Attachment 1: Evidence of the CoC’s Communication to ... › wp-content › ... · Evidence of the CoC’s Communication to Rejected Participants NOT APPLICABLE This attachment

Attachment 1:

Evidence of the CoC’s Communication to Rejected Participants

NOT APPLICABLE This attachment is not applicable – the Out-Wayne County CoC did not reject any project applicants, nor did it reduce the grant request of any project applicant request, as part of the local funding competition for the FY 2017 HUD CoC NOFA. Because Question 1.E-5 required the entry of a date, the CoC has entered the date on which applicants were notified that their projects were accepted and ranked. As noted above, no rejections were actually sent out on this date, as no applications were rejected.

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Out-Wayne County CoC Publishes Consolidated Application for FY 2017

HUDCoCNOFA

Posted by Outwayne-COC on September 26, 2017

Ed it This The Out-Wayne County c oc is publishing the Consolidated Application that is proposed to be submitted for the FY 2017 HUD CoC NOFA on Wednesday, September 27th. Below find links to the coc Application and Priority Listing. For any comments or questions, please contact mitch@red-mapleresources.com

CoC Application Pages 1-38 CoC Application Pages 39-161 CoC Application Pages 162-198 CoC Application Pages 199-244 CoC Application Pages 245-273 CoC Application Pages 27 4-287

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CoC Members,

The Out-Wayne County CoC is publishing the Consolidated Application that isproposed to be submitted for the FY 2017 HUD CoC NOFA on Wednesday,September 27th. Below find links to the CoC Application and Priority Listing. For any comments or questions, please contact [email protected]

CoC Application Pages 1-38CoC Application Pages 39-161CoC Application Pages 162-198CoC Application Pages 199-244CoC Application Pages 245-273CoC Application Pages 274-287

Priority Listing

Mitchel Blum-Alexander <[email protected]>

CoC - Out-Wayne County CoC Publishes Consolidated Application for FY 2017HUD CoC NOFA1 message

Out-Wayne Homeless Services Coalition <[email protected]> Tue, Sep 26, 2017 at 10:51 PMReply-To: [email protected]: [email protected]

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August 7, 2017 1

OUT-‐WAYNE COUNTY HOMELESS SERVICES COALITION

REQUEST FOR PROPOSALS FOR FY 2017 NEW AND RENEWAL PROJECT RANKING PROTOCOL

INTRODUCTION AND DEADLINES The Out-‐Wayne County Homeless Services Coalition (the “Coalition”) is soliciting proposals for new and renewal projects in response to the 2017 HUD Notice of Funding Availability (NOFA) for the Continuum of Care (“CoC”) Program. The Request for Proposals for the FY 2017 New and Renewal Project Ranking Protocol will be referred to as “the FY 2017 RFP” throughout this document. Applications must be submitted via email to Anne Beatty ([email protected]) AND Mitch Blum-‐Alexander (mitch@red-‐maple-‐resources.com) by the following deadlines:

• For renewals, 3pm on Thursday, August 10, 2017 • For new projects (via funding from the permanent housing bonus, reallocation of existing grants,

or through the expansion option), 3pm on Thursday, August 17, 2017 Mailed or faxed application packets will not be accepted. As the Collaborative Applicant for the Out-‐Wayne County Homeless Services Coalition, Wayne Metropolitan Community Action Agency (“Wayne Metro”), with support from AppelWorks, LLC, is responsible for facilitating the decision making and application process for the FY2017 HUD Continuum of Care Homeless Assistance Funding consolidated application. HUD requires that the Continuum of Care (CoC) develop a process to determine whether the projects up for renewal are (1) performing satisfactorily and (2) effectively addressing the needs for which they were designed and that new projects are evaluated based on HUD’s priorities. All relevant information will be sent via e-‐blast and posted to the CoC website (www.outwaynehomeless.org). This packet contains information about the process that will be used for the local Out-‐Wayne County CoC FY2017 funding competition. Stakeholders are strongly encouraged to read the NOFA and take advantage of additional resources listed on page 11 of this RFP for the strongest understanding of the HUD CoC Program priorities, scoring, and requirements. The following information is contained in the FY 2017 RFP:

1) Introduction and Deadlines – Page 1 2) CoC Entities, Funding Availability, and Timeline – Page 2 3) Out-‐Wayne County Local Competition for FY 2017 CoC Program Funding – Page 4 4) Ranking and Scoring Polices – Page 8 5) Questions and Resources – Page 11 6) Exhibit A, Renewal Project Scoring Criteria 7) Exhibit B, New Project Scoring Criteria 8) Exhibit C, List of Current Projects 9) Exhibit D, HUD Scoring Summary for FY 2016 Submission 10) Exhibit E, HUD Highlights

August 7, 2017 2

COC ENTITIES, FUNDING AVAILABIITY AND TIMELINE

Designated Entities The following entities have been designated to support and carry out activities of the Coalition:

Role Designated Entity CoC Lead Agency Wayne Metropolitan Community Action Agency Collaborative Applicant Wayne Metropolitan Community Action Agency HMIS Lead Agency Wayne Metropolitan Community Action Agency CoC Consultant AppelWorks, LLC

Questions Questions should be addressed to Michael Appel ([email protected]) or Mitch Blum-‐Alexander at mitch@red-‐maple-‐resources.com References and Calculation of Funding Amounts Available HUD has issued a report that lists preliminary calculations for each CoC’s Pro Rata Need (PPRN) along with the ARD, CoC Planning, and Permanent Housing Bonus amounts available.

Topic Comment/Note Code of Federal Regulations 24 CFR 578 NOFA details https://www.hudexchange.info/e-‐snaps/fy-‐2017-‐

coc-‐program-‐nofa-‐coc-‐program-‐competition/ CoC Annual Renewal Demand (ARD) $3,581,890 Tier 1 (94% of ARD) $3,366,977 Tier 2 (6% of ARD + Permanent Housing Bonus) $214,913 + up to $569,921 PPRN $9,498,675 Permanent Housing Bonus (6% of PPRN) $569,921 Planning Grant (3% of PPRN) $284,960

August 7, 2017 3

Timeline Ranking Committee meets to develop recommendations for policies and procedures for local funding competition

July 27

CoC membership meeting to finalize policies and procedures for local funding competition

August 3

Renewal Applications Due to CoC 3pm, August 10 New Applications Due to CoC 3pm, August 17 Ranking Committee meets to finalize scoring and complete ranking recommendation

Week of August 24 or 28

Scoring Complete and Announced August 31 CoC membership meeting to finalize and approve ranking. Advisory Panel to meet and approve ranking.

September 7

Project applicants will be notified in writing if their submissions have been approved or denied for inclusion in the CoC application to HUD

September 12

CoC publically posts list of new and renewal projects.

September 12

Completed applications due in e-‐snaps September 14 CoC membership reviews and approves consolidated application, new and renewal applications, CoC planning grant application and project priority list.

September 21

Draft of CoC consolidated application, including the CoC Application and Priority Listing, publically posted.

September 25 or September 26

Final CoC consolidated application, new and renewal applications, CoC planning application and project priority list submitted to HUD via e-‐snaps.

September 27 or September 28 (prior to 8pm EST)

August 7, 2017 4

OUT-‐WAYNE COUNTY LOCAL COMPETITION FOR FY 2017 COC PROGRAM FUNDING FY 2017 HUD Continuum of Care Program Competition For the FY 2017 CoC NOFA, HUD published a summary of changes in a document entitled “What’s New, Changes and Highlights.” This document is attached as Exhibit E to the FY 2017 RFP. The list below highlights some considerations suggested by HUD, National Association to End Homelessness and AppelWorks for CoCs while planning for the FY 2017 CoC Program Competition. This list is not exhaustive. Stakeholders are strongly encouraged to read the NOFA and take advantage of additional resources listed on page 11 of this RFP for the strongest understanding of CoC Program priorities, scoring, and requirements.

Tier 1 is now 94 percent of the CoC’s ARD amount, comparable to the 93 percent in the FY 2016 CoC Program Competition and significantly more then the 85% in FY 2015, which means CoCs will have an opportunity to protect more of the higher priority projects, whether they are renewal or new projects (proposed via reallocation, the permanent housing bonus or through the expansion option)

The Preliminary Pro Rata Need (PPRN) at $9,498,675 represents a significant increase over the Final Preliminary Pro Rate Need for FY 2016 at $6,018,132. Because the amounts available for the Permanent Housing Bonus and Planning Grant are based on percentages (6% and 3% respectively) of the Pro Rata Need, the amounts for those categories have also increased significantly compared to FY 2016.

The amount available for the FY 2017 Permanent Housing Bonus is 6 percent of the CoC’s Final Pro Rata Need (FPRN – the higher of PPRN or ARD).

Tier 2 project-‐level scoring has been revised to include: 1) Up to 50 points based on CoC Application score 2) Up to 40 points based on where the CoC ranks a project in Tier 2 in the local ranking

process 3) Up to 10 points based on each Tier 2 project’s commitment to a Housing First approach.

It is important to note that any project that identifies through the project application as Housing First will be required to operate as such.

The type of project has been removed as a scoring component for Tier 2 projects. This is the second year in which CoCs will be rated for submitting system performance

measures, which will be largely scored on data submitted through the Homelessness Date Exchange (HDX).

The local new and renewal project ranking process continues to be crucial to making the CoC program as effective as possible. CoCs should use objective, performance-‐based criteria to rate projects and should consider both the need to serve particular populations (for example, survivors of domestic violence, youth, and persons with substance use disorders) of people experiencing homelessness and the effectiveness of their projects in reducing homelessness.

HUD has created a new permanent housing type of project with new participant eligibility standards called DedicatedPLUS. This adds a number of new statuses that can expand eligibility beyond just chronically homeless for new or expanded grants.

HUD has crated a new program component called Joint TH and PH-‐RRH. It provides a mechanism to incorporate some of the short-‐term services of a traditional TH program, with a quick re-‐introduction into housing.

August 7, 2017 5

The Permanent Housing Bonus and Reallocation options can also be utilized by expanding an existing grant, so long as the expansion meets the standards of this NOFA.

Eligibility for participants in rapid rehousing has been expanded. Renewal RRH projects can elect to use these eligibility criteria by indicating so on the project application.

HUD permits CoCs to create new projects through the Permanent Housing Bonus for the following types of projects: 1) Permanent supportive housing projects that meet the requirements of DedicatedPLUS or

the standard 100% dedicated for chronically homeless individuals and families 2) Rapid rehousing projects that serve individuals and families, including unaccompanied youth 3) Joint TH and PH-‐RRH component projects

HUD permits CoCs to create new projects through the reallocation process for the following types of projects: 1) Permanent supportive housing projects that meet the requirements of DedicatedPLUS or

the standard 100% dedicated for chronically homeless individuals and families 2) Rapid rehousing projects that serve individuals and families, including unaccompanied youth 3) Joint TH and PH-‐RRH component projects 4) Dedicated HMIS 5) Supportive services to develop or operate a new centralized or coordinated assessment

system Eligibility In order to be submitted to HUD for funding, renewal and new projects must meet the following basic eligibility criteria:

1) Submit completed application and additional required documents by due date 2) Meet the threshold score of at least 65% of the total potential project score on the project

application (scoring matrix is attached as Exhibit A for renewal applications and Exhibit B for new applications)

3) Meet the HUD application deadlines (i.e., entry into eSNAPS) set by AppelWorks and Wayne Metro

4) Meet all HUD eligibility criteria, as outlined in the FY2016 CoC Program NOFA, (https://www.hudexchange.info/e-‐snaps/fy-‐2016-‐coc-‐program-‐nofa-‐coc-‐program-‐competition/), the Interim CoC Program Rule (24 CFR 578), and other official documents published by HUD.

