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Accelerated implementat ion of SAPMerchandise and Assor tment Planning

with ASAP for SAP MAP

SAP Trading Industries

July 2010


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SAP 2009, Trading Industries Program Optimized Customer Support / 2

1. Challenges, Background and Solution Barbara Tin2. Overview on SAP Merchandise and Assortment Georg Meier

Planning (SAP MAP)3. ASAP Business Add-On ASAP for SAP MAP Georg Meier

Accelerated implementation of SAP Merchandise andAssortment Planning with ASAP for SAP MAP

Agenda


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ASAP for SAP MAP

Accelerated implementation of SAP Merchandise and AssortmentPlanning with ASAP for SAP MAPChallenges and feedback from customers and the field

Customer Project Manager

ConsultingProject Manager

Consulting / BidManager

Senior SAP MAP Consul tant

New SAP MAP ImplementationProject Team members

Id like to make ittransparent for myprospective customer how an efficient MAPimplementationproject would looklike.

I need to have a solidinformation base

regarding SAP MAPimplementations for areliable projectproposal.

I need to have a proper insight into aSAP MAP implementation in order toensure that the implementation projectis fast and efficient with a high qualityresult and low risk.

I like to know whichresources are requiredfrom our side for whichtasks during theimplementation.

I like to have a sampleproject schedule of anSAP MAPimplementation asbasis for my specificproject planning andexecution.

Id like to build on

existing SAP MAPimplementationexpertise in order tomake our project fastand efficient and todeliver in high quali ty.With available sample

blueprint documents,blueprint questions andother relevant tools anddeliverables, we couldspeed up our SAP MAPimplementation projects

With elaborate samples, itwould be easier to achieve acommon understanding withthe customers key users howtheir future system andprocesses would look like.

Id like to have detailedtask descriptions andconcrete examples inorder to get up to speedquickly in our SAP MAPimplementation project

Id like to have adetailed projectschedule and taskoverview in order tokeep track of myactivities efficiently.


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Tangible benefits for Customers and Consultants

Generic

Structured and proven implementation approach

Prototype oriented Business Blueprint

Repeatable and consistent implementations

Cost Saving and Quality

Reduced effort required

Reduced implementation time

High implementation Quality with reduced risk

Background

Customers are expecting quick

implementations in high quality with

reasonable TCO

Implementable Solutio nneeds to be realized

Fast Inexpensive Without ri sk High quality Repeatable

Customer

The implementation accelerator package ASAP for SAP MAP addresses Customers needs to reduce

implementation cost, time and risk by pre-packaging SAP Merchandise and Assortment Planning(SAP MAP) specific implementation expertise.

It guides project teams through the process of implementing SAP MAP and provides sample projectdeliverables and best-practice guidelines in o rder to accelerate the implementation .

ASAP for SAP MAP is a so-called ASAP (Accelerated SAP) Business Add-On: It is based on the proven ASAP implementation roadmap for SAP solutions.

It is enhanced by specific tasks for a SAP MAP implementation project and by elaborate MAP-specificimplementation accelerators like a sample SAP MAP Business Blueprint or a sample project schedule.

Solution: Pre-packaged Implementation Expertise

ASAP for SAP MAP Pre-packaged Implementation Expertise

Background, Solution and Tangible Benefits


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Agenda


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Objective:Plan the best product ranges for each store location to maximize margin, and shopper satisfaction

Best practice solution:Support for one end to end planning process that cascades information from strategicplanning to assortment planning, with common date and KPIs across the company

Merchandise and Assortment PlanningObjectives & Key Capabilities

Issues

Difficult to get products to theshopper in time to generate newsales in this highly competitiveenvironment

Need to plan at store level to

accurately match shopper demand and shopping habits

Increase sales and margins todrive profitability

Key business capabilities

Common set of plans that are drivenfrom same top line goals

Plan for requirements of all channelsand geographies

Common work flow and authorizationprocesses

Plans are based on consumer insight

Constant fine tuning to match tosales activity

Benefits

Increased speed of products toshopper

Audit of all plans and revisions

Reduced data errors with one set of

master plans

One unified view of customer demand drives more accuratereplenishment


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MAP Temple Planning Process


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Merchandise PlanningBusiness Process Workflow

Develop and implement strategic financial plans that meetdepartment obj ectives in partnership wi th Finance and theMerchants

