At A Glance - Annual-14

AT A GLANCE

A compendium of Rules, Circulars received fromMinistry of Human Resource Development,

University Grants Commission,Indian Council of Agricultural Research and

Banaras Hindu University

Annual(November 2013 - October 2014)

2

Contents

I Ministries 1

1 Ministry of Human Resource Development 21.1 Office Procedure – correspondence from MPs . . . . . . . . . . 2

II Funding Agencies 4

2 University Grants Commission 52.1 Upgradation of RGNF for SC/ST students and MANF for

Minority students -Policy Decision . . . . . . . . . . . . . . . 52.2 Finance Assistance to organize Conference/ Seminar/ Sym-

posia/ Workshop etc. - Regarding . . . . . . . . . . . . . . . . 52.3 Revised Guidelines for grant of study leave . . . . . . . . . . . 62.4 Reservation Policy . . . . . . . . . . . . . . . . . . . . . . . . 9

3 Indian Council of Agricultural Research 173.1 ICAR Guidelines for JRF/SRF . . . . . . . . . . . . . . . . . 17

III Banaras Hindu University 23

4 Academic 244.1 Showing of answer scripts of Ph.D. Course work . . . . . . . . 244.2 Permission to Academic Staff of the Academic staff College,

BHU as Research Guide . . . . . . . . . . . . . . . . . . . . . 244.3 Supplementary Examination answer scripts not to be shown

to students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244.4 Ordinances – Students’ Council . . . . . . . . . . . . . . . . . 254.5 Election Committee for BHU Students’ Council . . . . . . . . 254.6 Employee Ward Quota . . . . . . . . . . . . . . . . . . . . . . 264.7 Conditionally admitted students . . . . . . . . . . . . . . . . . 26

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4.8 Information Bulletin - Review . . . . . . . . . . . . . . . . . . 284.9 List of students on whom disciplinary action was taken by the

university . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284.10 “Malaviya Chair” created in the Malaviya Centre for Human

Values and Ethics . . . . . . . . . . . . . . . . . . . . . . . . . 284.11 Special Courses of Study – Honorarium . . . . . . . . . . . . . 294.12 Implementation of enhanced regular fee structure from the

Academic Session 2013-14 stands withdrawn . . . . . . . . . . 294.13 Last date for fee . . . . . . . . . . . . . . . . . . . . . . . . . . 304.14 Withdrawal of enhanced regular fee structure . . . . . . . . . 304.15 Payment of Salary to Contractual Staff . . . . . . . . . . . . . 314.16 Ph.D. Course work . . . . . . . . . . . . . . . . . . . . . . . . 324.17 Monitoring of attendance of students . . . . . . . . . . . . . . 324.18 Uniform Grace Rules for awarding Grace Marks . . . . . . . . 344.19 Uniform Grace Rules . . . . . . . . . . . . . . . . . . . . . . . 354.20 SC/ST Status on Marriage . . . . . . . . . . . . . . . . . . . . 364.21 Teaching assignment to Ph.D. Scholars . . . . . . . . . . . . . 404.22 Catch-up classes . . . . . . . . . . . . . . . . . . . . . . . . . . 434.23 Students Union . . . . . . . . . . . . . . . . . . . . . . . . . . 444.24 Last Date of Fees deposition of fee for promotional cases. . . . 444.25 Hostel Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 444.26 Research and Development Committee . . . . . . . . . . . . . 454.27 Academic Affairs Committee . . . . . . . . . . . . . . . . . . . 464.28 Committee for SAKSHAM . . . . . . . . . . . . . . . . . . . . 47

5 Administration 485.1 Appointment of Hostel Wardens . . . . . . . . . . . . . . . . . 485.2 Advisory Committee of the International Centre re-constituted 485.3 Parking in hostel premises . . . . . . . . . . . . . . . . . . . . 495.4 Horticulture unit will observe 6 day week . . . . . . . . . . . . 495.5 Notification for preparing List of Donors . . . . . . . . . . . . 495.6 Stress Management and Counseling Centre set up . . . . . . . 495.7 Study Leave guidelines . . . . . . . . . . . . . . . . . . . . . . 505.8 Guidelines for implementation of ‘Graphic Identity of Brand

BHU’ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 505.9 Grievance Redressal Cell set up . . . . . . . . . . . . . . . . . 515.10 Acceptance of Self-attested documents . . . . . . . . . . . . . 515.11 Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . 515.12 Six day week in SSS . . . . . . . . . . . . . . . . . . . . . . . 595.13 Modified Guidelines for the implementation of ‘Graphic Iden-

tity of Brand BHU’ in Black or Blue . . . . . . . . . . . . . . 59

CONTENTS iii

5.14 UGC-NET examination on 29.12.2013 . . . . . . . . . . . . . 605.15 Information about state-wise staff position . . . . . . . . . . . 605.16 Information about TATA Telephones . . . . . . . . . . . . . . 605.17 Admin. Wardens/ Wardens of Hostel will be appointed by the

Vice-Chancellor . . . . . . . . . . . . . . . . . . . . . . . . . . 605.18 Appointment of Wardens . . . . . . . . . . . . . . . . . . . . . 615.19 List of Holidays . . . . . . . . . . . . . . . . . . . . . . . . . . 625.20 National Voters’ Day to be celebrated on January 25, 2014 . . 625.21 Central Animal Ethical Committee . . . . . . . . . . . . . . . 635.22 Amendment to Ordinance 11.A . . . . . . . . . . . . . . . . . 635.23 Amendment to Ordinance 11 A . . . . . . . . . . . . . . . . . 645.24 Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 655.25 Appointment of Contractual Staff . . . . . . . . . . . . . . . . 655.26 SS Hospital - Charges . . . . . . . . . . . . . . . . . . . . . . . 665.27 Central Animal Ethical Committee of the University re-constituted 665.28 PPP Cell Reorganized . . . . . . . . . . . . . . . . . . . . . . 675.29 Festival Advance for Holi – 2014 . . . . . . . . . . . . . . . . . 675.30 Complaints Committee . . . . . . . . . . . . . . . . . . . . . . 685.31 Appointment of Professor in-Charge, Dairy Farm . . . . . . . 685.32 Entitlement of LTC . . . . . . . . . . . . . . . . . . . . . . . . 685.33 LTC Block 2010-2013 extended . . . . . . . . . . . . . . . . . 695.34 Updating University Telephone Directory . . . . . . . . . . . . 695.35 Revision of rates of remuneration of Contractual Workers . . . 695.36 SAKSHAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . 705.37 Core Committee - Intl. Center . . . . . . . . . . . . . . . . . . 725.38 Confirmation of employees . . . . . . . . . . . . . . . . . . . . 735.39 Management Committee for Working Women Hostel . . . . . 735.40 University Sports Board . . . . . . . . . . . . . . . . . . . . . 745.41 Lok Sabha Election - 2014 . . . . . . . . . . . . . . . . . . . . 755.42 Amendment – Section 19, BHU Act . . . . . . . . . . . . . . . 755.43 Contribution of one day salary . . . . . . . . . . . . . . . . . . 775.44 Advance for purchase of Motor Car/ Personal Computer /

Two Wheeler . . . . . . . . . . . . . . . . . . . . . . . . . . . 775.45 Spl. Casual Leave -Bye Election . . . . . . . . . . . . . . . . . 785.46 Gomti Hostel . . . . . . . . . . . . . . . . . . . . . . . . . . . 785.47 Swatchcha Bharat Abhiyan . . . . . . . . . . . . . . . . . . . 795.48 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 805.49 Committee for Students’ Council . . . . . . . . . . . . . . . . 815.50 Committee – amendments to Students Council . . . . . . . . . 825.51 Proctorial Board Reconstituted . . . . . . . . . . . . . . . . . 825.52 BHU Graphic Identity . . . . . . . . . . . . . . . . . . . . . . 83

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5.53 Application for outside employment . . . . . . . . . . . . . . . 845.54 Implementation of report of Joint Cadre Review Committee

(JCRC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 845.55 Report of the Joint Cadre Review Committee . . . . . . . . . 85

6 Finance Office 876.1 VAT deduction @ 4% to be made . . . . . . . . . . . . . . . . 876.2 Rectification of PAN number . . . . . . . . . . . . . . . . . . . 876.3 Time Schedule for submission of orders and bills etc. for the

year 2013-14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 886.4 Physical verification of fixed assets . . . . . . . . . . . . . . . 886.5 Guidelines for Custodian of Fixed Assets . . . . . . . . . . . . 886.6 Guidelines for spending - Budget - 2014-15 . . . . . . . . . . . 946.7 Weeding of vouchers (AR–37) – Project Account . . . . . . . . 956.8 Income Tax - Form 16 . . . . . . . . . . . . . . . . . . . . . . 956.9 Annual Audit of Accounts . . . . . . . . . . . . . . . . . . . . 966.10 List of registered suppliers . . . . . . . . . . . . . . . . . . . . 966.11 Merger of positions . . . . . . . . . . . . . . . . . . . . . . . . 976.12 Modifications in purchase procedures . . . . . . . . . . . . . . 976.13 Opening of Tenders in the presence of members of LTC/ OTC 976.14 Amendment in Advance Proforma . . . . . . . . . . . . . . . . 986.15 Renaming of Special Fund - Subheads - SF Trade Tax and SF

VAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 986.16 Special Courses of Studies – VAT deduction . . . . . . . . . . 99

7 Controller of Examinations 1007.1 Procedure to be followed to issue Admit cards - First Semester 1007.2 Supplementary Examinations . . . . . . . . . . . . . . . . . . 1017.3 Course Work Examination . . . . . . . . . . . . . . . . . . . . 1027.4 Enrolment of students . . . . . . . . . . . . . . . . . . . . . . 103

8 R.T.I. Cell 1048.0.1 Deadline for submission of Monthly, Quarterly and An-

nual Returns of RTI . . . . . . . . . . . . . . . . . . . 104

9 Hindi Cell 1059.1 Articles invited for publication in “Shikshayan” of the Min-

istry of Human Resource Development . . . . . . . . . . . . . 105

10 Development 10610.1 Policy of minimizing cash transactions in the University . . . . 106

CONTENTS v

11 Dean of Students 10711.1 Utilization of services of Stress Management and Counselling

Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10711.2 Vacation of Hostel within 48 hours . . . . . . . . . . . . . . . 10711.3 Summer Hostel for the session 2013-14 . . . . . . . . . . . . . 10711.4 Allotment of Room for Physically Challenged students on pri-

ority basis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

12 Estates Office 10912.1 Panel list for allotment of University Residential Accommoda-

tion for January, 2014 . . . . . . . . . . . . . . . . . . . . . . 109

13 Horticulturist Unit 11013.1 Cutting/Pruning of Trees in the campus . . . . . . . . . . . . 110

vi CONTENTS

Part I

Ministries

1

Chapter 1

Ministry of Human ResourceDevelopment

1.1 Procedure to be followed in respect of

correspondence received from Member of

Parliament

Relevant portion of Office Procedure Manual is given below :-

66. Prompt response to letter’s received –

1. Each communication received from Member of Parliament, member ofthe public, recognized association or a public body will be acknowl-edged within 15 days, followed by a reply within the next 15 days ofacknowledgement sent.

2. Where (i) delay is anticipated in sending a final reply, or (ii) informationhas to be obtained from another Ministry of another office an interimreply will be sent within a month (from the date of receipt) indicatingthe possible date by which a final reply can be given.

3. If any such communication is wrongly addressed to a department, it willbe transferred promptly (within a week) to the appropriate departmentunder intimation to the party concerned.

4. Where the request of a member of the public cannot be acceded to forany reason, reasons for not acceding to such a request should be givencourteously.

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1.1. OFFICE PROCEDURE – CORRESPONDENCE FROM MPS 3

5. As far as possible, requests from members of public, should be lookedat from the user’s point of view and not solely from the point of viewof what may be administratively convenient.

67. Target date for replies – In all important matters in which State Gov-ernments, Departments of the Central Government, or other offices, publicbodies or individuals are consulted, time limit for replies may ordinarily bespecified. On expiry of the specified date, orders of the appropriate authoritymay be obtained or whether the offices, whose replies have not been received,may be allowed an extension of time or whether the matter may be processed,without waiting for their replies.

(No. F.N.62-7/2013-Desk-U, dated 9th Sept., 2013 Govt. of India, Min-istry of Human Resource Development (Deptt. of Higher Education, NewDelhi) notified vide letter No. R/GAD/I-(OPM)/ dated 15th October, 2013)

Part II

Funding Agencies

4

Chapter 2

University Grants Commission

2.1 Upgradation of RGNF for SC/ST stu-

dents and MANF for Minority students

-Policy Decision

In partial modification of the existing norms of the Rajiv Gandhi NationalFellowship for SC/ST Candidates and Maulana Azad National Fellowshipfor Minorty Students, the Upgradation of Fellowship may be done after thecompletion of the first two years of JRF at University/ Institution/ Collegelevel constituting a Three Member Committee in which one Outside SubjectExpert is mandatory. A nominee may be constituted at the level of Uni-versity/ Institution/ College for evaluation of progress of work of JRF. Therecommendation of the Committee in the prescribed proforma already avail-able in the guidelines of the respective scheme may be submitted to this officefor our record. The approval from UGC for upgradation is not mandatoryhenceforth, but the record of number of scholars upgraded may be furnishedby the University/ Institution/ College in order to release SRF instalment.

(Vide letter No. F.17-1/2011(SA-III/Policy)Part File dated October 1,2013 from Dy. Secretary, University Grants Commission, New Delhi)

2.2 Finance Assistance to organize Confer-

ence/ Seminar/ Symposia/ Workshop etc.

- Regarding

The grant allocated to Central Universities under ‘General DevelopmentScheme’ can be utilized for the above purpose as well. Therefore, the uni-

5

6 CHAPTER 2. UNIVERSITY GRANTS COMMISSION

versities are requested to include the expenditure incurred for Conference/Seminar/ Symposia/ Workshop etc. under XII Plan General developmentScheme and University Departments may be asked not to send the proposalto UGC in this regard separately.

(Vide letter No. F.42-1/2012(C) dated October 1, 2013 from Under Sec-retary, University Grants Commission, New Delhi)

2.3 Revised Guidelines for grant of study leave

The scheme of Study Leave provides an opportunity to avail of scholarships /fellowships awarded to the faculty who wish to acquire new knowledge and toimprove analytical skills. When a teacher is awarded a scholarship or stipend(by whatever nomenclature used) for pursuing further studies leading to Ph.D. / Post doctoral qualification or for undertaking research project in a highereducation institution abroad, the amount of the scholarship/ fellowship shallnot be linked to the recipient’s pay / salary paid to her / him by his / herparent institution. The awardee shall be paid salary for the entire durationof fellowship/ scholarship, provided of course s/he does not take up any otherremunerative jobs like teaching, in the host country.

2. A teacher on Study Leave shall not take up, during the period ofthat leave, any regular or part-time appointment under an organisation inIndia or abroad. S/he may however be allowed to accept a fellowship ora research scholarship or an ad hoc teaching and research assignment withhonorarium or any other form of assistance, other than regular employment inan institution either in India or abroad, provided that the Executive Council/ Syndicate of his / her parent institution may, if it so desires, sanctionstudy leave on reduced pay and allowances to the extent of any receipt inthis regard, in lieu of teaching etc., which may be determined by his / heremployer.

3. Study leave may be granted to entry-level appointees as Assistant Pro-fessor / Assistant Librarian/Assistant Director of Physical Education andSports/College DPE&S (other than an Associate Professor or Professor of aUniversity/College/Institution, who is otherwise eligible for sabbatical leave)after a minimum of three years of continuous service, to pursue a specialline of study or research directly related to his / her work in the Univer-sity/College/Institution or to make a special study of the various aspects ofuniversity organization and methods of education giving full plan of work.

4. Study Leave shall be granted by the Executive Council/Syndicate onthe recommendation of the Head of the Department concerned. The leaveshall not be granted for more than three years in one spell, save in very

2.3. REVISED GUIDELINES FOR GRANT OF STUDY LEAVE 7

exceptional cases, in which the Executive Council/ Syndicate is satisfiedthat such extension is unavoidable on academic grounds and necessary inthe interest of the University/ College/ Institution.

5. Study leave shall not be granted to a teacher who is due to retirewithin five years of the date on which s/he is expected to return to dutyafter the expiry of study leave.

6. Study leave may be granted not more than twice during one’s career.Howev under no circumstances, shall the maximum period of study leaveadmissible during the entire service exceed five years.

7. Study leave may be granted more than once provided that not less thanfive years have elapsed after the teacher returned to duty on completion ofearlier spell of Study leave. For subsequent spell of study leave, the teachershall indicate the work done during the period of earlier leave as also givedetails of work to be done during the proposed spell of study leave.

8. No teacher who has been granted study leave shall be permitted toalter substantially the course of study or the programme of research withoutthe permission of the Executive Council/Syndicate. In the event of the courseof study falls short of study leave sanctioned, the teacher shall resume dutyon the conclusion of the Course of study unless the previous approval ofthe Executive Council/Syndicate to treat the period of short-fall as Extra-Ordinary leave has been obtained.

9. Subject to the maximum period of absence from duty on leave notexceeding three years, study leave may be combined with earned leave, half-pay-leave, extra-ordinary leave of vacation provided that the earned leave atthe credit of the teacher shall be availed of at the discretion of the teacher.When study leave is taken in continuation of vacation, the period of studyleave shall be deemed to begin to run on the expiry of the vacation. Ateacher, who is selected to a higher post during study leave, shall be placedin that position and shall get the higher scale only after joining the post.

10. The period of study leave shall count as service for the purposes ofretirement benefits (pension / contributory provident fund), provided thatthe teacher rejoins the University/College/Institution on the expiry of his/herstudy leave, and serve for the period for which the Bond has been executed.

11. Study leave granted to a teacher shall be deemed to be cancelled incase it is not availed of within 12 months of its sanction, provided that wherestudy leave granted has been so cancelled, the teacher may apply again forsuch leave.

12. A teacher availing herself 1 himself of study leave, shall undertake thats/he shall serve the University/College/Institution for a continuous period ofat least three years to be calculated from the date of his/her resuming dutyon expiry of the study leave.


13. A teacher-a) who is unable to complete his / her studies within the period of study

leave granted to him / her, orb) who fails to rejoin the service of the University on the expiry of his /

her study leave, orc) who rejoins the service of the University but leaves the service without

completing the prescribed period of service after rejoining the service, ord) who within the said period is dismissed or removed from the service by

the University shall be liable to refund to the University/College/Institution,the amount of leave salary and allowances and other expenses, incurred onthe teacher or paid to him/her or on his/her behalf in connection with thecourse of study.

EXPLANATION: If a teacher asks for extension of study leave and isnot granted the extension but does not rejoin duty on the expiry of the leaveoriginally sanctioned, s/he shall be deemed to have failed to rejoin the serviceon the expiry of her/his leave for the purpose of recovery of dues under theseguidelines.

Notwithstanding the above, the Executive Council/Syndicate may orderthat nothing in these guidelines shall apply to a teacher who, within threeyears of return to duty from study leave is permitted to retire from serviceon medical grounds, provided further that the Executive Council/Syndicatemay, in any other exceptional case, waive or reduce, for reasons to be recorded,the amount refundable by a teacher under these guidelines.

14. After the leave has been sanctioned, the teacher shall, before avail-ing himself./ herself of the leave, execute a bond in favour of the Univer-sity/College/Institution, binding himself/ herself for the due fulfilment ofthe conditions laid down in pare 11 above and give security of immovableproperty to the satisfaction of the Finance Officer/Treasurer or a fidelitybond of an insurance company or a guarantee by a scheduled bank or fur-nish security of two permanent teachers for the amount which might becomerefundable to the University/College/Institution in accordance with para 11above.

15. The teacher on study leave shall submit to the Registrar/Principal ofhis/her parent University/College/Institution six-monthly reports of progressin his/ her studies from his / her supervisor or the Head of the institution.This report shall reach the Registrar/Principal within one month of the ex-piry of every six months of the study leave. If the report does not reach theRegistrar/Principal within the specified time, the payment of leave salarymay be deferred till the receipt of such report.

16. The teacher on study leave shall submit a comprehensive reporton the completion of the study leave period. A copy of the research doc-

2.4. RESERVATION POLICY 9

ument/ monograph/academic paper produced during the period of studyleave shall be put in the public domain, preferably on the webs ite of theUniversity/College/Institution.

17. With a view to enhancing knowledge and skills of faculty members,especially junior faculty, at the rank of Assistant Professor, the Heads of Uni-versities/Colleges/ Institutions and their subordinate Departments are en-joined to be generous in the award of study leave in the interest of faculty im-provement, thereby impacting academic standards of Universities/Colleges/Institutions in the long run.

(The above rules were circulated vide circular No. AB/Teaching Leave(L)/ 35551 dated November 14, 2013 from Dy. Registrar (Admin. - Teach-ing))

2.4 Implementation of reservation policy for

SCs, STs & OBCs and Persons with Dis-

abilities in teaching and non-teaching posts

This is to bring to you kind notice that the Government of India is contin-uously monitoring the progress of implementation of reservation Policy forSCs,STs & OBCs and Persons with Disabilities in teaching and Non-teachingposts in Universities/Institutions.

According to UGC Act, 1956, the UGC has to ensure effective imple-mentation of the reservation policy in the Central Universities, Deemed tobe Universities and those institutions receiving aid from the public fundsexcept in Minority Institutions under Article 30(1) of the Constitution videMHRD,(Dept of Secondary & Higher Education) order No.F..No.6-30/2005U-5 dated 6th December, 2005.

In compliance with this direction of the Government and also keeping inview the various instructions issued by the Government of India from timeto time for implementation of Reservation Policy for SCs/STs, the guidelinesfor reservation for SC/ST in educational institutions, were prepared by theUGC and were approved by the Commission and thereafter the same wereissued/sent for strict implementation in Universities, Deemed to be Univer-sities, Colleges and other grant-in-aid institutions and centres vide letterNo.F.1- 5/2006(SCT) dated 25.8.2006 (copy enclosed). You are required toadopt the Reservation policy for SC/ST in toto and display the reservationroster which is to be updated at regular intervals on your web-site. TheRoster is to be prepared cadre-wise not department-wise.

This may also be brought to the notice of the colleges affiliated to your


University for necessary action.A compliance Report on the action taken may also be submitted imme-

diately.(Vide No.F.1-8/2014 (SOT) dated 17th June, 2014 from Archana Thakur,

Dy. Secretary, UGC)

For strict observation of reservation policy of the Govt. in Univer-sities, Deemed to be Universities, Colleges and other Grant in Aidinstitutions and centres

I am directed to enclose herewith a copy of the new guidelines on the abovementioned subject for implementation by your institution under intimationto the commission.

(Vide No. F.1-5/2006(SCT) dated 25th August, 2006)

UNIVERSITY GRANTS COMMISSIONUGC GUIDELINES

FOR STRICT IMPLEMENTATION OFRESERVATION POLICY OF THE GOVERNMENT

IN UNIVERSITIES, DEEMED TO BE UNIVERSITIES, COLLEGESAND OTHER GRANT-1N-AID INSTITUTIONS AND CENTERS.

1. Central Government has been issuing various instructions from timeto time for implementing the Reservation Policy of the Government;and UGC being an autonomous statutory body, under the adminis-trative control of the Ministry of Human Resource Development, isunder directions from the Government to strictly implement the saidinstructions by all grant-in-aid institutions.

2. Central Government, Ministry of Human Resource Development (Dept.of Secondary & Higher Education), vide their Order No. F.No.6-3012005 U-5 dated 6th December, 2005 issued the following directionsto the University Grants Commission:-

WHEREAS Article 46 of the Constitution states that,“The State shall promote, with special care, the educationand economic interests of the weaker sections of the people,and, in particular of the Scheduled Castes and ScheduledTribes, and shall protect them from social injustice and allforms of social exploitation.

AND WHEREAS, the policy of the Central Governmentis that in the Central Universities and Institutions which are


Deemed to be Universities receiving grants-in-aid from thepublic exchequer, the percentage of reservation in admissionsand recruitments in teaching and non-teaching posts is to be15% for Scheduled Castes and 7.5% for Scheduled Tribes.

AND WHEREAS, the University Grants Commission,New Delhi hereinafter referred to as UGC, is a statutoryautonomous organization responsible for implementation ofpolicy of the Central Government in the matter of admis-sions as well as recruitment to the teaching and non-teachingposts in the Central Universities and Institutions which areDeemed to be Universities;

And WHEREAS, the UGC has failed to ensure effectiveimplementation of the reservation policy in the Central Uni-versities and grantee Institutions which are deemed to beUniversities.

NOW, THEREFORE, in exercise of the powers vestedunder Section 20(1) of the University Grants CommissionAct, 1956 the Government hereby directs the UGC to en-sure effective implementation of the reservation policy in theCentral Universities and those of Institutions Deemed to beUniversities receiving aid from the public funds except in mi-nority institutions under Article 30(1) of the Constitution.