5) Project is financially feasible including documentation of match 6) The project is designed and implemented using Housing First principles including: No

preconditions or barriers to entry except as required by funding sources, provisions of necessary supports to maintain housing and prevent a return to homelessness

7) All projects must participate in the Out-‐Wayne County Homeless Coalition’s Coordinated Entry and HMIS systems

If an applicant for a renewal or new project is a victim service provider, the agency is not required to participate in the HMIS System but must use a comparable database and provide de-‐identified information to the Coalition. The applicant should complete as much of the application as possible in the following manner:

August 7, 2017 6

• Provide as much comparable information to what is requested in the application as possible and utilizing a 12 month period for data elements as close in time as possible to what is required for other applicants, i.e. January 1, 2016 through December 31, 2016

• Provide a description of the comparable database Audit Review All projects seeking funding, either new or renewal funding, will be required to submit the organization’s most recent financial audit, including the most recent A-‐133 if applicable. The Coalition reserves the right to not fund new or renewal projects in the event of significant concerns regarding an organization’s financial capacity based on concerns or findings noted in the audit. Renewal and Reallocation Policies Overview Currently funded Continuum of Care (CoC) projects that are not being reallocated and that will expire during calendar year 2018 must request renewal funding in the FY2017 funding process. Currently funded CoC projects should note that renewal funding is not guaranteed. All project types are eligible to be reallocated by the Coalition and may be reallocated in whole or in part. Projects that are placed into Tier 2 are at risk of not being renewed. If your organization has a project that is placed into Tier 2, you are advised to prepare for that project to no longer be receiving CoC funding as there is a probability HUD will not select that project for funding. The application packet for renewals will require applicants to self score using the scoring matrix in Exhibit A. Project submissions must include an APR generated through HMIS for the 12 month period covering January 1, 2016 through December 31, 2016 along with any other HMIS data designated in the application. A report including the APR and other HMIS information data as required by the scoring elements and other parts of the applications for renewal and new projects will be prepared by Christine Chapa at Wayne Metro and emailed to each applicant. For any questions regarding the generating of the APR or other HMIS data, please contact Christine Chapa at [email protected] and cc Mitch Blum-‐Alexander at mitch@red-‐maple-‐resources.com. Existing grants for HMIS and SSO for Coordinated Entry will be required to submit an application packet. The Ranking Committee will evaluate submissions for these types of renewal grants but they will not be competitively scored. New Project Policies Overview

• Approximately $569,921 will be available for new projects through the permanent housing

bonus. Additional funding for new projects may be available as part of reallocation of existing projects as recommended by the Ranking Committee and approved by the CoC. Please conduct your due diligence and adhere to the parameters as described in the 2017 HUD NOFA (https://www.hudexchange.info/e-‐snaps/fy-‐2017-‐coc-‐program-‐nofa-‐coc-‐program-‐competition/) when considering and completing the application.

• Proposals may be submitted for the following types of new projects created through the permanent housing bonus as described in the NOFA:

1) Permanent supportive housing projects (PSH) that meet requirements of DedicatedPlus or the standard 100 percent dedicated for chronically homeless individuals and families;

August 7, 2017 7

2) Rapid rehousing projects (RRH) that will serve individuals and families, including unaccompanied youth who meet the criteria outlined in the NOFA; and

3) Joint TH and PH-‐RRH component projects. • Proposals may be submitted for the following types of new projects created through

reallocation funding (if available) as described in the NOFA: 1) PSH projects that meet requirements of DedicatedPlus or the standard 100 percent

dedicated for chronically homeless individuals and families; 2) RRH projects that serve individuals and families, including unaccompanied youth who

meet the criteria outlined in the NOFA; 3) Joint TH and PH-‐RRH component projects; 4) Dedicated HMIS; and 5) Supportive services to develop or operate a new centralized or coordinated assessment

system. • Projects may only request a one year budget unless the budget includes acquisition,

rehabilitation or new construction. Projects with those costs must request an initial grant term of three years.

• Individual new projects can be funded by either the permanent housing bonus OR reallocation (if available) but not both.

• The CoC reserves the right to negotiate a budget with applicants who meet the scoring threshold.

Expansion Project Policies Overview

• New for the FY 2017 CoC NOFA, HUD is allowing renewal projects to request additional funding to expand units, beds, persons or services through the reallocation process or permanent housing bonus. The expansion option is only available to the types of new projects that are eligible for funding through the reallocation process or the permanent housing bonus.

• Expansion projects will be required to complete the new application packet. The new project application packet will specify information and attachments that are mandatory for an expansion project to provide and it will also specify information that is otherwise required for a new project but optional for the expansion project to provide to the extent the applicant feels the additional information will benefit the Ranking Committee and CoC during the evaluation, scoring, and ranking process.

• The renewal project that is the basis for the expansion project will be independently evaluated, scored and ranked

• The expansion portion of an existing grant will be independently evaluated and ranked according to the FY 2017 RFP new project policies. The score for an expansion project will be the score of the renewal project it is based upon.

August 7, 2017 8

RANKING AND SCORING POLICIES FY2017 Out-‐Wayne Homeless Services Coalition New and Renewal Project Ranking Policies Projects seeking FY2017 CoC funding will be ranked in the following order. The application for the CoC Planning Grant does not get ranked as per guidelines in the HUD CoC NOFA, but it will be listed on any charts published by the CoC to document proposed and final ranking of projects. 1. The CoC’s renewal infrastructure projects in the following order:

a. HMIS Projects b. SSO projects dedicated to Coordinated Entry

2. New project(s) created via reallocation (if applicable) in FY2017 in the following order:

a. PH-‐PSH projects by highest overall score b. PH-‐RRH projects by highest overall score c. TH-‐RRH combination projects by highest overall score d. SSO projects dedicated for Coordinated Entry by highest overall score

3. First time renewal projects in the following order:

a. PH-‐PSH projects by highest overall score b. PH-‐RRH projects by highest overall score

4. Renewing Permanent Supportive Housing (PSH) projects for which at least 50% of the clients served from January 1, 2016 through December 31, 2016 were chronically homeless, by highest overall score 5. All other Renewing PSH and RRH projects by highest overall score 6. All Renewing TH projects by highest overall score 7. All Renewing SSO projects not designated for Coordinated Entry by highest score 8. New Permanent Housing Bonus and Expansion Project(s) by highest overall score If as a result of this process, projects devoted to special populations (e.g., victims of domestic violence and sexual assault, individuals in recovery, unaccompanied youth, members of the LGBTQ community, etc.), households served in existing projects or those serving a greater proportion of clients with the highest severity of needs are disproportionately in Tier 2, the CoC may elect to change the ranking to assure services to those populations as wells as clients with the greatest severity of needs are maintained.

August 7, 2017 9

Projects that Straddle Tier 1/Tier 2

If a project, once listed in ranked order, straddles the Tier 1/Tier 2 funding line, the following policy will apply: If a project is straddling the line – that is, a portion of the project budget falls within Tier 1 and a portion falls within Tier 2 – that project will be asked if the project would still be feasible it if was only funded for the amount in Tier 1.

1. If the project indicates that it would still be feasible at the reduced amount, it will be required to submit in writing how the project would remain feasible.

2. The Ranking Committee will review the feasibility plan, and decide whether the project would be feasible at the reduced amount. If the Committee decides it will be feasible, the project will be submitted as is, straddling the Tier 1/Tier 2 line.

3. If the Committee decides that the project will not be feasible at the reduced amount, that project will be dropped down so that it wholly fits into Tier 2, and the next ranked project will have the same opportunity to show feasibility if straddling the line.

4. This process will continue until the following are realized: a. All Tier 1 funds are allocated; OR b. The amount of funds remaining in Tier 1 are a negligible amount. If this occurs, the CoC

retains the discretion to allocate these funds to another project in Tier 1 that can accept additional funds.

Project Threshold Score All projects applying for funding will be evaluated and scored on percentage of points achieved on a maximum 105 point scale. Renewal and new projects must score at least 65% of the points possible in order to be placed on the project ranking list. Projects that do not score at least 65% will be evaluated by the CoC and will be offered the opportunity to cure deficiencies that may result in the project being ranked for funding. Protocol for Scoring Elements Unable to be Evaluated When there are factors that result in no data existing on which to evaluate a particular scoring element, that scored component will be removed from the total number of points a project may earn. That project will then only be scored on the remaining components/sub-‐components. The total score for the project will be calculated as a percentage of the score achieved divided by the adjusted total potential score. In instances where such protocol needs to be implemented, the situations will be vetted by the Ranking Committee to ensure that the protocol are being applied appropriately to the projects in question and decisions are applied consistently to projects in question. Exclusion or Removal from Project Ranking List The Coalition reserves the right to exclude or remove a renewal project from the project ranking list in the event of written notification from the local HUD Field Office that the project has been out of compliance with regulatory or programmatic requirements and has made no progress on any corrective actions as required by HUD.

August 7, 2017 10

Project Appeals Renewal or New Projects that are not included in the Ranking may submit an appeal to the Ranking Committee within three business days of receipt of written notice of rejection. Appeals must be submitted in writing via email to Anne Beatty ([email protected]) AND Mitch Blum-‐Alexander (mitch@red-‐maple-‐resources.com). The Ranking Committee will review the appeal and make a recommendation to the Coalition on whether or not an appeal should be granted. If the appeal is granted, the project will be submitted for funding and placed on the project ranking list in accordance with the ranking policies given above. Applicants that are rejected may also appeal directly to HUD by submitting a Solo Application according to the policies and deadline for Solo Applications contained in the FY 2017 HUD CoC NOFA.

August 7, 2017 11

QUESTIONS & RESOURCES Questions We posted this at the beginning of the RFP, but by now you probably have a ton more questions, so to make it easy to know where to go for answers we repeat contact information for our Question and Answer Team right here:

Michael Appel ([email protected]) or

Mitch Blum-‐Alexander at mitch@red-‐maple-‐resources.com

Resources

Here are important links to websites with resources, best practice research and information about the FY 2017 HUD CoC Program:

• CoC Program on HUD Exchange: https://www.hudexchange.info/programs/coc/I (Includes links to the FY 2017 CoC NOFA and accompanying materials, along with notices, training materials and many other useful resources)

• Code of Federal Regulations for the CoC Program: 24 CFR 578

• United States Interagency Council on Homelessness (USICH): https://www.usich.gov/

• National Alliance to End Homelessness (NAEH): http://www.endhomelessness.org/

• Corporation for Supportive Housing (CSH): http://www.csh.org/

August 7, 2017 12

EXHIBIT A SCORING CRITERIA – RENEWAL PROJECT APPLICATIONS

RENEWAL PSH, RRH, TH AND SH ONLY Component #1: Income & Employment

Total Points: 15 Reporting Period: January 1 – December 31, 2016; Data Source: CY APR Evaluation Dimension Scoring Range

A) Leavers with any cash income -‐ Percentage of adult leavers who left the program with one or more sources of cash income (earned and non-‐earned).