Strategic PlanningMerchandise

Planning

3-5 year high levelstrategic plan by year,quarter and month

Sales, margin andmarkdown targets

Based on comp storeincrease/decrease,multi-channelconsiderations

Allocated to retaildivisions and Depts(hardlines/apparel),(Mens/Womens)

Top Downmerchandise categoryplan based onstrategic plan targets

Visual merchandising

Sales, inventory andreceipt flow tocategory/sub-categorylevel by week andseasonality

Planning of Open toBuy budgets

Planning of Mark-down budgets

In Season Forecast

Forecast at item/storelevel rolled up themerchandisehierarchy

Re-calculate Open toBuy based on trend

Reduce need for markdowns

In Season Re-Plan/ Updating

Analyze businesstrends weekly toidentify variances toplan and take action

Simulate forecasteddemand across

category/departmentto see sales, marginand budget impact

Revenue andInventory Planning

MerchandisePlanning

Retail Analytics

21 3 4


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Store PlanningBusiness Process Workflow

Develop and impl ement strategic fi nancial plans that meet storeoperation objectives in partnership wi th Finance and the StoreMangers

Strategic PlanningStore

Planning

3-5 year high levelstrategic plan by year,quarter and month

Sales, margin andmarkdown targets

Based on comp storeincrease/decrease,multi-channelconsiderations

Allocated to retaildivisions and Depts(hardlines/apparel),(Mens/Womens)

Top Down store /category plan basedon strategic plantargets

Planning on multipleand different

distribution chainsdown to store level

Comparable and non-comparable stores

Store Sales, inventoryand receipt flow tocategory level byweek

In Season Forecast

Forecast at item/storelevel rolled up thestore hierarchy

Reduce out of stockrates

Reduce over stockrates


Analyze businesstrends weekly toidentify variances toplan and take action

Simulate forecasteddemand across

category/departmentto see sales, marginand budget impact


StorePlanning

Retail Analytics

21 3 4


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Assortment PlanningBusiness Process Workflow

Ensure the department assortment plan is well balanced withthe appropriate # of SKUs and average unit r etail t o dr ivegross and net margin t argets

Efficient AssortmentLocalized

Assortments

Plan product mix for category/department

Discontinueunprofitable products

Plan purchasequantities & flow tomaximize regular price sales by storevolume/group/cluster

Finalize and validateassortments

Prepare assortmentfor different marketsor regions

Provide direction andallocation strategiesto Store Planners

Visual merchandising

Plan and implementtest strategies

In Season Forecast

Forecast at item/storelevel based onaccurate shopper demand

Special eventforecasting

Reduce out of stockrates

Reduce need for markdowns


Fine tune the plan toensure optimumallocation of the rightquantities to eachlocation

Simulate forecasted

demand acrosscategory/departmentto see sales, marginand budget impact


Assort mentPlanning

Retail Analytics

21 3 4


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Merchandise & Assortment PlanningSolution Overview

ProcessCreate top down & bottom up plans for all Retail SegmentsDefine unlimited KPIs (sales targets, budget etc)Flexible planning viewsSupport for Placeholders

ObjectivePlan, track, and analyze merchandising decisions witheasy-to-use templates that create high-level strategic andlow-level detailed store, merchandise and assortmentplans

Key Outpu tsdefined budgets (OTB & markdown);adaptive, phased assortments based on consumer behavior at store levelIncreased sales with right assortment in the right place at right timeReceipt flow by a periods to generate purchase quantities

Technical IntegrationSAP MAP uses SAP NetWeaver BW Integrated Planning as generic planning

engine which combines the same UI and database for planning and reportingSAP MAP offers Retail related functionalities for planning and integration into

operative processes


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SAP NetWeaver Integration


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Planning and Process Content of MAP

OTBOTB

Ass or tment Defini tionStore Clustering

Ass or tment Defini tionStore Clustering

SOP IntegrationSOP Integration

Assor tment PlanningInterface to OAPC

Assor tment PlanningInterface to OAPC

Slow seller ManagementSlow seller

Management

Master DataPlanning

Master DataPlanning

InventoryPlanningInventoryPlanning

Content/PredefinedTemplates*

Content/PredefinedTemplates*

ReleaseWorkbench

ReleaseWorkbench

BW IPGeneric

PlanningEngine


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MAP Scenario Overview

Store operations / sales (POS)