3. The instructions issued by the Government are statutory in nature, asper the judgment of the Hon’ble Supreme Court in the case of IndiraSahney v. Union of India & Ors (AIR 1993 SC 447), since these in-structions are issued for the purposes of implementing Constitutional[Article 16 (4)] provisions.

4. UGC with the mandate of maintaining the standards of higher educa-tion has been issuing guidelines from time to time, regarding adequaterepresentation of teaching and non-teaching staff as well as of students[Article 15 (4), 16 (4), 46 & 253], belonging to SC/ST communities,in all the Universities, Deemed to be Universities, Colleges, and othergrant-in-aid or research Institutions and Centers. It has now becomenecessary to consolidate these guidelines, the following policy Guide-lines are issued.

5. All the Universities, Deemed to be Universities, Colleges, and othergrant-in-aid or research Institutions and Centers are hereby directedto adopt these guidelines by appropriate resolution by the respective


Governing/Executive Bodies/Syndicate/Senate etc. for effective im-plementation of these guidelines.

6. Coverage and Applicability:

(a) Reservation is applicable to all teaching posts such as the posts ofLecturers, Readers, Professors, or by whatever other nomenclaturethe posts are known, and to all posts of non-teaching staff of allthe Universities, Deemed to be Universities, Colleges, and othergrant-in-aid or research Institutions and Centers;

(b) Reservation is also applicable to all admissions to Undergraduate,Postgraduate, M.Phil and Ph.D courses of educational Institutionsreferred to in clause (a) above;

(c) In the cases of reservations referred to in clause (a) above, the In-structions issued by the Central Government for grouping of postsshall be resorted to wherever applicable, especially when more thanone University functions under a single Act, or several colleges func-tion under one University; grouping of posts are mandatory if theposts concerned are transferable on an inter-university or inter-college levels. The practice of creating department-wise cadres,which tends to create single posts or cadres with artificially reducednumber of posts in order to avoid reservation, is strictly forbidden;

(d) In the cases of reservations referred to in clause (b) above, the In-structions issued by the Central Government with regard to reser-vation for implementing Article 16 (4) of the Constitution of Indiaare strictly applicable to all central or any other special quota,permitted under any existing rules all the educational Institutionsreferred to in clause (a) above, shall also apply to admissions ofcandidates to those Institutions.

(e) Relaxation & concession in respect of educational qualification, age,experience and qualifying marks/standard etc. will be as per ex-isting government rules in all cases of admissions, recruitments,appointments, promotions and other assignments of entitlementsto the members of SC/ST.

7. Extent of Reservation:

(a) In all the educational Institutions referred to in clause 6 (a) above,the extent of reservation applicable is 15% for SC and 7.5% for ST;


(b) Without prejudice to the provisions contained in the clause (a)above, in all the educational Institutions referred to in clause (a)above, and functioning within any State shall follow the percentageof reservation prescribed by the respective State Government.

(c) No restriction of percentage is applicable while filling-up of back-log/short-fall vacancies of SC/ST.

8. Procedure to be followed in matters of reservation for teaching as wellas non-teaching staff:

(a) Without prejudice to any procedure prescribed under various In-structions from the Central Government from time to time, thefollowing guidelines are to be followed:

(i) SC/ST candidates should be interviewed separately;

(ii) One member of the interview Committee shall belong to theSC/ST category;

(iii) All the SC/ST candidates selected according to their positionin the combined general merit list shall not be counted forcovering the prescribed percentage of reservation;

(iv) Rules of reservation are applicable both for direct, recruit-ment as well as for promotion. If in internal promotion infeeder cadre candidates are not available, in that situationsuch positions be declared open and advertised in order to fillup the posts and fulfill reservation.

(v) The Roster, 40-point or 100-point as the case may be, shallbe applied to the total number of posts in cadre only, (R.K.Sabharwal V. State of Punjab, (AIR 1995 SC 1371); cadre isbest indicated by seniority list governing the members withthe same pay-scale;

(vi) Total number of vacancies shall be calculated, and Roster asreferred above shall be applied only excluding the back-logvacancies, if any;

(vii) Percentage of reservation shall be applied separately for eachrecruitment year, and not whenever the vacancies arise, orinterviews take place, or recruitment/ appointment is made;

9. Procedure to be followed in matters of reservation for admission:

(a) All the procedures prescribed under various instructions from theCentral Government from time to time, as referred to in sub-clause


(a) of clause 8 above, shall be applicable mutatis mutandis to mat-ters of admission of students referred to in all the educational in-stitutions referred to in clause 6(a) above.

(b) In cases of admissions, sub-clauses (i) to (iii) of clause (a) abovewould only be applicable; and sub-clauses, (iv) to (vii) are notapplicable;

(c) In cases of admissions, the following procedures are also to be fol-lowed:

(i) No SC/ST student can seek admission or claim reservation,unless he/ she appears in national or State/ common or Uni-versity/ Institution tests held for the purpose, in order toavail the quota of seats reserved for them, by the educationalInstitutions referred to in sub-clause (a) of clause 6 above;

(ii) in cases, where National or Common/ State or University/Institution test is not prescribed as necessary for selectingcandidates for admission, the SC/ST candidates seeking ad-missions, shall be arranged in the order of merit among them-selves, as per the merit position obtained in the qualifyingexamination;

(iii) Rules of reservation are applicable for under-graduate as -wellas post-graduate levels and research degrees;

(iv) Percentage of reservation shall be applied separately for eachacademic year, and not whenever interviews take place, orrecruitment is made;

(v) Rules of interchangeability among SC-s and ST-s are appli-cable, wherever. necessary to fill-up the number of vacantseats;

(vi) In case no eligible reserved candidates are available, the va-cant seats in the reserved quota shall not be filled by any nonSC/ST candidates. Every effort shall be made to re-advertisefor wider publicity in the leading national news papers;

(vii) Advance special (short term) coaching with assistance fromUGC may be introduced for prospective SC/ST students;

(viii) In the Universities where central Registration for admissionof SC/ST students has been introduced, all admission processmust be completed at the central level itself, and the assignedColleges, Institutes or Centers as the case may be only per-mitted to make attempts to fill in the vacant SC/ST seats, attheir instance;


(ix) Ali institutions referred to in sub-clause (a) of clause (6)should give the maximum possible encouragement and sup-port to girls of SC/ST in admission.

10. Annual Report:

(a) All the Institutions referred to in sub-clause (a) of clause 6 aboveshall submit reports about the implementation of these guidelinesannually by 15th February of the following year in the prescribedformat, attached to these Guidelines to the Deputy Secretary, SOTDivision, University Grants Commission, New Delhi with a copyeach to the Ministry of Human Resource Development or the De-partment of Education of the concerned State Government.

(b) All applications for grant-in-aid, shall be accompanied by the re-ports on the implementation of these guidelines during the previousrecruitment or academic year, as the case may be;

(c) Reports as referred to in sub-clause (a) should assist UGC to re-adjust or reduce the extent of demand for grant-in-aid for the fol-lowing academic year, at least in proportion to the deficiency in im-plementation of these guidelines during the previous recruitment/academic year.

(d) A separate chapter in the annual report published by the Insti-tutions should be provided to explain the steps undertaken andthe results accomplished for bringing the level of performance ofSC/ST to general level during the year.

11. Admission to Hostel Accommodations:

The percentage of reservation referred above under the head ‘percent-age’ shall be strictly observed for admission to the hostels. Additionalpercentage of seats may be provided for the girl students of these com-munities. No rent shall be charged from the students of these commu-nities;

12. Staff Houses:

The percentage of reservation for Staff Quarters, transit Houses, teacher’shostels etc. shall be commensurate with the quantum of reservation asprescribed in paragraph 7 above.

13. Liaison Officer:

Each University/Institution shall appoint a Liaison Officer, who is notbelow the rank of a Deputy Secretary of the concerned State or Central


Government and will be responsible for monitoring the implementationof reservation under these guidelines.

14. SC/ST Cell:

All the Universities/Institutions referred to in sub-clause (a) of para-graph 6 above shall establish an SC/ST Cell in order to process thegrievances of the members of these communities. The SC/ST Cellshall function under the overall supervision of the Liaison Officer.

15. Advisory Committees:

Advisory Committees with Vice Chancellor/ Principal as Chairmanbe constituted to review the implementation of reservation policy inadmission and capacity building programmes for SC/ST for their suc-cessful passing in examinations. The Committee should meet at leastonce in a quarter and action taken on decisions reviewed in the nextmeeting.

16. Amendments to existing University Acts and Statutes:

Action should be initiated by the Universities so as to effect necessaryamendments to their Acts/Statutes for the statutory support for reser-vation in admission, appointments to teaching and non-teaching postsand representation of SC/ST in their bodies like Syndicate ExecutiveCouncil, Academic Council, Selection Committees, etc.

17. Miscellaneous:

The above policy guidelines are minimum prescribed for observation ofthe reservation policy for SC/ST The University/Institutions are freeto provide additional benefits to these categories with the approval oftheir Board of Governors/Executive Councils etc.

(Vide No. SC/ST/UGC Res. guidelines /2014/2118 dated 10/11.7.2014)

Chapter 3

Indian Council of AgriculturalResearch

3.1 GUIDELINES FOR ICAR FELLOWSHIPS

FOR POST-GRADUATE STUDIES IN

AGRICULTURAL SCIENCES

1. BACKGROUND

For recognition of talent and promotion of merit in general, and for en-couraging talented students to undertake higher agricultural education inparticular, the Indian Council of Agricultural Research (herein-after referredto as Council) awards a certain number of Junior and Senior Research Fel-lowships for post-graduate (PG) studies in different disciplines of agricultureand allied sciences. The number and subjects of study for award of juniorand Senior Research Fellowships are announced from time to time.

2. NOMENCLATURE

Council’s Junior Research Fellowships for PG studies will be called “ICAR-JRF(PGS)” and the Senior Research Fellowships for PG studies will be called“ICARSRF (PGS)”.

ICAR-JRF (PGS) will be awarded for post-graduate study (course andresearch work) leading to a Master’s degree whereas ICAR-SRF (PGS) willbe awarded forpostgraduate study (course and research work) leading to aPh.D. degree.

3. ICAR-JUNIOR RESEARCH FELLOWSHIP FOR POST GRADUATESTUDIES (ICARJRF (KS))

3.1. METHOD OF AWARD

ICAR-JRF (PGS) will be awarded on the basis of merit in the All India

17

18 CHAPTER 3. INDIAN COUNCIL OF AGRICULTURAL RESEARCH

Competitive Entrance Examination for (i) ICAR-JRF (PGS) and (ii) concur-rent admission to Master’s degree program at State Agricultural Universities(SAUs), Deemed Universities viz. IARI (New Delhi) / IVRI (Izatnagar) /NDRI (Karnal) / CIFE (Mumbai) / AAU (Allahabad), Central AgriculturalUniversity (Imphal, Manipur), and Central Universities having faculty ofagriculture viz. Banaras Hindu University (BHU), Aligarh Muslim Univer-sity (AMU), Visva Bharti and Nagaland University, collectively hereinafterreferred to as the Agricultural Universities (AUs). The ICARJRF (PGS)will NOT be available for admission in any university other than the AUs asmentioned above.

3.2 ELIGIBILITY

Only those candidates having passed their Bachelor’s Degree or appearingat the Final Examination of the Bachelor’s Degree in the concerned field,under 10+2+5, 10+2+4 or 10+2+3 (only for basic science subjects) areeligible to apply for admission. (For admission, the eligibility requirementlaid down by the respective AUs including remedial courses and tenure willbe treated as final.)

Candidates must have obtained 60% marks or Overall Grade Point Aver-age (OGPA) of 6.60/10.00 or 3.25/5.00 or 2.6/4.00 for General, OBC and Un-der Privileged States (UPS) categories whereas for SC/ST/Physically Hand-icapped (PH) categories, the candidates must have obtained 55% marks oran OGPA of 5.5/10.00 or 2.75/5.00 or 2.20/4.00. The equivalence of OGPAto percent marks, where needed, will be certified by the Registrar of theconcerned University.

For admission in M.V.Sc., candidates must have completed B.V.Sc. &A.H. with internship before the date of registration in the University.

3.3 AGE LIMIT

Minimum age limit shall be 19 years as on the date of the examination.No relaxation is admissible regarding minimum age limit.

3.4 RESERVATION

Reservation of various categories such as SC/ST/OBC and PI-I etc. willhe given as per Government of India rules/instructions issued from time totime. The responsibility of verification of the genuineness of SC/ST/OBCand Pll certificates will solely rest with the concerned Agricultural University(AU) where the candidate has been recommended for admission or grantedprovisional admission.

3.5 DURATION

Duration of ICAR-JRF (PGS) will be two years and in no case it will beextended beyond the period of two years.

3.6 RATES

3.1. ICAR GUIDELINES FOR JRF/SRF 19

The rates of fellowship and contingency grant for higher studies will beas prescribed by the Council from time to time.4. SENIOR RESEARCH FELLOWSHIP4.1 METHOD OF AWARD

ICAR-SRF (PGS) will be awarded on the basis of merit obtained in theAll India Competitive Examination conducted by the Council and the can-didates for award of ICAR-SRF (PGS) would have to secure admission onlyin the Agricultural Universities (A Us).4.2 ELIGIBILITY CRITERIA

Candidates having completed their Master’s degree program securingOverall Grade Point Average (OGPA) of at least 6.50/10.00 scale, 3.25/5.00scale, 2.60/4.00 scale for General and OBC Categories and 5.50/10.00, 2.75/5.00,2.20/4.00 scale for SC/ST/Physically Challenged (PC) candidates, respec-tively from any recognized University in India and abroad would be eligi-ble. In other cases, where grade-points are not awarded and only marksare awarded, the candidate must have secured at least 60% marks for Gen-eral/OBC Category. For SC/ST/Physically Challenged (PC) candidates,the minimum percentage of marks will be 50%. The equivalence of OGPA topercent marks, where needed, will be certified by the Registrar of the con-cerned University. The candidates must complete the postgraduate degreein all respects and produce the degree completion certificate from the Regis-trar to this effect by 30th June failing which they will not be considered forthe award of fellowship. Fellowship would be granted only when the candi-date gets eventually admitted and pursues Ph.D. degree in an AgriculturalUniversity(AU) other than the Agricultural University(AU) from where thecandidate has completed M.Sc./M.V.Sc./M.E./M.Tech. degree.4.3 AGE

The upper age limit would be 30 years as on the date of the examinationfor General category. The upper age limit for candidates belonging to SC/ST/ Women/PC/OBC (Non-creamy layer as per the Central list of OBC)categories shall be relaxable by 5 years. For in-service candidates of Agri-cultural Universities (AU), the upper age limit would be 45 years as on thedate of examination whereas, the academic performance requirement wouldremain as stated above.4.4 RESERVATION

Reservation of various categories such as SC/ST/OBC and PH etc., willbe given as per Government of India rules/instructions issued from time totime. The responsibility of verification of the genuineness of SC/ST/OBCand PH certificates will be of the concerned Agricultural University (AU)where the candidate has obtained admission.4.5 DURATION


Duration of ICAR-SRF (PGS) will be three years and in no case it willbe extended beyond the period of three years.4.6 RATES

The rates of fellowship and contingency grant for higher studies will beas prescribed by the Council from time to time.5. OTHER CONDITIONS FOR AWARD OF ICAR-JRF (PGS) and ICAR-SRF (PGS)

5.1 The fellowships will be admissible to persons of Indian nationality asdefined in the Constitution of India or persons domiciled in India.

5.2 A fellow will be under the administrative control of the Head of the Agri-cultural Universities (AUs) where he/she joins. The Head of the Agri-cultural Universities (AUs) will ensure that all the rules and regulationsof Council governing the award of fellowship are strictly adhered to. Thefellow will work under a recognized guide on the faculty of AgriculturalUniversities (AUs).

5.3 The fellowship will take effect from the date the fellow joins the courseor the start of academic session for which fellowship has been offeredwhichever is later.

5.4 The students must take admission for the relevant degree program withina period of one year from the date of issuance of award letter, failingwhich fellowship shall stand withdrawn automatically.

5.5 Fellows will not be paid their fellowship during the period of strike or dur-ing the period the fellow remains on conduct probation or the day fellowdoes not attend the class or student seminar in the department/division.

5.6 A fellow will not be allowed to avail of any other fellowship/scholarshipduring the tenure of fellowship of the Council. In case a candidate is al-ready receiving any other fellowship or scholarship, it will be surrenderedby him before accepting the fellowship of the Council.

5.7 Funds will normally be paid to the Head of the Institute/AU in advancefor the first year after the issue of sanction for fellowship. The paymentof fellowship for subsequent years will be made on receipt of (a) a de-mand for funds from the Head of the Institute/AU and (b) a certificatein the prescribed form from the Guide of the candidate, duly approvedby the Head of the Institute/AU that the progress of the candidate is sat-isfactory with respect to the time schedule and maintenance of requiredOGPA as per eligibility of the fellowship at the end of each year of the

3.1. ICAR GUIDELINES FOR JRF/SRF 21

study. No renewal application would be entertained by the Council ifthe required OGPA has not been maintained.

6. TERMINATION OF FELLOWSHIP

6.1 The fellowship will he terminated without notice

6.1.1 On the date the fellow ceases to be on the rolls of the AgriculturalUniversity.

6.1.2 On the date the sanction of the fellowship expires.

6.1.3 If the fellow leaves the institution where the fellowship was offered.

6.1.4 If a fellow is dropped by the institute due to poor performance.

6.1.5 If at any time in the opinion of the Agricultural University (All) afellow is found to be negligent in his studies, does not devote fulltime for studies and research, progress report is unsatisfactory oris guilty of unbecoming conduct.

6.1.6 If a fellow does not complete or leaves his studies before the expiryof sanctioned tenure of the fellowship the guide should immediatelyreport such cases and no fellowship should be paid thereafter.

6.1.7 As per provisions of 5.4 of the guideline.

6.2 All the candidates awarded ICAR-JRF (PGS)/ ICAR-SRF (PGS) willhave to execute a surety bond of appropriate amount as per the instruc-tions of the Council from time to time, at the time of registration in therespective University to ensure completion atilt, program undertakenwith fellowship support.

6.3 A fellow shall not leave the course before its completion without priorapproval of the Council and ensuring that the required obligations undersurety bond are fulfilled. If any fellow leaves without permission he shallnot be paid any fellowship amount due to him from the date of leaving.No fellowship amount will be paid if fellow leaves within six months ofjoining the course.

6.4 Fellow will submit a soft copy of the thesis on Compact Disk (CD) to theCouncil within three months of the completion of his studies. The resultof submission of thesis will be intimated to the Council in due course bythe Head of the Agricultural Universities.

6.5 The receipt of financial assistance from the Council should be suitablyacknowledged by the fellow in the thesis / research papers


6.6 ICAR will have the intellectual property rights/proprietary right on re-search outputs of the ICAR-JRF (PGS) and ICAR-SRF (PGS) madeduring the period of working in the ICAR as per the provisions of “ICARGuidelines for Intellectual Property Management and Technology Trans-fer/ Commercialization” mutatis mutandis. However, in case the candi-date has done some research work, his/her name can accordingly beacknowledged/ included appropriately in the research paper(s) as solelydecided by the Guide. No right in this regard can be claimed.

7. LEAVEICAR-JRF(PGS)/ICAR-SRF (PGS) will be governed by the extant rules

of the concerned AU as applicable to the other students.

Part III

Banaras Hindu University

23

Chapter 4

Academic

4.1 Showing of answer scripts of Ph.D. Course

work

ACR No. 03 dated 06.07.2013 approved by ECR No. 143 dated 17.08.2013.Vide order dated 04.12.2012 the Vice-Chancellor approved the extension

of provision of showing evaluated answer script as available in the UG/PGOrdinances of various Faculties, to the Course Work Examination(s) for re-search scholars of the University, as notified vide notification No. RAc/Research-Mtg/ 2012-13/ 412 dated 07th January, 2013. The same has beenratified by the Academic Council and approved Executive Council.

4.2 Permission to Academic Staff of the Aca-

demic staff College, BHU as Research Guide

ACR No. 22 dated 06.07.2013 approved by ECR No. 143 dated 17.08.2013.As per recommendation of the Academic Advisory Committee of UGC-

Academic Staff College, BHU, the academic staff of the ASC, BHU havebeen permitted to act as research guide in their respective subject.

4.3 Supplementary Examination answer scripts

not to be shown to students

Vide No. RAc/Mtg./PPC-Sci./AC-Next/ 2013/ 18010 dated 07.11.2013.The Vice-Chancellor approved the recommendation of the PPC of the

Faculty of Science regarding revaluation and showing of answer scripts of

24

4.4. ORDINANCES – STUDENTS’ COUNCIL 25

supplementary examinations.

Showing supplementary answer-scripts is not advisable as thiswill then lead to demand for subsequent re-evaluation also whichwill be extremely difficult and inconvenient to meet as the teach-ing and sessional tests are on peak during this period and it willalso delay the declaration of the results beyond 31st October. Itis worthwhile to also recall that, in the earlier system of annualexamination, there was no provision for re-evaluation of answer-scripts of supplementary examination.

The aforesaid policy decision (of not showing answer scripts and revalu-ation of supplementary examination) shall be applicable across Faculties.

4.4 Ordinances governing the constitution of

BHU Students’ Council, 2012

In pursuance of communication No. F.No. 1-1/12/2013-Desk (U) dated21.10.2013 from the Deptt. of Higher Education, MHRD, Govt. of India the“Ordinances governing the constitution of BHU Students’ Council, 2012” willbe implemented from the academic session 2013-14. The ordinance has beenapproved by the Academic Council vide ACR No. 22 dated 24.02.2013 andby Executive Council vide ECR No. 131 dated 17.08.2013.

(Vide Registrar, BHU’s circular No. RAc/ Mtg./ BHU-Students Council/2013-14/ 18803 dated 11/12.11.2013 )

4.5 Election Committee for BHU Students’

Council

The following Election Committee has been reconstituted by the Hon’bleVice-Chancellor :

Chairman : Prof. B.V. Singh, Deptt. of EconomicsMembers : Prof. A.P. Singh, Deptt. of Soil Sc & Ag. Chem.; Prof. S.K.

Trigun, Deptt. of Zoology, Prof. V.K. Singh, Deptt. of Statistics, Prof.Sushma Tripathi, MMV; Prof. K.K. Singh, Deptt. of Statistics; Prof. A.K.Joshi, Chief Proctor; Prof. Vinay Kumar Singh, Dean of Stuents; Prof. R.N.Singh, Deptt. of AIHC & Arch; Dr. O.P. Singh, Deptt. of Kayachikitsa;Dr. Akhilendra Pandey, Faculty of Law; Dr. R.K. Lodhwal, Faculty ofManagement Studies; Dr. Gyan Prakash, Deptt. of Community Medicine

26 CHAPTER 4. ACADEMIC

Member Secretary : Shri Anand Vikram Singh, Asstt. Registrar (Dev.)The above committee shall prepare the election schedule, oversee the

election process and take necessary steps to ensure free and fair election.The Election Committee shall also conduct the election of the Office Bearersof the BHU Students’ Council and act as Grievance Redressal Cell to theBHU Students’ Council.

(Vide Registrar, BHU’s notification No. RAc/ Mtg./ BHU-StudentsCouncil/2013-14/ 18802 dated 11/12.11.2013)

4.6 Employees Ward Quota increased to 15%

The Executive Council vide its resolution No. 143 dated 17.08.2013 approvedthe Academic Council Resolution No. 19 dated 06.07.2013, increasing Em-ployees Ward Quota (Supernumerary seats) from 10% to 15% in variouscourses where it currently exists. It will be implemented from the academicsession 2013-14.

(Vide Asstt. Registrar (Academic) notification No. RAC/Mtg./ AC-06.07.2013/ 19 /19611 dated 18.11.2013.)

4.7 Conditionally admitted students, last date

for producing original marks-sheet/ re-

quired documents of qualifying examina-

tion etc.

The last date for producing original marks-sheet/required documents of thequalifying examination by the newly admitted candidates is 31st October,2013.

Representations of the conditionally admitted students who could notproduce their marks-sheets of qualifying examinations as well as other re-quired documents by 31st October, 2013 was considered by the UniversityAdmission Coordination Board (UACB). On the recommendation of theUACB, the Hon’ble Vice-Chancellor has been pleased to approve the fol-lowing :

Category – I Conditionally admitted students who have already failedin the supplementary examinations and are seeking specialsupplementary examination/ revaluation of supplementaryexamination to clear the failed courses to meet the eligi-bility requirements.

4.7. CONDITIONALLY ADMITTED STUDENTS 27

(a) No special supplementary examination/ reevaluationof supplementary examinations for the students whohave failed in the regular supplementary examinationbe conducted;

(b) Admission of all such students who were condition-ally admitted under various UG/ PG programmes dur-ing the academic session 2013-14 and have failed inthe supplementary examinations may be cancelled andtheir names be struck off from the roles forthwith.