60%-‐100% -‐ 5 40%-‐59% -‐ 3 Below 40% -‐ 0

B) Leavers with any non-‐cash benefits -‐ Percentage of adult leavers who left the program with one or more sources of non-‐cash benefits (food stamps, Medicaid/Medicare, TANF, WIC, etc.).

80%-‐100% -‐ 5 60%-‐79% -‐ 3 Below 60% -‐ 0

C) Leavers with earned income (Employment) -‐ percentage of adult leavers who exited with earned income (employment).

20%-‐100% -‐ 3 10%-‐19% -‐ 1 Below 10% -‐ 0 Safe Haven: 2

D) Increases in total cash income – Percentage of adult leavers and stayers who have an increase in any income (earned or other)

25%-‐100% -‐ 2 10%-‐24% -‐ 1 Below 9% -‐ 0

RENEWAL SSO ONLY Component #1: Income & Employment



60%-‐100% -‐ 6 40%-‐59% -‐ 4 Below 40% -‐ 0


80%-‐100% -‐ 6 60%-‐79% -‐ 4 Below 60% -‐ 0

C) Leavers with earned income (Employment) -‐ Percentage of adult leavers who exited with earned income (employment).

20%-‐100% -‐ 3 10%-‐19% -‐ 1 Below 10% -‐ 0

August 7, 2017 13

RENEWAL PSH PROJECTS Component #2: Housing Performance


A) Retention/Exit -‐ Percentage of participants who either remain in PH project as of the end of the reporting period, or who have exited that project to another permanent housing destination.

95%-‐100% -‐ 30 90%-‐94% -‐ 25 85%-‐89% -‐ 20 80%-‐84% -‐ 15 75%-‐79% -‐ 10 Below 75% -‐ 0

B) Occupancy -‐ Overall project occupancy rates on APR 90%-‐100% -‐ 10 75%-‐89% -‐ 5 Below 75% -‐ 0

RENEWAL TRANSITIONAL HOUSING PROJECTS Component #2: Housing Performance


A) Exits to PH – Percentage of participants who exit the program to a permanent housing destination

85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0


RENEWAL RAPID REHOUSING PROJECTS Component #2: Housing Performance



85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0


August 7, 2017 14

RENEWAL SSO PROJECTS Component #2: Housing Performance


A) Exits to Positive Housing Destination – Percentage of participants who exit to a positive housing destination. Positive Housing Destination does NOT include:

• Emergency shelter • Jail • Hotel/Motel paid for by client • Safe Haven • Place not meant for human habitation • Staying with family/friends (temporary) • Don’t know/other/refused

85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0

B) Exits to PH -‐ Percentage of participants who exit the program to a permanent housing destination

80%-‐100% -‐ 10 60%-‐79% -‐ 5 Below 60% -‐ 0

RENEWAL SAFE HAVEN Component #2: Housing Performance

Total Points: 40 Reporting Period: January 1 – December 31, 2016; Data Source: CY APR

A) Exits to Perm Housing or Care Setting -‐ Measure: Percentage of participants who exit the program to a permanent housing destination or a care setting. “Care settings” are defined as adult foster care, psychiatric facility, substance abuse or detox facility, or hospitalization.

85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0


August 7, 2017 15

RENEWAL ALL PROJECTS COMPONENT #3: FINANCIAL PERFORMANCE

Total: 15 Points Reporting Period: Individual project term;

Data Source: Self-‐report in project application from most recently completed project APR Financial performance will be scored based on the extent to which each project has expended its annual budgeted HUD grant during its most recently completed project year. Any organization found to have less then 90% for “A” or 95% for “B” of their grant expended will be required to provide an explanation of the situation and why some funds were recaptured. Scoring will be based on the following scales: Projects that do not have a rental assistance line

Expended 95%-‐100% of gran funding -‐ 15 Expended 90%-‐94% of grant funding -‐ 8 Expended less than 90% of grant funding -‐ 0

Projects that include a rental assistance budget line (generally projects formerly called “S+C”)


RENEWAL ALL PROJECTS COMPONENT #4: HMIS PARTICIPATION

Total: 20 points Reporting Period: January 1 – December 31, 2016 unless otherwise indicated;

Data Source: CY APR unless otherwise indicated A) 90% UDE completion for the identified projects an organization has in HMIS.

90%-‐100% -‐ 7 50%-‐89% -‐ 3 Less than 50% -‐ 0

B) At least 75% of clients exited to known destinations for the identified projects an organization has in HMIS

75%-‐100% -‐ 7 50%-‐74% -‐ 3 Less than 50% -‐ 0

C) Submitted required 2017 Housing Inventory County (HIC) information by date requested by CoC (Data Source: Self-‐Report)

6

RENEWAL ALL PROJECTS COMPONENT #5: CONSUMER PARTICIPATION

Total Points: 5 Reporting Period: January 1 – December 31, 2016; Data Source: Self-‐report in project application

Consumer participation on policy making entity and/or plan that meets requirements of 24 CFR 578.75(g)

Documentation of current participation -‐ 5 No participation, plan in place to incorporate consumer participation – 3 No participation and no plan in place -‐ 0

August 7, 2017 16

RENEWAL ALL PROJECTS COMPONENT #6: CONTINUUM OF CARE PARTICIPATION


A) Attendance at Continuum of Care meetings during 2015.

Agency represented 8 or more meetings – 3 Agency represented at 5 – 7 meetings – 2 Agency represented at 5 or less meetings -‐ 0

B) Participation in Point in Time Count 2

RENEWAL ALL PROJECTS COMPONENT #7: COORDINATED ASSESSMENT PARTICIPATION

TOTAL POINTS: 5 Reporting Period: January 1 – December 31, 2016; Data Source: Self-‐report in project application

Agency participation in Coordinated Assessment during 2016 – points for this section are the total of the elements the agency has met in 2016

Documentation of receiving/sending referrals to coordinated assessment -‐ 3 Attendance at meetings related to coordinated assessment – 2 No participation -‐ 0

TOTAL MAXIMUM POINTS 105

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RENEWAL -‐ Serving Clients with Greatest Severity of Needs Renewal projects will be required to provide data on the number of clients that entered the program with zero income. This additional factor is not scored but will assist the Ranking Committee with insuring that projects ranked in Tier 1 are serving clients with the greatest severity of needs. RENEWAL -‐ Explanation of Performance Outcomes and Continuous Quality Improvement (Optional) Agencies may provide, in one-‐half page or less, an explanation or commentary on the project’s performance outcomes for the items in any of the components and any steps the agency may be taking to implement a continuous quality improvement program. While this question will not be scored, an explanation may be included to help reviewers understand any special circumstances that contributed to the project’s performance. RENEWAL -‐ Project Costs – For Informational Purposes Only (Applicable Only to PSH and RRH Projects) To assist the Coalition with developing a better understanding of reasonable costs for Permanent Housing projects, PSH and RRH projects are asked to provide the following data:

• Total project costs divided by total units • Total project costs divided by the sum of permanent housing exits and stayers

Please explain your calculation.

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EXHIBIT B SCORING CRITERIA

NEW PROJECTS ONLY – PSH, RRH, TH-‐RRH Created via permanent housing bonus, reallocation (if available) or through the expansion option

Evaluation Dimension Consideration Maximum Points Experience and Capacity • Experience working with proposed

population and housing type • Concerns with current CoC grants • Clarity of roles of partners (if

applicable) • Collaborative relationships with

other service providers • Active CoC participant

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Project Description and Timeline • Clearly and comprehensively addresses all key points highlighted in scoring and application

• Operational within six months of award

• Site-‐related information complete based on type of project

10

Housing First Experience/Eviction Prevention

• Fidelity with Housing First principles

• Eviction prevention strategy

15

Participation in central intake and HMIS

• Current participant? • Satisfactory data quality

performance in HMIS • Agencies that have not

participated will be unable to earn these points

10

Ability to leverage Medicaid and mainstream resources

• Plan to facilitate applications for Medicaid and other mainstream resources

• Ability to bill Medicaid (PSH only) • Extent to which agency is able to

leverage mainstream resources

10

Design of Housing and Supportive Services

• Service and housing design meets type and needs of targeted population

• Efficacy of service design to increase employment/income and living independently

• Plan to assist clients to rapidly secure and maintain permanent housing that is safe, affordable and accessible to their needs

• Demonstrated Outcomes (agencies that are not current

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August 7, 2017 19

providers for targeted populations and housing types will be unable to earn these points)

Financial Management • Experience utilizing Federal funds especially HUD grants

• Satisfactory drawdown of all funds • Strength of financial management

team

10

Budget, Costs, Match and Leveraging

• Documentation of leverage and match

• Budget shows only allowable costs • Budget reflects reasonable and

customary costs

10

Attachments (inclusion and content)

• All submitted • Audit will be reviewed separately

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EXHIBIT C

Current Projects for the Out-‐Wayne Homeless Services Coaltion

July 2017

Applicant Name Project NameExpiration

YearProject

Component Total Units Total ARA

Neighborhood Legal Services Michigan Project Permanency Three 2018 PH 19 $173,604Lutheran Social Services of Michigan SUPPORTIVE SERVICES RENEWAL FY 2016 NOFA 2018 SSO 0 $105,582First Step: Western Wayne County Project on Domestic AssaultAftercare/Transpotation FY2016 2018 SSO 0 $77,763Wayne Metropolitan Community Action Agency RENEWAL OF HMIS 2016 NOFA 2018 HMIS 0 $60,239Neighborhood Legal Services Michigan Project Permanency Plus 2018 PH 22 $324,545Wayne Metropolitan Community Action Agency RENEWAL OF SAFE HAVEN 2016 NOFA 2018 SH 6 $81,354Detroit Wayne Mental Health Authority Wayne Metro Shelter Plus Care 2018 PH 39 $292,600Wayne, Charter County of Samaritas Home and Community Campus 2018 SSO 0 $152,625Wayne Metropolitan Community Action Agency RENEW OF WHNP 1 2016 NOFA 2018 TH 16 $167,864Wayne Metropolitan Community Action Agency RENEWAL OF VISGER RIVER ROUGE 2016 NOFA 2018 PH 0 $52,470Neighborhood Legal Services Michigan Focus on Families 2018 PH 22 $222,759Wayne Metropolitan Community Action Agency RENEWAL OF PSH COC 2016 NOFA 2018 PH 32 $328,502Neighborhood Legal Services Michigan Aim High 2018 PH 26 $244,111Wayne Metropolitan Community Action Agency RENEWAL OF RR REALLO FAMILIES 2016 NOFA 2018 PH 20 $517,850Wayne Metropolitan Community Action Agency RENEWAL OF SSO FOR CENTRAL INTAKE 2016 NOFA 2018 SSO 0 $205,761Wayne Metropolitan Community Action Agency RAPID REALLOCATION FOR SINGLES 2016 PH 21 $273,354Community Housing Network, Inc. W Chronically Homeless Leasing Assistance Program 1 PH 0 $300,907

TOTALS 223 $3,581,890

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EXHIBIT D

HUD Scoring Summary for FY 2017 Out-Wayne County Homeless Coalition Submission

CoC Scoring Summary

Scoring Category Maximum Score (Points)

Your CoC Score

(Points)

Part 1: CoC Structure and Governance 51 48.5

Part 2: Data Collection and Quality 27 27

Part 3: CoC Performance and Strategic Planning 101 72.5

Part 4: Cross-Cutting Policies 21 21

Total CoC Application Score 200 169

Overall Scores for all CoCs Highest Score for any CoC: 187.75 Lowest Score for any CoC: 79 Median Score for all CoCs: 154.5 Weighted Mean Score for all CoCs: 160.7

*The weighted mean score is the mean CoC score weighted by Annual Renewal Demand. CoCs that scored higher than the weighted mean score were more likely to gain funding relative to their Annual Renewal Demand, while CoCs that scored lower than the weighted mean were more likely to lose money relative to their Annual Renewal Demand.

