing). 6. Clean all screen doors and windows. 7. Furniture shall be straightened and returned to original position. 8. Make beds/change bedsheets in bedrooms. 9. All hard floors shall all be scrubbed and mopped. 10. Carpets shall be vacuumed as the last task - no footprints! 11. Remove all building and contractor trash to designated street-side bins. In the case of

excess trash, it shall be removed from the site and disposed of properly. 12. Secure all designated interior doors after cleaning.

Kitchen 1. Refrigerators/freezers shall be cleaned inside, under, and behind. Food items, water,

ice, or other items in the refrigerator and freezer shall be disposed of. Any food remaining in the cabinets shall be disposed of. Refrigerators and freezers shall be pulled out and cleaned behind and under.

2. Cooker/stove shall be cleaned – all parts of the hob and oven and behind/under where possible – inside the oven with oven cleaner product and all other parts with the appropriate cleaning chemical. Clean the top and underside of the cooker hood.

3. All surfaces shall be cleaned thoroughly. 4. All cabinets and shelving shall be cleaned inside and outside. 5. Dishwasher shall clean inside and out with appropriate cleaners and clean cloths. 6. Clean inside and outside the microwave. 7. Sink and countertops shall be cleaned. 8. Empty and clean all trash cans. 9. Water-cooler cleaned and sanitized per manufacturer instructions: Remove water bottle,

clean inside with clean paper towel and chemical, clean the drip-tray and outside of water-cooler. Clean the outside of the water bottle with clean paper towel and chemical to remove loose dust before removing cap. Place new bottle of water on the cooler.

10. Wash, dry and place in the cabinets all crockery, cutlery, chinaware, ovenware, and plastic food containers.

11. Ensure that all electrical appliances (toaster, blender, food processor, etc.) are appropriately clean.

Bathrooms 1. Scrub, clean, and wipe clean all tiles. 2. Clean all baths, basins, and toilets with appropriate cleaning chemicals.

3. Clean all mirrors sinks with glass cleaner.

4. Clean all countertops with appropriate cleaning chemicals.

5. Shower curtains shall be hung in bathrooms.

Laundry Area 1. Clean behind and under the washer and dryer. 2. Clean the inside of the washing machine. 3. Remove all lint from the inside of the dryer and the filter system.



the site.




All lights to be switched off at the end of work every day!

Exterior doors must remain closed to prevent insects, cats, birds, rodents, dust, debris, and unauthorized

persons from entering the residence.

3- Price Table

S.N Services Unit Price

1 2 Bedroom House Per House 2 3 Bedroom House Per House 3 4 Bedroom House Per House 4 5 Bedroom House Per House 5 Carpet Shampooing Per Sqm. 6 Carpet Rug Shampooing Per Sqm. 7 Carpet Water Extraction Per Sqm. 8 Three-seater sofas Per Piece 9 Two-seater sofas Per Piece

10 Single seat sofa Per Piece 11 Wing chair Per Piece 12 Easy chair Per Piece 13 Recliner chair Per Piece 14 Dining Chairs Per Piece 15 Curtains - Large Per Piece 16 Curtains - Medium Per Piece 17 Curtains - Small Per Piece 18 White Sheers - Large Per Piece 19 White Sheers - Medium Per Piece 20 White Sheers - Small Per Piece 21 Blinds - Large Per Piece 22 Blinds - Medium Per Piece 23 Blinds - Small Per Piece 24 King Size Bed Per Piece 25 Queen Size Bed Per Piece 26 Single Bed Per Piece

SAMPLEORDER FOR SUPPLIES OR SERVICES

IMPORTANT: Mark all packages and papers with contract and/or order numbers. PAGE OF PAGESPage 1

1. DATE OF ORDER28 Oct 2015

2. CONTRACT NO.(If any) 6. SHIP TO:RIYAD19008

3. ORDER NO.SSA70016A0002

4. REQUISITION/REFERENCE NO.PR4797292

a. NAME OF CONSIGNEEAMERICAN EMBASSY RIYADH

5. ISSUING OFFICE (Address correspondence to)AMERICAN EMBASSY RIYADHP.O. BOX 94309 ATTN: GSO/PROCUREMENT RIYADH,11693Contact Name: Zaheer KaramatPhone: 966-1-488-3800 x 4830Email: [email protected]

b. STREET ADDRESSWADI ARQAAATTN: GSO/WAREHOUSE (ANNEX)

c. CITYRIYADH

d. STATE e. ZIP CODE11693

f. SHIP VIA

7. TO: 8. TYPE OF ORDER

a. NAME OF CONTRACTOR

DUNS NUMBER

123456787

CONTACT PHONE NUMBER

E-MAIL:

FAX:

a. PURCHASE ORDERREFERENCE YOUR: _______

Please furnish the following on the terms and conditionsspecified on both sides of this order and on the attached sheet,if any, including delivery as indicated.

b. DELIVERY ORDER -- Except for billinginstructions on the reverse, this delivery orderis subject to instructions contained on this sideonly of this form and is issued subject to theterms and conditions of the above-numberedcontract.

b. COMPANY NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE 10. REQUISITIONING OFFICEAMERICAN EMBASSY RIYADHATTN: GSO/PROPERTY

9.ACCOUNTING AND APPROPRIATION DATA--------------- $0.00USD

11. BUSINESS CLASSIFICATION (Check appropriate box(es)) 12. F.O.B. POINTDestinationa. SMALL b. OTHER THAN SMALL c. DISADVANTAGED

d. WOMEN-OWNED e. HUBZone f. SERVICE-DISABLED VETERAN-OWNED

g. WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDERTHE WOMEN-OWNED SMALL BUSINESS PROGRAM

h. EDWOSB

13. PLACE OF 14. GOVERNMENT B/L NO. 15. DELIVER TO F.O.B. POINT ON OR BEFORE (Date)29 Oct 2015

16. DISCOUNT TERMSa. INSPECTION b. ACCEPTANCE

17. SCHEDULE (See reverse for Rejections)ITEM NO.

(a)SUPPLIES OR SERVICES

(b)QUANTITYORDERED

(c)