Category – II Conditionally admitted students whose supplementary ex-aminations have not been held so far )other Universities/Boards) or results of the main examination/supplementaryexamination has not been declared so far :

Conditionally admitted students who have not been ableto produce the final mark-sheet of the qualifying examina-tion (satisfying the eligible conditions) for the reasons thattheir supplementary examinations have not ben held so far(oter Universities/ Board) or results of the main examina-tion/ supplementary examinations have not been declaredso far may be allowed to appear in the ensuing Semester-IUG/PG examinations subject to the condition that theirSemester - I results would be declared only if they are ableto produce original mark-sheets (satisfying the eligibilityrequirements) and other required documents. Further theywill be granted admission in Semester II, only if the saidcondition is met.

Category – III Conditionally admitted students who have not been able tofurnish their TC/ Migration Certificate / Character Cer-tificate etc. so far:

Such conditionally admitted students who have not beenable to furnish their TC/ Migration Certificate/ Charactercertificate, etc. so far may also be allowed similar relax-ation as recommended for students falling under the Cat-egory - II above.

It may kindly be ensured that Admit Card is not issued to students whoare ineligible for appearing the ensuing end semester examinations, as peraforesaid deciions of the UACB.


(Vide circular No. RAc/Adm.-II/2013-14/ UACB-14.11.2013/ 20961 dated26/27.11.2013)

4.8 Review of/ Proposals for amendments in

UET/ PET/ Special Courses of Study in-

formation Bulletin - 2014

Vide circular No. RAc/ Adm/ II/UACB/ UET-PET-Spl. Courses/2013-14/21308 dated 29.11.2013 the Asstt. Registrar (Acad.) requested to send thesuggestions for changes/ modifications in the UET/ PET/ Special courses ofStudy Information Bulletins-2013 by 16th December, 2013. It was furtherrequested that while making suggestions the page number(s) of the relevantinformation bulletin - 2013 on which the correction(s)/ modification(s) is/arerequired to be should be clearly indicated.

4.9 List of students on whom disciplinary ac-

tion was taken by the university

The Asstt. Registrar (Acad.) vide circular No. RAc/ Adm./ Disciplinaryproceedings-6/ 2013-14/ 22697 dated 12/13.12.2013 requested to provide thelist of students on whom disciplinary action (including issue of written warn-ing) has been taken at the Faculty/ Institute level during the last 6 yearsalong with copies of the orders connected therewith.

The desired information may be furnished by 31st December, 2013.

4.10 “Malaviya Chair” created in the Malaviya

Centre for Human Values and Ethics

Under the provisions of Statute 18(ii) of the Banaras Hindu University, theVice-Chancellor in his capacity as Chairman of the Executive Council andthe Academic Council, has been pleased to approve the creation of “MalaviyaChair” in the Malaviya Centre for Human Values and Ethics, Faculty of Arts,BHU with the financial support received from the Ministry of Culture, Govt.of India through the UGC, as per recommendations of the National Imple-mentation Committee constituted by the Govt. of India to commemoratethe 150th Birth Anniversary of Mahamana Pt. Madan Mohan Malaviyaji.

(Vide notification No. RAc/Mtg./Chair-MMAK/ 2013-14/ 761 )

4.11. SPECIAL COURSES OF STUDY – HONORARIUM 29

4.11 Special Courses of Study – Honorarium

to Guest Faculty – honorarium for prac-

tical classes

On the recommendation of the Steering Committee f the Special Courses ofStudy, faculty of Science to include the honorarium @ Rs.500 per practicalclass (of 3 hours) for engagement of teachers/guest faculty on honarium basis,the Vice-Chancellor has been pleased to approve to include the honorarium @Rs.500/- per practical classes (of 3 hours) for engagement of teachers/guestfaculty on honorarium basis for all the Faculties which run lab-intensivecourses.

Further, the procedure for engagement of teachers/Guest Faculty as noti-fied vide referred to notifications shall remain the same. The revised rate ofhonorarium for practical classes shall be effective from the Academic Session2013-14.

(Vide No. RAc/Honorarium-Guest Faculty/2013-14/1479 dated 27.01.2014)

4.12 Implementation of enhanced regular fee

structure from the Academic Session 2013-

14 stands withdrawn

The Notification No.RAc/Mtg./Fee Structure/Ac-Next/ 2013-14/8801 datedJuly 11, 2013, Notification No.RAc/Mtg./Fee Structure/Ac-Next/2013-14/9284 dated July 23, 2013, Notification No.RAc/Mtg./ Fee Structure/Ac-Next/2013-14/9300 dated July 24, 2013, Notification No.RAc/Mtg./Fee Struc-ture/ Ac-NextJ2013-14/9484 dated July 30, 2013, Notification No.RAc/Mtg./Fee Structure/Ac-Next/2013- 14/10560 dated August 20, 2013, NotificationNo.RAc/Mtg./ Fee MA-Education/2013-14/11787 dated 03.09.2013, Notifi-cation No. RAc/Mtg./MBA-Agri-Business/2013-14/13887 dated 03.10.2013on implementation of enhanced regular fee structure from the Academic Ses-sion 2013-14 stands withdrawn with immediate effect.

2. Consequent upon withdrawal of aforesaid notifications, previous/earlierfee structure, as notified from time to time and in vogue during the academicsession 2012-13 in respect of course covered under said notifications shallbecome operative till further orders.

This issues with the approval of the Vice-Chancellor.(Vide circulated No. RAc/Mtg./Fee Structure/2013-14/1964 dated Jan-

uary 30, 2014)


4.13 Last date for deposition of fees extended

up to 20th February, 2014

In continuation to this office Notification dated 16.1.2014 regarding dateof deposition of fees for promotional semester fees (on promotion to evensemester), the last date of deposition of fees has been further extended up to20th February, 2014.

(Vide Notification No. RAc/Adm-II/Deposition of Fee (promotional)/2013-14/1971 dated 31.01.2014 from Asstt. Registrar (Acad.))

4.14 Withdrawal of enhanced regular fee struc-

ture

In continuation to this office letter no. RAc/Mtg./Fee Structure/AC-Next/2013-14/1964 dated January 30, 2014 on withdrawal of enhanced regular fee struc-ture, I am to inform that the Vice-Chancellor vide his order dated 18.02.2014has been pleased to approve the following recommendations made by theCommittee constituted to suggest measures for operationalising the said de-cision of the University:

1. Those students who have not deposited their fee for even semester of theacademic session 2013-14 be.asked to deposit their fee for even semesters asper old fee structure of academic session 2012-13 forthwith.

2. Those students (under semester system) who have already deposited theirfee for the first semester (in case of new admissions) as well as for the oddsemester (in case of promoted students) as per revised rates (implemented inJuly 2013 and rolled back now) be asked to make their claim for refund ofexcess amount in the month of March, 2014 only if excess fee was depositedby them in the said semester. Further, those who have deposited less amountmay be asked to deposit the difference amount for the said semester.

3. Similarly, those students (under annual system) who have already de-posited their fee for the first year (in case of new admissions) as well asfor the second/subsequent year (in case of promoted students) as per revisedrates (implemented in July 2013 and rolled back now) be asked to make theirclaim for refund of excess amount in the month of March, 2014 only if excessfee was deposited by them at that time. Further, those who have depositedless amount at that time may be asked to deposit the difference amount.

(Vide RAc/Mtg./Fee Structure/2013-14/3467 dated 24/25.02.2014 fromRegistrar)

4.15. PAYMENT OF SALARY TO CONTRACTUAL STAFF 31

4.15 Payment of Salary of Contractual Staff

working in special Courses of Study as

per the revised rate

The University has received request from the Dean, Faculty of Science withregard to payment of salary of contractual staff working under the variousSpecial Courses of Study at par with the contractual workers (in certaindesignations) engaged by the University against the vacant R-A/C positions,[as per the notification No. AB/NT-1/Cont. Wages/341 dated 03.04.2014from the Asstt. Registrar (Admin.-NT)].

2. While considering the aforesaid request of the Dean, Faculty of Science,the Vice-Chancellor has been pleased to approve that the respective SteeringCommittee for various Special Courses of Study may examine the financialfeasibility of enhancement in wages for the following contractual staffs andparity may be allowed subject to the condition that if the enhancement isfinancially feasible out of the earnings of the said course, without any financialliability on the part of the University:

S.No. Category of the ContractualWorkers

Existingrate w.e.f.01.04.2011

Enhancedrate w.e.f.01.01.2014

1. Group D (Non-Teaching)Non High School

Rs.8610/- p.m. Rs.9470/- p.m.

2. Group D (Technical) NonHigh School

Rs.9060/- p.m. Fts.9970/- p.m.

3. Group D (Technical & NonTechnical) High SchoolPass/MTHS

Rs.10570/- p.m. Rs.11630/- p.m.

4. Office Assistant/ComputerPersonnel

Rs.11630/- Rs.12800/- p.m.

3. The aforesaid provision may be read with the instructions issued videnotification No. RAc/Adm./Amended Spl.Course guidelines/11-12/6336 datedNovember 01, 2011.

(Vide No. RAc/Adm./Contra. Staff enhancement in SCS /13-14/5859dated 29.4.2014 from the Registrar)


4.16 Conduct of Ph.D. Course work exami-

nation

The University has received several requests from the research scholars ofvarious Departments, duly forwarded by the concerned Head of the Depart-ments, with regard to conduct of Ph.D. Course work examination. It has beengathered from the Office of the Controller of Examinations that till date cer-tain department(s) have not conducted the Ph.D. Course work examination,as one of the compulsory criterion for completion of Research work by theResearch Scholars enrolled/admitted w.e.f. September 2009 onwards whichhas already been implemented by the University across the faculties as perguidelines of the UGC.

After considering the aforesaid requests, the Hon’ble Vice-Chancellor,vide his orders dated 2.5.2014, has been pleased to permit the Research Schol-ars to appear in the Ph.D. course work examinations of those disciplines forwhich requests has been received to conduct Ph.D. course work examinationsby the University. Further, for streamlining the Ph.D. course work exami-nation (including backlog), one time final opportunity will be given to suchResearch Scholars who have not cleared the course work examination so far,during 1st to 15th September 2014 to clear the Ph.D. course work examina-tion with the the condition that if they fail to avail this last/final opportunity,necessary action may be initiated as per the Ph.D. Ordinance 2009 of theUniversity. It is requested that Research Scholars may be apprised of thesaid decision/order of the Vice-Chancellor.

(Vide No. RAc/RES/Misc./2013-14/6119 dated 6.5.2014 from the Reg-istrar)

4.17 Monitoring of attendance of students

While considering a case in which prescribed mechanism for monitoring theattendance of students was not followed and the students were conditionallyallowed to appear in the examination without determining their eligibility toappear in the examination, the Horfble Vice Chancellor vide his order dated11.06.2014 has ordered that the HoDs/Coordinators/Deans shall ensure thatguidelines issued from time to time on monitoring of attendance of students(copy enclosed) is strictly followed, so that such instances are not be repeatedin future.

(Vide No.RAc/Mtg./Fy. of Arts/Attend. Relax./2014/8510 Dated: 26.06.2014from Registrar)

4.17. MONITORING OF ATTENDANCE OF STUDENTS 33

Monitoring and report of attendance of the students pursuing var-ious Courses in the University

As you are aware that notifications has been issued by the University, inthe past, stipulating therein the requirement of strict adherence to 100%requirement of attendance for the students of the University pursuing variouscourses of study, as per provisions contained in the Ordinances. It has alsobeen informed earlier that implementation of the provisions on attendanceas per Ordinances is mandatory and any lapse in this respect will be treatedas a serious act of misconduct.

2. You would also be aware of the detailed instructions issued videcircular no. R.Ac./Adm/a.ttendanz;e. 06/3670 dated 06th/07th October2006 wherein inter alia constitution of Attendance Monitoring Committeeat the Faculty/Department level was prescribed alongwith periodic require-ment of display of attendance position of a student on the notice board,method of marking attendance, informing the attendance status to the stu-dent’s parents/guardians and proper record keeping of the same in the Fac-ulties/Departments.

3. However, it has been observed that instructions issued on regularattendance marking, monitoring and display are not being followed in certainFaculties/Departments, which has caused serious problems. This has beenviewed seriously by the Vice-Chancellor who has passed following orders forstrict compliance:

(a) Instructions on marking and monitoring attendance, as contained in thecircular quoted above be complied with strictly.

(b) The HoDs/Coordinators/Deans shall ensure that attendance of studentsis compiled on the last teaching day of a month and displayed on the no-tice board of the Faculty/ Department/School on the first teaching day ofthe succeeding month with a copy endorsed to the Deputy Registrar andSecretary to the Vice-Chancellor for information of the Vice-Chancellor.

(c) In case the attendance of any student is found short of the requirementin monthly monitoring, attendance status be informed to his/her par-ents/guardians for necessary corrective action.

This issues with the approval of the Vice-Chancellor.

(Vide No./Adm./MRASPCU/2012-13/ 20700 November 08, 2012 fromRegistrar)


4.18 Uniform Grace Rules for awarding Grace

Marks

Notwithstanding provisions contained in the Ordinances of respective UGand PG programmes of the University on the award of ”GRACE” marks,uniform Grace rules, as approved by the Academic Council vide ACR No.35of 30.06.2010 and Executive Council vide ECR No.205 of 31.08.2010, shall beapplicable across courses run by various Faculties. The referred to resolutionof the Academic Council is printed overleaf for information and necessaryaction.

ECR 205 dated 31.08.2010 in respect of Grace Marks

I am to quote below the Resolution No. 35 of the meeting of the AcademicCouncil held on 30.06.2010 duly approved by the Executive Council videResolution No. 205 dated 31.08.2010 for your information & necessary action.

Resolution No. 35

”35. Consideration of the ratification of the orders of the Vice-Chancellordated 11.06.2010 approving the recommendations of the Committee consti-tuted to review the ordinances on the Grace Rules of the University.

The Academic Council was informed that on processing the result ofcertain students of Final M.B.B.S. course of Institute of Medical Sciences,the Office of the Controller of Examinations found difficulties in applyingthe extant Grace Rules in absence of clear provisions corresponding to therare situation encountered. While the said Ordinances ’speak of providinggrace marks at 3 points, to the extent of 0.5% of the aggregate marks ofthe course, it does specify as to whether grace marks can be provided in theaggregate also by treating it one of the 3 points. To resolve the issue, the Vice-Chancellor vide his orders dated 01.02.2010 constituted a Committee underthe Chairmanship of Prof. R.C. Yadav, Vice-Chairman, UACB to reviewthe Ordinances on the Grace Rules of the University. The said Committeein its meeting held on 09.02.2010, 19.02.2010 86 26.04.2010 recommendedamendments/additions in the existing ordinances which stands approved bythe Vice-Chancellor vide his orders dated 11.06.2010. The recommendationsof the said Committee are at Appendix - 5.

RESOLVED THAT it be recommended to the Executive Council that theaction taken by the Vice-Chancellor vide his orders dated 11.06.2010, approv-ing the amendments/additions in the existing ordinances as recommended bythe Committee, be approved.

(vide No. RAc/Mtg/AC-30.06.2010/3498 dated 25.09.2010)

4.19. UNIFORM GRACE RULES 35

4.19 Uniform Rules for Awarding Grace Marks

Notwithstanding provisions contained in the Ordinances of respective UGand PG programmes of the University on the award of “GRACE” marks,uniform Grace rules, as approved by the Academic Council vide ACR No.35of 30.06.2010 and Executive Council vide ECR No.205 of 31.08.2010, shall beapplicable across courses run by various Faculties. The referred to resolutionof the Academic Council is printed overleaf for information and necessaryaction.

(Vide No. RAc/Mtg /GRACE/2013-14/8566 dated 26.06.2014 )

Academic Council Resolution regarding GRACE marks

I am to quote below the Resolution No. 35 of the meeting of the AcademicCouncil held on 30.06.2010 duly approved by the Executive Council videResolution No. 205 dated 31.08.2010 for your information & necessary action.

Resolution No. 35

“35. Consideration of the ratification of the orders of the Vice-Chancellordated 11.06.2010 approving the recommendations of the Committee consti-tuted to review the ordinances on the Grace Rules of the University.

The Academic Council was informed that on processing the result ofcertain students of Final M.B.B.S. course of Institute of Medical Sciences,the Office of the Controller of Examinations found difficulties in applyingthe extant Grace Rules in absence of clear provisions corresponding to therare situation encountered. While the said Ordinances speak of providinggrace marks at 3 points, to the extent of 0.5% of the aggregate marks ofthe course, it does specify as to whether grace marks can be provided in theaggregate also by treating it one of the 3 points. To resolve the issue, the Vice-Chancellor vide his orders dated 01.02.2010 constituted a Committee underthe Chairmanship of Prof. R.C. Yadav, Vice-Chairman, UACB to reviewthe Ordinances on the Grace Rules of the University. The said Committeein its meeting held on 09.02.2010, 19.02.2010 86 26.04.2010 recommendedamendments/additions in the existing ordinances which stands approved bythe Vice-Chancellor vide his orders dated 11.06.2010. The recommendationsof the said Committee are at Appendix - 5.

RESOLVED THAT it be recommended to the Executive Council that theaction taken by the Vice-Chancellor vide his orders dated 11.06.2010, approv-ing the amendments/additions in the existing ordinances as recommended bythe Committee, be approved.”

(Vide No. RAc/Mtg/AC-30.06.2010/35/3499 dated 25.09.2010)


4.20 SC/ST Status on Marriage

On a reference received from the Principal, Vasanta College for Women,Rajghat the Standing Committee of the University for Scheduled Castes andScheduled Tribes in its meeting held on 03.01,2014 resolved as follows:

“The matter be referred to the Coordinator, Legal Ce//, BHUto prepare a brief note including clarification regarding all suchpossible scenario and that brief note may be forwarded to theDeputy Registrar (Academic) to notify a detail guideline basedon clarification by the Coordinator, Legal Cell to all the Direc-tors of the Institutes, the Deans of the Faculties, the Principalof MMV and Principals of affiliated College of the Universities,as to insure that the policies of the Govt. of India, governingthe reservation for the students belonging to SC/ST/OBC etc.category be followed strictly at the time of their admission todifferent courses in the University.”

2. Accordingly, a brief note/clarifications, as furnished by the Coordina-tor, Legal Cell, regarding possible scenarios on SC/ST status on marriageas well as the status of the offspring out of such marriages or otherwise isenclosed for information and necessary action. This issues with the approvalof the Vice-Chancellor.

(Vide No. RAc/Adm./SC/ST-Status/2013-14/8726 Dated: 18.06.2014)

Clarifications

Where a person claims to belong to a Scheduled Caste or a ScheduledTribe by birth it should be Verified: –

(i) that the person and his parents actually belong to the communityclaimed;

(ii) that his community is included in the Presidential Orders specifyingthe Scheduled Castes and Scheduled Tribes in relation to the concernedState;

(iii) that the person belongs to that State and to the area within that Statein respect of which the community has been scheduled;

(iv) if the person claims to be a Scheduled Castes, he should profess eitherthe Hindu or the Sikh religion;

4.20. SC/ST STATUS ON MARRIAGE 37

(v) if the person claims to be a Scheduled Tribe, he may profess any religion.

2. Cases of migration

(i) Where a person migrates from the portion of the State in respect ofwhich his community is scheduled to another part of the same State inrespct of which his community is not scheduled, he will continue to bedeemed to be a member of the Scheduled Caste or the Scheduled Tribe,as the case may be, in relation to that State;

(ii) Where a person migrates from one State to another, he can claim tobelong to a Scheduled Caste or a Scheduled Tribe only in relation tothe State in which he originally belonged and not in respect of the Stateto which he has migrated.

3. Claims through marriage:The guiding principle is that no person who was not a Scheduled Caste

or a Scheduled Tribe by birth will be deemed to be a member of a Scheduledcaste or a Scheduled Tribe merely because he or she had married a personbelonging to a Scheduled Caste or a Scheduled Tribe.

Similarly a person who is a member of a Scheduled Caste or a ScheduledTribe would continue to be a member of that Scheduled Caste or ScheduledTribe as the case may be, even after his or her marriage with a person whodoes not belong to a Scheduled Caste or a Scheduled Tribe.4. Cases of conversion and re-conversion:

(i) Where a Scheduled Caste person gets converted to a religion other thanHinduism or Sikhism and then reconverts himself back to Hinduism orSikhism, he will be deemed to have reverted to his original ScheduledCaste, if he is accepted by the members of that particular caste as oneamong them.

(ii) In the case a a descendant of a Scheduled Caste convert, the mere fact ofconversion to Hinduism or Sikhism will not be sufficient to entitle him tobe regarded as a member of the Scheduled Caste to which his forefathersbelonged. It will have to be established that such a convert has beenaccepted by members of the caste claimed as one among themselvesand has thus become a member of that caste.

5. Cases of adoption:Great care has to be exercised in dealing with cases where a person claims

to be a Scheduled Caste on the ground that he has been adopted by a Sched-uled Caste person. The validity of the adoption has to be clearly established


before any caste certificate can be given. It is for the party to prove his claimby cogent and reliable evidence.

(1) The requirements of valid adoption are given in section 6 to 11 of theHindu Adoption and Maintenance Act, 1956 (relevant extracts of whichare attached). The actual giving and taking of the child in adoption is amandatory requirement and thereafter the adopted child is deemed to bethe child of his adoptive father or mother for all purposes and the childsevers all ties with the family of his or her birth. Ordinarily, no childwho has attained the age of 15 years or who is married can be given inadoption unless there is a custom or usage applicable to the parties.

(2) In deciding whether an adoption is valid, the certificate issuing author-ity should satisfy himself that all the requirements of Law have beencomplied with. He should also take into account the behaviour of thechild after adoption whether he physically lives with and is supportedby his adoptive parents and receives no financial help from his originalparents. In case these conditions are not satisfied, the certificate shouldbe refused.

(3) Where the case relates to an adoption of a married person or of a person ofthe age of 15 years and above, the certificate shall be required to be givenby the District Magistrate who shall, after making due enquiries as tothe validity of the adoption and as to whether such adoption is permittedby a custom or usage applicable to the parties, make an endorsement tothat effect on the certificate. Such custom or usage should have beencontinuously and uniformally observed for a long time and obtained theforce of law among the Hindus of that particular area, or that community,group or family provided that the custom or usage is certain and notUnreasonable or apposed to public policy and in the case of custom orusage in respect of a particular family, that the custom or usage hasnot been discontinued. In addition it should be verified that all otherconditions for a valid adoption, including the Physical transfer of theadopted person to the family of the. adoptive parents and that he hassevered all ties with the original parents are fulfilled.

Whether a person of Scheduled Caste origin who has embracedChristian religion or Islam will he be treated as Scheduled Caste?Ans: NoCan a non-Scheduled Caste or non-Scheduled Tribe person whomarries a Scheduled Caste or Scheduled Tribe person will get thebenefits meant for the Scheduled Caste or Scheduled Tribe?

4.20. SC/ST STATUS ON MARRIAGE 39

Ans: No. The guiding principle is that no person who was not a ScheduledCastes and Scheduled Tribes by birth will be deemed to be a member of aScheduled Caste or Scheduled Tribe merely because he or she had married aperson belonging to a Scheduled Caste or Scheduled Tribe.

Can a Scheduled Caste or Scheduled Tribe person who marries anon-Scheduled Castes and Scheduled Tribes person will continueto get benefit of Scheduled Castes and Scheduled Tribes.

Ans:Yes

What shall be the status of the off spring of a couple one of whomis a Scheduled Caste/Scheduled Tribe?

Ans: To decide the status of an off-spring of a couple where one of thespouses is a member of Scheduled Caste/Scheduled Tribe, the crucial testfollowed is to determine whether the child has been accepted by the ScheduledCaste /Scheduled Tribe community as a member of their community andhas been brought up in that surrounding and in that community or not.If the child has been accepted by the Scheduled Caste or Scheduled TribeCommunity and has been brought up in the surrounding of Scheduled Casteor Scheduled Tribe spouse then, the child would be treated as ScheduledCaste or Scheduled Tribe ,as the case may be. However, each case is to beexamined on its merit. However, in general, the following illustrations aremade:

Example I - Father - Scheduled Caste/Scheduled Tribe Mother- non-ScheduledCaste /non-Scheduled Tribe Child- shall be Scheduled Caste/Scheduled Tribe.

Example II - Mother - Scheduled Caste/Scheduled Tribe Father - non-ScheduledCaste/ non-Scheduled Tribe Child - shall be non-Scheduled Caste/non-ScheduledTribe.

Note: each case will be decided on case to case basis as per its merit.

Is a member of Scheduled Caste or Scheduled Tribe listed in the listof one State eligible for benefits as Scheduled Caste or ScheduledTribe in another State/UT.

Ans: The list of Scheduled Castes and Scheduled Tribes is State/UT specific.As such a member of Scheduled Caste or Scheduled Tribe is eligible forbenefits in his state of origin only. A member of Scheduled Caste or ScheduledTribe Community, who migrates to other State/UT is not entitled to getScheduled Caste/Scheduled Tribe benefits, from the state of migration.

Example:- A Scheduled Caste person who migrates from State of Punjabto Rajasthan will not get the benefits extended to the Scheduled Castes ofRajasthan but he will continue to get benefits of the State of his origin,i.e., Punjab. But he will be eligible for benefits available under CentralGovernment and its agencies in the State of Rajasthan also.