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FY 2017 Continuum of Care (CoC) Program Competition NOFA

What’s New, Changes, and Highlights

The FY 2017 CoC Program Competition NOFA has several changes and new information that are important for CoCs and applicants as they consider the next steps of the local competition process and how these changes and new information affect their overall FY 2017 CoC Program Competition processes on the local level. We are providing a list of the high-level changes and new information with citations to the FY 2017 CoC Program Competition NOFA in a single, easy to use document. All citation references refer to the FY 2017 CoC Program Competition NOFA, unless otherwise stated. The citations listed may not include all the instances where a topic is mentioned; but rather, directs you to the main section or sections of the NOFA that provides the complete information you need to determine the course of action you as the CoC, Collaborative Applicant, or project applicant wants to take in this year’s CoC Program Competition.

Topic FY 2017 CoC Program Competition NOFA Section(s)

Local Competition Deadlines

J. Local Competition Deadlines; II.B.9; andVII.A.2.d.

While the CoC Program Competition NOFAs have required that project applicants to submit to their project applications to the CoCs no later than 30 days before the application deadline and CoCs to notify, in writing and outside of e-snaps, no later than 15 days before the application deadline regarding whether their project applications would be included as part of the CoC Consolidated Application submission.

New in FY 2017, CoCs are required to notify, in writing and outside of e-snaps, all project applicants who submitted their project applications to the CoC by the CoC-established deadline whether their project application(s) will be accepted and ranked on the CoC Priority Listing, rejected, or reduced by the CoC within 15 days of the FY 2017 application deadline.

Policy Priorities II.A. The information provided in the policy priorities are not as extensive as previous years; however, upon close read you will find that the goal of ending homelessness remains our

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target. Policy priorities continue to focus on: 1) ending homelessness for all persons; 2) creating a systemic response to homelessness, 3) strategically allocating and using resources, and 4) use of a Housing First approach.

New projects created through reallocation

II.B.2. a; andIII.A.3.l.

Types of new project applications permitted through the reallocation process are:

1. permanent supportive housing projects that meet requirements of DedicatedPLUS or thestandard 100 percent dedicated for chronically homeless individuals and families;

2. rapid rehousing projects that served individuals and families, including unaccompaniedyouth who meet the criteria outlined in the NOFA;

3. Joint TH and PH-RRH component projects;

4. dedicated HMIS; and

5. supportive services to develop or operate a new centralized or coordinated assessmentsystem.

New projects created through permanent housing bonus

II.B.2. b; andIII.A.3.j.

Types of new project applications permitted through the permanent housing bonus, which is 6 percent of a CoC’s Final Pro Rata Need (PPRN) are:

1. permanent supportive housing projects that meet requirements of DedicatedPLUS or thestandard 100 percent dedicated for chronically homeless individuals and families;

2. rapid rehousing projects that served individuals and families, including unaccompaniedyouth who meet the criteria outlined in the NOFA; and

3. Joint TH and PH-RRH component projects.Expanding CoC Program-funded projects

II.B.3. HUD introduced a new way to expand CoC Program-funded projects which will allow an eligible renewal project to expand units, beds, persons, or services (dedicated HMIS projects can expand HMIS activities) through the reallocation process or permanent housing bonus. A new project application is required and only available to the type of projects allowed under the reallocation process or permanent housing bonus. Not applicable to: transitional housing, supportive services only (non-coordinated entry) and Safe Haven projects as these types of

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projects do not fall under eligible new project application types.

Project applicants can also expand a project under the traditional method, e.g., expand an existing project funded through other sources with the request of CoC Program funds to add persons, units, or services.

CoC Merger II.B.5.;III.A.3.c.;VII.A.3.c.;and VII.A.7.

Encourage merges and mitigate potential adverse scoring implications that may occur when a high performing CoC mergers with one or more lower performing CoCs. CoCs that merged between the final funding announcement for FY 2016 and the FY 2017 CoC Program Registration deadline are eligible for the merger bonus points mentioned in the NOFA.

Tier 1 and Tier 2

D. Available Funds; II.B.15.;II.B.16: andIII.A.3.a.

Tier 1 is equal to the greater of the combined amount of Annual Renewal Amount (ARA) for all permanent housing and HMIS projects eligible for renewal up to $1,000,000 or 94 percent of the CoC's Annual Renewal Demand (ARD).

Tier 2 II.B.16 HUD has removed project type from the Tier 2-point scale, meaning project applications that are ranked in Tier 2 will no longer be scored on the project type (e.g., PH, TH). The 100-point scale is based on: 1) CoC Score, 2) CoC Project Ranking, and 3) Commitment to Housing First.

DedicatedPLUS III.A.3.d. A permanent supportive housing project where 100 percent of the beds are dedicated to serve individuals with disabilities and families in which one adult or child has a disability, including unaccompanied homeless youth, that at intake are:

1. experiencing chronic homelessness as defined in 24 CFR 578.3;

2. residing in a transitional housing project that will be eliminated and meets the definition ofchronically homeless in effect at the time in which the individual or family entered the transitional housing project;

3. residing in a place not meant for human habitation, emergency shelter, or safe haven; but theindividuals or families experiencing chronic homelessness as defined at 24 CFR 578.3 had been admitted and enrolled in a permanent housing project within the last year and were unable

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to maintain a housing placement;

4. residing in transitional housing funded by a Joint TH and PH-RRH component project and who were experiencing chronic homelessness as defined at 24 CFR 578.3 prior to entering the project;

5. residing and has resided in a place not meant for human habitation, a safe haven, or emergency shelter for at least 12 months in the last three years, but has not done so on four separate occasions; or

6. receiving assistance through a Department of Veterans Affairs(VA)-funded homeless assistance program and met one of the above criteria at initial intake to the VA's homeless assistance system.

Project applicants may use DedicatedPLUS when creating a new project application through reallocation or permanent housing bonus and renewal project applications may choose to change a 100 percent dedicated project to a DedicatedPLUS project in the FY 2017 CoC Program Competition.

Joint TH and PH-RRH Component Project

III.A.3.h.; andV.G.2.c.(2).

The Joint TH and PH-RRH component project includes two existing program components–transitional housing and permanent housing-rapid rehousing–in a single project to serve individuals and families experiencing homelessness.

Rapid Rehousing

Rapid Rehousing is not a new in the FY 2017 CoC Program Competition; however, there is a significant change to the persons who can be served by a rapid rehousing project. Rapid rehousing projects may serve individuals and families, including unaccompanied youth, who meet the following criteria: 1. residing in a place not meant for human habitation;

2. residing in an emergency shelter;

3. persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations;

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4. residing in a transitional housing project that was eliminated in the FY 2017 CoC Program Competition; or

5. residing in transitional housing funded by a Joint TH and PH-RRH component project; or

6. receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA’s homeless assistance system.

The persons who are provided housing and services through rapid rehousing has been expanded. You will also notice the NOFA no longer requires renewing rapid rehousing projects continue to serve only those participants who were in a rapid rehousing category when the project was initially funded. Therefore, if a renewing rapid rehousing project was originally funded to serve only families with children, that project, through the FY 2017 project application, may indicate it will also serve individuals if it so chooses.

System Performance

VII.A.5. The system performance measures will be scored based on a CoC system-wide performance related to reducing homelessness within the CoC defined geographic area as reported to HUD via HDX comparing FY 2016 information to FY 2015 information unless noted otherwise for each measure. You should carefully read through this section of the NOFA as it pertains to the CoC Application as you will see that points will be considered based on the information reported to HDX.

HUD-2991, Certification of Consistency with the Consolidated Plan, HUD-50070, Certification for Drug-Free Workplace, and SF LLL Disclosure of Lobbying

VI.C.2.f. - h. These forms are no longer attachment requirements to the Project Application Profile. HUD has hard-coded these forms into the project applications in e-snaps and project applicants will not have access to the actual project application until these forms are reviewed for accuracy and certified. See the Project Application Detailed Instructions for information on completion and certification of the forms in e-snaps. This will reduce delays in grant agreement execution for projects if they are selected for conditional award.

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Activities (if applicable) Certification Regarding Lobbying

New Form Federal agencies require the submission of a signed Certification Regarding Lobbying to ensure applicants acknowledge the requirements in Section 319 of Public Law 101-121, 31 U.S.C. 1352, (the Byrd Amendment) and 24 CFR part 87 before receiving a federal award. These statutes and regulation prohibit the use of federal award funds for lobbying the executive or legislative branches of the Federal government in connection with a specific award. This requirement is different and separate from the requirement for applicants to report lobbying activities using the SF-LLL form. The SF-LLL form must still be submitted by applicants that lobby or intend to lobby using non-federal funds. The only applicants excepted from submitting the Certification Regarding Lobbying form are federally-recognized Indian tribes because of each tribe’s sovereign power.

This form has also been hard-coded in e-snaps for project applicants and will need to be completed and certified in e-snaps before you have access to the actual project application.

Code of Conduct

Change If your organization’s Code of Conduct is no longer listed on HUD’s website yes, you must attach an updated Code of Conduct to your Project Applicant Profile. Due to the implementation of 2 CFR part 200, many Codes of Conduct that were listed on HUD’s website were removed as the Codes were not in compliance with (2 CFR 200.318(c)(1)).

Codes of Conduct must:

1. Be written covered by a letter on company letterhead that provides the name and title of the responsible official, mailing address, business telephone number and email address;

2. Prohibit real and apparent conflicts of interest that may arise among officers, employees or agents, or any member of his or her immediate family, his or her partner or an organization that employs any of the indicated parties;

3. If applicable, the standards must also cover organizational conflicts of interest;

4. Prohibit the solicitation and acceptance by employees, of gifts or gratuities in excess of minimum value; and

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5. Provide for administrative and disciplinary actions to be applied for violations of such standards.