UNIT(d)

UNIT PRICE(e)

AMOUNT(f)

QUANTITY ACCEPTED(g)

SEE LINE ITEM DETAIL

SEE BILLINGINSTRUCTIONS ON

REVERSE

18. SHIPPING POINT 19. GROSS SHIPPINGWEIGHT

20. INVOICE NO. 17(h) TOT.(Cont. pages)

21. MAIL INVOICE TO:

a. NAMEAMERICAN EMBASSY RIYADHb. STREET ADDRESS (or P.O. Box)P.O. BOX 94309ATTN: Financial Management Center

0.00SAR 17(i)(GRAND TOTAL)

c. CITYRIYADH


22. UNITED STATES OF AMERICA BY (Signature)

28 Oct 2015

23. NAME TypedJames E. Barclay

TITLE: CONTRACTING/ORDERING OFFICER

AUTHORIZED FOR LOCAL REPRODUCTIONPREVIOUS EDITION NOT USABLE

OPTIONAL FORM 347(REV. 9/2012)Prescribed by GSA/FAR 48 CFR 53.213(f)

Page: 1 of 6 SSA70016A0002 Attachment – 2: BPA Setup Sample (BPA Agreement)


SCHEDULE - CONTINUATION PAGE NO.

IMPORTANT: Mark all packages and papers with contract and/or order numbers. DATE OF ORDER

28 Oct 2015 TITLE

BPA-Steam Cleaning of Carpet, Area Rugs, Drapes CONTRACT NO. ORDER NO.

SSA70016A0002

ITEM NO. (a)

SUPPLIES OR SERVICES (b)

QUANTITYORDERED

(c)

UNIT (d)

UNIT PRICE (e)

AMOUNT (f)

QUANTITYACCEPTED

(g)

0001 1.00 all 0.00SAR 0.00SAR

0002

BPA No.SSA70016A0002

Services: Steam cleaning of carpet, area rugs, drapes upholstered furniture at all USG residences of the Embassy of the United States of American, Riyadh, Saudi Arabia.

Period: From 11/01/2015 to 10/31/2018Total Value of BPA: SAR 562,500.00 or USD 150,000.00

Authorized BPA Callers:

Aamer Bashir - Assistant Supply ClerkMehboob Ellahi - Supply SupervisorZahoor Ellahi - NEPA ClerkAnit Kumar Thapa - Supply ClerkMohammed M. Khan - Contracting Specialist Zaheer Karamat - Contracting Assistant

Scope of Work:

Steam cleaning of carpet, area rugs, drapes, curtains and Upholstered furniture:

The contractor shall provide the materials and related hardware and equipment to perform the services. The contractor is hereby made aware that available electrical potential at all the U.S. Government premises is 110/220 volts. The contractor shall bring its own voltage transformer if it needs other voltage than what is available. Also need to bring power extension cords that will safely serve their purpose. Use of American-type three-prong electrical plug will be imposed. Sticking bare wire into the electrical receptacles slots prohibited. The contractor is also advised to bring their own equipment i.e. ladder etc. required for their work. The contractor should repair damaged /destroyed items at the expense of the contractor and to the satisfaction of the contracting officer, put back at same place all utilities that were moved during the execution of the work.

The contractor shall bring their own cleaning tools/equipment, detergents and clean rags.The contractor shall collect trash and debris from all work areas and dispose off them properly.The contractor shall remove all excess material and equipment from the compound promptly.Work areas shall be left clean at the end of the day. Tools and equipment shall be left in a safe manner.

Period of Performance: 01 Nov 2015 - 31 Oct 2018

The contractor will provide following services for steam cleaning of a residence:

Steam cleaning or shampooing of carpet, area rugs, drapes, curtains and Upholstered furniture:

1.00 all 0.00SAR 0.00SAR

Page: 2 of 6 SSA70016A0002

SAMPLEAll fabrics should be free of stains whereverpossible. If not possible the contractor shouldinform the contracting officer that the stains cannotbe removed.

Scope of Work

General Cleaning of house for make ready

The contractor shall provide the materials andrelated hardware and equipment to perform theservices. The contractor is hereby made aware thatavailable electrical potential at all the U.S.Government premises is 110/220 volts. Thecontractor shall bring its own voltage transformer ifit needs other voltage than what is available. Alsoneed to bring power extension cords that will safelyserve their purpose. Use of American-type three-prong electrical plug will be imposed. Sticking barewire into the electrical receptacles slots prohibited.The contractor is also advised to bring their ownequipment i.e. ladder etc. required for their work.

The contractor will provide following services forgeneral cleaning of a residence:

General1. Louvre doors cleaned throughout the house.2. Hard floors scrubbed, mopped and polished (withPolish).3. Carpets vacuumed last - no footprints!4. All wooden furniture polished with Pledge orother spray furniture polish and soft cloth.5. All windows cleaned and polished. (inside andoutside)6. Patios and balconies to be washed front andback yard.7. All wooden railings to be cleaned (stairs andupper landing).8. Screen doors to be cleaned.9. All celling fans in the house to be cleaned.

