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ODOT/ACEC Partnering AwardExcellence in Highway Design
2018 Nomination Template
Project Nomination Deadline: March 5, 2018District Capital Program Administrator Final Submission Deadline:
March 23, 2018
transportation.ohio.gov www.acecohio.org
Please direct any additional questions to: Mat Mauger | Office of Consultant Services | 614-644-0623 | M at . M a u g e r @ d o t.o h i o . g ov
The nomination process has two steps:1) Consultants and/or ODOT Employees complete a draft nomination using this Word template
o Draft nominations (in MS Word format) are to be emailed to the respective ODOT District Capital Program Administrator (see the map and table below) by Monday, March 5, 2018
Please save this file using unique name(s) for your nomination(s) to avoid confusion and overwriting issues. Completed document should be no more than 25 total pages, maximum (not including the embedded picture
pages). All requested images should be included using the Picture fields available with the specific questions. Do not submit hard copies of any nomination materials, attach additional documents and do not send CD-
ROMs. Many entry fields in this form accept ‘Rich Text’ formatted material, but reformatting directly in the fields is
limited/restricted due to the templated nature of this presentation. Copying and pasting of formatted text, including bulleted text, indents, font size, etc., from other unrestricted Word files or other documents is possible and acceptable.
2) District Capital Program Administrators use this portal link (ODOT Intranet Only) to submit pre-screened/completed nomination Word format document(s) by Friday, March 23, 2018
o Please save file(s) using unique name(s) for each nomination to avoid confusion and overwriting issues.o Each district may submit a maximum of two (2) submissions per category for final review
Please direct any additional questions to: Mat Mauger | Office of Consultant Services | 614-644-0623 | M at . M a u g e r @ d o t.o h i o . g ov
ODO
T DISTRICT
D-1: Chris Hughes(419) 999-6901
D-2: Mike Gramza(419) 373-4466
D-3: Bob Weaver(419) 207-7158
b o b . w e a v e r@ d o t . oh i o . g ov
D-4: Gery Noirot(330) 786-2270
[email protected]: Jason Sturgeon
(740) 323-5100j as o n .s t u r ge o n @ d o t . o h io . gov
D-6: Thom Slack(740) 833-8340
th o m .sla c k @ d o t . o h i o .g o v D-7: Matt Parrill(937) 497-6802
m a t t. par r i l l @ d o t . o h io. gov
D-8: Stefan Spinosa(513) 933-6639
st e f a n .s p i nos a @ d o t. o h i o .g o v D-9: Christopher
Pridemore(740) 774-9067
D-10: Eric Reed(740) 568-3951
[email protected]: Nick Susich
(330) [email protected]
D-12: Greg Kronstain(216) 584-2166
Project Nomination Form
Project Name: ATB-20-13.78
Project PID: 77563
Consultant Agreement No.: 13502
County or Municipality: Ashtabula
ODOT District: ODOT District 4
Consultant Name: Palmer Engineering Company
Category for which project is being nominated Category 1: Construction Value - $0 to $5,000,000
Construction Value $2,855,290.32
Construction Project Number 140269
Dates of PS&E, Letting and Construction Completion
PS& E 2/17/2014 Letting 05/08/2014; Completion Date 8/19/2016
Name of Organization Submitting ODOT District 4
Contact person for award-related material/submittal (Name, email, phone,
mailing address)
Daniel K. Depto, HYPERLINK "mailto:[email protected]"[email protected] S Arlington Rd, Akron, Ohio 44306
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Region Contact Person and their role Daniel K. Depto, HYPERLINK "mailto:[email protected]"[email protected] Manager
Project Personnel and their roles, including significant players from bureaus
(e.g. Structures), agencies, consultants, etc.
Daniel Depto, P.E.: ODOT District 4 Project ManagerJoseph Kolehmainen, P.E.: ODOT Construction Project EngineerDaniel P Ficker, P.E.: Palmer Engineering, Project ManagerAung Thurain, P.E.: Gannet Fleming, Traffic Signals
Award Ceremony Information:
Person(s) accepting award at ceremony (Name, Email, phone)
ODOT: Daniel K. Depto, P.E.Palmer Engineering: Daniel P. Ficker, PE
Names to show on certificate, up to 6 persons and their
companies or roles
Daniel K. Depto, P.E., ODOT District 4Joseph Kolehmainen, P.E., ODOT District 4 Daniel P. Ficker, P.E. Palmer Engineering
One JPG image to be used on certificate
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Executive Summary:
Overall purpose, goals, and design methodology
Project commenced with a Preliminary Engineering Study (PES) focusing on two areas:
Widening to provide a two way left turn lane - Limits along US 20 from Ridgewood Avenue (SLM 14.28) to Cook Road (SLM 14.68). Identified impacts of altermates for widening
Drainage Study - Limits along US 20 from just east of the ATB-20-1372 bridge over SR 11 (SLM 13.78) to just east of Cook Road (SLM 14.68). Identify and analyze exsiting drainage, contributing watersheds and drainage outfalls.
