Assuring the College is Safe

David ForbesOctober 2008

BACKGROUND

•New SMS launched in Sep 07• H&S responsibility of line management• DSO’s and Safety Dept provide specialist advice

Requirement

•Key element of any Management System is Monitoring and Reporting

• A Means of providing assurance at every level that the College is safe

Requirement - 2

• A reporting system that gathers information through line management

• Allows line management to fulfil their responsibilities

•Not overly bureaucratic• Uses systems that are or should be in place

•Supported by reports from Safety, Occ Health and Fire specialists

H&S REPORTING STRUCTURE

Health & Safety Committee

Faculty ReportsBy

Faculty Principals

Audit Committee Management Board

College H&S Report

Reports by safety & health

specialists

Feedback

H&S Committee Reports

Health & Safety Committee

Faculty ReportsBy

Faculty Principals

Reports of audit &

inspection

Report of regulatory visits

Report of accidents, near misses and work related ill health

Changes to legislation, College policy, procedures

and protocols

Risk Control Systems

Pan & extra College Incidents or items of note

Progress against previous actions

and recommendadtions

Audit plan for next three years

Annually In Autumn

Progress against last external audit recommendation

s

Progress against previous actions

and recommendadtions

Incidents or items of Note

Faculty and Support Services

Committees

Safety, Fire & Occ Health Faculties and Support Services

Reports of audit, inspection and

spot checks

Audit & Inspection plan for next 12

months

Review of SMS implementation

including communications plan

Review of SMS implementation

Reports by safety & health

professionals

Overall outcomes of health surveillance

programmes

Forthcoming initiatives

External Audit Report

Annually in Summer

Annually in Spring

Risk Control Systems

College SMS is based on HSG 65•Entirely appropriate for normal activity•Higher risk activities are covered by HSG 254

Process Safety – HSG 254

•Traditional H&S KPI’s are generally lagging indicators• Typically trends in accidents and near misses

•With some activities no accidents are acceptable• These require both Leading and Lagging indicators

College Implementation

In March 2008 a pilot group of 5 high hazard areas was identified: • Biological• Radiological• Chemical• Construction• Fire.

A working group was established and have now identified 6 primary Risk Control Systems:

• Activity management• Operating procedures• Equipment, facilities & Infrastructure• Staff competency• Access control • Emergency procedures

Leading and lagging indicators have been identified for each of these RCS

Leading Indicators

Level 1 RCS

Level 2 RCS Leading Indicator

Process Lagging Indicator

Process

Activity Management

Formal Approvals for new work from the College (internal)

Documentary evidence of approval on file

Retrieval of database or hard copy information

Incident due to unapproved work

Planning Manager’s review

  Formal Approvals for new work from the Regulators (external)

Documentary evidence of approval on file

Retrieval of database or hard copy information

Incident due to unapproved work

Incident investigation

  Governance: Relevant staff formally appointed and aware of their responsibilities Letters of appointment, job descriptions and person specifications

Documentary evidence of approval on file

Retrieval of database or hard copy information

Incident/accident/ near miss

Incident investigation

  Lone working procedures: Local arrangements in place and lone working implications considered in SoPs & risk assessments Documented building arrangements

Documentary evidence of approval on file

Retrieval of database or hard copy information

Incident/accident/ near miss

Incident investigation

  Change management Documentary evidence of approval on file

Retrieval of database or hard copy information

Incident/accident/ near miss

Incident investigation

Next Step

Gather the information!!!!•Locally held•Plethora of systems

• Difficult to collate coherently

Next Steps

•Implement a pilot scheme• Jan 09• Biological safety

» CL 3 Labs

Questions