Period of Performance: 01 Nov 2015 - 31 Oct2018

0003 Kitchen1. Fridges cleaned throughout and behind. Any oldice in ice-trays or in bags or food items in thefreezer should be disposed off. Any food remainingin the fridge and cabinets should be disposed off.Fridges should be pulled out and cleaned behind.2. Cooker cleaned - hob and oven and behindwhere possible. Clean cooker hood on top andunderneath. (With Oven Cleaner)3. All surfaces should be cleaned thoroughly.4. All cabinets should be cleaned inside and thecabinet doors should be cleaned.5. All shelving should be cleaned.6. Dishwasher cleaned inside and out.7. Sink should be cleaned.8. Clean inside and outside the microwave.9. Empty and clean all trash cans.Bathrooms1. All tiles scrubbed and wiped clean.2. Baths, basins and toilets cleaned.3. All taps and metal work polished.4. All mirrors should be cleaned.5. Shower curtains should be hung.

Laundry Area1. Clean behind the washer and dryer.2. Clean out the inside of the washer.3. Remove all lint from the inside of the dryer andthe filter system

Period of Performance: 01 Nov 2015 - 31 Oct

1.00 all 0.00SAR 0.00SAR

Page: 3 of 6 SSA70016A0002

SAMPLE2018

0004 Home Kit1. Water-cooler cleaned and sanitized. - Removewater bottle, clean inside, drip-tray and outside ofwater-cooler. Clean the outside of the water bottleto remove loose dust before removing cap. Placenew bottle of water on the cooler.2. All humidifiers to be filled.3. Bed made in master bedroom4. Towels to be set out in bathroom.5. Home kit in kitchen-• Crockery, Cutlery ovenware, plastic containersand pans in the cabinets. (Wash With Soap)• Kitchen utensils and home tool kit in the drawers.• Electrical appliances (toaster, blender, processoretc) on work-surface.All lights to be switched off!


1.00 all 0.00SAR 0.00SAR

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17h) 0.00SAR

AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION NOT USABLE

OPTIONAL FORM 348 (REV. 9/2012) Prescribed by GSA - FAR (48 CFR) 53.213(f)

Page: 4 of 6 SSA70016A0002

SAMPLE1. BPA Number SSA70016A0002

The AMERICAN EMBASSY RIYADH invites you to enter into this BPA that establishes the terms and conditions applicableto future purchases of:

HOUSEKEEPING- CARPET LAYING/CLEANING

2. Expiration Date:

BPA expires on 31 Oct 2018.

3. Embassy Estimate:

The Embassy estimates that the volume of purchases through this BPA will be 562,500.00SAR.

4. Terms and Conditions:

The Embassy is not obligated to purchase any definite amount under this BPA.

The amount of any one purchase will not exceed USD $3,466.67 or the equivalent in local currency.

The total amount ordered under this BPA will not exceed USD $150,000.00 or the equivalent in local currency.

5. BPA Administrators

6. Authorized Employees

Authorized Employees to place orders under this BPA are:

Name Job Title Dollar LimitationZaheer Karamat Contracting Assistant 13,000.00SARMohammed M. Khan Contracting Specialist 13,000.00SARAnit Thapa Supply Clerk 13,000.00SARAamer Bashir Assistant Supply Clerk 13,000.00SARZahoor Ellahi NEPA Clerk 13,000.00SARMehboob Ellahi Supply Supervisor 13,000.00SAR

7. Delivery Tickets

All shipments/deliveries shall be accompanied by a delivery ticket or sales slip that must contain the following minimuminformation:

- Name of supplier- BPA number- Date of purchase- Purchase number- Itemized list of supplies or services furnished- Quantity, unit price, and extension of each item, less applicable discounts- Date of delivery or shipment- Name of the authorized employee who placed the order

8. Invoices

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all

Page: 5 of 6 SSA70016A0002

SAMPLEdeliveries made during a billing period. The invoice shall identify the delivery tickets covered therein, stating the total dollarvalue, and supported by recent copies of the delivery tickets.

9. FAR and DOSAR Clauses:

The FAR and DOSAR clauses attached to this BPA shall apply to all purchases made under this BPA. In the event of aninconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.

10. Acceptance:

You are requested to acknowledge acceptance of this BPA, including its terms, conditions, and clauses, by signing andreturning a copy to James E. Barclay, AMERICAN EMBASSY RIYADH, ATTN: GSO/PROPERTY, P.O. BOX 94309,RIYADH, SAUDI ARABIA.

BPA Accepted:

___________________________ ______________Signature Date

(Typed/Printed Name and Title of Signer)

Please indicate the remittance or check mailing address in the space provided below if different from the address to which thisBPA was addressed.__________________________________________________________________________________________________________

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they weregiven in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause maybe accessed electronically at this address:

http://acquisition.gov/far/index.html

DOSAR clauses may be accessed at: http://www.statebuy.state.gov

Page: 6 of 6 SSA70016A0002


http://www.statebuy.state.gov/



1. DATE OF ORDER28 Dec 2017

2. CONTRACT NO.(If any)SSA70016A0002

6. SHIP TO:19SA7018S0209, RIYAD

3. ORDER NO.19SA7018S0209


a. NAME OF CONSIGNEEATTN: GSO/WAREHOUSE (ANNEX)

5. ISSUING OFFICE (Address correspondence to)AMERICAN EMBASSY RIYADHP.O. BOX 94309 ATTN: GSO/PROCUREMENT RIYADH,11693Contact Name: Aamer BashirPhone: 966-1-488-3800Email: [email protected]

b. STREET ADDRESSWADI ARQAA

c. CITYRIYADH


f. SHIP VIA



DUNS NUMBER


E-MAIL:

FAX:




b. COMPANY NAME

c. STREET ADDRESS


9.ACCOUNTING AND APPROPRIATION DATA1900-2018--19___X01130002-4470-NEA-447001-1200-19SA7018S0209-2552-R0303065------- $626.67USD