The need to include provisions for a Sidewalk Study in the PES during project scoping.
Final Design and Consruction from SLM-13.78 to SLM 14.68: Roadway Widening, Sidewalk Installation, Drainage Construction, Traffic Signals, Traffic Control Striping and Signing, Right of Way Aquisition
Highlight any unique aspects of the project
Preliminary field studies identified worn pathways which led to the inclusion of pedestrian faciltities for the entire project length. Drainage study utilized Geopak drainage software to analyze multiple options to alleviate flooding concerns. Extensive use of Suburface Utility Engineering to refine plans and reduce conflicts. Extensive coordination with utilities to aquire utilitiy easements for relocation alongside project right of way.
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Judging Criteria:
A. Project Development Process
1 Project development schedule maintained
a. Consultant completion schedule, scoped vs. actual
The design of the project had numerous challenges which required more submittals than normal, but the consultant and the ODOT worked well together to have the design of this project completed on schedule.
2 Effective comment and conflict resolution process
This project was marked by excellent coordination between all involved parties, district review team and utilities. In particular, the consultant and ODOT provided timely, efficient responses to the review comments and revisions during design and construction.
3 Cooperative and effective project management
Throughout the numerous phases and evolutions of the project development process, the effective and efficient management provided by both the consultant and ODOT kept the project on-course and steadily progressing toward completion. While this project had a wide array of challenges including utility relocations, design of a brand new drainage system in a congested suburban environment, and complex right of way aqusition, to name just a few, the consultant and ODOT’s staff functioned seamlessly as an integrated team, led by the two project managers (Dan Ficker with Palmer Engineering and Dan Depto with ODOT). Without this close collaboration and efficient leadership, it would have been very difficult to draw such a complex project to such a successful conclusion.
4 CES Score for project 8.0 (This average includes the scores for 2 other projects that were included under this contract but performed as separate projects with separate consultant Project Managers).
5 Consultant Contract History
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a. Prime Agreement – Scope and Fee $934,468.00: PES Study, Survey and Mapping, Drainage Studies, Sidwwalk Studies,SUE, Environmental, Geotechnical, R/W plans, Traffic Signal Plans, Final Design, Pre Bid Activivies and Construction Phase Sevices
b. Modifications – Scope and Fee $76,212.00 – Plan Revisions, Increased R/W parcel counts, non-perfomance of if-authorized environmental tasks
B. Plan and Contract Quality
1 Project bid cost relative to budget estimates as a measure of fiscal planning
Engineer’s (State) estimate: $2,758,000.00Award Amount: $2,923,779.09 (+6.0%)
2 Quantity variationsa. Total number of bid items on
project(s)200
b. Number of items for which the final quantity was within 2% of the quantity as let
150
3 Contract Change Ordersa. Number and value of change orders.
Explain why changes were needed14 (-$143,663.60, regular work adjustments)+$6,829 were related to plan errors/omission, +$46,157 were related to unknown utility structures and unknown obstructions not shown on the plans; the remainder were normal plan quantity differences, fuel price adustments and time extensions.
b. Number of design related changes. Explain why changes were needed
Outlet channel of 48” was redesigned when waterway permit was received after the award of the project. Re-design of outlet on Ashabula Mall to clear unknown utility vault that was buried. New drive added to plan for new commercial development. Pavement grades changed to drain to new CB location. Installed 2 special curbs/Minor retaining walls to provide transition from sidewalk
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finish grade to adjacent commercial lots. Reshaped traffic island after issues with motorist. Signal support changed from design type 1 to design type 2, correcting plan labeling discrepancy.
c. Dollar change from “as let” cost due to CCO's and quantity revisions
-$143,663.60 Due to Regular Work Change Orders+$75,174.68 Due to Extra Work-$68,488.92 Net Change Order Adjustment
d. Cost change as percentage of as let cost
-2.34% ($2,855,290.32 Final )
4 Addendaa. Number of addenda issued prior to
lettingNone
b. General nature and change in construction cost for each addenda
N/A
C. Alignment and Location Design
1 Alternativesa.
Number and general nature of alternative alignments including relationship to location of existing roadway
Three alternates were evaluated for position of widening (Right/Left/Equal). The alternates for sidewalk locations were evaluated (North/South/Both sides). Additional alternates were studies for side street alignments and tree lawn widths. Drainage study evaluated storm sewers for the project length, including prelmimary locations of Stormwater Best Management Practice (BMP)
2 Alignment fita.
Efforts to fit to topography thereby minimizing cuts and fills, allowing flatter backslopes, more gradual driveway slopes, etc.