4.21 Guidelines for assigning teaching role to

the Ph.D. Scholars registered in the Uni-

versity for the Academic Session 2014-

15

The guidelines for assigning teaching role to the Ph.D. scholar registeredin the University was notified for the Academic Session 2010-11 only, asby the end of which, it was expected that recruitment of teachers wouldbe made, vide Notification No. RAc/Adm./Teaching-Ph.D. Scholars/2010-11/99 dated January 01/04, 2011. The same was extended for the AcademicSession 2011-12, 2012-13and 2013-14 also.

2. The departments are requesting for grant of permission for sharing ofteaching load by research scholars for the Academic Session 2014-15 because54% enhancement in intake during the academic session 2010-11 under thestaggered implementation plan of OBC reservations the University is wit-nessing increase in student strength against which recruitment of teacherscould not take place so far.

3. In the light of above, the Hon’ble Vice-Chancellor has been pleasedto extend the following approved guidelines for the Academic Session 20 14-15 in accordance with the Notification No. RAc / Adm. /Teaching-Ph.D.Scholars/2010-11/99 dated January 01/04, 2011 circulated by this office:

(a) Taking into account of the time-table made by various Departments,the total teaching hours may be calculated. This will provide the to-tal teaching load on the faculty/ teachers of the Department, however,this shall not include classes engaged by the teachers in other depart-ments/subjects/Special Courses of studies where the teachers are en-gaged on honorarium basis;

(b) Upto a maximum of 30% teaching load of the Department, the classroom teaching may be assigned to research scholars enrolled with it;

(c) The research scholar can be assigned to take of class room teaching inde-pendently up to a maximum of 03-04 classes per week only, preferably atthe U.G. level. The research scholar assigned teaching assistantship shallbe required to function under the supervision of the teacher concernedwhose extra load he/she is sharing;

(d) As the research fellowship schemes provide for academic work up to 10hours of work to the research scholars, the remainder hours may be lib-

4.21. TEACHING ASSIGNMENT TO PH.D. SCHOLARS 41

erally used in other academic works as provided in the said schemes,however, under the supervision of teachers concerned;

(e) In addition to the academic work covered in the UGC guidelines andthe class room teaching, the research scholars may also be used for in-vigilation work on the regular examination to the extent of 20% of theinvigilation load of the Faculty/Department and subject to the conditionthat the examination hall where the research scholar is supposed to bedeputed for invigilation work has at least one permanent faculty as invig-ilator. Further the said research scholar shall also paid honorarium forinvigilation work at par with the honorarium paid to faculty invigilator.

(f) To motivate the research scholars for engaging the class room teachingup to 03- 04 classes per week, of one hour duration each, the researchscholar assigned the teaching assistantship may be paid an honorarium ofRs. 150.00 per class, in addition to their scholarship/fellowship amount;

(g) There could be a situation that man hour requirement of the Depart-ment for teaching assistantship may be much less than the total numberof scholars available with it. In such situation the screening of researchscholars for assigning the task of class room teaching, shall be the re-sponsibility of Policy Planning Committee of the Department. Whilescreening the candidates/research scholars for the task, the PPC shallensure that the candidate/research scholar selected for teaching assis-tantship has adequate exposure and strength in the area where he/sheis supposed to be engaged. Priority to NET JRF/ NET (LS) qualifiedcandidates be given;

(h) In such centres where PPC has not been constituted as per provided or-dinances, the task of screening the research scholars may be entrusted tothe Admission Committee for admission of Ph.D. scholars in the Centreconcerned.

(i) The aforesaid scheme may be made effective for the Academic Session2014-15 only, as by the end of which, it is expected that recruitment ofteachers would be made.

(j) During this period the review of this scheme can also be simultaneouslymade, so that, if it brings good results it may continue in future academicsessions resulting in availability of spare time to the Faculty for activeresearch and consultancy assignment as also providing exposure to theresearch scholars/teaching assistants to an experience of active class roomteaching;


(k) In case the number of teaching assistantship available with in a De-partment is significantly high, as compared to the number of researchscholars enrolled with it, the distribution of teaching assistantship as-signment should be equitable to the extent possible, however, subjectto the condition that the quality of teaching learning experience to thestudents does not get adversely affected. The PPC of the Departmentmay be entrusted the responsibility to ensure that;

(l) As envisaged in the referred to schemes of research fellowship, researchscholars are to be engaged for various other academic tasks to the limitof 10 hours per week. The Department should device their own mecha-nism to see that the services of research scholars enrolled with them areliberally utilized for such academic works within the limit imposed forsupporting the academic activities of the Department. On method couldbe to assign a group of research scholars to a mentor teacher of the De-partment who could liberally use their service for the defined academicwork;

(m) There could be a situation where additional teaching load of a Depart-ment could be much beyond the research scholar enrolled with it, par-ticularly in the Institute of Medical Sciences. In such a situation, theDepartment of such Institutes/Faculties may engage research scholarsenrolled in other Departments/Faculties who could be gainfully utilizedto share their extra load. Such engagement can take place in joint con-sultation of the two Departments concerned. However, it needs to beensured that ceiling of three class per week of teaching classes per re-search scholar norm is not breached;

(n) The recommendations of the PPC on engagement of research scholaras teaching assistants, under this scheme, shall be submitted to theDeputy Registrar (Academic) by 15th September 2014 (1, III, V 86 VII-Semesters) and 31st December 2014 (II,IV, VI 8s VIII-Semesters) forobtaining the approval of the Vice-Chancellor.

(o) The expenditure on payment of honorarium to teaching assistants maybe met out of “R” A/c - Honorarium for engagement of teachers/retiredteachers” head of account where additionality, if needed, could be pro-vided.

4. This issues with the approval of the Vice-Chancellor.

4.22. CATCH-UP CLASSES 43

4.22 Catch-up Classes/ Extra Classes for ex-

posure of students to requisite hours of

teaching-reg.

As you are aware that fully automated counseling module has been imple-mented for the first time during the academic session 2014-15. Due to variousissues emanating from the first implementation of the automated system, theacademic session has got delayed by about two weeks. The reasons for de-lay, necessary corrective action required for future and plausible action planfor dealing with some of the issues emanating from its implementation hasbeen discussed in detail during the meeting of the University Admission Co-ordination Board (UACB) in its meeting held on 4th September 2014 andsubsequently in the meeting of the Directors of the Institutes and the Deansof the Faculties held under the Chairmanship of the Vice-Chancellor on the6th September 2014.

2. During the aforesaid meetings, it was gathered that classes in someof the Faculties/ Departments/Colleges have started from the 2nd and 3rdweek of August 2014 after significant number of students joined the courses ondeclaration of 1st and 2nd admission lists. Thereafter, subsequent rounds ofadmission lists have also been declared to fill up the vacant seats. Resultantly,some students have joined the courses after the commencement of classes. Itwas also gathered that teaching in other courses has started even later. Theviews evolved during the said meeting call for taking measures for exposureof students to requisite hours of teaching, as per credit requirement of thecourse, to make good the shortfall in teaching days.

3. Accordingly, the Vice-Chancellor has ordered that the Deans of theFaculties shall ensure that catch-up classes are organized for such studentsas have joined the course after the commencement of classes on declarationof subsequent rounds of admission lists. Similarly, extra classes be organizedin such courses in which the commencement of classes is noted to be delayedin comparison with the previous years, so as to ensure, that students areexposed to requisite hours of teaching-learning.

(Vide No. RAc/Acad./2014-15/ 13426 Date: September 9, 2014)


4.23 Committee to assess the viability of Stu-

dents Union (under Presidential system)

in BHU

It is for the information of all concerned that the Vice-Chancellor has kindlyagreed to constitute a Committee to assess the viability of Students Union(under Presidential system) in the Banaras Hindu University on the basisof suggestions and representations that may be received from the students /student groups.

2. The Committee will have teachers, students, representative of studentgroups and constitutional experts, as its members and will hold consultationswith all the stakeholders.

3. The Committee will start functioning after the constitution of Studentrepresentative body of the University for the Academic session 2014-15 as pernotification no. RAc/Meeting/Student Council Ordinance/2014-15/16231dated 14.10.2014 and will submit its recommendation by the end of March2015 for consideration of Academic Council and the Executive Council.

(Vide No. RAc/Meeting/Student Council Ordinance/2014-15/16946 datedOctober 16, 2014 from the Registrar )

4.24 Last Date of Fees deposition of fee for

promotional cases.

In continuation to this office letter No. RAc/Adm./11/2014-15/10370 dated25.07.2014, RAc/Adm III/2014-15/11765 dated 18.08.2014, RAc/Adm./11/2014-15/12210 dated 26.08.2014, RAc/Adm./11/2014-15/13483 dated 11.09.2014and RAc/Adm./I112014-15/14311 dated 22.09.2014 and RAc/Adm./11/2014-15/15554 dated 07.10.2014 to the subject mentioned above. I am directedto inform you that the last date for deposition of fees for UG/PG (Oddsemester) & all Diploma courses for the session 2014-15 has been furtherextended upto 30.10.2014

(Vide No. RAc/Adm./II/2014-15/16945 dated 16.10.2014 from the Asstt.Registrar (Acad.))

4.25 Hostel Manual

The Hostel Manual of the University as recommended by the Academic Coun-cil vide ACR No. 67 dated 05.03.2012 duly approved vide Executive Council

4.26. RESEARCH AND DEVELOPMENT COMMITTEE 45

vide ECR No. 218 dated 29.06.2014 was circulated to the Director of theInstitutes/Dean of the Faculties for wide circulation amongst the depart-ments/Centres of the Institute/Faculty vide office letter/circular No. RAc/ M tg/ EC-29.06.14 / 218/ Hostel Manual/2014/10225 dated 23.07.2014.The Hostel Manual is also available on the BHU Website (www.bhu.ac.in)for information and download.

2. It is requested that the Coordinators/ Administrative Wardens/ War-dens may kindly be apprised of the availability of Hostel Manual on theWebsite for download and implementation. The boarders of the hostels mayalso be informed of the provisions of the Hostel Manual.

(Vide No. RAc/Mtg/EC-29.06.14/218/Hostel Manual/2014/17799 dated27.10.2014 from the Asstt. Registrar (Acad.))

4.26 Research and Development Committee

constituted

As per discussion held in the meeting of the University’s Consultative Com-mittee on 28:.10.2014, the Honble Vice-Chancellor has been pleased to con-stitute the Research & Development Committee consisting of the following:

1. Prof. Sanjay Kumar, Deptt. of English, Faculty of Arts – Chairman2. Prof. Avijit Sen, Deptt. of Agronomy, IAS – Member3. Prof. R.K. Asthana, Deptt. of Botany, Faculty of Science – Member4. Prof. Anurag Mohanty, Deptt. of Political Science, Faculty of SocialSciences – Member5. Dr. N.V. Chalapathi R., Deptt. of Geology, Faculty of Science – Member6. The Dy. Registrar (Development) – Member Secretary

The Terms of Reference of the Committee is as follows:

(i) To advise teachers in formulating the research projects for submissionof the different funding agencies and help them in sanction of the project.

(ii) To identify the thrust areas of research in the University in consonancewith the Schemes/Policies in consultation with the different faculties andcoordinating and implementing in the wings of administration.

(iii)To help formulate future development plan of the University, prepareproposals for the same and coordinate with different sources of funding forundertaking with a due approval of the component authorities / officers ofthe University.

(Vide No. RAc/Mtg./ Res. & Dev. Committee/2014/18705 dated31.10.2014 from the Registrar )


4.27 Academic Affairs Committee (Undergrad-

uate) constituted

As per discussion held in the meeting of the University’s Consultative Com-mittee on 28.10.2014, the Hon7ble Vice-Chancellor has been pleased to con-stitute the Academic Affairs Committee (Undergraduate) consisting of thefollowing :

1. Prof. J.P. Srivastava, Department of Plant Physiology, Instt. of Agricul-tural Sciences : Chairman Member2. Prof. Madhoolika Agrawal, Department of Botany, Faculty of Science :Member3. Prof. Kavita Shah, Institute of Environment & Sustainable Development: Member4. Prof. D.P. Verma, Faculty of Law : Member5. Prof. R.C. Panda, Deptt. of Vyakaran, Faculty of SVDV : Member6. Prof. Anjan Chakravarty, Deptt. of Applied Arts, Faculty of Visual Arts: Member7. Prof. S.P. Srivastava, Faculty of Commerce : Member8. Prof. Sunil Kr. Singh, Faculty of Education : Member9. Prof. H.C. Chaudhary, Faculty of Management Studies : Member10. Prof. Ashok Kaul, Deptt. of Sociology. Faculty of Social Sciences :Member11. Prof. Raj Kumar, Deptt. of Hindi, Faculty of Arts : Member12. Prof. B.K. Singh, Deptt. of Physics, Faculty of Science : Member13. Shri Dhrub Kumar Singh, Deptt. of History, Faculty of Social Sciences :Member14. Prof. Rajesh Shah, Faculty of Performing Arts : Member15. Prof. Sushma Tripathy, MMV : Member16. Prof. Devendra Kumar, Deptt. of Ceramic Engineering, IIT(BHU) :Member17. The Joint Registrar (Academic) : Member Secretary

The Terms of Reference of the Committee is as follows:

(i) To come up with general requirements for 3 year undergraduate pro-grams to prepare students with better knowledge & skills.

(ii) To allow students to take courses across departments and faculties topromote interdisciplinarity.

(iii) To permit change of subjects/area by students after joining.

(iv) To suggest examination reform keeping semester system in mind, forexample, as related to scheduling, conduct and evaluation of exams.

The Committee is requested to first produce an approach paper through

4.28. COMMITTEE FOR SAKSHAM 47

discussions by 5th January, 2015 which would be placed in the AcademicCouncil. Curricular framework & semester structure would be worked outnext for approval by Academic Council.

(Vide No. RAc/Mtg./Acad.Aff.Comm.(UG)/2014/18704 Dated : 31.10.2014from the Registrar)

4.28 Committee to prepare road map for im-

plementing SAKSHAM constituted

The UGC had constituted a Task Force to review the existing arrangementsfor th safety and security of girls & women on the campuses of institutionsof higher learning. The Task Force has submitted its report titled as ”SAK-SHAM” and recommended a number of measures for ensuring the safety ofwomen and programmes for gender sensitization on campuses. To imple-ment the aforesaid recommendations of the Task Force in the University, theHon’ble Vice-Chancellor has been pleased to constitute a committee consist-ing of the following to work out a road-map of action of the University andto sensitize the management and the teachers of the University and affiliatedcolleges:1. Prof. Anjoo Sharan Upadhyay, Department of Political Science, Facultyof Social Sciences : Chairman2. Prof. Chandana Haldar, Department of Zoology, Faculty of Science :Member3. Dr. Ranjana Sheel, Department of History, Faculty of Social Science :Member4. Dr. Shweta Prasad, MMV : Member

A copy of the UGC D.O. letter No.91-3/2013 (TFGS) dated 28th August,2014 is printed on overleaf for information and necessary action.

(Vide No. RAc/Mtg./MHRD/SAKSHAM/2014/ 18616 Dated : 29 10.2014from the Registrar)

Chapter 5

Administration

5.1 Appointment of Hostel Wardens

Hostel Wardens be appointed with utmost care and after taking the HostelCoordinator, Students Advisor, Dean of Students and Chief Proctor intoconfidence.

Hostel Wardens be appointed only for the prescribed period of 3 years.

(Decision taken in Sr. Officers Committee Meeting - April 16, 2013 –communicated vide letter No. R/GAD/ Misc/ 143/ SOCM/ 33094 dated28th Oct., 2013)

5.2 Advisory Committee of the International

Centre re-constituted

Chairman – Prof. H.B. Srivastava, I.S.A. & Chairman, International Centre

Members – Prof. A.P. Singh, Coordinator, Intl. Collaborations & Stu-dents Affairs; Prof. Shio Kumar Singh, Deptt. of Zoology; Prof. Mallickar-jun Joshi, Ex-ISA & Chairman, Intl. Centre; Admin. Warden, Intl. HouseComplex; Dr. A.K. Singh, Dy. Registrar & Secty. to V.C.

Secretary – Sri L. B. Patel, Section Officer, Intl. Center

(vide circular No. R/GAD/International Centre/34022 dated 1.11.2013)

48

5.3. PARKING IN HOSTEL PREMISES 49

5.3 Parking of two wheelers/ bikes in hostel

premises

The residents/ students of respective hostels be instructed to keep their ve-hicles in the concerned hostel premises (not inside the hostel).

Further, the Coordinators/ Admin. Wardens/ Wardens of hostels are alsoadvised to explore the location of construction of cycle/ bike stand, if notavailable, in each hostel, in consultation with Supdt. Engineer, UWD, BHU.

(Vide notification No. R/GAD/Misc./ 24/ 32924 dated 25.10.2013)

5.4 Horticulture unit will observe 6 day week

As the services of Malis working in Horticulturist unit are of time boundnature 6 day week is implemented with immediate effect.

Accordingly the notification No. R/GAD/Work(64-A)/2230 dated 22.06.2013be treated as partially modified.

(No. R/GAD/Committee(64-A)/35385 dated 13.11.2013)

5.5 Notification for preparing List of Donors

All the Directors of Institutes/Deans of Faculties/ Heads of Departments/Offices/ The Hony. Manager, Sri Vishwanath Temple/ The Finance officer/The Dy. Registrar (Estates) and the Incharges of auxiliary Units of theUniversity are requested to arrange to provide the list of doners who havedonated incash/ property/ land or in any other form either to the BHU orspecifically to their Institute/ Faculty/ Department/ Office/ Unit.

The list will be used to invite the donors on various occasions/ functions/ceremonies.

The list is to be submitted within a weeks time.

(Vide Notification No. R/GAD/Misc./47/35667 dated 14.11.2013)

5.6 Stress Management and Counseling Cen-

tre set up

A Stress Management and Counseling Centre has been set up on the firstfloor of the building of the Office of the Dean of Students. Prof. SanjayGupta, Head, Deptt. of Psychiatry has been appointed as Coordinator of

50 CHAPTER 5. ADMINISTRATION

the centre and the centre will function on all working days from 4.00 p.m. to6.00 p.m. for the students of the University.

The needy university staff can also avail the guidance facility from thiscentre.

(Vide notification No.R/GAD/II - Coord.25(B)/2272 dated 12.11.2013)

Position of Co-coordinator, Career Guidance and Counseling celldispensed

With the establishment of Stress Management and Counseling Centre theposition of Co-coordinator, Career Guidance and Counseling Cell stands dis-pensed with immediate effect.

(Vide notification No.R/GAD/II - Coord.25(B)/2272 dated 12.11.2013)

5.7 Revised guidelines of UGC for determin-

ing admissibility of Pay and Allowances

for the purpose of granting Study Leave

to the University and College Teachers

The Executive Council vide ECR No. 137 dated August 17, 2013 has ap-proved the revised guidelines for determining pay and allowances for thepurpose of granting study leave to a teacher who is expected to receive schol-arship/ fellowship or any other kind of financial assistance as communicatedby the UGC vide letter No. F.1-6/2012 (PS) dated 7th June, 2013.

(Vide circular No. AB/Teaching Leave (L)/35551 dated November 14,2013.)

5.8 Guidelines for implementation of ‘Graphic

Identity of Brand BHU’

New and modified “Graphic Identity of Brand “BHU” ” were issued in partialmodification to notification No. R/ GAD/ Amend. Act and Statutes/ 18323dated 18th July, 2013.

(Vide Circular No. R/GAD/Amend. Act & Statutes/35465 dated 13thNovember, 2013 from Dy. Registrar - GAD)

5.9. GRIEVANCE REDRESSAL CELL SET UP 51

5.9 Grievance Redressal Cell set up

To provide prompt and effective redressal of grievances of the Teachers, Stu-dents and Non-Teaching staff of the University a Grievance Redressal Cellhas been set up. It will function from Room No. 119-A, First Floor, CentralOffice.

Teachers, Students and Non-teaching staff of the University are advisedto submit their grievances, if any, to the Dy. Registrar, Grievance RedressalCell, BHU.

(Vide Notification No. R/GAD/Grievance Redressal Cell/36604 dated22.11.2013 of Dy. Registrar (GAD))

5.10 Acceptance of Self-attested documents

The Second Administrative Reforms Commission in its 12th Report titled“Citizen centric Administration – The Heart of Governance” has recom-mended adoption of self-certification provision for simplifying procedures ascommunicated by the Secretary to the Government of India, Ministry ofPersonnel, Public Grievances and Pensions, Deparatment of AdministrativeReforms & Public Grievances.

With a view to promote the citizen friendly method, the provision forself-certification of documents like marksheet, birth certificate etc. be made,in phased manner, wherever possible instead of asking for an attested copyof the documents by a Gazetted Officer or filling of affidavits. Under theself-attestation method, the original documents are required to be producedat the final level.

(Vide notification No. R/GAD/Comm(30)/366662 dated 22.11.2013 ofDy. Registrar (GAD))

5.11 Appointments

1. Prof. G.L. Shah has been appointed as Head of the Department ofAnatomy, Institute of Medical Sciences w.e.f. 16.11.2013 for a periodof 3 years.

2. Prof. R.R. Jha, Deptt. of Politaical Science has been appointed asDean, Faculty of Social Sciences w.e.f. 16.11.2013 for a period of threeyears or till the date of his superannuation whichever is earlier, underthe provision of Statute 9(1). (Prof. Chandrakala Padia, has been


appointed as Vice-Chancellor of Maharaja Ganga Singh University,Bikaner.)

3. Prof. (Ms.) Mridula Sinha has been appointed as Head, Departmentof Painting, Faculty of Visual Arts w.e.f. 27.11.2013, for a period ofthree years.

4. Prof. Ram Chandra Shukla has been appointed as Head, Departmentof Radio-Diagnosis & Imaging, IMS with immediate effect (19.11.2013)for a period of three years, under the provision of Statute 25(4)2.

5. Prof. M.K. Agrawal has been appointed as Head, Department ofOtorhinolaryngology (ENT), IMS w.e.f. 26.11.2013 for a period of threeyears or till the date of his superannuation, whichever is earlier, underthe provision of Statute 25(4)2.

6. Dr. M.K. Natarajan has been appointed as Head, Department of Ger-man Studies, Faculty of Arts with immediate effect for a period of3 years under the provision of Statute25(4)4. (Vide notification No.R/GAD/II-HOD(17)/42436 dated 03.01.2014)

7. Prof. Bijaya N. Mukhopadhya has been appointed as Head of theDepartment of Shalakya Tantra w.e.f. 08.01.2014 for a period of threeyears.

8. The Dean, Faculty of Ayurveda, IMS shall act as the Head, Departmentof Vikriti Vigyan w.e.f. 08.01.2014 till further orders.

(Vide Notification No. R/GAD/II-HOD/42965 dated 06.01.2014 )

9. Consequent to resignation of Prof. Ali Mehdi from the post of Dy.Chief Proctor, Dr. Anand Chaudhary, Deptt. of Rasa Shastra hasbeen appointed as Dy. Chief Proctor with immediate effect.

Dr. Rajnish Singh, Faculty of Law has been appointed as Proctor withimmediate effect.

(Vide Notification No. R/GAD/III-29/42966 dated 06.01.2014)

10. Prof. Rakesh Pandey has been appointed as Head, Department ofPsychology, Faculty of Social Sciences w.e.f. 22.01.2014 for a period of3 years (under Statute 25(4)2.)

11. Prof. B.R. Maurya has been apponted as Head, Department of SoilScience & Ag. Chemistry, I.Ag.Scs. w.e.f. 01.02.2014 for a period of 3years (under Statte 25(4)2).

5.11. APPOINTMENTS 53

12. Prof. Hira Lal Prajapti has been appointed as Head, Department ofApplied Arts, Faculty of Visual Arts w.e.f. 22.01.2014 for a period of3 years (under Statute 25(4)3).

(Vide notification No. R/GAD/II-HOD/44294 dated 20.01.2014)

13. Prof. V.K. Chandola has been appointed as Head, Department of FarmEgineering, Instt. of Ag. Sciences w.e.f. 1.02.2014, for a period of 3years (under Statute 25(4)2).

14. Prof. Alok Jha, Deptt. of Animal Husbandry & Dairying, has beenappointed as Coordinator, Centre of Food Science & Technology w.e.f.03.02.2014 for a period of three years. (Vide No. R/GAD/II- Coordi-nator (CFST)/45100 dated 24.01.2014)

15. It is notified for information of all concerned that the Vice-Chancellorhas been pleased to appoint Dr. A. Singhal, Assistant Professor, Deptt.of Computer Science, Faculty of Science BHU posted at Rajiv GandhiSouth Campus, Barkachha, as Asstt. Co-ordinator, Computer Cen-tre, RGSC for Internet and related services, with immediate effect tillfurther orders.