Funds Certification Officer Signature:




h. EDWOSB

13. PLACE OF 14. GOVERNMENT B/L NO. 15. DELIVER TO F.O.B. POINT ON OR BEFORE (Date)09 Jan 2018




(b)QUANTITYORDERED

(c)

UNIT(d)

UNIT PRICE(e)

AMOUNT(f)




REVERSE

18. SHIPPING POINT 19. GROSS SHIPPING WEIGHT 20. INVOICE NO. 17(h) TOT.(Cont. pages)


a. NAMEAMERICAN EMBASSY RIYADHb. STREET ADDRESS (or P.O. Box)COLLECTOR ROAD M, RIYADH DIPLOMATIC QTRATTN: Financial Management Center

2,350.00SAR 17(i)(GRAND TOTAL)

c. CITYRIYADH

d. STATE e. ZIP CODE

22. UNITED STATES OF AMERICA BY (Signature) 23. NAME Typed




Page: 1 of 2 19SA7018S0209 Attachment – 3: BPA Call Sample (BPA Order)




28 Dec 2017 TITLE

PR6996710 C-504-R General Cleaning For McGahie,Michael/MOI

CONTRACT NO.

SSA70016A0002 ORDER NO.

19SA7018S0209

ITEM NO. (a)


QUANTITYORDERED

(c)

UNIT (d)

UNIT PRICE (e)

AMOUNT (f)

QUANTITYACCEPTED

(g)

0001 C-504-R General Cleaning For McGahie,Michael/MOI.Make General cleaning. (5 Bed Rooms)Put out Home kit.


1.00 each 2,350.00SAR 2,350.00SAR

+

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17h) 2,350.00SAR



Page: 2 of 2 19SA7018S0209

Quick Start Guide for International Registrants Helpful Information SAM an official free, U.S. government-operated website – it is FREE to register and maintain your entity registration record in SAM. It is FREE to get help.

What is an Entity? In SAM, your company, business, or organization is referred to as an “Entity.” You register your entity to do business with the U.S. government by completing the registration process in SAM.

What do I need to get started? 1. DUNS Number: You need a Data Uni-

versal Numbering System (DUNS)Number to register your entity in SAM.DUNS Numbers are unique for eachphysical location you want toregister.

2. NATO Commercial and GovernmentEntity (NCAGE) Code: Internationalentities must obtain an NCAGE Codefor each DUNS Number they plan toregister in SAM before starting theregistration process.

How do I get a DUNS number? If you do not have one, you can request a DUNS Number for free to do business with the U.S. government by visiting Dun & Bradstreet (D&B) at http://fedgov.dnb.com/webform It takes up to 5 business days to obtain an international DUNS number.

How do I get an NCAGE code? To obtain an NCAGE Code, visit: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. Make sure the legal business name and physical address you provided to get your DUNS Number and your NCAGE Code are exactly the same. It takes up to 3 business days to obtain a NCAGE code.

What about a U.S. Taxpayer Identification Number (TIN)? You only need a TIN if your entity pays U.S. taxes. If you are an international entity that does not pay taxes in the U.S., do not enter a number in the TIN field during registration.

Steps for Registering 1. Get your DUNS Number and NCAGE Code assigned. Confirm the

legal business name and physical address match in both records,then start the SAM registration process.

2. Type www.sam.gov in your Internet browser address bar.3. Create a SAM Individual User Account (be sure to activate the

account via the link you will receive by e-mail), then log in.4. On the My SAM page, select Entity Registrations from the sub-

navigation menu, then select Register New Entity.5. Select your type of Entity, most likely “Business or Organization.”6. Tell the system why you are registering in SAM. This determines what

information you have to provide.• Are you interested in bidding on Federal contracts? If so, select “I want

to be able to bid on federal contracts or other procurementopportunities. I also want to be able to apply for grants, loans, and other financial assistance programs.”

• Are you just interested in becoming eligible to apply for grants orother Federal financial assistance? If so, select “I only want to applyfor federal assistance opportunities like grants, loans, and otherfinancial assistance programs.”

7. Complete your registration. Required fields are marked with a redasterisk (*). A few helpful hints:

• On the Business Information page, you will create a Marketing PartnerIdentification Number (MPIN). Write your MPIN down. It is used as apassword in other government systems like Grants.gov.

• Also on the Business Information page, if you do not pay U.S. taxes, donot enter a TIN or select a TIN type. Leave those fields blank.

• On the NCAGE Code page, enter your NCAGE Code. Remember yourlegal business name and physical address for your DUNS Number andNCAGE Code must match.

• On the General Information page, only select Foreign Owned if yourentity is owned or controlled by a foreign entity. If you are also aManufacturer of Goods, select that first, then select Foreign Owned.

• On the Financial Information page, you do not need to provideElectronic Funds Transfer (EFT) banking information. If you do choose toprovide this electronic banking information, it must be for a U.S. bank:SAM cannot accept foreign banking information. The remittance nameand address are the only mandatory sections on this page.

• In the Points of Contact section, list the names of people in yourorganization who know about this registration in SAM and why you wantto do business with the U.S. government. These are called Points ofContact or POCs. The Government Business POC is the primary contactfor your organization.

8. Select Submit after your final review. You will get a confirmationmessage on the screen. If you do not see this message, you did notsubmit your registration.

• Once approved by the IRS (if you entered a TIN) and the U.S.Commercial and Government Entity (CAGE) system, you will get anemail from SAM.gov when your entity registration is active.

9. Start this process well before your contract or grant applicationdeadline. Allow up to 10-12 business days after you submit beforeyour registration is active in SAM, then an additional 24 hours forother systems such as Grants.gov to recognize your information.