The Office of Grants Management within HUD has reached out to organizations to obtain Codes of Conduct to ensure all HUD-funded projects are in compliance with 2 CFR part 200. If your organization is not appearing on HUD’s website at https://portal.hud.gov/hudportal/HUD?src=/program_offices/spm/gmomgmt/grantsinfo/conduct indicating the Code of Conduct is on file and in compliance, HUD strongly recommends that you attach your organization’s Code of Conduct that meet all 5 of the criteria above to your Project Applicant Profile. Doing this now will prevent the need to resolve a condition for your CoC Program project if conditionally awarded.

Renewal Project Applications

Change – for recurring renewal project applications only.

Project applicants that have renewed at least once in a previous CoC Program Competition will have the opportunity to bring forward application details from the most recent Competition year and identify select screens to submit without changes. After the Standard Forms and Certifications are completed in Part 1, project applicants can review the grant’s imported data on the remaining screens in a “Read-Only” format. If the Applicant does not need to make updates, they can submit the FY 2017 application without any changes, reducing the amount of time for the project applicant to complete the project application and for HUD during its assessment of renewal applications. If the project applicant needs to make changes to the information on one or more screens, they can navigate to the “Submission Without Changes” Screen and check the box next to each relevant screen title to unlock screens for editing.

FY2017 Renewal Projects Application 8/7/17 1

Out-‐Wayne County Homeless Services Coalition Renewal Project Submission Checklist

Applications must be submitted via email to Anne Beatty ([email protected]) AND Mitch Blum-‐Alexander (mitch@red-‐maple-‐resources.com) by 3 pm on Thursday, August 10, 2017. Mailed or faxed application packets will not be accepted. Applicants should review the Out-‐Wayne County Homeless Services RFP for FY 2017 New and Renewal Project Ranking Protocol to insure that they submit a renewal application that is complete, accurate and meets all requirements listed in the RFP. AppelWorks and the Out-‐Wayne Homeless Services Coalition reserve the right to request additional project or organizational information at a later date if needed. Any items not included in the checklist that are requested and submitted at a later date above will not result in points deducted from the application. All parts of the application should be submitted in the order presented in the Submission Checklist. Each attachment should have a cover page with the attachment number and name of the attachment. If an attachment does not apply, place a ( ) in the “Not Applicable” column. Agency Name: Included

( ) Not Applicable

( ) Project Name: Attachment Number

Attachment Description Each individual project application must have the following attachments, as they apply to that project:

#1 Submission Checklist and Completed Renewal Application (Including Scoring Sheet)

#2 Signature Page – must be signed by recipient and subrecipient(s) #3 Match Documentation #4 APR generated from HMIS for the project for the period January 1 – December

31, 2016 (will be sent by Christine Chapa of Wayne Metro to all agencies. See page 6 of the RFP for further instructions on how this is generated)

#5 Most recently completed APR for the project submitted to HUD via e-‐snaps or Sage

If project had significant project changes (Part B): #6 Written communication to HUD requesting the significant change #7 HUD’s written approval of the change requested If monitored by HUD since June 2014 (Part C):

#8 Notification from HUD that project will be monitored #9 Monitoring report from HUD #10 Organization’s response to monitoring report #11 Documentation from HUD that monitoring concern or finding satisfied #12 Any other monitoring-‐related correspondence Agencies only need to submit one of the following, even if they are

submitting multiple renewal applications:

#13 Most recent A-‐133 audit #14 Most recent agency financial audit Participation of homeless/formerly homeless persons (Part F):

#15 • Documentation of participation of homeless/formerly homeless person (may have multiple, if project has one or more subrecipients)

#16 • Request for waiver of this requirement submitted to HUD or HUD’s approval of waiver request


FY2017 Renewal Project Application

PART A: General Project Information Applicant Organization’s Name: Project Applicant Address: Street: City: State: ZIP: Contact Person of Project Applicant Name: Title:

Phone Number: Email:

Contact information for Project Applicant Executive Director (if different from above) __ Information same as above Name:


Project Name: Project Address: Street: City: State: ZIP:

Check if project provides scattered-‐site leasing or rental assistance Project Sub-‐recipient Organization Name (If different from Applicant): Project Sub-‐recipient’s Address (if applicable) Street: City: State: Zip: Contact Person of Project Sub-‐recipient Name: Title:


Project Component Type -‐ check off the appropriate project type: Permanent Supportive Housing (PSH) Rapid Rehousing (RRH) Transitional Housing (TH) Safe Haven (SH) Supportive Services Only for Non–Coordinated Entry (SSO) Supportive Services Only for Coordinated Entry (SSO) HMIS


PART A: General Project Information (continued) Proposed Changes to Project for FY 2017 Renewal Provide an explanation if you intend to:

• Exercise the expansion option and submit a new project application to accompany the renewal (only permitted by HUD for project types eligible to be created through a new project application)

• Elect to incorporate eligible populations for a PSH project under the definition of DedicatedPlus • Elect to incorporate the expanded definition of eligible populations for a RRH project • Reduce the amount of the grant, resulting in funding available for reallocation

Brief Description of Project Include information to address the following issues:

• Populations served • Design of housing and services • Implementation using Housing First principles


PART B: Significant Project Changes

Any changes noted may require additional review Question #1 Are there any significant changes in the project since the last funding approval?

Yes No If “Yes” is checked off for Question #1 complete the chart below to describe the change: Previous New Indicate change in the number of persons served Indicate change in the number of units Indicate change in project site location Indicate change in target population Indicate change in the project sponsor Indicate change in the component type Indicate change in the grantee/applicant Indicate change in the number of beds Line item or cost category budget changes more than 10% Other (explain)_______________________________ If “Yes” is checked off for Question #1 include as many of the following that apply as attachments to your application. Check “N/A” if not applicable: Attached

() Documentation

Attachment #6: Written communication to HUD requesting the significant change

Attachment #7: HUD’s written approval of the change requested N/A: HUD has not yet provided written approval of the requested change


PART C: HUD Monitoring Findings

Any findings may require further review Question #1 Has this project been monitored by HUD within the last three years? (Since June 2014)

Yes No If “Yes,” include as many of the following that apply as attachments to your application. Check “N/A” if not applicable: Attached

() Documentation

Attachment #7: Notification letter or email from HUD that your project will be monitored

Attachment #8: Monitoring report from HUD (the report that identifies any concerns or findings); OR N/A: HUD has not yet provided our organization with their monitoring report

Attachment #9: If monitoring report identified concerns, findings, or other items requiring a response, provide your organization’s response to these items; OR N/A: The monitoring report did not contain any items requiring our organization’s response

Attachment #10: Documentation from HUD that a monitoring concern or finding has been satisfied; OR N/A: HUD has not yet responded to our organization’s response to the monitoring report

Attachment #11: Any other monitoring-‐related correspondence between your organization and HUD; OR N/A: No other correspondence to provide


PART D: APR Information

Rationale given for late APR submissions to HUD will be reviewed Question #1: Complete the box with the information requested.

Term of most recent APR submitted to HUD:

Operating Year Start Date (DD/MM/YY)

To Operating Year End Date (DD/MM/YY)

Date APR submitted to HUD via E-‐snaps or Sage:

Date (DD/MM/YY) Question #2: Was your APR submitted via e-‐snaps to HUD within 90 days after the end of the project term?

Yes No Unsure If “no”, please explain why the APR was not submitted to HUD in a timely fashion, and steps the grantee is taking to ensure timely submission in the future: NOTE: It is understood that during the summer of 2016, there were technical difficulties with e-‐snaps that may have prevented APRs from being submitted on time, or in some instances, at all. If this situation impacted your organization, please make a note of it above. NOTE: Grantees should note that going forward, the CoC Lead Agency will be able to view in Sage if an agency has submitted its APR in a timely fashion. The CoC Lead Agency will also be able to directly view the APRs submitted in Sage.


PART E: Financial Performance

Question #1 Complete the chart and answer the questions below. The information provided here may be verified with the local HUD Field Office and/or via a review of the project’s APR. A B C

Project Name Project Grant

Number Total grant amount

Total amount drawn down from LOCCS as of 90 days after the end of the most

recently completed project term

Percentage of funds expended: [(B/A) x 100]

Question #2 If the percentage of funds expended (column C) is less than 95% (if a non-‐rental assistance project) or less than 90% (if a rental assistance project), provide an explanation why not all funds were expended: (1/2 page or less):


PART F: Consumer Participation

HEARTH regulations require the following of CoC-‐funded recipient and subrecipients (24 CFR 578.75(g)): “(1) Each recipient and subrecipient must provide for the participation of not less than one homeless individual or formerly homeless individual on the board of directors or other equivalent policymaking entity of the recipient or subrecipient, to the extent that such entity considers and makes policies and decisions regarding any project, supportive services, or assistance provided under this part. This requirement is waived if a recipient or subrecipient is unable to meet such requirement and obtains HUD approval for a plan to otherwise consult with homeless or formerly homeless persons when considering and making policies and decisions.” Question #1a Place a check mark () in the appropriate box(es) below to signify the extent to which the recipient and sub-‐recipient(s) are compliant with this policy. If the recipient/sub-‐recipient is not currently compliant with the regulations, and has not requested a waiver, answer question 1b below. Recipient/Subrecipient

currently has consumer

participation on board or other policy making

entity ()

Documentation of such

consumer participation is

attached (Attachment

#3) ()

OR

Waiver for this requirement has been requested and/or

approved by HUD and a copy

is attached (Attachment #4)

() Project recipient Project subrecipient(s): Subrecipient name: ___________

If more than one subrecipient, additional rows may be added to the table. The questions must be answered for each sub-‐recipient associated with the grant. Question #1b Describe, in ½ a page or less, how in the coming year the recipient and/or subrecipient will become compliant with the regulations found at 24 CFR 578.75(g)(1).