(Vide R/GAD/Comm.99/ , of date: 17.04.2014 from the Dy. Registrar(GAD))

16. The Vice-Chancellor has been pleased to appoint Prof. Ramadevi Nim-manapalli, Professor and senior Consultant, Veterinary and AnimalSciences in Institute of Agricultural Sciences, BHU as Professor - in -Charge, Veterinary and Animal Sciences, Barkachha, with immediateeffect till further orders.

(Vide No. R/GAD/Prof. Incharge Veterinary and Animal Science/10822dated 19.06.2014 from the Dy. Registrar (General Administration))

17. In exercise of powers conferred under the Statute 25(4) 4, the Vice-Chancellor has been pleased to appoint Dr. Manoj Kumar as Headof the Department of Forensic Medicine, Institute of Medical Sciences,BHU, with immediate effect for a period of three years.

(Vide No.R/GAD/II-HOD(5)/4528 dated 6.5.2014 from the Dy. Reg-istrar (General Administration))

18. Consequent upon the proceeding on deputation of Prof. Alok Jha, Co-ordinator, Centre of Food Science and Technology, Institute of Agricul-tural Sciences, BHU, the Vice-Chancellor has been pleased to appoint


Prof. S.P. Singh, Department of Horticulture, Institute of AgriculturalSciences as the Coordinator of the Centre of Food Science and Tech-nology, Institute of Agricultural Sciences, BHU, with immediate effect.

(Vide No. R/GAD/II-Coordinator(CFST) dated 2.5.2014 from the Dy.Registrar (GAD))

19. The Vice-Chancellor, BHU in exercise of the powers under Statute 4(2)of BHU has been pleased to order that Prof. Vinay Kumar Singh, De-partment of Hindi, Faculty of Arts, RHU shall perform the duties of theOffice of the Registrar, Banaras Hindu University with immediate effecttill further orders, in addition to his duties as Professor, Departmentof Hindi, Faculty of Arts, BHU.

(Vide No. AB/2-A-/13547 , of date 08.07.2014)

20. Consequent upon the appointment of Prof. Vinay Kumar Singh, Deanof Students as the Registrar, BHU, the Vice-Chancellor has been pleasedto appoint Prof. M.K.Singh, Department of Ophthalmology, Instituteof Medical Sciences, as the Dean of Students with immediate effect tillfurther orders.

(Vide No. GAD/111-30/13546 ; of date 08.07.2014)

21. In terms of detailed agenda note for video conference conducted bythe Secretary, (Higher Education, Ministry of Human Resource Devel-opment, Shastri Bhawan, New Delhi on 8th August, 2014, the Vice-Chancellor has been pleased to appoint Prof. K.K.Singh, Departmentof Statistics, Faculty of Science, BHU, as Nodal Officer, BHU. TheNodal Officer will coordinate with all agencies that determine globalranking and will upload all the information related to the University.

Further, as per orders, the Nodal Officer will also look after the workof Coordinator, Computer Centre, BHU, with immediate effect.

(Vide No. R/GAD/Misc./59/ 18915 dated 18.8.2014)

22. Consequent upon the acceptance of resignation of Prof. Ravi P. Singhfrom the Deanship of the Faculty of Agriculture, I.Ag.Scs., the Vice-Chancellor, under the provision of Statute 9 (1), has been pleased toorder that Prof. A. Vaisharnpayan Deptt. of Genetics & Plant Breed-ing will act as Dean, Faculty of Agriculture, I.Ag. Scs. With immediateeffect for a period of three years.

(Vide No. R/GAD/11-Dean (12)/ /8573 ; of date: 13.08.2014)


23. The Vice-Chancellor, under the provision of Statute 9 (1), has beenpleased to order that Prof. (Ms.) Kavita Shah, Faculty of Environment& Sustainable Development will act as Dean, Faculty of Environment& Sustainable Development, BHU with immediate effect for a periodof three years.

24. In exercise of powers conferred under the provision of Statute 25 (4) 2 &8, the Vice-Chancellor has been pleased to appoint Prof. (Ms.) KavitaShah as Head of the Department of Environment & Sustainable De-velopment, Faculty of Environment & Sustainable Development, BHU,with immediate effect for a period of three years.

(Vide No. R/GAD/II - Dean & Head/ 18598 dated 13.8.2014)

25. Consequent upon completion of the term of Dr. Lalji Singh as Vice-Chancellor, Banaras Hindu University and in compliance to the letterNo.1/1/2011-Desk(U)(Part) dated 21.08.2014 of Government of India,Ministry of Human Resource Development, Department of Higher Edu-cation, Prof. Vinay Kumar Singh, Registrar, shall carry on the currentduties of the Vice-Chancellor with immediate effect until the new Vice-Chancellor enters upon the Office in terms of the provisions containedin section 7B(5) of the BHU Act.

(Vide No. AB(DR-Admin.)/2014-15/19637 of date: August 22, 2014)

26. It is notified for information of all concerned that the Vice-ChancellorstirNerRre pleased to nominate Dr. Ajay Kumar, Assistant Registrar,Faculty of Commerce, BHU as Member Secretary, Women GrievanceCell, BHU with immediate effect in place of Dr. Sunita Chandra,Deputy Registrar, I.Ag.Sc., BHU (on deputation).

The Notification No. R/GAD/Misc/Com.(40)/30803 dated 11.10.2013stands partially modified accordingly.

(Vide No. R/GAD/Misc/Com.(40)/20256 dated 26/28.8.2014)

27. The Vice-Chancellor, under the provision of Statute 9 (1), has beenpleased to order that Prof. Naresh Kumar, Department of Dentistrywill act as Dean, Faculty of Dental Science, IMS, BHU with effect from10.09.2014 for a period of three years.

28. In exercise of powers conferred under the provision of Statute 25 (4)2 & 8, the Vice-Chancellor has been pleased to appoint Prof. NareshKumar as Head of the Department of Dentistry, Faculty of Dental


Science, IMS, BHU, with effect from 10.09.2014 for a period of threeyears.

(Vide No. R/GAD/11 -DEAN & HEAD (15)/21131 dated 3.09.2014)

29. In pursuance to the letter No.1-1/2011-Desk(U) Part, dated 03.09.2014of the Government of India, Ministry of Human Resource Development,Department of Higher Education, New Delhi, Prof. Rajeev Sangal,Director IIT(BHU) shall hold the additional charge of the post of theVice-Chancellor, Banaras Hindu University w.e.f. 03.09.2014 (AN) inaddition to his own duties till a new Vice-Chancellor is appointed onregular basis.

(Vide No. R/PS/2014-15/21239 of date: 03.09.2014)

30. Consequent upon sudden demise of Prof. G.L. Shah, Head, Depart-ment of Anatomy, IMS, the Vice-Chancellor, has been pleased to ap-point Prof. S.N. Shamal as Head, Department of Anatomy, IMS withimmediate effect for a period of 3 years under the provision of Statute25 (4) 2.

(Vide No. R/GAD/II - HOD (65) / 22245 ; of date 10.09.2014)

31. The Vice-Chancellor, BHU, in supersession to notification no. AB/2-A-/13547 of date 08.07.2014, and in exercise of the powers conferredunder Statute 4(2) of BHU, has been pleased to order that Dr. K.P. Upadhyay, Controller of Examinations shall perform the duties ofthe office of the Registrar, Banaras Hindu University with immediateeffect (05.09.2014 AN) till further orders, in addition to his duties asController of Examinations, Banaras Hindu University.

(Vide No. AB/2-A-/21703 of date: 05.09.2014)

32. In accordance with the provisions contained in Statute 3 of BanarasHindu University, the Executive Council at its meeting held on Septem-ber 11, 2014 has been pleased to appoint Prof. Kamal Sheel, Depart-ment of Foreign Languages, Faculty of Arts as Rector, Banaras HinduUniversity; with immediate effect.

(Vide No.AB/EC/1392 Dated: September 11, 2014 )

33. Consequent upon the acceptance of request of Siddharth Singh to re-lieve him from the responsibility of Headship of the Department of Pali& Buddhist Studies, Faculty of Arts in terms of Statute 25(4)5, theVice-Chancellor, has been pleased to appoint Prof. (Ms.) Priti KumarDubey as Head of the Department of Pali & Buddhist Studies, Faculty


of Arts w.e.f.22.09.2014 for a period of 3 years under the provision ofStatute 25 (4) 2.

(Vide No. R/GAD/II - HOD (16)/22802 ; of date 19.09. 2014)

34. In suppression to this office Notification No. R/GAD/Misc./59/18915,dated 18.8.2014, the Vice-Chancellor has been pleased to appoint Prof.Sanjay Kumar, Department of Physics, Faculty of Science as Coordi-nator, Computer Centre, with immediate effect till further orders.

Further, Prof. Sanjay Kumar shall work as the Coordinator, Com-puter Centre in addition to his own duties as Professor, Department ofPhysics, Faculty of Science.

(Vide No. R/GAD/II-Coordinator/Computer Centre/ 22586 ; of date:15.09.2014)

35. Consequent upon the acceptance of resignation . of Prof. SudhakarSingh from the Coordinatorship of Bhojpuri Adhyayan Kendra, Fac-ulty of Arts, the Hon’ble Rector, vide his order dated 16th September,2014, has been pleased to appoint the following Faculty members asCoordinator/Co-Coordinator of “Bhojpuri Adhyayan Kendra”, Facultyof Arts for a period of three years with immediate effect :

1. Prof. Sadanand Sahi, Deptt. of Hindi Co-ordinator, Faculty of Arts– Coordinator

2. Prof. Awadesh Pradhan, Dcptt. of Hindi, Faculty of Arts – Co-coordinator

(Vide No. RAc/Mtg./Coordinator-BAK/2014 /14265 Dated : 19.09.2014)

36. In exercise of powers conferred under the Statute 25 (4) 2, the Vice-Chancellor has been pleased to appoint Prof. Anil Kumar Singh asHead of the Department of Dravyaguna, Faculty of Ayurveda, IMS,BHU, with effect from 01.10.2014, for a period of three years.

37. In exercise of powers conferred under the Statute 25 (4) 2, the Vice-Chancellor has been pleased to appoint Prof. Harikesh B. Singh asHead of the Department of Mycology & Plant Pathology, I. Ag. Scs.,BHU, with effect from 01.10.2014, for a period of three years.

38. Consequent upon the acceptance of request of Prof. (Ms.) Priti Ku-mar Dubey to relieve her from the responsibility of Headship of theDepartment of Pali & Buddhist Studies, Faculty of Arts in terms ofStatute 25(4)5, the Vice-Chancellor, has been pleased to appoint Prof.


P. Dubey as Head of the Department of Pali & Buddhist Studies, Fac-ulty of Arts with immediate effect for a period of 3 years or till thedate of his superannuation whichever is earlier under the provision ofStatute 25 (4) 2.

(Vide No. R/GAD/II - HOD (16)1 23109/13493 dated 26.09.2014)

39. The Vice-Chancellor has been pleased to nominate Prof. Sanjay Ku-mar, Department of Physics, Faculty of Science, BHU, as Coordinator,MOOCs (Massive Open Online Courses) Programmee in BHU withimmediate effect.

(Vide No. R/GAD/Coordinator(MOOCs)/ 23901 ; of date: 30.09.2014)

40. Consequent upon the acceptance of the request of Dr. U. S. Dwivedi,Professor, Department of Urology, IMS to relieve him from the re-sponsibility of Medical Superintendent, S.S.Hospital, BHU, the Vice-Chancellor has been pleased to appoint Dr. Kailash Kumar, Professor,Department of General Medicine, IMS to perform the duties of theOffice of the Medical Superintendent, S.S.Hospital, BHU in terms ofStatute 6(A)(2), till further orders. This shall be in addition to his nor-mal duties as Professor, Department of General Medicine & ProfessorIn-charge, Blood Bank, SSH.

Further, Dr. Kailash Kumar, Professor, Department of General Medicine,IMS will also look after the duties of Officer-on-Special Duty, TraumaCentre in place of Dr. D. K. Singh, Professor, Department of Anaesthe-siology, IMS, till further orders. This comes into force with immediateeffect.

(Vide No. AB/14-P/MS-(SSH)-2014/ 26473 of dated: 15.10.2014)

41. Consequent upon the acceptance of resignation of Prof. (Ms.) Neelamfrom the Headship of the Department of Prasuti Tantra, Faculty ofAyurveda, IMS in terms of Statute 25(4)5, the Vice-Chancellor, hasbeen pleased to appoint Prof. (Ms.) Manjari Dwivedi as Head A of theDepartment of Prasuti Tantra, Faculty of Ayurveda, IMS with imme-diate effect for a period of 3 years or till the date of her superannuationwhichever is earlier under the provision of Statute 25 (4) 2.

(Vide No. R/GAD/I1 - HOD (90) / 27113 of date 20.10. 2014 fromDy. Registrar (GAD))

42. Consequent upon acceptance of request of Prof. M.S.Pandey to re-lieve him from the responsibility of Professor Inchange, BHU Press,

5.12. SIX DAY WEEK IN SSS 59

Publication Cell and the Coordinator, BHU Telephone Directory-2014,the Vice-Chancellor has been pleased to appoint Prof.Rakesh Raman,Department of Economics, Faculty of Social Sciences, as Professor In-charge, BHU Press, Publication Cell and the Coordinator, BHU Tele-phone Directory-2014, with immediate effect.

(Vide No. R/GAD/II-Prof.1/C/BHU Press/ 4392 dated 17.10.2014from the Dy. Registrar (GAD) )

5.12 Sanitary & Support Services to observe

Six Work-day per week system

Henceforth, the Sanitary & Support Services shall observe Six work-days perweek system for the purpose of smooth functioning.

The Notification No. R/GAD/Comm(64-A)/2230 dated 22.06.2013 bemodified accordingly.

(Vide notification No. R/GAD/Comm(64-A)/38684 dated 5.12.2013 ofDy. Registrar (GAD))

5.13 Modified Guidelines for the implemen-

tation of ‘Graphic Identity of Brand BHU’

in Black or Blue

Guidelines for the Implementation of ‘Graphic Identity of Brand BHU’ inBlack or Blue, have been notified vide No. R/GAD/Amend. Act andStatutes/35465 dated 13.11.2013. Adherence of the said guidelines whilemaking official correspondances/ letter head pads etc. inside and out sidebe strictly followed. The guidelines along with softcopy of the above areavailable on the BHU web site www.bhu.ac.in.

(One of the modified logo is given above)

www.bhu.ac.in


(Vide circular No. R/GAD/Amend. Act and Statutes/37343 dated 27thNovember, 2013 from the Dy. Registrar (GAD))

5.14 UGC-NET examination on 29.12.2013

The UGC-NET examination has been scheduled on 29.12.2013 (Sunday) inthe University Campus. Therefore, all the Directors/ Deans/ Heads of theInstitutes/ Faculties/ Departments were requested not to scheduled any ex-amination on the above date.

(Vide notification No. R/GAD/Mis./72-IV/37524 dated 28.11.2013 ofDy. Registrar (GAD))

5.15 Information about state-wise staff posi-

tion

Vide circular No. AB/CC/Employee detail/38345 dated 3/4.12.2013 theRegistrar requested all the Head of the offices to provide information aboutstate-wise existing Teaching & other academic/ Non-Taching staff positionsas on 01.01.2013 on the prescribed format by 10th December, 2013 to the LTCCell, RO (Admin.). The information is required by the University GrantsCommission, New Delhi.

5.16 Information about TATA Telephones

The Dy. Registrar (GAD) vide circular No R/GAD/TTSL/ dated 10.12.2013requested to provide the details of TATA telephones installed in their depart-ments to GAD every month by 25th to streamline/ facilitate proper func-tioning of TATA telephones in various Institutes/ Departments/ Centres/Offices/ Units. For this purpose a proforma was developed and circulated.

5.17 Admin. Wardens/ Wardens of Hostel

will be appointed by the Vice-Chancellor

Vide notification No. AB/19-A/Wardens/ Gen./2013-14/40624 dated 19.12.2013of the Registrar it was notified that henceforth Admin. Wardens / Wardensand Coordinators of Hostels will be appointed in accordance with the ruleposition vide Ordinance 16.6(a).

5.18. APPOINTMENT OF WARDENS 61

The Directors of Institutes / Deans of Faculties and Principal, MMV arerequested to recommend the panel of names of teachers for Admin. Wardens/ Wardens/ Coordinator on the proforma developed for this purpose.

Admin. Wardens / Wardens in multi-faculty hostels will be appointed onthe recommendation of the Dean of Students.

5.18 Rule Position - Appointment of wardens/

Admin. Wardens

Ordinance 16.6 (a) The Wardens shall be appointed by the Vice-Chancelloron the recommendations of the Principal of the College/Directors of Insti-tutes/Deans of the Faculties concerned, from amongst the members of thestaff of the College/Institute/Faculty to which that Hostel is attached. OneWarden may be appointed by the University for about 100-120 students.If the number of students increases beyond 120, a second Warden may beappointed by the University.

Extracts from Notification No. AB/19-A-46/9246 dated 26-06-1996 [in interpretation of Ordinance 16.6 (a)] Further the Vice-Chancellor shall appoint an Admin. Warden for every hostel. In the eventof the hostel entitled to only one position of Warden, the Warden shall bedesignated as Admin. Warden. Wherever there are more than one Wardens,one of them shall be designated as Administrative Warden. The tenure ofthe Administrative Warden shall not ordinarily exceed three years unlessotherwise extended by the Vice-Chancellor under exceptional circumstances.

Extracts from Notification No. AB/19-A-Gen.13867 dated 19-05-2000 [in interpretation of Ordinance 16.6 (a)] It is observed in manycases that the Deans/Principal/Directors casually recommended extensionof term of the present incumbents for Warden/Admin. Wardenship. As aresult thereof, these set of teachers continue to hold those positions for a longperiod while others however efficient/dynamic may they be, do not get anychance of exposure to the niceties of hostel administration.

Normally, the Deans/Principal/Directors shall not recommend the presentincumbents of Wardens/ Admin. Wardens of hostels for extension beyondtheir valid tenure/term of appointments except in a few cases on merit. Otherteachers on merit should also be given chance to get an exposure and provetheir efficiency in hostel administration.


Efforts should be made as far as possible to synchronize the handingover/taking over of the charge of Warden/Admin. Wardens during the sum-mer vacation. This would help the new incumbents to get them acquaintedwith the hostel rules, regulations and niceties of hostel administration.

Ordinance 16.7 Subject to his continuing as an employee of the Universitya teacher shall hold the office of the Warden for a term of three years unlessearlier relieved of his duties as the Warden by the Vice-Chancellor.

Provided that the Vice-Chancellor may renew the appointment of a teacheras the Warden for an additional term.

Extracts from Notification No. AB/19-A-4619246 dated 26-06-1996 [in interpretation of Ordinance 16.7] But this renewal wouldappear to be inevitable only under exceptional circumstances such as non-availability of suitable replacement or when the number of members of theFaculty is very less or due to any other compelling reasons.

5.19 List of Holidays for Calendar Year - 2014

declared

Vide circular No. R/GAD/ Misc./50 (Holidays-2014) of the Dy. Registrar(GAD) the list of holidays and restricted holidays to be observed in theUniversity during the calendar year 2014 have been circulated.

5.20 National Voters’ Day to be celebrated

on January 25, 2014

As per decision taken in the meeting held on 14.12.2014 under the chairman-ship of the District Election Officer, Varanasi, the University will observeNational Voters’ Day on January 25, 2014. On this occasion various pro-grammes like elocution etc. will be organized at Institute/ Faculty / College/Department level in the University to encourage participation in voting bythe students.

(Vide circular No. R/GAD/Misc./73/40542 dated 18.12.2013 of the Dy.Registrar (GAD))

5.21. CENTRAL ANIMAL ETHICAL COMMITTEE 63

5.21 Central Animal Ethical Committee of

the University reconstituted

The “Central Animal Ethical Committee of the University” has been recon-stituted with immediate effect as follows :=-

Chairperson : The Dean, Faculty of Medicine, IMSMembers : The Dean, Faculty of Laq; Prof. R. Patnaik, School of Biomdi-

cal Engineering, IIT; Prof. P.V. Sharma, Department of Pharmaceutics, IIT;Prof. D.P. Singh, Deptt. of Animal Hushabdary & Dairying, I.Ag.Sc.; Prof.C. Haldar, Deptt. of Zoology, Faculty of Science; Prof. Ashok Kumar, Schoolof Biotechnology, Faculty of Science; Prof. S. Shamal, Deptt. of Anatomy,IMS; Prof. Gopal Nath, Deptt. of Microbiology, IMS; Prof. M.B. Mandal,Deptt. of Physiology, IMS; Dr. Sushil Kumar, Veterinary Officer, CentralAnimal House, IMS; and Representative of CPCASEA (Committee for thepurpose of Control and Supervision of Experiments of Animals)

(Vide Notification No. R/GAD/Com.(79)/40127 dated 16.12.2013 fromthe Dy. Registrar (GAD))

5.22 Amendment to Ordinance 11.A regard-

ing the process of recruitment of teach-

ing positions

Executive Council vide its Resolution No.141 dated 17th August, 2013 hasamended the Ordinance 11.A regarding the process of recruitment of teachingposition in the University as under:

II.6) Applicants may update their qualifications and other academic achieve-ments etc. (for API/ Quality score) by logging-in in the portal usingtheir login ID and password till cutoff date as prescribed under theparticular Rolling advertisement. Applicants are not allowed to up-date their application beyond the cutoff date. However, if the postremains unfilled till next cut-off date, the candidates will be permit-ted to update their applications by that cutoff date. The eligibility ofcandidate for a particular round of selection shall be decided as on thecutoff date of that round.

III.1.1(c) Any person who himself/herself is an applicant for a position, shall notform part of the FAC-1. No substitution against any vacant slot inFAC-1 shall be made.


III.1.2(e) To continuously examine and process the eligible applications as andwhen received for short-listing. However, no application received priorto a cutoff date shall remain pending with the FAC-1 after the 60thday from cutoff date which shall be the last day of FAC-1 round forthe respective round of selection. In case FAC-1 failed to completethe process of selection within 60 days from the cut-off date, the Vice-Chancellor will be empowered to constitute a Special Committee tocomplete the process of selection.

V.(h) Candidates called for interview may be reimbursed travel expenses (AC-III Tier, within India). Candidates for the post of Professor may bereimbursed -travel expenses by AC-II Tier.

III.1.1.vi.) SC/ST nominee Member

III.1.1) Constitution

xxxx

Further provided that :

xxxx

(h) In case of any such post for which constitution of FAC-I is not covered inthese ordinances, the Vice-Chancellor shall be empowered to constituteFAC-I for that post.

(Vide No. R/GAD/Amend.Ordinance-11.A/ 41578 Dated: 30.12.2013)

5.23 Amendment to Ordinance 11 A - Re-

cruitment of teaching positions

Executive Council vide its Resolution No.53 dated 29th July, 2012 has alreadyamended the Ordinance 11.A regarding the process of recruitment of teachingposition in the University as circulated vide no.R/GAD/Amend.Ordinance-11.A/48614 dated 13.02.2013. Further the said Ordinance has again beenamended partially as under:

III.1.2 (c) Inviting reference letters for short-listed applicant only from referees.

III.1.4 (ii) Obtaining reference letters from the referees suggested by the short-fisted applicant only; the FAC-I, if desired, may also obtain views fromother authority/authorities, who may be in a position to provide refer-ence on the basis of personal knowledge of the applicant.

5.24. TRANSFERS 65

III.1.4(xi) The FAC-I shall prepare the final merit in order of the short listedcandidates based on the API score and Quality Score. The said com-ponents shall have following relative weightages for deriving the overallscore of a candidate/applicant:

a). API score : 43%

b). Quality score: 57%.

(Vide No. R/GAD/Amend.Ordinance-11.A/ 42050 Dated: 01.01.2014)

5.24 Transfers

The following transfers have been made on January 20, 2014 :

1. Sri M.L. Kanaujia, Dy. Registrar – R.O. (Finance) to R.O. (AAdmin.-Teaching)

2. Dr. R.K. Upadhyay, Dy. Registrar – Management to R.O. (Finance)

3. Sri Rajan Srivastava, Dy. Registrar – IQAC to Trauma centre

4. Ms. Swati Biswas, Asstt. Registrar – R.O. (Finance) to IQAC

5. Sri R.C. Prasad, Asstt. Registrar – MMV to Management

6. Sri Kali Prasad, Asstt. Registrar – SS Hospital to R.O. (Finance)

5.25 Appointment of Contractual Staff

To mitigate the constraints faced by the various sectors of the University dueto shortage of manpower, the persons engaged on contractual basis from theapproved panels of the University were granted extension of their contractperiod on yearly basis up to 31st December, 2013 with mandatory breaks.

Since all such contractual extension period has expired on 31st Decem-ber 2013, therefore, all concerned are requested to send proposal alongwiththeir recommendation/justification to the undersigned for consideration ofcontractual engagements afresh for 2014 in the prescribed format in respectof the persons working under their control, subject to their satisfactory per-formance during the last period of engagement.

The above recommendations should reach the office of the undersignedlatest by 16th January, 2014 positively, else it will be presumed that nofurther extension of contractual engagement is required and subsequent re-quest shall not be entertained under any circumstances.