For FREE help with your SAM entity registration, contact the Federal Service Desk (FSD) at https://www.fsd.gov/

Attachment – 4: SAM Registration Guide

http://fedgov.dnb.com/webform

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx


http://fedgov.dnb.com/webform/index.jsp


http://www.sam.gov/

https://www.fsd.gov/

Attachment – 1: Statement of Work

1. Steam Cleaning:

The contractor shall provide the materials, related hardware, and equipment to perform the services.

The contractor is also advised to bring its own equipment, i.e. ladder, tools, etc. required to execute the

full scope of work. The contractor is hereby made aware that available electrical supply at all the U.S.

Government premises is either 110 volts or 220 volts. The contractor shall bring its own voltage

transformer if there are other voltage requirements than what is available at the location. Also, the

contractor shall bring power extension cords that will safely serve its purpose. Use of American-type

three-prong electrical plugs is required in 110-volt houses. Sticking bare wires into electrical receptacles

slots is prohibited at all times.

The contractor shall repair damaged /destroyed items caused during the course of work at the expense of

the contractor and to the satisfaction of the Contracting Officer/General Services Officer and put back in

the same place all items, including utilities, equipment, and furnishings, that were moved during the

execution of the work.

The contractor shall bring their own cleaning tools/equipment, detergents, clean cloths, and other supplies

required to execute cleaning duties.



the site.




The contractor shall provide following steam cleaning services:

Steam cleaning or shampooing of carpet, area rugs, drapes, curtains and upholstered furniture.

All fabrics shall be free of stains wherever possible. If not possible to remain all stains, the contractor

shall inform the Contracting Officer that the stains cannot be removed prior to completion of work.

2. General Cleaning for Make-Ready:

The contractor shall provide following services for general cleaning of a residence:

General

1. All wooden furniture polished with Pledge or other spray furniture polish and clean, soft cloth.

2. All furniture shall be free of dust, dirt, and sticky surfaces. 3. All accessible windows shall be cleaned and polished (inside and outside). 4. All patios and balconies shall be swept and washed (front and back yard, upstairs and

downstairs).

5. Clean all wooden railings (stairs and upper landing). 6. Clean all screen doors and windows. 7. Furniture shall be straightened and returned to original position. 8. Make beds/change bedsheets in bedrooms. 9. All hard floors shall all be scrubbed and mopped. 10. Carpets shall be vacuumed as the last task - no footprints! 11. Remove all building and contractor trash to designated street-side bins. In the case of

excess trash, it shall be removed from the site and disposed of properly. 12. Secure all designated interior doors after cleaning.

Kitchen 1. Refrigerators/freezers shall be cleaned inside, under, and behind. Food items, water,

ice, or other items in the refrigerator and freezer shall be disposed of. Any food remaining in the cabinets shall be disposed of. Refrigerators and freezers shall be pulled out and cleaned behind and under.

2. Cooker/stove shall be cleaned – all parts of the hob and oven and behind/under where possible – inside the oven with oven cleaner product and all other parts with the appropriate cleaning chemical. Clean the top and underside of the cooker hood.

3. All surfaces shall be cleaned thoroughly. 4. All cabinets and shelving shall be cleaned inside and outside. 5. Dishwasher shall clean inside and out with appropriate cleaners and clean cloths. 6. Clean inside and outside the microwave. 7. Sink and countertops shall be cleaned. 8. Empty and clean all trash cans. 9. Water-cooler cleaned and sanitized per manufacturer instructions: Remove water bottle,

clean inside with clean paper towel and chemical, clean the drip-tray and outside of water-cooler. Clean the outside of the water bottle with clean paper towel and chemical to remove loose dust before removing cap. Place new bottle of water on the cooler.

10. Wash, dry and place in the cabinets all crockery, cutlery, chinaware, ovenware, and plastic food containers.

11. Ensure that all electrical appliances (toaster, blender, food processor, etc.) are appropriately clean.

Bathrooms 1. Scrub, clean, and wipe clean all tiles. 2. Clean all baths, basins, and toilets with appropriate cleaning chemicals.

3. Clean all mirrors sinks with glass cleaner.

4. Clean all countertops with appropriate cleaning chemicals.

5. Shower curtains shall be hung in bathrooms.

Laundry Area 1. Clean behind and under the washer and dryer. 2. Clean the inside of the washing machine. 3. Remove all lint from the inside of the dryer and the filter system.



the site.




All lights to be switched off at the end of work every day!

Exterior doors must remain closed to prevent insects, cats, birds, rodents, dust, debris, and unauthorized

persons from entering the residence.

3- Price Table

S.N Services Unit Price

1 2 Bedroom House Per House 2 3 Bedroom House Per House 3 4 Bedroom House Per House 4 5 Bedroom House Per House 5 Carpet Shampooing Per Sqm. 6 Carpet Rug Shampooing Per Sqm. 7 Carpet Water Extraction Per Sqm. 8 Three-seater sofas Per Piece 9 Two-seater sofas Per Piece

10 Single seat sofa Per Piece 11 Wing chair Per Piece 12 Easy chair Per Piece 13 Recliner chair Per Piece 14 Dining Chairs Per Piece 15 Curtains - Large Per Piece 16 Curtains - Medium Per Piece 17 Curtains - Small Per Piece 18 White Sheers - Large Per Piece 19 White Sheers - Medium Per Piece 20 White Sheers - Small Per Piece 21 Blinds - Large Per Piece 22 Blinds - Medium Per Piece 23 Blinds - Small Per Piece 24 King Size Bed Per Piece 25 Queen Size Bed Per Piece 26 Single Bed Per Piece

Quick Start Guide for International Registrants Helpful Information SAM an official free, U.S. government-operated website – it is FREE to register and maintain your entity registration record in SAM. It is FREE to get help.