SAP BW / SAP MAP

SAP ERP / SAP Retail O r g a n

i z a

t i o n

a l s

t r u c

t u r e s

H i e r a r c

h i e s

B u s

i n e s s

P a r t n e r s

S i t e m a s

t e r

MDplan

OTBplan

Merchandiseplanning

Storeplanning

Strategic planningReporting/ Analys is

Reconci liation /Plan Alignment

Storeclustering

Assor tmentplanning

Productplanning Art ic le cr eation

Range / Assor tmen t Mix

Assor tmen tVersion creation

Non-Seasonal

Range/Targetplanning

Option planning

Size plannin g

Color creation

Style/Color Mix

Prepack/QuotaScale per Color

Size c


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MAP Scenario Overview and PlanningIntegration

Store operations / sales (POS)

Price Plannin gWorkbench

Pricereduction

SAP BW / SAP MAP

SAP ERP / SAP Retail

O r g a n

i z a t i o n a

l s t r u c

t u r e s

Promotion H i e r a r c

h i e s

B u s

i n e s s

P a r t n e r s

S i t e m a s

t e r

Slow Seller Anal ysi s

Art ic le mas ter

Salesprice Purchaseprice

O r g a n

i z a t i o n a

l s t r u c

t u r e s

H i e r a r c

h i e s

(LWB) LayoutWorkbench

Layout Module

Merchandisedistribution All ocation

MDplan

OTBplan

Merchandiseplanning

Storeplanning

Strategic planningReporting/ Analys is

Reconci liation /Plan Alignment

Storeclustering

Ass or tmen tplanning

Non-Seasonal Seasonal

Assor tmentPurchasing list

(OAPC)

Seasonal

Non-Seasonal

SeasonalProcurement

OTBcheck

PO

POF&R


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Agenda


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BusinessBlueprint Realization

ProjectPreparation Run

FinalPreparation

Accelerated SAP (ASAP)for SAP MAP

M A P s p e c i f

i c A c c e

l e r a

t o r a s s e t s

w i t h r e c o m m e n

d a

t i o n

h o w

t o

b e n e

f i t

ASAP f or SAP MAP

accelerated appr oach Consultant

qualificationcurriculum

Sample scopestatement(Typical scope, alignedwith project plan andbusiness blueprint)

Sample roles &responsibilities

Blueprint workshop output doc.with sample blueprint questions

Sample business blueprint docu-ment including configuration hints

Sizing Exercise

Trading Industries Forum for MAP questions

SAP MAP BPX Wiki page (Knowledge Repository)

Run SAP for Retail - SAP MAP Operations Best Practices document

MAP Release workbench wi th Interfaces and Message types

Connectivity kits and Enterprise Service Bundles for Integration

MAP Best Practice Guide Performance

ASAP for SAP MAP Implementation roadmap with MAP-specific task descriptio ns and links to the accelerators

ASAP for SAP MAP sample project schedule

ASAP Business Add-On ASAP for SAP MAP Overview

Implementation accelerators are integrated into ASAP for SAP MAP implementation roadmapand will also be available as SAP Solution Manager Content

Configuration guide MAP in tegration

Go LiveSupport

Run SAP for RetailRoadmap

Configuration information


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Further Information and Contact

ASAP Business Add-Ons page with downloads on the SAP Service Marketplace:http://service.sap.com/asap-business-add-ons

Retail BPX Wiki page SAP ASAP Business Add-ons for Retail: Help to Lower ImplementationCosts http://wiki.sdn.sap.com/wiki/display/Retail/ASAP +Business+Add-ons+for+Retail

ASAP page on the SAP Service Marketplace: http://service.sap.com/asap

ASAP page on BPX http://www.sdn.sap.com/irj/bpx/asap

Further Information

Contact

Barbara TinProduct Unit TradeSAP AGNeue Bahnhofstrae 2166386 St.Ingbert, Germany

T +49 (6227) 7-71140F +49 (6227) 78-20709M +49 (173) 3090018E [email protected]://www.sap.com
http://service.sap.com/asap-business-add-onshttp://wiki.sdn.sap.com/wiki/display/Retail/ASAPhttp://service.sap.com/asaphttp://www.sdn.sap.com/irj/bpx/asapmailto:[email protected]://www.sap.com/http://www.sap.com/mailto:[email protected]://www.sdn.sap.com/irj/bpx/asaphttp://service.sap.com/asaphttp://wiki.sdn.sap.com/wiki/display/Retail/ASAPhttp://service.sap.com/asap-business-add-ons


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1. Accelerated SAP (ASAP) Methodology and Roadmap2. ASAP Business Add-On ASAP for SAP MAP Samples


Appendix


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Accelerated SAP Methodology Accelerated SAP (ASAP) provides a proven, comprehensive, repeatable and rich implementationmethodology for SAP solutions to streamline projects and achieve lower total cost of implementation (TCI).

