8/12/2019 Attachment Formalities

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VERY IMPORTANT: FORMALITIES BEFORE LEAVING YOUR COUNTRY

Visa information

Accepted students from the European Union member states, do not have to fulfil any visa formalities. Forstays longer than three months all other nationals must apply for a Provisional Residence Permit (also called

type D visa) at the Belgian diplomatic or consular office in their current place of residence.Without a valid visa, you will not be allowed to enter Belgium .

Full information on the Belgian diplomatic posts can be found at: http://diplomatie.belgium.be/en/ under Embassies and consulates in the left side menu.You can already read more about visa procedures on the above mentioned website.Under the section 'Quick Links' (right corner) click on 'Visa for Belgium', select your nationality, select

period more than 90 days' and for the box 'Purpose' choose 'Study'.

In order to obtain a visa, you will have to submit amongst other things the following documents: the admission letter from the university, a medical certificate, a certificate of good character, proof of the necessary financial means to cover the period of study in Belgium, i.e. scholarship, a

personal guarantor (employer, parents, ...).Please double-check all formalities with the Belgian embassy or consulate before applying.

As the application for a Provisional Residence Permit has to be submitted for approval to the BelgianMinistry of Home Affairs, the entire application procedure will easily take more than two months, summerholidays not included. Students who need a Provisional Residence Permit, are advised to start the applicationprocedure for this Provisional Residence Permit upon receipt of the admission letter of ITMMAand at the latest four months before the start of your studies in Belgium.

Legalisation of documents

What is legalisation?Confirms that a document was issued by someone with authority to issue it and that the signatures it bearsare genuine . Legalisation has to happen by the country where the diploma has been issued!

Which documents?You need to submit a legalised copy of the diploma(s) on the basis of which you are accepted to study atITMMA.BUT i f the diploma and its transcripts were drafted in any other language than Dutch, French, German or

English, both diploma and transcripts must be translated by a sworn translator into either one of these 4languages, AND the translation of the diploma also needs to be legalised.

Which legalisation procedure applies to these documents?Depending on the country where the diploma has been issued, a different legalisation procedure will apply:a. Legalisation happens through an apostille, if the country has signed the Hague convention, or

b. If no apostille agreement has been made by the subject country, the documents need a) to be certifiedthrough the regular official channels in this country AND b) these certified copies need to be LEGALISEDby the Belgian embassy. DO NOT FORGET TO UNDERTAKE THIS LAST STEP AS THE EMBASSY WILLSUPPLY THE REQUIRED LEGALISATION SEAL. Only certification through the local authorities is notsufficient.

To find out which procedure will apply for your diploma and where to go please check following websites:http://diplomatie.belgium.be/en/services/legalisation_of_documents/

For more information on the apostille you can also consult the Hague convention website:http://hcch.e-vision.nl/index_en.php?act=conventions.authorities&cid=41 (if the country is not in the subject list,it has not signed the The Hague convention and the procedure through the Belgian embassy applies)