What is an Entity? In SAM, your company, business, or organization is referred to as an “Entity.” You register your entity to do business with the U.S. government by completing the registration process in SAM.

What do I need to get started? 1. DUNS Number: You need a Data Uni-

versal Numbering System (DUNS)Number to register your entity in SAM.DUNS Numbers are unique for eachphysical location you want toregister.

2. NATO Commercial and GovernmentEntity (NCAGE) Code: Internationalentities must obtain an NCAGE Codefor each DUNS Number they plan toregister in SAM before starting theregistration process.

How do I get a DUNS number? If you do not have one, you can request a DUNS Number for free to do business with the U.S. government by visiting Dun & Bradstreet (D&B) at http://fedgov.dnb.com/webform It takes up to 5 business days to obtain an international DUNS number.

How do I get an NCAGE code? To obtain an NCAGE Code, visit: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. Make sure the legal business name and physical address you provided to get your DUNS Number and your NCAGE Code are exactly the same. It takes up to 3 business days to obtain a NCAGE code.

What about a U.S. Taxpayer Identification Number (TIN)? You only need a TIN if your entity pays U.S. taxes. If you are an international entity that does not pay taxes in the U.S., do not enter a number in the TIN field during registration.

Steps for Registering 1. Get your DUNS Number and NCAGE Code assigned. Confirm the

legal business name and physical address match in both records,then start the SAM registration process.

2. Type www.sam.gov in your Internet browser address bar.3. Create a SAM Individual User Account (be sure to activate the

account via the link you will receive by e-mail), then log in.4. On the My SAM page, select Entity Registrations from the sub-

navigation menu, then select Register New Entity.5. Select your type of Entity, most likely “Business or Organization.”6. Tell the system why you are registering in SAM. This determines what

information you have to provide.• Are you interested in bidding on Federal contracts? If so, select “I want

to be able to bid on federal contracts or other procurementopportunities. I also want to be able to apply for grants, loans, and other financial assistance programs.”

• Are you just interested in becoming eligible to apply for grants orother Federal financial assistance? If so, select “I only want to applyfor federal assistance opportunities like grants, loans, and otherfinancial assistance programs.”

7. Complete your registration. Required fields are marked with a redasterisk (*). A few helpful hints:

• On the Business Information page, you will create a Marketing PartnerIdentification Number (MPIN). Write your MPIN down. It is used as apassword in other government systems like Grants.gov.

• Also on the Business Information page, if you do not pay U.S. taxes, donot enter a TIN or select a TIN type. Leave those fields blank.

• On the NCAGE Code page, enter your NCAGE Code. Remember yourlegal business name and physical address for your DUNS Number andNCAGE Code must match.

• On the General Information page, only select Foreign Owned if yourentity is owned or controlled by a foreign entity. If you are also aManufacturer of Goods, select that first, then select Foreign Owned.

• On the Financial Information page, you do not need to provideElectronic Funds Transfer (EFT) banking information. If you do choose toprovide this electronic banking information, it must be for a U.S. bank:SAM cannot accept foreign banking information. The remittance nameand address are the only mandatory sections on this page.

• In the Points of Contact section, list the names of people in yourorganization who know about this registration in SAM and why you wantto do business with the U.S. government. These are called Points ofContact or POCs. The Government Business POC is the primary contactfor your organization.

8. Select Submit after your final review. You will get a confirmationmessage on the screen. If you do not see this message, you did notsubmit your registration.

• Once approved by the IRS (if you entered a TIN) and the U.S.Commercial and Government Entity (CAGE) system, you will get anemail from SAM.gov when your entity registration is active.

9. Start this process well before your contract or grant applicationdeadline. Allow up to 10-12 business days after you submit beforeyour registration is active in SAM, then an additional 24 hours forother systems such as Grants.gov to recognize your information.

For FREE help with your SAM entity registration, contact the Federal Service Desk (FSD) at https://www.fsd.gov/

Attachment – 4: SAM Registration Guide

http://fedgov.dnb.com/webform



http://fedgov.dnb.com/webform/index.jsp


http://www.sam.gov/

https://www.fsd.gov/



1. DATE OF ORDER28 Dec 2017

2. CONTRACT NO.(If any)SSA70016A0002

6. SHIP TO:19SA7018S0209, RIYAD

3. ORDER NO.19SA7018S0209


a. NAME OF CONSIGNEEATTN: GSO/WAREHOUSE (ANNEX)

5. ISSUING OFFICE (Address correspondence to)AMERICAN EMBASSY RIYADHP.O. BOX 94309 ATTN: GSO/PROCUREMENT RIYADH,11693Contact Name: Aamer BashirPhone: 966-1-488-3800Email: [email protected]

b. STREET ADDRESSWADI ARQAA

c. CITYRIYADH


f. SHIP VIA



DUNS NUMBER


E-MAIL:

FAX:




b. COMPANY NAME

c. STREET ADDRESS


9.ACCOUNTING AND APPROPRIATION DATA1900-2018--19___X01130002-4470-NEA-447001-1200-19SA7018S0209-2552-R0303065------- $626.67USD

Funds Certification Officer Signature:




h. EDWOSB

13. PLACE OF 14. GOVERNMENT B/L NO. 15. DELIVER TO F.O.B. POINT ON OR BEFORE (Date)09 Jan 2018




(b)QUANTITYORDERED

(c)

UNIT(d)

UNIT PRICE(e)

AMOUNT(f)




REVERSE

18. SHIPPING POINT 19. GROSS SHIPPING WEIGHT 20. INVOICE NO. 17(h) TOT.(Cont. pages)


a. NAMEAMERICAN EMBASSY RIYADHb. STREET ADDRESS (or P.O. Box)COLLECTOR ROAD M, RIYADH DIPLOMATIC QTRATTN: Financial Management Center

2,350.00SAR 17(i)(GRAND TOTAL)

c. CITYRIYADH

d. STATE e. ZIP CODE

22. UNITED STATES OF AMERICA BY (Signature) 23. NAME Typed




Page: 1 of 2 19SA7018S0209 Attachment – 3: BPA Call Sample (BPA Order)




28 Dec 2017 TITLE

PR6996710 C-504-R General Cleaning For McGahie,Michael/MOI

CONTRACT NO.