Accelerated SAP RoadmapDelivers structured, proven and deliverable-based approach helping the project team to reduceimplementation time, costs and risks through efficient implementation process

Leverage SAPs vast experience in implementation and industry recognized best practices

Aligned with industry standards and procedures (PMI PMBOK , ITIL)

Contains samples, templates, guidelines and other accelerator assets

ASAP Business Add-OnsProvide proven implementation content for the implementation of specific industry solutions

Contain industry / solution specific additional flavor on top of the ASAP Implementation roadmapincluding solution-specific samples, guidelines, tasks and deliverables

Accelerated SAP (ASAP)

ASAP Methodology, Roadmap and ASAP Business Add-Ons


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ProjectPreparation

Initiate the project:Provide initialplanning and pre-paration for a SAPimplementationproject

BusinessBlueprint

Gather business requirements and

achieve a common understanding of how the company intends to run SAPto support their business.The result is the Business Blueprint, adetailed documentation of the resultsgathered during requirementsworkshops (corresponding businessprocesses, process steps andtransaction requirements)

Realization

Implement business and processrequirements based on the BusinessBlueprint. The goal is to have asolution built and integration tested,and the production environmentdesigned & setup

FinalPreparation

Complete the

preparation for Go-Live includingperformancetesting, end user training, systemmanagement andcutover activities

Go-LiveSupport

Cut over tolive productiveoperation and

continuoussupport

Run

Further

optimize andautomate theoperability of the solution

Accelerated SAP (ASAP)

ASAP Implementation Roadmap Phases


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ASAP Business Add-On ASAP for SAP MAP Samples:

ASAP for SAP MAP Implementation Roadmap (HTML-Version, Extract)

MAP-specific accelerators assignedto this task

The ASAP for SAP MAPimplementation roadmap isthe central source of information for a sampleMAP implementationproject.

In addition to t he generic ASAP t asks (ASAP Co re),it contains MAP-specifictasks and deliverables for a sample MAPImplementation.

The Work Br eakdownStructur e (WBS) in theroadmap is aligned withthe WBS in the sampleproject schedule.

MAP-specific acceleratorsare assigned to th eappropri ate tasks.

These accelerators are e.g.MAP specific samples like A sampl e blu epri ntSample MAP bluepri ntquestionsMAP specific roles &responsibilities

The ASAP for SAP MAProadmap is available onthe Service Marketplace(as HTML version) and wil lalso be available in th eSAP Solutio n Manager.

Hierarchical WorkBreakdownStructure (WBS)

Indicator for MAP-specificsin task or sub-structure

ASAP core tasks

MAP-specific tasks


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ASAP for SAP MAP Project Schedule (Microsoft Project, Extract)

MAP specific sampleschedule as Gantt-char t

The ASAP for SAP MAPproject schedule containsthe detailed schedule andrequired resources for asampl e SAP MAPimplementation project.

It is based on a sampleproject scope and further assumptio ns as describedin the sample scopedocument.

The tasks li sted in the

proj ect plan are describedverbally in the roadmap.The column WBS inRoadmap refers to theWBS in the ASAP roadmap

The project plan alsoshows dependenciesbetween the tasks.

The project plan i sprovided as MicrosoftProject plan andadditionally as pdf and

Excel file.It is contained in the ASAP for SAP MAProadmap as accelerator asset.

Hierarchical Work BreakdownStructure (WBS) referring tothe implementation roadmap

Sample duration(not efforts!)for the tasks

example for dependencies

Requiredresources

Tasks with color code:green with prefix MAP: MAP specific tasksblack: ASAP Core tasks


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In the scope statement, thefunctional andorganizational scope of asample SAP MAP project isdescribed.

Ass umpt io ns andrequirements aredescribed, as well as itemsout of scope.

Als o, th e assumed sy stemtopology and th e requiredproject organization isdescribed here.

This scope is the basis for the sample ASAP for SAPMAP project schedule.


ASAP for SAP MAP Sample Scope Statement (Extracts)


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In the sample Business Blueprint do cument, the business requirements,the processes and th e solution are described, includi ng relevantconfiguration con siderations.


ASAP for SAP MAP Business Blueprint Document (Extracts)


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ATE -- AUTH -- ASAP_for_SAP_MAP_Rollout.pdf