PART G: Budget Pages Note that the following budget line items may not be combined in a single project:

• Rental Assistance + Leasing = Not Allowed • Rental Assistance + Operating = Not Allowed

Based on the budget option being requested, complete the following budget line item charts below. SUMMARY BUDGET The following information summarizes the CoC funding request and the available cash match for the total term of the project. Enter the appropriate amount of administrative costs for the project. CoC Activities CoC Dollars

Request (a)

Cash Match (b)

Totals (c)

Acquisition

Rehabilitation

New Construction

Subtotal (Lines 1 through 3)

Real Property Leasing (from leasing budget chart)

Rental Assistance (from rental assistance budget chart)

Supportive Services (From Supportive Services Budget Chart)

Operations (From Operating Budget Chart)

CoC Request

Total Cash Match

Total Budget (Total CoC Request + Total

Cash Match) Administrative Costs

Total CoC Request


SUPPORTIVE SERVICES BUDGET

Supportive Services Costs CoC Dollars Requested

Assessment of Service Needs Assistance with moving costs Case Management Child Care Education Services Employment Assistance Food Housing/Counseling Services Legal Services Life Skills Mental Health Services Outpatient Health Services Outreach Services SA Treatment Transportation Utility Deposits Operating Costs TOTAL

OPERATING BUDGET

Operating Costs CoC Dollars Requested

Maintenance/Repair Property Taxes and Insurance Replacement Reserves Building Security Electric, Gas and Water Furniture Equipment (lease, buy) TOTAL

LEASING/RENTAL ASSISTANCE BUDGET (monthly amount cannot exceed FMR)

Unit Size # of units Amount/month 12 months Total SRO

0 bedroom 1 bedrooms 2 bedrooms 3 bedrooms 4 bedrooms 5 bedrooms Total Units

Total Request


PART H: SCORING

FY 2017 SCORING SHEET – RENEWAL PROJECT APPLICATONS OUT-‐WAYNE COUNTY HOMELESS SERVICES COALITION

Renewal projects will be scored based upon the following component, for a total of 105 possible points. Refer to the detailed description of the Scoring Criteria following the Scoring Sheet and also documented in Exhibit A of the RFP for a full description of the scoring metrics, the scoring range for each element, the reporting period, the data source, and for which project type each metric applies.

Project Name: Agency: Project Component Type:

Permanent Supportive Housing (PSH) Rapid Rehousing (RRH) Transitional Housing (TH) Safe Haven (SH) Supportive Services Only for Non–Coordinated Entry (SSO) Supportive Services Only for Coordinated Entry (SSO) HMIS

COMPONENT #1: INCOME & EMPLOYMENT Total Possible Points: 15 – For PSH, RRH, TH, and SH Scoring Metric Agency Self-‐Score Reviewer Score A Leavers with Any Cash Income (All Projects) B Leavers with Any Non-‐Cash Benefits C Leavers with Earned Income (Employment) D Increases in Total Cash Income Subtotal Points for Income & Employment

COMPONENT #1: INCOME & EMPLOYMENT Total Possible Points: 15 – For SSO Scoring Metric Agency Self-‐Score Reviewer Score A Leavers with Any Cash Income (All Projects) B Leavers with Any Non-‐Cash Benefits C Leavers with Earned Income (Employment) Subtotal Points for Income & Employment

COMPONENT #2: HOUSING PERFORMANCE Total Possible Points: 40 – For PSH Scoring Metric Agency Self-‐Score Reviewer Score A Retention/Exit B Occupancy Subtotal Points for Housing Performance

COMPONENT #2: HOUSING PERFORMANCE Total Possible Points: 40 – For TH Scoring Metric Agency Self-‐Score Reviewer Score A Exits to PH B Occupancy Subtotal Points for Housing Performance

COMPONENT #2: HOUSING PERFORMANCE Total Possible Points: 40 – For RRH Scoring Metric Agency Self-‐Score Reviewer Score A Exits to PH B Occupancy Subtotal Points for Housing Performance

COMPONENT #2: HOUSING PERFORMANCE Total Possible Points: 40 – For SSO Scoring Metric Agency Self-‐Score Reviewer Score A Exits to Positive Housing Destination B Exits to PH Subtotal Points for Housing Performance

COMPONENT #2: HOUSING PERFORMANCE Total Possible Points: 40 – For SH Scoring Metric Agency Self-‐Score Reviewer Score A Exits to Permanent Housing or Care Setting B Occupancy Subtotal Points for Housing Performance


FY 2017 SCORING SHEET – RENEWAL PROJECT APPLICATONS OUT-‐WAYNE COUNTY HOMELESS SERVICES COALITION

COMPONENT #3: FINANCIAL PERFORMANCE Total Possible Points: 15 – For All Projects Scoring Metric Agency Self-Score Reviewer Score Projects that do not have a rental assistance line Projects that include a rental assistance line Subtotal Points for Financial Performance

COMPONENT #4: HMIS PARTICIPATION Total Possible Points: 20 – For All Projects Scoring Metric Agency Self-Score Reviewer Score

A 90% UDE Completion B At least 75% of clients exited to know destinations C Submitted required 2017 HIC data on time Subtotal Points for HMIS Participation

COMPONENT #5: CONSUMER PARTICIPATION Total Possible Points: 5 – For All [Projects Scoring Metric Agency Self-Score Reviewer Score Consumer Participation Subtotal Points for Consumer Participation

COMPONENT #6: CONTINUUM OF CARE PARTICIPATION Total Possible Points: 5 – For All Projects Scoring Metric Agency Self-Score Reviewer Score

A Attendance at Continuum of Care meetings B Participation in Point in Time Count Subtotal Points for CoC Participation

COMPONENT #7: COORDINATED ENTRY PARTICIPATION Total Possible Points: 5 – For All Projects Scoring Metric Agency Self-Score Reviewer Score Agency participation in Coordinated Entry System Subtotal Points for Coordinated Entry Participation

TOTAL MAXIMUM POINTS ACHIEVED Total Possible Points: 105 Agency Self-Score Reviewer Score Total Points


SCORING CRITERIA – RENEWAL PROJECT APPLICATIONS

RENEWAL PSH, RRH, TH AND SH ONLY Component #1: Income & Employment



60%-‐100% -‐ 5 40%-‐59% -‐ 3 Below 40% -‐ 0


80%-‐100% -‐ 5 60%-‐79% -‐ 3 Below 60% -‐ 0

C) Leavers with earned income (Employment) -‐ percentage of adult leavers who exited with earned income (employment).

20%-‐100% -‐ 3 10%-‐19% -‐ 1 Below 10% -‐ 0 Safe Haven: 2

D) Increases in total cash income – Percentage of adult leavers and stayers who have an increase in any income (earned or other)

25%-‐100% -‐ 2 10%-‐24% -‐ 1 Below 9% -‐ 0

RENEWAL SSO ONLY Component #1: Income & Employment


Evaluation Dimension Scoring Range A) Leavers with any cash income -‐ Percentage of adult leavers who left the program with one or more sources of cash income (earned and non-‐earned).

60%-‐100% -‐ 6 40%-‐59% -‐ 4 Below 40% -‐ 0


80%-‐100% -‐ 6 60%-‐79% -‐ 4 Below 60% -‐ 0

C) Leavers with earned income (Employment) -‐ Percentage of adult leavers who exited with earned income (employment).

20%-‐100% -‐ 3 10%-‐19% -‐ 1 Below 10% -‐ 0


RENEWAL PSH PROJECTS Component #2: Housing Performance


A) Retention/Exit -‐ Percentage of participants who either remain in PH project as of the end of the reporting period, or who have exited that project to another permanent housing destination.

95%-‐100% -‐ 30 90%-‐94% -‐ 25 85%-‐89% -‐ 20 80%-‐84% -‐ 15 75%-‐79% -‐ 10 Below 75% -‐ 0


RENEWAL TRANSITIONAL HOUSING PROJECTS Component #2: Housing Performance



85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0


RENEWAL RAPID REHOUSING PROJECTS Component #2: Housing Performance


Evaluation Dimension Scoring Range


85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0



RENEWAL SSO PROJECTS Component #2: Housing Performance


Evaluation Dimension Scoring Range

A) Exits to Positive Housing Destination – Percentage of participants who exit to a positive housing destination. Positive Housing Destination does NOT include:

• Emergency shelter • Jail • Hotel/Motel paid for by client • Safe Haven • Place not meant for human habitation • Staying with family/friends (temporary) • Don’t know/other/refused

85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0

B) Exits to PH -‐ Percentage of participants who exit the program to a permanent housing destination

80%-‐100% -‐ 10 60%-‐79% -‐ 5 Below 60% -‐ 0

RENEWAL SAFE HAVEN Component #2: Housing Performance


A) Exits to Perm Housing or Care Setting -‐ Measure: Percentage of participants who exit the program to a permanent housing destination or a care setting. “Care settings” are defined as adult foster care, psychiatric facility, substance abuse or detox facility, or hospitalization.

85%-‐100% -‐ 30 80%-‐84% -‐ 25 75%-‐79% -‐ 20 70%-‐74% -‐ 15 65%-‐69% -‐ 10 Below 65% -‐ 0



RENEWAL ALL PROJECTS COMPONENT #3: FINANCIAL PERFORMANCE

Total: 15 Points Reporting Period: Individual project term;

Data Source: Self-‐report in project application from most recently completed project APR Financial performance will be scored based on the extent to which each project has expended its annual budgeted HUD grant during its most recently completed project year. Any organization found to have less then 90% for “A” or 95% for “B” of their grant expended will be required to provide an explanation of the situation and why some funds were recaptured. Scoring will be based on the following scales: Projects that do not have a rental assistance line


Projects that include a rental assistance budget line (generally projects formerly called “S+C”)


RENEWAL ALL PROJECTS COMPONENT #4: HMIS PARTICIPATION

Total: 20 points Reporting Period: January 1 – December 31, 2016 unless otherwise indicated;

Data Source: CY APR unless otherwise indicated A) 90% UDE completion for the identified projects an organization has in HMIS.

90%-‐100% -‐ 7 50%-‐89% -‐ 3 Less than 50% -‐ 0

B) At least 75% of clients exited to known destinations for the identified projects an organization has in HMIS

75%-‐100% -‐ 7 50%-‐74% -‐ 3 Less than 50% -‐ 0

C) Submitted required 2017 Housing Inventory County (HIC) information by date requested by CoC (Data Source: Self-‐Report)

6

RENEWAL ALL PROJECTS COMPONENT #5: CONSUMER PARTICIPATION


Consumer participation on policy making entity and/or plan that meets requirements of 24 CFR 578.75(g)

Documentation of current participation -‐ 5 No participation, plan in place to incorporate consumer participation – 3 No participation and no plan in place -‐ 0


RENEWAL ALL PROJECTS COMPONENT #6: CONTINUUM OF CARE PARTICIPATION


Attendance at Continuum of Care meetings during 2015.

Agency represented 8 or more meetings – 3 Agency represented at 5 – 7 meetings – 2 Agency represented at 5 or less meetings -‐ 0

Participation in Point in Time Count 2

RENEWAL ALL PROJECTS COMPONENT #7: COORDINATED ASSESSMENT PARTICIPATION

TOTAL POINTS: 5 Reporting Period: January 1 – December 31, 2016; Data Source: Self-‐report in project application

Agency participation in Coordinated Assessment during 2016 – points for this section are the total of the elements the agency has met in 2016

Documentation of receiving/sending referrals to coordinated assessment -‐ 3 Attendance at meetings related to coordinated assessment – 2 No participation -‐ 0



PART I: Additional Information for Evaluation

Serving Clients with Greatest Severity of Needs Renewal projects will be required to provide data on the number of clients that entered the program with zero income. This additional factor is not scored but will assist the Ranking Committee with insuring that projects ranked in Tier 1 are serving clients with the greatest severity of needs.