5.26 Cash collection of charges from BHU

employees for treatment in SS Hospital

to be stopped

It has been observed that the practice of cash collection of charges to-wards various investigation, Room rent for special ward and Bed charges forCCU/ICU etc. from the BHU employees and their dependents subsequentlyreimbursement thereof causes not only overload for the staff attached for butalso creates problems to other patients.

The Vice-Chancellor while reviewing the system, has been pleased to or-der that henceforth, the practice of cash collection for treatment charges,inter alia, operation charges/various diagnostic test charges/investigationcharges/Room rent for special ward/Bed charges for CCU/ICU etc. for treat-ments undertaken in Sir Sunder Lai Hospital by the BHU employees and theirdependents be dispensed with and procedures be adopted on similar lines toother charges which are not collected at the counter.

(Vide R/GAD/Med./Inv & RR Charges/43851 dated 13.01.2014)

5.27 Central Animal Ethical Committee of

the University re-constituted

Vide notification no. R/GAD/Comm.(79)/44137 dated 17.01.2014 the Cen-tral Animal Ethical Committee of the University has been re-constituted asfollows :

Chairman : The Dean, Faculty of Medicine, IMS

Members : The Dean, Faculty of Law; Prof. R. Patnaik, School ofBiomedical Engg., IIT(BHU); Prof. Sanjay Singh, Deptt. of Pharmaceu-tics, IIT(BHU); Prof. D.P. Singh, Deptt. of Animal Husbandary & Dairy-ing, I.Ag.Scs.; Prof. C. Haldar, Deptt. of Zoology, Faculty of Science; Prof.Ashok Kumar, School of Biotechnology, Faculty of Science; Prof. S. Shamal,Deptt. of Anatomy, IMS; Prof. Gopal Nath, Deptt. of Microbiology, IMS;Prof. M.B. Mandal, Deptt. of Physiology, IMS; Dr. Sushil Kumar, Vet-erinary Officer, Central Animal House, IMS; Representative of CPCASEA(Committee for the purpose of Control and Supervision of Experiments ofAnimals).

Secretary : The Dy. Registrar, I.M.S.

5.28. PPP CELL REORGANIZED 67

5.28 Press, Publicity and Publication Cell re-

organized

In partial modification of notification No. R/GAD/PPP Cell Estab./4152dated 29.04.2013, it is notified that in view to modernize BHU Press, theVice-Chancellor has been pleased to approve the following structural andadministrative changes :

(i.) The Publication Division and the BHU Press Division be merged andnamed as Press and Publication Division which will be housed at BHUPress building by relocating the Publication Division (in front of LDGuest House) to the BHU Press building. The combined division willbe headed by Prof. M.S.Pandey, Department of English.

(ii.) The Conveners of the four divisions, namely, Press and PublicationDivision (formed by merging the erstwhile Publication Division andBHU Press Division). Website Division, Design Studio Division andInformation Centre Division (erstwhile Souvenir Outlet Division) shallbe the administrative and financial heads of their respective divisions.The Conveners shall now be designated as In-charge of the respectivedivisions.

The Conveners of each division shall be authorized to make the propos-als/submit progress report of their division directly to the Vice-Chancellorfor consideration.

Further, the Chairman, PPP Cell shall bear the administrative and fi-nancial responsibilities of Public Relations and Media Division.

(No: R/GAD/PPP Cell/44878 dated 22.01.2014 from the Asstt. Regis-trar (GAD))

5.29 Festival Advance for Holi – 2014

The non-Gazetted employees of the University whose Grade pay does not ex-ceed Rs.4,800/- p.m. are eligible for sanction of festival advance @ Rs.3,750/-each. Accordingly, applications on prescribed format are invited from the de-sirous employees of the University for sanction of festival advance for Holi–2014. The completed application forms in all respect should reach the Re-covery Section, Finance Office, Central Registry, positively by 15.02.2014 forHoli–2014 fr the purpose of verification of dues.

(Vide notification No. R/GAD/II-Festival Adv./2014/45189 dated 24.01.2014)


5.30 Appointment of Nodal Officer, Complaints

Committee and Member Secretary, Com-

plaints Committee

It is notified for information of all concerned that the Vice-Chancellor hasbeen pleased to appoint Dr. Padmini Ravindranath, Associate Professor,Economics Section, MMV, BHU, as Nodal Officer, Complaints Committee,BHU, with immediate effect in place of Dr. Sunita Chandra, Dy.Registrar,I.Ag.Scs, BHU.

Further, as per orders, Dr. Ajay Kumar, Assistant Registrar, MMV,BHU, has been appointed as Member Secretary, Complaints Committee,BHU, with immediate effect in place of Ms. Swati Biswas, Assistant Registrar(Accounts), BHU.

The Notification No. R/GAD/Misc/Comm. (40)/30802 dated 11.10.2013stands partially modified accordingly.

(Vide notification No. R/GAD/Misc/Comn. (40)/ dated 00.02.2014 fromDy. Registrar (GAD))

5.31 Appointment of Professor in-Charge, Dairy

Farm

In supersession to the earlier notification No. AB/18-A-General/6889 dated13/05/2013, it is notified that the Vice-Chancellor has been pleased to ap-point Dr. Ramadevi Nimmanapalli, Professor (Veterinary Microbiology),Faculty of Veterinary & Animal Sciences (RGSC), Instt. of Agricultural Sci-ences as Professor In-charge of the Dairy Farm in place of Dr. Jai Singh,Professor, Department of A.H. & Dairying, Instt. of Ag. Sciences withimmediate effect, till further order.

(Vide notification No. AB/18-A-General/50581 dated 18.02.2014 fromDy. Registrar (Admin. Teaching))

5.32 Entitlement of LTC

It is notified that the employees who has completed one year of continuousservice on substantive post on the date of journey in terms of GOI LTC Rule- 7 (i) are entitled to get LTC facility as per rule irrespective of the Head ofaccount of payment of salary either “R” account or “Development” account.


5.33. LTC BLOCK 2010-2013 EXTENDED 69

(Vide circular No. R/LTC/Misc./ dated 07.02.2014 from Dy. Registrar(LTC cell))

5.33 LTC Block 2010-2013 extended

It is notified for the information of all the employees (who are not availedtheir LTC journey in particular block 2010-2013) may avail in the graceperiod (one year 01.01.2014 to 31.12.2014) for LTC Block 2010-13.

(Vide circular No. R/LTC/Misc./ dated 07.02.2014 from Dy. Registrar(LTC Cell))

5.34 Updating University Telephone Direc-

tory

The Vice-Chancellor has expressed his desire to update the University Tele-phone Directory and a new edition of Telephone Directory-2014 be printedand published soon with a view to make communication uninterrupted par-ticularly in emergency needs and also to facilitate the University community.Prof. MS. Pandey, Department of English, Faculty of Arts & Professor In-charge, BHU Press, has been nominated as coordinator for upgradation ofthe Telephone Directory. He may further have the liberty to take help fromsome of the Faculty Members as he deems fit to the objectives.

(Vide no. No.R/GAD/Misc./123/ ; of date: 01.04.2014 from Dy. Regis-trar (GAD))

5.35 Revision of rates of remuneration of Con-

tractual Workers

The Vice-chancellor has been pleased to approve the revision of the existingrates of remuneration of Contractual Workers of the following categories asnoted against each.

The revised rates shall be applicable w.e.f. 1.1.2014


Sl.No.

Category of the ContractualWorkers

Existing Ratew.e.f. 1.4.2011

Enhanced ratew.e.f. 1-1-2014

1. Group D ( Non Teaching)Non High School

Rs. 8610/-p.m. Rs. 9470/- p.m.

2. Group D ( Technical) NonHigh School

Rs. 9060/-p.m. Rs. 9970/- p.m.

3. Group D ( Technical &Non Technical) High SchoolPassed/MTHS

Rs. 10570/-p.m. Rs. 11630/-p.m.

4. Machineman Gr.-III Rs.10730/- p.m. Rs.11800/- p.m.5. CAD Operator, Casual

Worker for Degree writing, Computer Typist, In-structor(Mountaineering),Programme Assistant

Rs. 10880/-p.m. Rs.11970/- p.m.

6. Handset Mechanic Rs. 11480/-p.m. Rs.12630/- p.m.7. Office Assistant, Computer

Personnel, Office Assistantcum Computer Personnel,Driver

Rs. 11630/-p.m. Rs.12800/- p.m.

8. Lady House Keeper Rs. 12690/-p.m. Rs.13960/- p.m.9. Stenographer, Junior Pujari Rs.14950/-p.m. Rs.16450/- p.m.10. Fine Mechanic, Pharmacist,

Lab. Demonstrator, Re-search Assistant, MRI Tech-nical Assistant, Semi Pro-fessional Assistant.

Rs. 17070/-p.m. Rs. 18780/-p.m.

11. Assistant Curator, Medi-cal Social Worker, SoftwareProfessional, Staff Nurse

Rs. 20390/-p.m. Rs. 22430/-p.m.

(Vide No. AB/NT-I/ Cont. Wages/341 of date 03-4-14 from the Asstt.Registrar (Admin- NT))

5.36 SAKSHAM - Safety and security of girls

& women on campus

It is notified for information of all concerned that the UGC has constituteda Task Force to review the existing arrangements for the safety and securityof girls & women in particular and of the entire youth in general on thecampuses of institutions of higher learning. The Task Force has submitted

5.36. SAKSHAM 71

its report titled ”SAKSHAM which has been released by the Hon’ble Ministerof Human Resource Development on 12th February, 2014. The Report hasrecommended a number of measures for ensuring the safety of women andprogrammes for gender sensitization on campuses that we need to implement.

The recommendations of the report is being given overleaf with the re-quest to kindly arrange to get it implemented speedily in true sprit to re-alise the Government’s commitment towards Gendere Justice, Equity andAccess on all campuses and the need to institutionalize policies of zero tol-erance for overt and structural gender based discrimination and violence.The soft copy of the Report has already been uploaded on the UGC web-site at www.ugc.ac.in as informed by the Chairman, UGC, New Delhi videD.O.No.F.1-67/2013 (Cm.) dated 19th February, 2014 addressed to Vice-Chancellor.

The Vice-Chancellor, while considering the matter, has been pleased tonominate the Principal, MMV & Chairperson, Complaints Committee, BHU,for the purpose and the responsibility of implementing the recommendationsof the report is being assigned to her with immediate effect.

RECOMMENDATIONS

6.1 Setting up a Gender Sensitization Unit within the UGC. This will act asa nodal division to give effect to the policy ofrzero tolerance of gender basedviolence on campuses of colleges and Universities. The unit will be taskedwith the responsibility to :

1. Assist and support universities and colleges to meet mandatory require-ments to end gender based violence and harassment including provi-sions for the safety of women students and employees on campuses.

2. Provide going assistance and oversight for the functioning of the Com-plaints Committees Against Sexual Harassment on Campuses and alsoto monitor their compliance with the requirements of the Sexual Ha-rassment Act of 2013.

3. Produce materials for courses and workshops on issues pertaining togender sensitization, sexual harassment and legal literacy with the helpof recognized experts in the field and make these available to all con-stituent universities and colleges. A UGC handbook with directives,guidelines and course and workshop materials to be prepared.

4. To ensure that regular training programmes including workshops andshort term courses on gender sensitization become an on-going activitywithin both the curricular and co-curricular spaces.

www.ugc.ac.in


5. Provide information on research work, publications and lecture materialwith regular updates. A website and on line courses be also developedby the unit.

6. Maintain an updated directory of experts and trainers with detailedcoordinates for dissemination to HEIs.

7. Ensure that all institutions under 12(f) and 12 (b) submit an an-nual Gender Audit of their campuses to the GUC. The modalities andspecifics of the audit (including format for submission) may be detailedby the Unit in consultation with experts, teachers students and mem-bers of civil society. This should be a requirement along the lines ofAnnual Submission of Accounts. The unit will also be responsible formaintaining a log of complaints and the redress processes adopted byuniversities in response to complaints.

8. Provide legal advice and guidance to HEls that is in consonance withthe larger policy framework of non-discrimination that recognizes thatgender based violence often gets exacerbated at the intersections of themultiple fault lines of caste, class, religion and disability.

(Vide No.R/GAD/Com(40)/II/ 1851 ;of date: 11.04.2014 from the Dy.Registrar (GAD))

5.37 Re-constitution of Core Committee of

International Centre for admission of In-

ternational Students

The Vice-Chancellor has been pleased to re-constitute the Core Committeeof the International Centre for admission of International Students as follows:

1. Prof. H.B.Srivastava, International Stu-dents Advisor & Chairman, InternationalCentre

Chairman

2. Prof. A.P.Singh, Coordinator, Intl. Col-laborations & Student’s Affairs

Member

3. The Dean of concerned Faculties (ForUG,PG, Diploma & Certificate Courses)

Ex-Officio Member

4. The Head of concerned Department (ForPG & Diploma)

Ex-Officio Member

5. Admission/Appropriate Committee of theFaculty/ Department concerned

Ex-Officio Member

5.38. CONFIRMATION OF EMPLOYEES 73

(Vide No. IC/ Core Committee/ 2013-14/ Dated: 17.04.2014 from Reg-istrar )

5.38 Instructions regarding confirmation of

employees only at the entry level

The Executive Council at its meeting held on 5th February, 2014 consideredthe issue regarding conirmation of employees only at the entry level andprovision of Police Verification of the Compassionate Appointees at par withthe regular Non-teaching employees appointed by RAC and resolved videE.C.R. No. 178 dated 5th February, 2014 as under :

”RESOLVED that the order of the Vice-Chancellor approvingthe recommendations of the Departmental Promotion Committeof the main registry regarding confirmation of employees only atthe entry level and provision of Police verification of the compas-sionate appointees at par with the regular non-teaching employeesappointed by RAC be approved.”

Accordingly, all the Departmental Promotion Committees of BHU arehereby directed to adhere with the procedure laid down by the ExecutiveCouncil vide its resolution No. 178 dated 5th February, 2014 referred toabove.

(Vide No. AB/CC/ECR-Conf.-PVR/2014/9222 dated 11.6.2014 from theRegistrar)

5.39 Management Committee for Working Women

Hostel

The Management Committee for Working Women Hostel of the University(which is already under the administrative and financial control of the Deanof Students) is reconstituted as under with immediate effect.

1. Dean of Students — Chairman

2. Coordinator, Working Women Hostel — Member

3. Administrative Warden, Working Women Hostel — Member

4. One Representative of SC/ST from amongst faculties — Member


5. Assistant Registrar (Spl. Fund) (FO’s Nominee) — Member

6. Section Officer, DSW Office — Member Secretary


(Vide No. R/GAD/Misc./24-II/8055 dated 03.06.2014 from the Asstt.Registrar (GAD))

5.40 University Sports Board

The Vice-Chancellor has been pleased to order that the existing UniversitySports Board shall continue for one more term of 2 years with effect from 1stJuly, 2014.

1. Prof. S.V.S. Raju, Department of Entomology & Agricultural Zoology,Institute of Agricultural Sciences, BHU — Vice-President

2. Dr. R.N. Singh, Dy. Director (Physical Education), IMS, BHU —General Secretary

3. Dr. M.M. Pal, Dy. Director, University Sports Board, BHU — Secre-tary

4. Dr. Abhimanyu Singh, Assistant Professor, Department of PhysicalEducation, Faculty of Arts, BHU — Secretary

Further, the Vice-Chancellor has also been pleased to nominate the fol-lowing for a period of 2 years with effect from 1st July, 2014:

1. Prof. Guru Prasad, Department of Animal Husbandry & Dairying (asRGSC representative) as a member of University Sports Board, BHU.

2. Dr. Nirmala Horo, Associate Professor, Department of Physical Educa-tion, Faculty of Science, BHU, (as SC/ST representative) as a memberof the University Sports Board, BHU

(Vide No. R/GAD/Misc./30(USB)/8366 from Dy. Registrar (GeneralAdministration))

5.41. LOK SABHA ELECTION - 2014 75

5.41 University closed for Lok Sabha Elec-

tion 2014

The University shall remain closed on Monday, the 12th May, 2014 on accountof general election to the Lok Sabha-2014. However, the essential sectors willfunction as usual.

(Vide No. R/GAD/Misc./50/4619 dated 6.5.2014 from the Dy. Registrar(GAD))

5.42 Amendment – Section 19, BHU Act

It is notified that as communicated by Shri S.B.Prasad,Desk Officer, Govern-ment of India, MHRD vide his letter No.F-4-56/2011-Desk(U) dated 13.08.2013,following amendment in Section 19, after sub-section (3) has been carried outin the BHU Act, 1915.

“ (4) Every Statute, Ordinance or Regulation made under thisAct shall be published in the Official Gazette.(5) Every Statute, Ordinance or Regulation made under this Actshall be laid, as soon as may be after it is made, before each Houseof Parliament, while it is in session, for a total period of thirtydays which may be comprised in one session or in two or moresuccessive sessions, and if, before the expiry of the session imme-diately following the session or the successive sessions aforesaid,both Houses agree in making any modification in the Statute,Ordinance or Regulation or both Houses agree that the Statute,Ordinance or Regulation should not be made, the Statute, Or-dinance or Regulation shall thereafter have effect only in suchmodified form or be of no effect, as the case may be; so how-ever, that any such modification or annulment shall be withoutprejudice to the validity of anything previously done under thatStatute, Ordinance or Regulation.”

Accordingly the Section 19 of BHU Act 1915 has been amended to readas under :-

19. Power to make Regulations :

(1) The authorities of the University may make Regulations con-sistent with this Act, the Statutes and the Ordinances -


(a) laying down the procedure to be observed at their meet-ings and the number of members required to form aquorum;

(b) providing for all matters which by this Act, the Statutesor the Ordinances are to be prescribed by the Regula-tions ; and

(c) providing for all matters solely concerning such authori-ties or committees appointed by them and not providedfor by this Act, the Statutes or the Ordinances.

(2) Every authority of the University shall make Regulationsproviding for the giving of notice to the members of suchauthority of the dates of meetings and of the business to beconsidered at meetings and for the keeping of a record of theproceedings of meetings.

(3) The Executive Council may direct the amendment, in suchmanner as it may specify, of any Regulation made under thissection or the annulment of any such Regulation.

Provided that any authority of the University which is dis-satisfied with any such direction may within two monthsof the date of such direction, appeal to the Visitor, whosedecision thereon shall be final.

(4) Every Statute, Ordinance or Regulation made under thisAct shall be published in the Official Gazette.

(5) Every Statute, Ordinance or Regulation made under thisAct shall be laid, as soon as may be after it is made, be-fore each House of Parliament, while it is in session, for atotal period of thirty days which may be comprised in onesession or in two or more successive sessions, and if, beforethe expiry of the session immediately following the sessionor the successive sessions aforesaid, both Houses agree inmaking any modification in the Statute, Ordinance or Reg-ulation or both Houses agree that the Statute, Ordinance orRegulation should not be made, the Statute, Ordinance orRegulation shall thereafter have effect only in such modifiedform or be of no effect, as the case may be; so however, thatany such modification or annulment shall be without preju-dice to the validity of anything previously done under thatStatute, Ordinance or Regulation.

(Vide No. R/GAD/Amendment BHU Act 1915/26262 dated 9.9.2013)

5.43. CONTRIBUTION OF ONE DAY SALARY 77

5.43 Appeal for contribution of one day salary

for J & K flood relief

The entire country is deeply aggrieved by the havoc caused in the form offloods in Jammu & Kashmir. This natural calamity has caused extremedamages to the lives and properties and thousands of people have becomehomeless. Destruction and misery caused by the nature’s fury present apicture of despair and heart rending experience. The Central Government,State Governments and many social organizations are extending their helpto the people of Jammu & Kashmir areas. Banaras Hindu University familyhas always been active and in forefront in extending its help and co-operationfor the cause of helping needy people in such natural disasters.

Accordingly, as a token of our support and assurance that we all standfirmly behind our affected fellow citizens, in their time of distress and pain,an appeal is hereby made to the University community to come forward tohelp the people by donating their one day’s pay to the Prime Minister’sNational Relief Fund. The deductions shall be made from the salary bill ofSeptember, 2014 by the Finance Officer and Bank Draft will be sent to thePrime Minister’s National Relief Fund.

Those teaching and non-teaching employees who are not willing to con-tribute one day’s pay may immediately give their refusal in writing to his/herHead of the Department/Office and the concerned Head of the Departmentshall forwarded a consolidated list of persons not willing to contribute to theElectronic Data Cell by 25.09.2014 failing which it will be presumed thatthey agree for above contribution.

(Vide No. R/GAD/Misc./95/22770 , of date: 18.09.2014)

5.44 Advance for purchase of Motor Car/ Per-

sonal Computer / Two Wheeler

It is notified for information of all concerned that the University is consideringto grant advance for purchase of new Motor Car/ Personal Computer/ TwoWheeler and Bicycle within the resources available. Accordingly, applicationsare invited on prescribed format (enclosec) from the desirous employees ofthe University who fulfill the eligibility criteria mentioned overleaf for grantof advances for purchase of new Motor Cars/ Personal Computers/ TwoWheelers and Bi-Cycles.

The application forms complete in all respect on the prescribed formatduly verified and forwarded by the concerned controlling officer may be sub-


mitted in this office on or before 15th September, 2014. The rate of interestand other conditions of sanction of advance and mode of recovery of suchadvances would be at par with Government of India Rules.

It is clarified that mere fulfilling the eligibility criteria will not bestowany right for sanction of advance and submission of incorrect information inapplication form will not only led tc rejection of application form at any stagebut will also make the concerned individual liable to disciplinary action.

The cases of relaxation in eligibility criteria in genuine cases may beconsidered administratively, depending upon availability of fund.

A copy of this notification along with the application form is also availableon the internal website of the university.

(Vide No. GAD/Misc./122/18203 dated 08.08.2014)

5.45 Regarding Special Casual Leave on the

day of polling i.e. 13.09.2014 (Saturday)

for Bye-Election to Legislative Assem-

bly -387, Rohaniya, Varanasi District,

U.P.

It is notified for information of all concerned that in terms of .M.F.No.12/7/2014-JCA 2 dated 3rd September, 2014 of Ministry of Personnel, Public Grievancesand Pensions (Department of Personnel & Training), Government of India,North Block, New Delhi, the employees of the University who is ordinarily aresident of Rohaniya constituency, Varanasi District and registered as a votershall be granted special casual leave on the day of polling Le. on 13.09.2014(Saturday) for casting their votes in Bye-Election to Legislative Assembly,387, Rohaniya, Varanasi District, U.P.

This issues with the approval of the Vice-Chancellor.(Vide No. R/GAD/Misc/50/22283 dated 10 September 2014)

5.46 Gomti Hostel

It is notified for information of all concerned that the newly constructedGomti Girls Hostel in Triveni Complex has been inaugurated and is func-tional from the current Academic Session 2014-15.

All are requested to make correspondence directly to the AdministrativeWarden Gomti Girls Hostel (Triveni Complex).

5.47. SWATCHCHA BHARAT ABHIYAN 79

(Vide No. R/GAD/Misc./24(II)/21714 Dated:05 September, 2014)

5.47 Swatchcha Bharat Abhiyan on October

2, 2014

In the Independence Day address to the nation this year, the Hon’ble PrimeMinister announced the launch of Swachcha Bharat Abhiyan on 2 October,2014, the birth anniversary of Mahatma Gandhi, the Father of the Nation.You will agree that a campaign of the magnitude envisioned by the PrimeMinister requires societal mobilization and participation and that educationalinstitutions, especially the institutions of higher learning, can play a majorcatalytic role in achieving this laudable goal.

The Secretary, Department of Higher Education, Ministry of Human Re-source Development, Government of India, New Delhi vide his letter dated21.09.2014 has requested to each and every institution to actively participatein this national endeavour and suggested that though some preliminary ac-tivities can be initiated from 25 September, 2014, the formal launch with afunction be scheduled on 2 October, 2014 and that activities continue for theentire month of October and even beyond so that sustainable solutions areput in place to attain the goal of Swachcha Bharat.

An indicative list of activities enumerated by Ministry of Human ResourceDevelopment that could be undertaken by the university is as follows :

1. Formal launch of the Swachcha Bharat Abhiyan on 2 October, 2014.

2. Awareness building i.e.organize debates, essay competition, photo ex-hibition and project work on the theme of sanitation, public hygieneand waste management from 25 September to 30 October 2014 andbeyond.

3. Ensuring cleanliness not only within the institution but also in its en-virons, Students, including National Service Scheme (NSS) volunteersand the National Cadet Corps.(NCC), faculty and other staff couldadopt a village/cluster of villages or an urban locality in the vicinityof your institution to undertake a cleanliness drive with the support ofPanchayats/Nagar Parishads/district administration. Students volun-teering to clean streets and educating the public about public sanitationincluding the campaign against open defecation and waste managementwould be a powerful social message that could help in changing the


mindset of communities. Before and after snap shots of the project ar-eas could be an effective tool in documenting and assessing the natureof progress made.