SSA70016A0002 ORDER NO.

19SA7018S0209

ITEM NO. (a)


QUANTITYORDERED

(c)

UNIT (d)

UNIT PRICE (e)

AMOUNT (f)

QUANTITYACCEPTED

(g)

0001 C-504-R General Cleaning For McGahie,Michael/MOI.Make General cleaning. (5 Bed Rooms)Put out Home kit.


1.00 each 2,350.00SAR 2,350.00SAR

+

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17h) 2,350.00SAR



Page: 2 of 2 19SA7018S0209



1. DATE OF ORDER28 Oct 2015

2. CONTRACT NO.(If any) 6. SHIP TO:RIYAD19008

3. ORDER NO.SSA70016A0002


a. NAME OF CONSIGNEEAMERICAN EMBASSY RIYADH

5. ISSUING OFFICE (Address correspondence to)AMERICAN EMBASSY RIYADHP.O. BOX 94309 ATTN: GSO/PROCUREMENT RIYADH,11693Contact Name: Zaheer KaramatPhone: 966-1-488-3800 x 4830Email: [email protected]

b. STREET ADDRESSWADI ARQAAATTN: GSO/WAREHOUSE (ANNEX)

c. CITYRIYADH


f. SHIP VIA



DUNS NUMBER

123456787


E-MAIL:

FAX:




b. COMPANY NAME

c. STREET ADDRESS


9.ACCOUNTING AND APPROPRIATION DATA--------------- $0.00USD




h. EDWOSB

13. PLACE OF 14. GOVERNMENT B/L NO. 15. DELIVER TO F.O.B. POINT ON OR BEFORE (Date)29 Oct 2015




(b)QUANTITYORDERED

(c)

UNIT(d)

UNIT PRICE(e)

AMOUNT(f)




REVERSE

18. SHIPPING POINT 19. GROSS SHIPPINGWEIGHT

20. INVOICE NO. 17(h) TOT.(Cont. pages)


a. NAMEAMERICAN EMBASSY RIYADHb. STREET ADDRESS (or P.O. Box)P.O. BOX 94309ATTN: Financial Management Center

0.00SAR 17(i)(GRAND TOTAL)

c. CITYRIYADH


22. UNITED STATES OF AMERICA BY (Signature)

28 Oct 2015

23. NAME TypedJames E. Barclay




Page: 1 of 6 SSA70016A0002 Attachment – 2: BPA Setup Sample (BPA Agreement)




28 Oct 2015 TITLE

BPA-Steam Cleaning of Carpet, Area Rugs, Drapes CONTRACT NO. ORDER NO.

SSA70016A0002

ITEM NO. (a)


QUANTITYORDERED

(c)

UNIT (d)

UNIT PRICE (e)

AMOUNT (f)

QUANTITYACCEPTED

(g)

0001 1.00 all 0.00SAR 0.00SAR

0002

BPA No.SSA70016A0002

Services: Steam cleaning of carpet, area rugs, drapes upholstered furniture at all USG residences of the Embassy of the United States of American, Riyadh, Saudi Arabia.

Period: From 11/01/2015 to 10/31/2018Total Value of BPA: SAR 562,500.00 or USD 150,000.00

Authorized BPA Callers:

Aamer Bashir - Assistant Supply ClerkMehboob Ellahi - Supply SupervisorZahoor Ellahi - NEPA ClerkAnit Kumar Thapa - Supply ClerkMohammed M. Khan - Contracting Specialist Zaheer Karamat - Contracting Assistant

Scope of Work:

Steam cleaning of carpet, area rugs, drapes, curtains and Upholstered furniture:

The contractor shall provide the materials and related hardware and equipment to perform the services. The contractor is hereby made aware that available electrical potential at all the U.S. Government premises is 110/220 volts. The contractor shall bring its own voltage transformer if it needs other voltage than what is available. Also need to bring power extension cords that will safely serve their purpose. Use of American-type three-prong electrical plug will be imposed. Sticking bare wire into the electrical receptacles slots prohibited. The contractor is also advised to bring their own equipment i.e. ladder etc. required for their work. The contractor should repair damaged /destroyed items at the expense of the contractor and to the satisfaction of the contracting officer, put back at same place all utilities that were moved during the execution of the work.

The contractor shall bring their own cleaning tools/equipment, detergents and clean rags.The contractor shall collect trash and debris from all work areas and dispose off them properly.The contractor shall remove all excess material and equipment from the compound promptly.Work areas shall be left clean at the end of the day. Tools and equipment shall be left in a safe manner.

Period of Performance: 01 Nov 2015 - 31 Oct 2018

The contractor will provide following services for steam cleaning of a residence:

Steam cleaning or shampooing of carpet, area rugs, drapes, curtains and Upholstered furniture:

1.00 all 0.00SAR 0.00SAR

Page: 2 of 6 SSA70016A0002

SAMPLEAll fabrics should be free of stains whereverpossible. If not possible the contractor shouldinform the contracting officer that the stains cannotbe removed.

Scope of Work

General Cleaning of house for make ready

The contractor shall provide the materials andrelated hardware and equipment to perform theservices. The contractor is hereby made aware thatavailable electrical potential at all the U.S.Government premises is 110/220 volts. Thecontractor shall bring its own voltage transformer ifit needs other voltage than what is available. Alsoneed to bring power extension cords that will safelyserve their purpose. Use of American-type three-prong electrical plug will be imposed. Sticking barewire into the electrical receptacles slots prohibited.The contractor is also advised to bring their ownequipment i.e. ladder etc. required for their work.