Reporting Period: January 1 – December 31, 2016; Data Source: CY APR Number of clients entering the program with zero income: _____ Total number of clients in program: _____ Percentage of clients in program that entered with zero income: _____

Explanation of Performance Outcomes and Continuous Quality Improvement (Optional) Agencies may provide, in one-‐half page or less, an explanation or commentary on the project’s performance outcomes for the items in any of the components and any steps the agency may be taking to implement a continuous quality improvement program. While this question will not be scored, an explanation may be included to help reviewers understand any special circumstances that contributed to the project’s performance. Project Costs – For Informational Purposes Only (Applicable Only to PSH and RRH Projects) To assist the Coalition with developing a better understanding of reasonable costs for Permanent Housing projects, PSH and RRH projects are asked to provide the following data:

• Total project costs divided by total units • Total project costs divided by the sum of permanent housing exits and stayers

Please explain your calculation. The source of data is the most recently completed project APR submitted in e-‐snaps or Sage.


Signature Page

This page is to be signed by the Executive Director of the recipient and subrecipient agency or his/her authorized representative. This page may be duplicated as needed for the recipient and each subrecipient to sign. My signature below affirms the following: 1) If awarded Continuum of Care funds by the U.S. Department of Housing and Urban Development, this project will comply with all program regulations as found in the Continuum of Care Program Interim Rule 24 CFR Part 578. 2) The organization will enter required project and client data into the Homeless Management Information System (HMIS) in accordance with the HMIS Data Standards and HMIS Policies & Procedures. 3) The funded project will participate in the Coordinated Entry Process in accordance with the Coordinated Entry Process Policies and Procedures adopted by the Out-‐Wayne County Homeless Services Coalition 4) The data submitted with this application (in both the APR submitted to HUD via e-‐snaps or Sage and any data generated from HMIS) is complete, accurate, and correct. 5) It is understood that renewal and new projects will be submitted to HUD in accordance with the FY2017 Project Ranking Policies and that such project ranking decisions are final. 6) It is understood that the Out-‐Wayne County Homeless Services Coalition is responsible for making decisions on which new and renewal projects are submitted to HUD each year as part of the annual CoC competition, and that the ultimate decision in whether or not a project is funded is made by HUD. It is further understood that 24 CFR §578.35 describes certain situations in which an agency may submit an appeal directly to HUD. It is agreed that the submission of an appeal to HUD, in accordance with HUD’s policies and procedures, is the final recourse that may be taken for the project. Signed: Date: (Executive Director or authorized representative)

Title:

Name Printed:

Name of Agency:

Recipient or Subrecipient:

FY2017 New Projects Application 8/10/17 1

Out-‐Wayne County Homeless Services Coalition New Project Submission Checklist

Applications must be submitted via email to Anne Beatty ([email protected]) AND Mitch Blum-‐Alexander (mitch@red-‐maple-‐resources.com) by 3 pm on Thursday, August 17, 2017. Mailed or faxed application packets will not be accepted. Applicants should review the Out-‐Wayne County Homeless Services RFP for FY 2017 New and Renewal Project Ranking Protocol to insure that they submit a new application that is complete, accurate and meets all requirements listed in the RFP. AppelWorks and the Out-‐Wayne Homeless Services Coalition reserve the right to request additional project or organizational information at a later date if needed. Any items not included in the checklist that are requested and submitted at a later date above will not result in points deducted from the application. All parts of the application should be submitted in the order presented in the Submission Checklist. Each attachment should have a cover page with the attachment number and name of the attachment. If an attachment does not apply, place a ( ) in the “Not Applicable” column. Agency Name: Included

( ) Not Applicable

( ) Project Name: Attachment Number

Attachment Description Each individual project application must have the following attachments, as they apply to that project:

#1 Submission Checklist and Completed New Project Application (includes charts for budget, match and leverage)

#2 Signature Page – must be signed by recipient and subrecipient(s) #3 Agreement with Medicated billable providers (Question 13) #4 Written commitment of match identified (Part C) #5 Eviction prevention policies (Question 18) #6 Sample lease agreement (Questions 19) If monitored by HUD since June 2014 (Question 17):

#7 Notification from HUD that project will be monitored #8 Monitoring report from HUD #9 Organization’s response to monitoring report #10 Documentation from HUD that monitoring concern or finding satisfied #11 Any other monitoring-‐related correspondence Agencies only need to submit one of the following, even if they are

submitting multiple renewal or new applications:

#12 Most recent A-‐133 audit #13 Most recent agency financial audit


FY2017 New Project Application

PART A: General Project Information

Applicant Organization’s Name: Project Applicant Address: Street: City: State: ZIP: Contact Person of Project Applicant Name: Title:


Contact information for Project Applicant Executive Director (if different from above) __ Information same as above Name:


Project Name: Project Address: Street: City: State: ZIP: Project Sub-‐recipient Organization Name (If applicable): Project Sub-‐recipient’s Address: Street: City: State: Zip: Contact Person of Project Sub-‐recipient: Name: Title:



Project Component Type -‐ check off the appropriate project type:

Permanent Supportive Housing (PSH) – Project Based Permanent Supportive Housing (PSH) – Scattered Site Rapid Rehousing (RRH) – Scattered Site Only Joint Transitional Housing (TH) -‐ Rapid Rehousing Component Project Supportive Services Only for Coordinated Entry (SSO) HMIS

Funding Source for New Project – check off the appropriate funding source: Permanent Housing Bonus Reallocation

Is this a new project being created through an expansion of an existing CoC program? Yes No

If Yes, please list the name and grant number for the project:


PART B: Application Questions

Applicants should fully respond to the following questions. Questions must be answered as succinctly and completely as possible.

1. Applicant Experience: Describe the experience of the applicant and potential subrecipients (if any), in effectively utilizing federal funds (especially existing CoC grants) and performing the activities proposed in the application, given funding and time limitations. Describe why the applicant, subrecipients, and partner organizations (e.g., developers, key contractors, subcontractors, service providers) are the appropriate entities to receive funding. Provide concrete examples that illustrate their experience and expertise in the following:

a. Working with and addressing the target population’s identified housing and supportive service need

b. Developing and implementing relevant program systems, and/or services; c. Identifying and securing matching funds from a variety of sources; d. Managing basic organization operations including financial accounting systems; and e. Actively participating in the operations and activities of the Out-‐Wayne County CoC.

2. Collaborative Application: If this is a collaborative application, please clearly describe the distinct roles

and responsibilities of each entity identified in the application. If this is not a collaborative application, respond “N/A”.

3. Organization & Management Structure: Describe the basic organization and management structure of the applicant and subrecipients (if any). Include evidence of internal and external coordination and an adequate financial accounting system. Include the organization and management structure of the applicant and all subrecipients, making sure to include a description of internal and external coordination and the financial accounting system that will be used to administer the grant.

4. Project Description: Provide a description of the project that addresses the entire scope of the

project, including the following: a. The target population(s) to be served. If the project is proposing to more narrowly define the

target population other than what is required by the FY 2017 HUD CoC NOFA, provide data and rationale that provides evidence as to why a more narrow target population is necessary;

b. The plan for addressing the identified needs/issues of the target population(s); c. Projected outcome(s); d. Coordination with other source(s)/partner(s); and e. Capacity for assessing need.

The narrative is expected to describe the project at full operational capacity. The description should be consistent with and make reference to other parts of this application.

5. Participation in Coordinated Entry and HMIS: Respond to the following: a. How did your agency participate in the Coordinated Entry process over the past year?

“Participation” is defined as sending/receiving referrals to/from central intake, participating in workgroup meetings to review status of clients, attending in service trainings, etc.

b. Describe how this project will work with Coordinated Entry to solely receive referrals for these units and to help ensure the referrals received are successfully housed.

c. Describe the experience your agency has in participating in HMIS. How does your agency insure timely and high quality of data entry?


6. Site Description: Provide a description of the site(s) that you anticipate will be used for this project. Provide a response to each of the items below.

a. Address(es) of the proposed site (if applicable). b. How many units of housing will be provided by this project and what will be the size of the unit

(i.e., SRO, studio, 1 bedroom, etc.)? c. Is this property currently in use, or is it vacant? (if applicable) d. If currently in use, what is the site currently being used for? (if applicable) e. If the current use differs from the proposed project, what will happen with the current

residents and/or programming currently occurring in the building? (if applicable) f. Are there any restricted use covenants on the property or zoning changes needed? If so,

please explain. (if applicable) g. Describe the physical layout of the units in which the participants will reside. Specifically,

indicate the following: if the participant will have private sleeping quarters, if the participant will have private or shared bathing facilities, and if the participant will have access to space to store and prepare food. (if applicable)

h. Describe any rehabilitation work needed to the site to develop it and the timeline for completing the work, progress on the rehabilitation to date, and sources of funding applied for or secured to fund the rehabilitation work. (if applicable)

i. Identify additional sources of funding that will be used to support this project, and indicate whether or not these funds have already been secured.

7. Landlord Relationships: Describe how your organization reaches out to, and engages with local

landlords to recruit their participation in making their units available to program participants. In your description, explain how your organization maintains an ongoing positive relationship and communication with landlords renting to your organization’s program participants.

8. Project Schedule: Describe the estimated schedule for the proposed activities, the management plan,

and the method for assuring effective and timely completion of all work. Provide a schedule and describe both a management plan and implementation methodology that will ensure that the project will be ready to begin housing activities in a timeframe that meets the requirements listed in the FY 2017 HUD CoC NOFA.

9. Obtaining & Maintaining Permanent Housing: Describe how the project applicant will assist project

participants to obtain and remain in permanent housing. The response should address how the applicant will take into consideration the needs of the target population and the barriers that are currently preventing them from obtaining and maintaining permanent housing. The applicant should describe how those needs and barriers will be addressed through the case management and/or other supportive services that will be offered through the project. If participants will be housed in units not owned by the project applicant, the narrative must also indicate how appropriate units will be identified and how the project applicant or subrecipient will ensure that rents are reasonable. Established arrangements and coordination with landlords and other homeless services providers should be detailed in the narrative.

10. Increasing Employment/Income: Describe specifically how participants will be assisted to increase

their employment and/or income and to maximize their ability to live independently. Describe the supportive services that will be provided to help project participants locate employment and access mainstream resources so that they are more likely to be able to live independently.


11. Current Provider: Does the applicant or subrecipient currently administer a Permanent Supportive Housing or Rapid Rehousing project? Yes ____ No____

If “yes,” and the project is not in the Out-‐Wayne County CoC, identify which CoC the project is located in: _______________________________________________________________________________ If “yes, identify what type of funding your current PSH or RRH project(s) receive. Select all that apply: ___ Continuum of Care (CoC) ___ Emergency Solutions Grant (ESG) ___ Supportive Services for Veteran Families (SSVF) ___ Other (please identify): ____________________________________________________________

12. Housing First Experience: Please respond to both parts of this question.

a. Does your current projects follow a “Housing First” model? ___ Yes for all of our current projects (regardless of funding source) ___ Yes for some, but not all of our projects (regardless of funding source) ___ No, none of our projects practice Housing First ___ N/A, we do not currently operate any PSH or RRH

b. Describe how your organization currently puts into practice a Housing First model of service

delivery. If your organization does not currently practice Housing First, describe how you will implement Housing First.