4. Above all, universities and colleges being thought leaders of society,could play a leadership role in chalking out long term sustainable actionplans in collaboration with other stakeholders for cleanliness.

The above notification further observes that dealing with this importantsocietal health and sanitation issue is a great opportunity for all institutionsof higher learning to demonstrate their commitment to bringing about changeboth in attit,udes and in practice and to lead by example.

The Vice-Chancellor, while considering this important national endeav-our, has been pleased to order that effective activities be undertaken in theBanaras Hindu University immediately in consonance with above directives.

Accordingly, all the Directors of Institutes/ Deans of Faculties/Headsof Departments/offices/units/ Admin.Warden/ Wardens of Hostels are re-quested to please arrange to prepare a road map for the purpose and ensureits effective implementation.

Cooperation of all concerned is solicited in this endeavour.

(Vide No. No. R.GAD/Misc/ 45/ 23858 of date: 29.09.2014)

5.48 Association of SC/ST Teachers with Ad-

mission Committee / Selection Commit-

tee / Departmental Promotion Commit-

tee / Hostel Allotment Committee/ In-

quiry Committee etc.

In continuation to the letter No. Sct/Misc/X/1494-95 dated 14.08.2013, Iam directed to send herewith the updated list of Teaching Staff under SCand ST category for the purpose of association with Admission Commit-tee/Selection Committee/Departmental Promotion Committee/Hostel Allot-ment Committee/ Inquiry Committee etc.

You are, therefore, requested to take necessary action in the matter asper list attached while convening the meetings of the above Committees.

(No. Sct/Misc/X/2233 ; Dated:29.09.2014)

5.49. COMMITTEE FOR STUDENTS’ COUNCIL 81

5.49 Committee for suggesting amendments

required in the reframed “Ordinances

governing the constitution of the BHU

Students’ Council, 2012”

The re-framed ’Ordinances governing the Constitution of Bi-IU StudentsCouncil, 2012’ were considered and approved by the Academic Council andthe Executive Council of the University vide ACR No.22 of 24t1 February2013 arid ECR No.144 of 17th August 2013, respectively. However, the Uni-versity has been receiving representations on the said Ordinances from timeto time. In view of the representations received, the students/students groupsof the University has been asked to suggest such amendments in the Ordi-nances, by 20th October 2014, as are compliant with the recommendationsof the Lyngdoh Committee and the orders dated 11.12.2012 of the Hon’bleSupreme Court of India in Civil Appeal No.8983-84 of 2012. It has also beendecided that the University would get the suggestions examined in a timebound manner by a Committee. A press release dated R/PS/274 dated 10thOctober 2014 to the said effect was issued by the University.

2.Accordingly, the Hon’ble Vice-Chancellor has been pleased to consti-tute a Committee consisting of the following to discuss the representationsreceived from the students/student groups and to make its recommendationson the amendments required in the reframed “Ordinances governing the con-stitution of the BHU Students’ Council, 201”:

1. Prof. V.K. Kumra, Department of Geogra-phy, Faculty of Science

Chairman

2. The Chief Proctor Member3. The Dean of Students Member4. Prof. Rakesh Raman, Department of Eco-

nomics, Faculty of Social SciencesMember

5. Prof. P.K. Singh, Faculty of Law Member6. Dr. D.K. Ojha, Department of A.I.H.C. &

Arch., Faculty of ArtsMember

7. Dr. R.S. Singh, Department of Chemical En-gineering, IIT (BHU) :

Member

8. Shri Mayank Narian Singh, Deputy Registrar(Admin.- Teaching)

Member Secretary

3. The Committee shall submit its recommendations to the Vice-Chancellorby 31st October 2014, positively.

( Vide No.RAc/Meeting/ Student –Council Ordinance/ 2014-15/ 16150


dated October 13, 2014 from Registrar )

5.50 Re-constituted Committee for suggest-

ing amendments required in the reframed

“Ordinances governing the constitution

of the BHU Students’ Council, 2012”

The following is in supersession of the Notificaton No. RAc/Meeting/Student-Council Ordinance/2014-15/16150 dated 13.10.2014.

2. The Hon’ble Vice-Chancellor has been pleased to constitute a Com-mittee consisting of the following to discuss the representations received fromthe students/student groups regarding Students Union and to make its rec-ommendations on the amendments required, if any, in the said ordinances:

1. Prof. J.P. Srivastava, Department of PlantPhysiology, Institute of Agricultural Sciences

Chairman

2. The Chief Proctor Member3. The Dean of Students Member4. Prof. Mallickarjun Joshi, Department of Ge-

ology, Faculty of ScienceMember

5. Prof. P.K. Singh, Faculty of Law Member6 Dr. D.K. Ojha, Department of A.I.H.C. &

Arch., Faculty of ArtsMember

7 Dr. R.S. Singh, Department of Chemical En-gineering, IIT (BHU)

Member

8. Shri Mayank Narayan Singh, Deputy Regis-trar (Admin.- Teaching)

Member Secretary

3. The Committee shall submit its recommendations to the Vice-Chancellorby 31st October 2014, positively. 4. All efforts will be made to complete thedue process for approving the amended ordinances and holding the electionsby end of November 2014.

( Vide No.RAc/Meeting/ Student –Council Ordinance/ 2014-15/ 16231dated October 14, 2014 from Registrar )

5.51 Proctorial Board Reconstituted

The Vice-Chancellor has been pleased to re-constitute the Proctorial Boardof the University, as under, with immediate effect:

5.52. BHU GRAPHIC IDENTITY 83

Position in Board / Name Department / Facility / InstituteDy. Chief Proctor1. Prof. H.N. Prasad Deptt. of Library and Informa-

tion Science2. Prof. J.P. Singh Faculty of Commerce3. Prof. R.N. Kharwar Deptt. of Botany, Faculty of Sci-

ence4. Prof. Amit Rastogi Deptt. of Orthopedics, IMS5. Prof. Geeta Rai (Professor of Education), MMVProctor1. Prof. Prem Shanker Sonkar Faculty of Education2. Dr. Vinay Kumar Pandey Faculty of S.V.D.V.3. Dr. Abhimanyu Singh Deptt. of Physical Education,

Faculty of Arts4. Dr. Praveen Prakash Institute of Agricultural Sciences5. Dr. Manushi Srivastava Deptt. of Community Medicine,

IMS6. Dr. M. Ansari Deptt. of Surgery, IMS7. Dr. Rajesh Bansal Faculty of Dental Science, IMS8. Dr. Rajnish Kumar Singh Faculty of Law9. Dr. Ranjit Pratap Singh Deptt. of All-IC & Arch., Faculty

of Arts10. Dr. Shivji Gupta Deptt. of Shalya, Faculty of

Ayurveda, IMS11. Dr. Sonali Singh Deptt. of Political Science. Fac-

ulty of Social SciencesThe aforesaid faculty members shall work in their respective capacities in

the Proctorial Board as mentioned above in addition to their normal dutiesin the concerned departments.

(Vide No:R/GAD/III-29/ 4362 ; of date 15.10.2014 from Dy. Registrar(GAD))

5.52 Usage of BHU Graphic Identity Pro-

gramme

It has been reported that the use of BHU Graphic Identity Programme (newLogo, Edited Seal with Bilingual Logotype etc.) for branding of BHU as no-tified vide No.R/ GAD/Amend.Act and STATUTES/5016 dated 06.05.2013,No.R/GAD/ Amend Act and Statutes/ 18323, dated 18.07.2013 and subse-quent guidelines issued vide No. R/ GAD/Amend.Act and Statutes/35465


dated 13.11.2013 and No.R/GAD/Amend.Act and Statutes/ 37343 dated27.11.2013 is not being followed appropriately by the various Institutes/ Fac-ulties/ Departments/ Offices/ Units etc.

The Vice-Chancellor while considering the matter has desired that theguidelines for usage and design of graphic identity must be strictly adheredto. It has been further desired that the publicity and promotional materialshould be got designed by the BHU Design Studio, which has been createdfor this purpose only.

(Vide No. R/GAD/Amend. ACT and Statutes/ 25193 Dated: 08.10.2014from Registrar)

5.53 Procedure for submitting applications for

outside employment

Attention is invited to this office notifications no. AB/9-L-63/1714 dated19/24-04-2001 and AB/15-L-435/32424 dated 26/28-11-2007, vide which iswas notified that the applications for outside employment submitted afterthe expiry of the last date will not considered for forwarding through properchannel and in such eventuality the request made subsequently by the con-cerned applicant, if any, for issuing ’No Objection Certificate’ for attendinginterview will also not be entertained.

Despite the aforementioned notifications, it has still been observed thaton many occasions employees submit their applications in the Central Reg-istry for forwarding for employment to outside agencies/institutions withoutenclosing copy of advertisement and/or after the expiry of last date of sub-mission.

It is therefore once again reiterated that applications for outside employ-ment must be submitted well in time, along with a self-attested photo copyof the advertisement. Any failure to comply with the regulations, in future,will make the application liable for rejection without further consideration.

(Vide No. Ref no. A13/14-L-975/ 25812 dated 13.10.2014 from Dy.Registrar (Admin. - Teaching) )

5.54 Implementation of report of Joint Cadre

Review Committee (JCRC)

The Vice-Chancellor has been pleased to approve implementation of the de-cision of the MHRD, in the University, on the report of the Joint Cadre

5.55. REPORT OF THE JOINT CADRE REVIEW COMMITTEE 85

Review Committee (JCRC) on reforms in Cadre Recruitment Rules for vari-ous categories of posts in respect of 24 identified services/cadre structures onuniform staffing pattern of the non-teaching staff of the Central Universities,UGC maintained deemed to be Universities and the Colleges affiliated toDelhi University, as conveyed by the University Grants Commission vide itsletter No. F.No. 6-7/97 (JCRC) Vol. IV dated October 1, 2014 (enclosed).

(Vide No. AB/CC/JCRC-2014/26585 of dated 16-10-14 from the Regis-trar)

5.55 Report of the Joint Cadre Review Com-

mittee (JCRC) on reforms in Cadre Re-

cruitment Rules for various categories

of posts in respect of 24 identified ser-

vices/cadre structures on uniform staffing

pattern of the non-teaching staff of the

Central Universities, UGC maintained

deemed to be Universities and Delhi Col-

leges

The undersigned is directed to state that on the request of the MHRD, UGChad constituted the Joint Cadre Review Committee (JCRC) to recommenduniform staffing pattern, service conditions etc. of non-teaching staff (GroupA, B, C & D) of Central Universities, UGC-maintained Deemed to be Uni-versities and the colleges affiliated to Delhi University. The Report of JCRCcontaining its recommendations on 24 cadres (Non-teaching) were submit-ted to the MHRD vide letters dated 18 1.2008, 12.6.2009 and 23.9.2010. Inthis regard MHRD has conveyed its decision vide their letter No.F No.19-16/2008-Desk(U) dated 7.05.2014 on the following aspects of the report.

(i) As per MHRD letter No.1-3212006-U.II/U(II) dated 31 12.2008, DeputyRegistrae ir the pay scale of 15600-39100 with Grade Pay of 7600, on com-pletion of 5 years is eligible to move to the Pay Band of Rs.37400-67000with a Grade Pay of Rs.8700. MHRD has now approved the proposal tore-designate such Deputy Registrars as Joint Registrar, with the stipulationthat the post will revert as Deputy Registrar when it falls vacant

(ii) The requirement of 8 years’ service in respect of Assistant Registrarswho are placed in PB 3 with Grade Pay 6600. is reduced to 5 years’ service


for promotion to Deputy Registrar.(iii) Extension of Career Advancement Scheme (CAS) to the posts of

Scientific Officers / Technical Officers is not agreed to Instead, ModifiedAssured Career Scheme (MACP) will govern their career progression.

(iv) The following recommendations of JCRC in respect of UniversityScience Instrumentation Centre (US IC) professionals are accepted with thestipulation that utilizing their services in teaching in absence of their specifiedwork would not entail extension of Academic Grade Pay and applicability ofCAS to them:

a. Continuing with services of USIC personnel until they vacate theirpositions.

b. Once the posts are vacated, the Universities will follow the XIth Planguidelines to engage persons on contractual basis as per provision under theScheme and

c. Expertise of Scientific and Technical Officers may be utilized in strength-ening teaching and learning besides handling of sophisticated equipment

(v) MHRD has agreed to creation/re-designation of the post of Vice Prin-cipal in schools having students strength more than 1000 and to be fomamong the PG Teachers based on seniority-cum-fitness. The Vice-Principaldesignated be paid an honorarium of Rs.2000/- per month (applicable forSchools under Banaras Hindu University, Aligarh Muslim University, Visva-Bharati, Jamia Millia Islamia, University of Hyderabad and Maulana AzadNational Urdu University and Delhi University).

(vi) Recommendations of JCRC to equate the post of ICT with scientistsof ICAR is not agreed to.

(vii) Parity of the posts of Assistant Documentation Officer and AssistantDocumentation Officer (Senior Scale) with the posts of Assistant Librarianand Assistant Librarian (Senior Scale) with the Grade Pay of Rs.6000/- andRs.7000/- respectively is agreed to. However, the MHRD has not agreedfor parity at further levels viz. Assistant Librarian (Selection Grade) / alsodesignated as Deputy Librarian as post as Assistant Documentation Officer(Selection Grade) did not exist earlier.

(viii) Abolition of Posts like Malis and Head Malis as and when such postsfall vacant, has been agreed to and such services are to be outsourced.

The UGC is separately communicating with the MHRD seeking clarifi-cation regarding other aspects of the JCRC recommendations. In the mean-while, the University may initiate action for giving effect to the above deci-sions of the MHRD under intimation to the UGC. The above decision willbe effective from the date of the issue of this letter.

(Vide No.6-7/97 (JCRC) Vol. IV dated October 1, 2014)

Chapter 6

Finance Office

6.1 VAT deduction @ 4% to be made

In accordance with the notification issued by the Pramukh Sachiv, U.P.Govt. vide notification No. KA.NI.-2-1315/XI-9(10)/08-UP Act-5-2008-Order-(101)2013 dated October 07, 2013, VAT deduction @ 4% is to bemade while making payment ot the seller and deposited in Govt. Treasuryevery month in the same manner as being done in case of works contract.This notification is effective w.e.f. 08.10.2013. Non-compliance of the abovenotification may attract penal provisions.

(Vide letter No. F(B)XII/TB/2013-14/908 dated 18.11.2013 from theDy. Registrar (Accounts))

6.2 Rectification of PAN number

All the employees are advised to check their PAN number noted on pay slipfrom the PAN card and verify it from Form 26AS on internet. If any erroris found in PAN number then contact the Recovery Unit, RO Finance forrectification within fifteen days. After this, if any error is found in PANnumber, the employee himself will be held responsible.

(Vide circular No. (B)X/Deductions/IT/2013-14/2048 dated 2.12.2013from Dy. Registrar (A/c - I) )

87

88 CHAPTER 6. FINANCE OFFICE

6.3 Time Schedule for submission of orders

and bills etc. for the year 2013-14

Vide circular No. F(B)XII/TB/2013-14/941 dated 3.12.2013 the Dy. Reg-istrar (A/c - I) notified the dates fixed for various activities pertaining topurchase, supply and submission of bills to the Finance Section for the fi-nancial year 2013-14.

6.4 Physical verification of fixed assets

Vide circular No. F(A)/III-AA & Investment/2013-14/1445 dated 5.12.2013the Finance Officer requested to instruct the office staff to keep ready all therecords for at least last 10 years particularly of the fixed assets and providenecessary support to the representatives of the Chartered Accountants duringphysical verification of assets.

All fixed assets received as gift/ endowment should be mentioned sepa-rately indicating name, complete address of the donor, date of gift/ endow-ment, and value of gift.

6.5 Guidelines for Custodian of Fixed Assets

and Methodology of Coding of Fixed As-

sets

As per letter No. F.No. 29-4/2012-IFD (Pt.) dt. 06.02.2013 of MHRD& D.O. No. F.19-2/2012 (CU-IA)/172 dt. 07.02.2013 of UGC, New Delhithe University is required to implement the new System of Accounting &Financial Reporting w.e.f. F.Y. 201344 for which the services of M/s jaiswalBrajesh & Co., Chartered Accountant, Varanasi are being taken for the con-version of the Accounts of the University from Cash System of Accountingto Accrual System of Accounting on Double Entry to comply with the newsystem of Accounting & Financial Reporting. M/s jaiswal Brajesh & Co.,has provided two letters dt. 13.01.2014 regarding Guidelines for Custodianof Fixed Assets and Methodology of Coding of Fixed Assets. The copies ofthese letters are enclosed herewith which are self explanatory.

Accordingly, all the Directors, Deans, Heads of Department, Principals,Coordinators, Principal Investigators etc, are hereby requested to instruct theoffice to keep this notification safely for their future reference for codifying

6.5. GUIDELINES FOR CUSTODIAN OF FIXED ASSETS 89

the Fixed Assets and Maintain the Fixed Assets Registers according to theinstructions given in the letter cited above.

This issues with the approval of the Finance Officer.(No.: F(A)/III-AA & Investment/2013-14/ 1567 dated: 23. 01. 2014 fro

the Dy. Registrar (A/cs)-I)

GUIDELINES FOR CUSTODIAN OF FIXED ASSETS

METHODOLOGY OF CODING:- It is communicated by physicalverifier team.

Preparation before physical verification:-

1. Compile at least last 10 years data (Date of purchase, value, fund,quantity etc) (format already communicated to you.)

2. Record all the assets which are usable even those which are older thanlOyears.

3. Record even those assets which are gifted, at the nominal value.

4. Useable more than one year.

5. Assets which are more than certain amount (Rs. 5000 per unit exceptMBOA items i.e. table, chair, cooler, fan etc. in The Companies Act).

6. Verify all the assets.

7. Recording should be complete.

FIXED ASSETS:-Property, Plant & Equipment are tangible items that

• Are held for use in the production or supply of goods or services, forrental to others, or for administrative purpose and

• Are expected to be used during more than one reporting period

ELEMENTS OF COST:-The cost of an item of property, plant, and equipment comprises:

• Its purchase price, including import duties and non-refundable purchasetaxes, after deducting trade discounts and rebates.

• Any costs directly attributable to bringing the asset to the locationand condition necessary for it to be capable of operating in the mannerintended by management.


DEPRECIATION:-Depreciation is the systematic allocation of the depreciable amount of an

asset over its useful life.Depreciable amount is the cost of an asset, or other amount substituted

for cost, less its residual value.

TOTAL DEPRECIATION = COST - RESIDUAL VALUEThe residual value of an asset is the estimated amount that an entity

would currently obtain from disposal of the asset, after deducting the es-timated costs of disposal, if the asset were already of the age and in thecondition expected at the end of its useful life.

ASSETS MORE THAN Rs. 5000/-:-All capital outlay exceeding Rs. 5000/- shall be booked as fixed asset

under suitable category of assets as detailed above. It is applicable exceptMBOA items i.e. table, chair, fan, cooler etc.

GIFTED ASSETS:-Gifted assets should be booked for better and future existence. It should

be booked at a nominal value of Re. 1/-.

OTHERS:-

• If fund type is not traceable after reasonable efforts, same should bemarked in ”R” after approval of HOD and mentioned in remarks col-umn.

• If value or date of purchase is not traceable after reasonable efforts, itshould be mentioned in remarks column.

STEPS AFTER PHYSICAL VERIFICATION:-

1. Assets acquired after physical verification along with assets physicallyverified should be maintained in the following formats:-

(See enclosure for format)

2. If any assets are left at the time of physical verification, same should becoded and communicated to ”Annual Accounts, Centre Office, BHU.

3. Any assets acquired after physical verification, should be properly recordedin the fixed assets register and unique code should be marked on it.

4. Assets should be periodically verified. (Yearly verification of FixedAssets is recommended)

6.5. GUIDELINES FOR CUSTODIAN OF FIXED ASSETS 91

Each asset should be marked with specific/ unique code. e.g.

01/DVV/ S/CH/00001

First 02 characters for place, e.g., 01 - Main campus, 02 - Trauma Centre,03 - South Campus, 04 - Others.

Next 03 characters for location : 339 locations have been identified inBHU and each location has been assigned 03 character unique alpha code.Some of the illustrations are as follows :

DVV Department of Vikrit Vigyan

DGB Department of Genetics and Plant Breeding

UVP University press

USI USIC Level - II

ADS Academic Section

ART Arts College

BKB Bharat Kala Bhawan

CHB Central Hindu Boys School

CHG Central Hindu Girls School, etc.

Next 01 character for fund of Asset : Assets have been divided into fivecategory on the basis of funds :

D Development

R Revenue

S Special

G Gift

P Project

Next 02 characters for items : Each type of asset has been assigned twocharacter unique alpha code.


LIST OF ITEMS IDENTIFIED AS ON 10/01/2014 ALONG WITHASSIGNED UNIQUE CODE ARE AS FOLLOWS:

ITEM CODEAgricultural Equipment AEAir Conditioner ACAir Cooler COAlmirah ALAmplifier AFBattery BTBattery Charger BCBench BHBook Shelf BSBox (Aluminium) BXCamera CRCCTV CCCeiling Fan CFChair CHChauki/ Takhat CKComputer CMControl Equipment CECycle CYDeep Freezer DFDVD Player DVExercise Equipment EEExhaust Fan EFFax Machine FMFire Extinguisher FEFloor Cleaner FCGenerator Set DGGeographical Equipment GEGeyser GYGrass Cutter GCHand Dryer HDHeater HTHospital Bed BDHospital Equipment HEInteractive Board IBInverter IV

ITEM CODELab Equipment LELadder LDLaptop LPLCD LVLift LTLocker Cabinet LCMicrowave Oven MOMusical Instrument MINetwork System NSPedestal Fan PFPhotocopier PHPodium PDPress equipment PEPrinter PRProjector PJRack RKRefrigerator RFRepairing Machine RMScanner SNSealer SLShoe Cabinet SCSofa SFStabilizer SBStool STTable TBTelevision TVTypewriter TRUPS UPVaccume Cleaner VCVending Machine VNWall Mounted Fan WFWater Cooler WCWater Purifier WPWeighing Machine WMWhite Board WB

Last 05 digits for serial number. It is started from 00001 to 99999.

6.5. GUIDELINES FOR CUSTODIAN OF FIXED ASSETS 93P

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6.6 Guidelines for spending - Budget - 2014-

15

The Budget for the financial year 2014-15 under Non-establishment head ishosted on the University web-site, in order to ensure smooth functioning.

It has been noticed during the financial year 2013-14 that most of the Di-rectors/Dean/Head have not utilized the provision incorporated under ’Mi-nor Work Civil/Electrical’ grant in spite of a notification issued on 12.7.13to the effect that the fund allocated under this subhead should be utilizedbefore 31.12.2013. During the current financial year 2014-15 also, the pro-vision under ’Minor WorkCivil/Electrical’ has been made for most of theInstitutes/Faculties. The concerned Directors/Deans are again requested toutilize the allocation for minor electrical and civil work under their controlupto 31.12.2014. In case of non-utilization of grant under this head, fundshall be pooled and it shall be made available to other department.

The Department/ Offices may incur expenditure upto September, 2014 atthe level of 50% after 10% mandatory cut (except Controller of Examinations,S.S.Hospital and E.W.S.S. for Cost of Energy Purchased) circulated underNon-Establishment Budget Estimates for the year 2013-14.

The 50% limit of expenditure under Non-Establishment sector be strictlyadhered to and no expenditure should be incurred in excess of 50% of ex-penditure which would be considered during the month of October, 2014(according to availability of funds from the UGC).

The Govt. of India, Ministry of Finance on several occasions has directedto curb the rush of the expenditure in the last quarter of the financial yearparticularly in the month of March and has accordingly restricted the expen-diture in the last quarter of the financial year to 33% and during the monthof March, 15% of the Budget Estimates. All Departments/Offices are, there-fore, requested to co-operate in prudent and efficient financial managementby incurring expenditure timely and avoid rush of expenditure in the lastquarter and last month of the financial year.

Further, the expenditure under various budget sub-heads is strictly keptwithin the Budget Allocation made. There should not be any excess expendi-ture over and above Budget allocation. All the Deans of the Faculties/Headsof the Departments are requested to forward the proposals of faculty mem-bers for sanction of fund judiciously and the same should be restricted onlyto essential requirements.

A Register of Assets acquired wholly or substantially out of the grant shallbe maintained by the concerned Institutes/Faculties/ Departments/ Officesin the prescribed format.

6.7. WEEDING OF VOUCHERS (AR–37) – PROJECT ACCOUNT 95

(Vide No. F(A)1-Coord/71 dated 17/21.4.2014 from the Finance Officer)

6.7 Weeding of vouchers (AR–37) – Project

Account

It is notified for the information of all the concerned that the University isconsidering to weed out vouchers (A.R.-37) pertaining to all accounts of theUniversity for period from 01.04.2001 to 31.03.2008.

For the purpose of the project account, all Principal Investigators of theResearch Projects are requested to reconcile their accounts pertaining to theaforesaid period with records available in the Development Section (within15 days), failing which the University will not be liable for any discrepancyarising out in future due to non-reconciliation of records.