Alternates followed the existing alignment generally. Impacts to adjacent properties and topography were analyzed. Side street realigments were not carried for further development.
3 Design practices
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a.
Safety and maintenance-related considerations incorporated into design. (Improving vision, raising grade through marshes, etc.)
Project utilized mostly Safety Funding for construction. Addition of TWLTL improved safety by separating movments. Access management considerations anf signal upgrades further increases safety in the corridor. Upgrade of storm sewers and pavement drainage eliminated hazards from inadequate drainage, e.g. water in driving lane and extensive street flooding. Saftey of non-motorized users of the corridor greaty improved by the addition of sidewalks, crosswalks and ADA compliant features.
D. Cost-Effective Design
1 Safety and maintenance-related considerations. Identify this impact in terms of ODOT construction cost, cost to traveling public, or cost to entire public
Traffic signals replaced with current technology, improving maintainability and connectivity. Addition of pedestrian infrastructure improved safety for non-motorized users.
2 Project Maintainability Storm sewer system replaced aged VCP pipes under capacity and prone to clogging. Old pond and outlet structure that was a maintenance issue was removed. Access to storm sewer system improved with addition of manholes. Access easements and drives provided to drainage system that was off the right-of-way. Upgraded pavement structure and drainage system improves long-term maintainability.
E. Complexity of Design
1 Unusual, non-standard, or innovative design features and practices
Geopak Drainage software used to quickly evaluate drainage upgrade options during the PES. Subsurface Utility Engineering used vacuum excavation to expose utilities to determine their line and grade.
2 New technology and products used Project used manufactured stormwater structures (vaults) for treating stormwater leaving the project. Existing storm sewers videotaped using a pipe rover during the PES to explore any issues
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with the system.
3 Degree of coordination and timing Required highest degree of coordination between design team, district staff, maintenance staff and utilities to meet project goals in a congested suburban area. Drainage system was refined a number of times to take into consideration the existing and proposed utilities, maintainability and access.
4 Number and type of controls governing Accommodation of existing utilities. Access and maintainability, right-of-way aqusition accommodation for access and utilty relocation, traffic signal upgrades, pedestrian and non-motorized access, access management.
5 Number of traffic control stages One pre-phase, 4 main phases, and a sub phases for a high traffic driveway
F. Community Sensitive Design
1 Mitigation of Adverse Impact on Public During Construction
Sequence of construction plan included clear provisions for maintaining access to adjacent business and clear way-finding. Changeable message signs used to convey construction information, as well as to the District PIO thru the District website. Nightime construction restrictions.
2 Preservation of Natural Areas N/A
3 Reestablishment of Natural Vegetation or Wetlands
N/A
4 Preservation of Historical and Archeological Features
N/A
5 Enhancement of Cultural Resources N/A
6 Community Sensitive Design Sidewalks and pedestrian facilities included to enhance access for
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non- motorized users in the community
7 Overall Aesthetic Appeal Mast arm traffic signals that replaced existing span wires signals reduced overhead clutter.
Location Map(s)
At least one high-level location map. Please attach an IMAGE FILE of your map here (take and upload a snapshot or screen capture image if the original map is only available as a PDF or other non-compatible image file format)
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Photographs
Use the Picture boxes below to add up to 10 digital photos (.JPG or other compatible format) suitable for large-screen display. Before-and-after photos are encouraged. Please use the caption field to provide details on each image.
US 20 at Metcalf Drive – Looking West During construction
(photo - 11)
Approximate view of previous photo prior to construction
(photo - 12)
US 20 Looking East at new driving lane and sidewalk under construction
(photo - 13)
Approximate view of previous photo prior to construction
(photo - 14)
Mall Drive Intersection and Traffic Signal Nearing Completion – New Pedestrian Infrastructre
(photo - 15)
View of Same intersection of Mall Drive and Traffic Signal prior to construction
(photo - 16)
Sidewalks added outside of widening areas – Pedestrian Infrastructure and access for all users added to US 20 along whole project length
(photo - 17)
Project included drainage studies and upgrades of pavement inlets, storm sewers and culverts in the project limits
(photo - 18)
Access Maintained throughout all Phases of Construction with detailed multi-phase MOT plan.
(photo - 19)
Full depth pavement construction and subgrade undercuts
(photo - 20)
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