The contractor will provide following services forgeneral cleaning of a residence:

General1. Louvre doors cleaned throughout the house.2. Hard floors scrubbed, mopped and polished (withPolish).3. Carpets vacuumed last - no footprints!4. All wooden furniture polished with Pledge orother spray furniture polish and soft cloth.5. All windows cleaned and polished. (inside andoutside)6. Patios and balconies to be washed front andback yard.7. All wooden railings to be cleaned (stairs andupper landing).8. Screen doors to be cleaned.9. All celling fans in the house to be cleaned.


0003 Kitchen1. Fridges cleaned throughout and behind. Any oldice in ice-trays or in bags or food items in thefreezer should be disposed off. Any food remainingin the fridge and cabinets should be disposed off.Fridges should be pulled out and cleaned behind.2. Cooker cleaned - hob and oven and behindwhere possible. Clean cooker hood on top andunderneath. (With Oven Cleaner)3. All surfaces should be cleaned thoroughly.4. All cabinets should be cleaned inside and thecabinet doors should be cleaned.5. All shelving should be cleaned.6. Dishwasher cleaned inside and out.7. Sink should be cleaned.8. Clean inside and outside the microwave.9. Empty and clean all trash cans.Bathrooms1. All tiles scrubbed and wiped clean.2. Baths, basins and toilets cleaned.3. All taps and metal work polished.4. All mirrors should be cleaned.5. Shower curtains should be hung.

Laundry Area1. Clean behind the washer and dryer.2. Clean out the inside of the washer.3. Remove all lint from the inside of the dryer andthe filter system

Period of Performance: 01 Nov 2015 - 31 Oct

1.00 all 0.00SAR 0.00SAR

Page: 3 of 6 SSA70016A0002

SAMPLE2018

0004 Home Kit1. Water-cooler cleaned and sanitized. - Removewater bottle, clean inside, drip-tray and outside ofwater-cooler. Clean the outside of the water bottleto remove loose dust before removing cap. Placenew bottle of water on the cooler.2. All humidifiers to be filled.3. Bed made in master bedroom4. Towels to be set out in bathroom.5. Home kit in kitchen-• Crockery, Cutlery ovenware, plastic containersand pans in the cabinets. (Wash With Soap)• Kitchen utensils and home tool kit in the drawers.• Electrical appliances (toaster, blender, processoretc) on work-surface.All lights to be switched off!


1.00 all 0.00SAR 0.00SAR

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17h) 0.00SAR



Page: 4 of 6 SSA70016A0002

SAMPLE1. BPA Number SSA70016A0002

The AMERICAN EMBASSY RIYADH invites you to enter into this BPA that establishes the terms and conditions applicableto future purchases of:

HOUSEKEEPING- CARPET LAYING/CLEANING

2. Expiration Date:

BPA expires on 31 Oct 2018.

3. Embassy Estimate:

The Embassy estimates that the volume of purchases through this BPA will be 562,500.00SAR.

4. Terms and Conditions:

The Embassy is not obligated to purchase any definite amount under this BPA.

The amount of any one purchase will not exceed USD $3,466.67 or the equivalent in local currency.

The total amount ordered under this BPA will not exceed USD $150,000.00 or the equivalent in local currency.

5. BPA Administrators

6. Authorized Employees

Authorized Employees to place orders under this BPA are:

Name Job Title Dollar LimitationZaheer Karamat Contracting Assistant 13,000.00SARMohammed M. Khan Contracting Specialist 13,000.00SARAnit Thapa Supply Clerk 13,000.00SARAamer Bashir Assistant Supply Clerk 13,000.00SARZahoor Ellahi NEPA Clerk 13,000.00SARMehboob Ellahi Supply Supervisor 13,000.00SAR

7. Delivery Tickets

All shipments/deliveries shall be accompanied by a delivery ticket or sales slip that must contain the following minimuminformation:

- Name of supplier- BPA number- Date of purchase- Purchase number- Itemized list of supplies or services furnished- Quantity, unit price, and extension of each item, less applicable discounts- Date of delivery or shipment- Name of the authorized employee who placed the order

8. Invoices

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all

Page: 5 of 6 SSA70016A0002

SAMPLEdeliveries made during a billing period. The invoice shall identify the delivery tickets covered therein, stating the total dollarvalue, and supported by recent copies of the delivery tickets.

9. FAR and DOSAR Clauses:

The FAR and DOSAR clauses attached to this BPA shall apply to all purchases made under this BPA. In the event of aninconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.

10. Acceptance:

You are requested to acknowledge acceptance of this BPA, including its terms, conditions, and clauses, by signing andreturning a copy to James E. Barclay, AMERICAN EMBASSY RIYADH, ATTN: GSO/PROPERTY, P.O. BOX 94309,RIYADH, SAUDI ARABIA.

BPA Accepted:

___________________________ ______________Signature Date

(Typed/Printed Name and Title of Signer)

Please indicate the remittance or check mailing address in the space provided below if different from the address to which thisBPA was addressed.__________________________________________________________________________________________________________

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they weregiven in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause maybe accessed electronically at this address:


DOSAR clauses may be accessed at: http://www.statebuy.state.gov

Page: 6 of 6 SSA70016A0002


http://www.statebuy.state.gov/

Documents

Attachment - U.S. Embassy & Consulates in Saudi Arabia · Attachment – 1: Statement of ... Steam cleaning or shampooing of carpet, area rugs, drapes, curtains and upholstered furniture