Associated Students Inc.In association with

Major Da D. Inc.

Presents

A.S. Finance Basics

2001-2002

Today, we will:

Explain role of the Finance Committee Educate Senators on the Finance Process Go over examples of what types of events and

activities we fund Your role as a senator Answer any questions you might have about

money, life, me, etc…

Role of Finance Committee

8 student reps, Director & Assistant, 1 Senate Rep, 3 Advisors, & General Manager (or rep)

Analyze all budget requests & give detailed analysis of each $ request

Mondays at 2pm in the A.S. Office

Budget Requests

ARRA & Unallocated

What does Unallocated Cover?

Newsletters Events not open to all students DJs Profit events Food Decorations

ARRA does not cover…

Departmental requests Decorations Food (not for research). Profit Research Abroad studies Pay students involved in

research

Tell me about the Finance Process

Week 1: Monday at 12:00pm budget requests due

Week 2: Monday at 2:00pm the committee meets to hear and deliberate on budget requests

Week 3: Tuesday at 2:00pm the Director will make recommendations to the senate.

Week 4: If approved, signature cards may be picked up at the A.S. office

What is a Complete Request? Brief overview of organization (history). Goals and Objectives History of proposed program/event. Timeline / schedule of event Evaluation of past history (if any). Funding from other sources (revenue). Budget Breakdown. Application must include all 3 signatures,

senator’s letter, and all 20 copies (19+original).

Finance Process Boo Boo’s

What can go wrong?o Incomplete requestso Unanswered questionso Senators’ lack of attentiono Finance Committee/Senate Postponing

item

What do I do as a Senator? Be a mentor to those requesting funds (do your

office hours) Don’t sponsor if request is not complete Be able to represent and defend what you sponsor Be comfortable with not signing if a budget is

incomplete or if you have personal issues. MUST review all request in Senate Finance Binder

before senate meeting. Consult Director of Finance and/or David with

questions/concerns.