13. Leveraging Medicaid: Does the applicant and/or subrecipient currently have the capacity to bill

Medicaid for Medicaid-‐billable services? ___ Yes (if “yes”, answer question “a” below)

a. Explain how this billing arrangement works and what aspects of supportive housing services your organization currently bills for:

___ No (if “no”, answer both parts of question “b” below)

b. Does the applicant and/or subrecipient currently have a formal partnership as evidenced by a

Memorandum of Understanding (MOU) or Business Associates Agreement (BAA) or other similar agreement with one or more Medicaid billable providers (e.g., Federally Qualified Health Centers)?

___ Yes ___ No

If “yes”, identify these providers and submit as Attachment #3 a copy of the MOU, BAA, or other similar agreement:

14. Enrolling Clients in Medicaid: Describe the specific activities that are in place to enroll clients in Medicaid.


15. Linking Participants to Mainstream Resources: Describe how your organization assists clients with accessing mainstream resources that help them to achieve greater stability and integration into the community.

16. Past Outcomes: Describe successes and outcomes the applicant and subrecipient(s) have had in assisting tenants in their existing PSH or RRH projects to:

a) Remain stably housed or to move to other permanent housing; and b) Increase income and employment

The response should include data specific to the outcome.

17. Current Continuum of Care Grant Issues: Respond to both of the following. If the response is for an Out-‐Wayne County CoC grant for which you are submitting a renewal application, you do not have to provide a detailed response but instead indicate that additional information can be found in the renewal application (specify project name) submitted to the Ranking Committee.

a) State whether the applicant had any unexpected funds from its most recently completed HUD CoC grant(s), including how much was unexpended and steps being taken to ensure all funds are expended for future grants. If there were no unexpended funds, respond “N/A.”

b) If the organization has been monitored by HUD since June 2014, complete the following table and attach the required documents. If the organization has not been monitored since June 2014, respond “N/A.”

Attached

() Documentation

Attachment #7: Notification letter or email from HUD that your project will be monitored

Attachment #8: Monitoring report from HUD (the report that identifies any concerns or findings); OR N/A: HUD has not yet provided our organization with their monitoring report

Attachment #9: If monitoring report identified concerns, findings, or other items requiring a response, provide your organization’s response to these items; OR N/A: The monitoring report did not contain any items requiring our organization’s response

Attachment #10: Documentation from HUD that a monitoring concern or finding has been satisfied; OR N/A: HUD has not yet responded to our organization’s response to the monitoring report

Attachment #11: Any other monitoring-‐related correspondence between your organization and HUD; OR N/A: No other correspondence to provide


18. Eviction Prevention: Describe how the project will prevent evictions. Provide a copy of the

organization’s eviction prevention policies as Attachment #5. If the organization does not have eviction prevention policies, describe how the organization will develop such policies.

19. Lease Obligations: Tenants in PSH should have a lease or sub-‐lease that is identical to that of a non-‐

supportive housing tenant. The lease should have no service requirements nor limits on length of stay as long as the terms of the lease are met. Please respond to the following:

a. Current PSH providers: Submit a copy of a lease or sub-‐lease agreement for a client who is currently residing in one of your PSH projects as Attachment #6. ALL CLIENT IDENTIFYING INFORMATION MUST BE REDACTED WHEN SUBMITTING THIS INFORMATION. This lease will be reviewed to determine the extent to which it meets the standards given above.

b. New PSH providers: For applicants that do not currently operate a housing project, describe how, if funded, you will develop lease or sub-‐lease agreements that meet the standards given above.


PART C: Budget Pages

Submit the appropriate budget charts for this project using the charts below. The budget pages do not count towards any page or character limit. Also answer this question:

a. Projects are not required to request funds for supportive services. If the applicant chooses to not request funds for supportive services, please demonstrate how the applicant will fund the supportive services necessary to allow project participants to obtain and maintain housing. Applicants that are requesting supportive services funding may respond to this question with “N/A”.

Note that the following budget line items may not be combined in a single project:

• Rental Assistance + Leasing = Not Allowed • Rental Assistance + Operating = Not Allowed

Based on the budget option being requested, complete the following budget line item charts below. SUMMARY BUDGET The following information summarizes the CoC funding request and the available cash match for the total term of the project. Enter the appropriate amount of administrative costs for the project. Documentation of the match should be included as Attachment #4. CoC Activities CoC Dollars

Request (a)

Cash Match (b)

Totals (c)

Acquisition

Rehabilitation

New Construction

Subtotal (Lines 1 through 3)

Real Property Leasing (from leasing budget chart)

Rental Assistance (from rental assistance budget chart)

Supportive Services (From Supportive Services Budget Chart)

Operations (From Operating Budget Chart)

CoC Request

Total Cash Match

Total Budget (Total CoC Request + Total

Cash Match) Administrative Costs

Total CoC Request


SUPPORTIVE SERVICES BUDGET

Supportive Services Costs CoC Dollars Requested

Assessment of Service Needs Assistance with moving costs Case Management Child Care Education Services Employment Assistance Food Housing/Counseling Services Legal Services Life Skills Mental Health Services Outpatient Health Services Outreach Services SA Treatment Transportation Utility Deposits Operating Costs TOTAL

OPERATING BUDGET

Operating Costs CoC Dollars Requested

Maintenance/Repair Property Taxes and Insurance Replacement Reserves Building Security Electric, Gas and Water Furniture Equipment (lease, buy) TOTAL

LEASING/RENTAL ASSISTANCE BUDGET (monthly amount cannot exceed FMR)

Unit Size # of units Amount/month 12 months Total SRO

0 bedroom 1 bedrooms 2 bedrooms 3 bedrooms 4 bedrooms 5 bedrooms Total Units

Total Request


PART D: Scoring

FY 2017 SCORING SHEET – NEW PROJECT APPLICATONS OUT-‐WAYNE COUNTY HOMELESS SERVICES COALITION

New projects will be scored based upon the following components, for a total of 105 possible points. Scoring for ranking is based upon a percentage of points achieved. For new project applications completed for an expansion of an existing CoC grant, the score that will be utilized for ranking will be for the renewal project that the expansion is based upon. Project Name:

Agency:

Project Component Type: Permanent Supportive Housing (PSH) – Project Based Permanent Supportive Housing (PSH) – Scattered Site Rapid Rehousing (RRH) – Scattered Site Only Joint Transitional Housing (TH) -‐ Rapid Rehousing

(RRH) Component Project Supportive Services Only for Coordinated Entry (SSO) HMIS

Funding Source for New Project: Permanent Housing Bonus Reallocation

Is this a new project being created through an expansion of an existing CoC program?

Yes No

EXPERIENCE AND CAPACITY Total Possible Points: 20 Evaluation Dimension Reviewer

Score Reviewer Comments

• Experience working with proposed population and housing type

• Concerns with current CoC grants • Clarity of roles of partners (if applicable) • Collaborative relationships with other

service providers • Active CoC participant

PROJECT DESCRIPTION AND TIMELINE Total Possible Points: 10 Evaluation Dimension Reviewer


• Clearly and comprehensively addresses all key points highlighted in scoring and application

• Operational within timeframe required by HUD

• Site-‐related information complete based on type of project

HOUSING FIRST EXPERIENCE/EVICTION PREVENTION Total Possible Points: 15 Evaluation Dimension Reviewer


• Fidelity with Housing First principles • Eviction prevention strategy

PARTICIPATION IN COORDINATED ENTRY/HMIS Total Possible Points: 10 Evaluation Dimension Reviewer


• Current participant? • Satisfactory data quality performance in

HMIS • Agencies that have not participated will be

unable to earn these points


FY 2017 SCORING SHEET – NEW PROJECT APPLICATONS OUT-‐WAYNE COUNTY HOMELESS SERVICES COALITION

ABILITY TO LEVERAGE MEDICAID AND MAINSTREAM RESOURCES Total Possible Points: 10 Evaluation Dimension Reviewer


• Plan to facilitate applications for Medicaid and other mainstream resources

• Ability to bill Medicaid (PSH only) • Extent to which agency is able to leverage

mainstream resources

DESIGN OF HOUSING AND SUPPORTIVE SERVICES Total Possible Points: 15 Evaluation Dimension Reviewer


• Service and housing design meets type and needs of targeted population

• Efficacy of service design to increase employment/income and living independently

• Plan to assist clients to rapidly secure and maintain permanent housing that is safe, affordable and accessible to their needs

• Demonstrated Outcomes (agencies that are not current providers for targeted populations and housing types will be unable to earn these points)

FINANCIAL MANAGEMENT Total Possible Points: 10 Evaluation Dimension Reviewer


• Experience utilizing Federal funds especially HUD grants

• Satisfactory drawdown of all funds • Strength of financial management team

BUDGET, MATCH AND LEVERAGING Total Possible Points: 10 Evaluation Dimension Reviewer


• Documentation of leverage and match • Budget shows only allowable costs • Budget reflects reasonable and customary

costs

ATTACHMENTS (INCLUSION AND CONTENT) Total Possible Points: 5 Evaluation Dimension Reviewer


• All submitted • Audit will be reviewed separately

TOTAL POINTS ACHIEVED Total Possible Points: 105 Evaluation Dimension Reviewer


Total Points


Signature Page

This page is to be signed by the Executive Director of the recipient and subrecipient agency or his/her authorized representative. This page may be duplicated as needed for each agency to sign. My signature below affirms the following: 1) If awarded Continuum of Care funds by the U.S. Department of Housing and Urban Development, this project will comply with all program regulations as found in the Continuum of Care Program Interim Rule 24 CFR Part 578. 2) The organization will enter required project and client data into the Homeless Management Information System (HMIS) in accordance with the HMIS Data Standards and HMIS Policies & Procedures. 3) The funded project will participate in the Coordinated Entry process in accordance with Coordinated Entry Policies and Procedures adopted by the Out-‐Wayne County Homeless Services Coalition. 4) The data submitted with this application (in both the APR submitted to HUD via e-‐snaps or Sage and any data generated from HMIS) is complete, accurate, and correct. 5) It is understood that renewal and new projects will be submitted to HUD in accordance with the Out-‐Wayne County CoC ranking decisions based upon the ranking policies detailed in the RFP for the FY 2017 New and Renewal Project Ranking Protocol and that such project ranking decisions are final. 6) It is understood that the Out-‐Wayne County Homeless Services Coalition is responsible for making decisions on which new and renewal projects are submitted to HUD each year as part of the annual CoC competition, and that the ultimate decision in whether or not a project is funded is made by HUD. It is further understood that 24 CFR §578.35 describes certain situations in which an agency may submit an appeal directly to HUD. It is agreed that the submission of an appeal to HUD, in accordance with HUD’s policies and procedures, is the final recourse that may be taken for the project. Signed: Date: (Executive Director or authorized representative)

Title:

Name Printed:

Name of Agency:

Recipient or Subrecipient:

Documents

Attachment 1: Evidence of the CoC’s Communication to ... › wp-content › ... · Evidence of the CoC’s Communication to Rejected Participants NOT APPLICABLE This attachment