(Vide No. R/Dev./Project/64167 dated 18.4.2014 from Asstt. Registrar(Dev.))

6.8 Income Tax - Form 16

Please fefer the letter No. F(B)/X/ Deduction/It/ 2013-14/3415, dated10.04.14 issued by the Dy. Registrar (A/cs) I. In this letter all Directors/Deans/ Heads & Drawing & Disbursing Officers were requested to collect theIncome Tax Certificate (Form - 16) for the Assessment Year 2014-15 fromthe recovery Section, Finance Office upto 17.04.2014 and return the samewithin a week after verification.

All the persons concerned including Drawing & Disbursing Officers whohave not yet collected/returned the Income Tax Certificate (Form - 16) af-ter verification till date, are again advised to collect the said cerficiate by08.05.2014 and return it within a week positively after due verification.

It is further informed that no time will be extended in future for the abovework and the information will be sent to the Income Tax Department on thebasis of available data in Finance Office. The DDOs will be held responsiblefor any omission or error if no response is received.

(Vide No. F(B)X/Deductions/IT/2014-15/3462 dated 01.05.14 from theFinance Officer)


6.9 Audit of the Accounts of the University

for the year 2013-14 by the Govt. Audit

Party from the office of the PDA (Cen-

tral) Lucknow, Branch Office, Allahabad

Govt. Auditors are likely to take-up audit of the accounts of the Universityfor the year 2013-14 by 12th May, 2014. It is, therefore, requested that theaccounts and all other financial records be kept ready so that when calledfor the same could be made available to the Govt. Audit Party.

(Vide No. LVI/A-119/2013-14/1592 dated 2.5.2014 from Internal AuditOfficer)

6.10 List of registered suppliers

With a view to establishing reliable sources for procurement of goods com-monly required for the University use, the Central Purchase Organization(CPO) has invited applications for preparation of item-wise lists of eligibleand capable suppliers. After perusal & scrutiny of the documents submit-ted by the firm concerned for registration, these firms have been selectedas “Registered Suppliers” in the category mentioned in the Sale tax reg-istration certificate. The detailed lists are available at University website(www.bhu.ac.in).

These firms have been registered for a period of 4 years. At the end of thisperiod, performance of the firm will be reviewed and those whose servicesare found satisfactory and also willing to continue with registration will beregistered for further period of three years.

All Faculties/ Departments/ Offices are requested to utilize these listsas and when necessary. Such registered supplies are prima facie eligible forconsideration for procurement of goods through Limited Tender Enquiry asper Purchase Procedure of the University.

(Vide No. CPO/V.R./2014-15/95 dated 29th April, 2014 from Asstt.Registrar (Purchase))

www.bhu.ac.in

6.11. MERGER OF POSITIONS 97

6.11 Merger of Teaching and Non-Teaching

positions sanctioned under OBC expan-

sion scheme

In pursuance of the letter No. F.35-1/2008 (CU-OBC) Vol. II dated 19.3.2014of the Director (Admin.), University Grants Commission, the salary expen-diture of Teaching and Non-teaching positions sanctioned under OBC expan-sion scheme will stands merged under ‘R’ A/c w.e.f. 1.4.2014.

Accordingly, I am directed to inform all concerned that the expenditureon payment of Salary of approved Teaching and Non-Teaching positions bythe UGC under OBC expansion Scheme be booked under Non-Plan headw.e.f. 1.4.2014.

(Vide No. F(A)1-Coord./128 dated 24.4.2014 from the Dy. Registrar(Accounts)-I)

6.12 Modifications in purchase procedures

Please refer to revised Purchase Procedure (A Handbook of Purchase Rules &Procedures) circulated (also uploaded on University website) vide this officenotification no. CPO/201314/2017 dated 23.12.2013. In this connection, it isto further notify that the Executive Council at its meeting held on 16.07.2014approved the proposal for certain modifications in the same vide ECR No.212 dated 29.06.2014 which is enclosed herewith for adherence henceforth.

(Vide No. No. C.P.0./2014 -15/ Dated 27th July 2014)

6.13 Opening of Tenders in the presence of

members of LTC/ OTC

It has been observed that the relevant rules and procedure relating to pur-chases of materials/ equipments/chemicals etc is not followed by the variousInstitutes/Departments/Faculties in respect of opening of quotations/bidsreceived from the firms/bidders.

Therefore, all concerned are advised that the quotations must be openedin the presence of members of approved Limited Tender Committee or OpenTender Committee as the case may be. Please note that signature of allmembers along with date is required on all envelopes, quotations, compar-ative statement, order sheet and the Purchase Order containing terms andconditions.


(Vide No. Ref. No. F(B)XII/TB/2014-15/1126 Dated: 29.09.2014 fromDy. Registrar & Liaison Officer, SC/ST Cell)

6.14 Amendment in Advance Proforma

The Govt. Audit Party has noticed that outstanding advance (Personal& Departmental) drawn by the offices/ departments of the University forvarious purposes have not yet been adjusted on laps of considerable periodand asked to mention the name of responsible person alongwith designationand I.D to whom advance sanctioned. To avoid further Audit objection anextra column No. 9 is being added in Advance Proforma as overleaf.

The issue with the approval of the Finance Officer, BHU.

(Vide No. F(B)XII/TB/2014-15/1141 Dated: 29.09.2014)

6.15 Renaming of Special Fund - Subheads -

SF Trade Tax and SF VAT

In order to ensure proper accountability of tax transactions in books of ac-counts of the University and proper regulation and adherence to guidelinesissued from the Tax Departments of the Government, the two existing sub-heads in the Special Fund account of the university have been renamed asdetailed:

Sl.no. Name of Subhead in ex-istence

Code no. Renamed Subhead

1. SF -Trade Tax SF-06/0011 VAT( 5% -Works)2. SF VAT SF-06/0026 VAT(4% - Supplies)

Further, all are kindly requested to make payments after deduction ofVAT charges @ 4% in all purchases and VAT charges @ 5% on civil worksto the supplier/ contractor even he has claimed VAT or not in their bills.A monthly statement of VAT deduction charges for transactions carried outin previous month be submitted to the Section Officer( Recovery unit), R.0Finance, BHU as due date being st of every month as VAT charges are tosent to the concerned Govt. Department by the aforesaid Unit timely.

Accordingly, all the Heads of the Departments/ Offices are requested tofurnish aforesaid information on the format as per Annexure enclosed. Therequisite information should reach latest by 1st of every month to the SectionOfficer (Recovery Unit), R.0 Finance, BHU

(Vide No. F(C)/XVIII-Spl.Fund/Misc./14-15/1383 dated 9.10.2014)

6.16. SPECIAL COURSES OF STUDIES – VAT DEDUCTION 99

6.16 Special Courses of Studies – Deduction

of Income Tax & VAT charges

In order to regulate proper accountability towards deduction of Income Taxand VAT charges on the bills of Special Courses of Studies being conductedin various institutes, Faculties, Departments of the University and RGSC,Barkacchha, it has been decided that there is need of submission of monthlydeduction of Income Tax and VAT charges related to the bills of SpecialCourses of Studies, passed by the concerned offices of Directors/Faculties.The code numbers of subheads i.e. Income Tax, VAT (5% -Works) andVAT (4% - Supplier’s) is quoted below to ease processing of the bills andcompilation of said charges on monthly basis.

Sl.no. Name of Subhead Code no.1. SF - VAT( 5% –Works) SF–06/00112. SF VAT(4% – Supplies) SF–06/00263. SF - Income Tax – Salary SF–01 /0020

The soft copy data for monthly deduction of above mentioned taxes isto be provided in an excel sheet in the formats printed on the enclosed An-nexure I and Annexure II printed on overleaf of Annexure I and the samebe submitted to the Section Officer (Recovery) R.0 Finance, timely and de-posit the total amount involved towards aforesaid deduction on monthly basisthrough challan in the University account i.e. Special Fund with minor sub-heads as detailed above. The PAN No and TAN No of the University is PANAAAJB0909P and TAN ALDC00282C.

The concerned Deans/Directors of the Institutes/ Faculties are account-able for non submission of information and amount of taxes through challanto the Recovery unit, R.0 Finance, BHU timely. The due date is 1st ofevery month for transactions carried out in the previous month for onwardsubmission to the concerned Govt. Department.

(Vide No. F(C)/XVIII - Spl. Fund/Spl. Course/Misc./14-15/1384 dated9.10.2014)

Chapter 7

Controller of Examinations

7.1 Procedure to be followed to issue Admit

cards - First Semester

The Admit cards for students of First Semester of undergraduate and Post-graduates will be available on website www.bhuonline.in. The admit card isto be genered by the concerned Faculty/ Department/ College/ RGSC fromthe above website by using the User ID and Password which has already beenprovided to them for filling up the Roll No. and generation of nominal rolls.The admit cards should be generated and handed over to the students whofulfill the minimum attendance requirement as per rules of the University. Incase of shortage of attendance the option “DSA” or “left” be selected andticked against the name of said student so that the admit cards in respectof such students are not generated. The list of such candidates detaineddue to shortage of attendance may be sent to the office of the Controller ofExaminations before commencement of examination positively.

The admit cards along with examination schedule is to be handed over tothe eligible candidates after verifying the content of admit card and puttingthe signature/seal of HoD/ Dean/ Principal.

(Vide CE/Exams/2013-14/ dated 27.11.2013)

Procedure for on-line submission of theory and sessional examina-tions

To ensure timely declaration of results the university is making attempt toswitch over from manual system of submission of sessional and theory awardsto office of the Controller of Exams to on-line system in a phased manner.For this, all the faculty members have to be get registered themselves on

100

7.2. SUPPLEMENTARY EXAMINATIONS 101

BHU website under Examination Module to get the user ID and Passwords.Procedure for registration :

• Please visit either bhu.ac.in or bhuonline.in

• Please click “Teaching Staff Registration”

• After completion of registration an e-mail message will be sent to theconcerned teachers on their email ID as provided by the Faculty mem-ber.

• The e-mail message will conter user ID and Password, to eb used inconnection with examination work.

The last date for registration is December 10, 2013.(Vide notification No. CE/Exams/2013-14/ dated 27.11.2013)

Instructions for examinees issued

Keeping in view the ensuing Semester examinations the Controller of Ex-aminations issued Important instructions for examinees in Hindi andEnglish. The same may be given wide publicity among students and facultymembers.

(Vide Circular No. CE/Conf./Exams-2013/13/ dated Nov. 26, 2013)

Guidelines for conducting Semester Examinations - 2013-14 issued

Keeping in view the ensuing Semester Examinations, the Controller of ex-aminations issued instruction for smooth conduct of the examinations videcircular No. CE/Conf./Exams- 2013/13/ dated November 26, 2013.

7.2 Supplementary Examinations

In continuation to this office Notification No. CE/Exam./2013-14 dated06.08.2014 that the last date for submission of Supplementary ExaminationApplication Form has been extended up to 20.08.20 I.

The Examination application forms for Ex/Promoted students can obtainfrom Publication Cell, B.H.U. against Prescribed payment. The candidatesare advised to collect their Admit Cards, alongwith the examination schedulepersonally from the Office of the Controller of Examination, BHU: Three daysbefore the commencement of examination, on production their valid IdentityCard.

bhu.ac.in

bhuonline.in

102 CHAPTER 7. CONTROLLER OF EXAMINATIONS

It is further notified that the aforesaid Supplementary Examination 2013-14 is open to such candidates who have failed/promoted or failed to appearin main examination of 2013-14. The students of LLM (General & HRDE)Semester III & IV are also advised to submit their supplementary Examina-tion application Form on or before above date

(Vide No. CE/2013-14/ August 14, 2014)

7.3 Course Work Examination

In reference to the Circular N.RAC/RES/Misc/2013-14 dated 06.05.2014 is-sued by the R.0.(Academic), it is hereby notified for information to all Re-search Scholars enrolled/admitted w.e.f September 2009 onwards, for stream-lining the Ph. D. Course Work examination (including back log), one timefinal opportunity is given to such Research Scholars who have not yet clearedthe course work examination so far, during 1st to 15th September 2014 toclear his/her Ph.D. Course Work Examination.

The last date for submission of offline Examination Application Formand fee for Ph.D. Course Work Examination has been fixed as 29th August,2014 with the condition that if they fail to avail this last/final opportunity,necessary action will be initiated as per the Ph.D. Ordinances 2009 of theUniversity.

The Examination Application Form for regular student can be obtainedfrom the concerned Institute/Facult/Department/MMV/Centre/RGSC/Affiliated Colleges. Ex-students can obtained the Examination Application Formfrom Publication Cell, B.H.U. against prescribed payment.

The complete Examination Application along with Nominal Roll of allregular students should reach to the office of the Controller of Examinations,BHU on or before St September, 2014 positively. A soft copy of the NominalRoll should necessarily be sent ( along-with hard copy) in Microsoft Excel.

Further, the Head of the concerned Institutions are requested to plan thePh.D. Course Work Examination schedule in such manner so that the samecould be completed by 15th September, 2014 in accordance with aforesaidnotification dated 06.05.2014 issued by the R.0.(Academic).

(Vide No. CE/Exams./Ph.D. Course Work/ dated 14.08.2014)

7.4. ENROLMENT OF STUDENTS 103

7.4 Enrolment of newly admitted students of

session 2014-15

All newly admitted students during the session 2014 15 in the various coursesof the University are required to submit Enrolment Application Forms onlinefor allotment of Enrolment number. For this, the such students have toeither visit BHU website i.e. www.bhu.ac.in & click the link ENROLMENTor www.bhuonline.in & click ENROLMENT MODULE. After successfulfilling up of enrolment form and confirmation of contents thereof at theend, the said form is to be submitted on-line till 3rd November 2014 and aprintout taken.

The printout of the Enrolment Forms alongwith required all documentssuch as Original Migration Certificate, Transfer Certificate & self attestedphoto copy of other documents (such as Mark Sheet & Certificate of HighSchool, Intermediate (+2)/equivalent, Mark sheet & Degree of Graduation,Post Graduation as the case may be etc.) needs to be submitted in the of-fice of concerned Faculty/ Department/ Mahila Mahavidyalaya/ Affiliatedcolleges. The concerned offices shall forward the same to the office of un-dersigned, arranging it class wise, latest by 7th November 2014. Since, theSemester Examinations are scheduled to commence from the end of Novem-ber 2014, it shall be appreciated, if the deadline is honored to enable us tohave some time left for processing.

Cooperation of all concerned is solicited, in this respect.Mail on the email-ID [email protected] can be sent for any

clarification/help.(Vide No. CE/Enrolment/2014 15/ dated October 17, 2014 from the

Controller of Examinations)

www.bhu.ac.in

www.bhuonline.in

[email protected]

Chapter 8

R.T.I. Cell

8.0.1 Deadline for submission of Monthly, Quarterlyand Annual Returns of RTI

All the CPIOs and Appellate Authorities of the University are requested tosend the Monthly, Quarterly and Annual Returns by 3rd day of the followingmonth to ensure that the above mentioned returns, after compiling are sentto MHRD/CIC in time from the RTI Cell.

(Vide Circular No. AB/RTI Cell/N.O./Mtly, Qtly & Annual Returns/2013-14/ A-40/1311 dated 16t Dec., 2013 from the Dy. Registrar (Admin. -Teaching) & C.A.P.I.O & Nodal Officer, RTI Cell)

104

Chapter 9

Hindi Cell

9.1 Articles invited for publication in “Shik-

shayan” of the Ministry of Human Re-

source Development

The seventh issue of “Shikshayan” of the Rajbhasha Section of the Ministryof Human Resource Development, Govt. of India is going to be publishedsoon.

For publication in this magazine articles, poems, stories and memoirs re-lated to education are invited from faculty members/ officers/ employees inHindi. The same can be submitted to the Nideshak (Raj Bhasha), Rajbhashaprabhag, Ucchatar Siksha Vibhag, Manav Sansadhan Vikas Mantralay, Shas-tri Bhawan, Nayi Dilli 110 001 before 31st December, 2013 along with theirpassport size photograph.

(Vide circular No. AB/Ra.Bha.Pra./Pu.Le.Pro.Yo. dated 19th Dec.,2013 from the Hindi Adhikari, Raj Bhasha Prakoshth, BHU)

105

Chapter 10

Development

10.1 Policy of minimizing cash transactions

in the University

To minimize cash transactions in the University and encouraging all employ-ees (including daily wagers) to receive payments through direct credit to bankand to suggest ways for implementation of direct transfer to bank account acommittee has been constituted vide notification No. R/ Dev/308073-38080dated 4.06.2013. The Vice-Chancellor has been pleased to accept the follow-ing recommendations of the Committee:

1. Payment to all employees (including daily wagers) be made throughdirect credit to their bank account.

2. For the purpose of making payments through the system of direct creditto bank accounts to personnel employed on contract and daily wage ba-sis (including personnel engaged in projects) the HoD’s/ P.I.’s/ DDO’sshall provide the bank details of the said personnel to the E.D. Cell ofthe University.

3. The bank details should be submitted latest by December 15, 2013, sothat the payment of salary for the month of December, 2013 may bemade through direct credit to bank account.

4. Wherever sanction is provided on the basis of man days, the existingsystem shall continue, till further orders.

(Vide circular No. R/dev/53148 dated 4.12.2013 from Dy. Registrar(Dev.))

106

Chapter 11

Dean of Students

11.1 Utilization of services of Stress Manage-

ment and Counselling Centre

Vide circular No. Cha.A/2013-14/925 dated 2.12.2013, the Dean of Studentsrequested to utilize the services of recently established Stress Managementand Counselling Centre situated on the first floor of the Dean of StudentsOffice building. The Centre has been established to give counselling to thestudents facing stress due to various reasons and to prevent any mishaps.If any such case of stressful students comes to their knowledge they arerequested to refer the students to the counselling centre for therapy.

11.2 Vacation of Hostel within 48 hours

This is to nitify for information and necessary action of all concerned thatthe entire hostellers (students) of the University shall have to vacate thehostel accommodation positively within 48 hours of the completion of theirrespective examinations.

(Vide No. DS/Hostel/2013-14/2197 dated May 5/6, 2014 from Dean ofStudents)

11.3 Summer Hostel for the session 2013-14

As you may be aware, all the hostel inmates have to vacate their roomsafter their respective examinations are over. However, the Research Scholarsand the students of some of the courses would require the hostel facilitiesto complete their research and project works during summer vacation. For

107

108 CHAPTER 11. DEAN OF STUDENTS

such students, some hostels of the University are to be designated as SummerHostel.

You are, therefore, requested to earmark one of the hostels of your In-stitute/Faculty as “Summer Hostel” where these students may be accommo-dated during summer vacation 2013-14 and inform the name of the hostel soearmarked to the office of the undersigned latest by May 13, 2014 for furtheraction at this end.

The O.S.D., RGSC is requested to earmark one hostel for boys and onefor girls in South Campus.

(Vide No. DS/Summer Hostel/2013-14/2198 dated May 6, 2014 fromDean of Students)

11.4 Allotment of Room for Physically Chal-

lenged students on priority basis

As resolved in the meeting held on 29.08.2014 at Dean of Students Office withthe Hostel Coordinators, kindly allot the hostel rooms to blind students andphysically challenged (more then 70%) on priority basis. Kindly ensure thatphysically challenged students may get their rooms allotted at the groundfloor.

(Vide No. DS /14-15/2647 Date: 10.09.2014)

Chapter 12

Estates Office

12.1 Panel list for allotment of University Res-

idential Accommodation for January, 2014

Vide notification No. Est/RAAC-Notice/3230 dated 21.01.2014 the Asstt.Registrar (Estates) informed that the panel lists for allotment of differenttypes of University Residential accommodations based on the applicationsreceived upto 15th January, 2014 has been prepared and is available on theUniversity website and in the Estates Office. Any omission or commissionin the lists may kindly be intimated to the Asstt. Registrar (Estates) on orbefore 30th January, 2014 to correct and finalise the same.

109

Chapter 13

Horticulturist Unit

13.1 Cutting/Pruning of Trees in the campus

Requests for cutting/pruning of trees for sunshine in the lawns will not beentertained. Cutting/pruning of trees will be entertained only if there is anydanger for buildings/ humans.

(Vide No. H/Lakadi/2013-14/777 dated January 8, 2014 from Horticul-turist, BHU)

110

Index

6 day weekHorticulturist, 49SSS, 59

AdmissionConditional

Originals, 26Quota

Employee Ward, 26Advisory Committee

International centre, 48Answer Scripts, 24

Supplementary, 24Appointment

Contractual Staff, 65Coordinator

Bhojpuri Adhyayan Kendra, 57CFST, 53, 54Computer Center, 54Computer Centre, 57Computer Centre (RGSC), 53MOOCs, 58

DeanDental Science, 55Environment & Sustainable De-

velopment, 55Social Sciences, 52

Dean of Students, 54Dy. Chief Proctor, 52, 83HoD

Anatomy, 51, 56Applied Arts, 53Dentistry, 56Dravya Guna, 57

Environment & Sustainable De-velopment, 55

Farm Engineering, 53Forensic Medicine, 53Genetics & Plant Breeding, 54German Studies, 52Mycology & Plant Pathology, 57Otorhinolaryngology, 52Painting, 52Pali & Buddhist Studies, 57, 58Prasuti Tantra, 58Psychology, 52Radio-Diagnosit & Imaging, 52Shalya Tantra, 52Soil Science & Ag. Chemistry,

52Vikriti Vigyan, 52

Incharge Vice-Chancellor, 55, 56Member Secretary

Women Grievance Cell, 55Proctor, 52Proctors, 83Professor Incharge

BHU Press, 59Dairy Farm, 68Vet. and Animal Sc., 53

Rector, 56Registrar, 54, 56SS Hospital

Medical Superintendent, 58Trauma Center

Officer on Special Duty, 58Wardens, 48, 60

120

INDEX 121

AttendanceStudents

monitoring, 32, 33

Career Guidance and Counseling Cell,50

ChairMalaviya Chair, 28

CommitteeAcademic Affairs

Undergraduate, 46Amendments

Students’ Council, 81, 82Central Animal Ethical Commit-

tee, 63, 66Complaints Committee, 68Management

Working Women Hostel, 73Research and Development, 45SAKSHAM

Road map, 47Students’ Union

Presidential system, 44Confirmation

Entry level, 73

Disciplinary ActionList of students, 28

ExaminationAdmit Card, 100Instructions to examinees, 101Rules

Grace marks, 34Sessional

Online submission of marks, 100UGC-NET, 60

ExaminationsEnrolment, 103

FeeExtension of last date, 44

Last date, 30Festival Advance

Holi, 67Finance

Audit of Accounts, 96Deduction of VAT, 87Guidelines

Fixed Assets, 88Spending, 94

Income TaxForm 16, 95

List of suppliers, 96PAN No., 87Physical Verification, 88Time Schedule, 88Weeding of vouchers

Project Account, 95Finance Rules

Special FundTrade Tax, 98, 99VAT, 98, 99

Graphic Identity, 83Grievance Redressal Cell, 51Guidelines

Graphic Identity, 59Graphic Identity of Brand BHU,

50Semester examinations, 101

HolidayLok Sabha Election, 75

Horticulturist6 day week, 49

ICARFellowship

Guidelines, 17Information

Staff position, 60TATA Telephone, 60

International Centre

122 INDEX

Advisory Committee, 48Core Committee, 72

List of Donors, 49List of Holidays, 62LTC

Entitlement, 68Extension, 69

ManualHostel Manual, 44

MergerOBC scheme, 97

National Voters’ Day, 62

Office ProcedureCorrespondence

Member of Parliaments, 2Ordinances

Amendment11.A Teaching Positions, 6411.A Teaching Positions, 63

Students’ Council, 25

ParkingHostel Premises, 49

Ph.D.Course work

examination, 32Policy

Minimizing Cash Transactions, 106PPP Cell, 67Procedure

ApplicationOutside employment, 84

Proctorial Board, 82

RajbhashaShikshayan

Articles, 105Rates

Revision

Contractual Workers, 69Report

UGCJoint Cadre Review Committee,

84, 85Research Guide

Academic Staff College, 24Residential Accommodation

Panel, 109RTI Cell

Monthly report, 104Rules

AppointmentWardens, 61

SakshamSafety & Security of Girls, 70

Self-attested documents, 51Special Courses

Proposals for 2014, 28Honorarium

Guest Faculty, 29Salary

revised rate, 31Spl course of Studies

Special FundIncome Tax, 99VAT, 99

SS HospitalCharges

Stopped, 66SSS

Six day week, 59Stress Management and Counseling

Centre, 49, 107Students’ Council

Election Committee, 25Ordinances, 25

Study LeaveGuidelines, 50Revised Guidelines, 6

INDEX 123

Summer Hostel, 107

UGCFinancial Assistance

Conference etc., 5Guidelines

Study Leave, 50MANF

Upgradation, 5RGNF

Upgradation, 5Study Leave

Revised Guidelines, 6University Sports Board, 74

Vacation of Hostel, 107

WithdrawalEnhanced fee, 30enhanced fee, 29

Documents

At A Glance - Annual-14