Assignment 1 Rollno 31 Shobhit Gupta Epgdim09-11 Cpnb

8/8/2019 Assignment 1 Rollno 31 Shobhit Gupta Epgdim09-11 Cpnb

1/14

Assignment 1

CNPBDirectorate General of Supplies &

Disposals(DGS&D)

MADE BY: SHOBHITGUPTA /ROLLNO:31/ EPGDIM 09-11


2/14

Role & Functions of DGS&D1. A CENTRAL PURCHASE & QUALITY ASSURANCE ORGANISATION of Govt. of India,

Department of Supply, Ministry of Commerce.

2. In the year 1860, the British Govt. evolved a concept ofCENTRAL BUYING & set

up INDIA STORES DEPARTMENT in LONDON for meeting procurement needs of

Govt. of India.

3. Established in 1951 in its present form for rendering procurement services to

Central & State Govt. by placing Rate Contracts for common user items & contracts

against their ad-hoc demands.

4. Adhoc procurement decentralized in December, 1991. Main function now is to

conclude RATE CONTRACTS.

5. Quality assurance functions continue to remain centralized as before.

6. Continues to be the NODAL Agency of Govt. of India for purchase policy . &

procedure.

7. Govt. Departments/Organisations, who have not built-up their own infrastructurefor purchase, can raise their demands on DGS&D for ad-hoc procurement.

8. Handling procurement against several WORLD BANK & ASIAN DEVELOPMENT

BANK aided projects for modernisation of POLYTECHNICS & VOCATIONAL

TRAINING CENTRES, NATIONAL AIDS CONTROL. NATIONAL/ STATE HIGHWAYS,

Hydrology Project

9. Services continue to be available to PUBLIC SECTOR UNDERTAKINGS &


3/14

10.Has a full fledged QUALITY ASSURANCE WING rendering wide ranging technicalservices inclusive of formulation of need based procurement specifications, vendordevelopment/evaluation and assuring quality of goods for their conformity. Service

charges range from 0.25 to 2 %.11.Cargo clearance services at major ports are available.

12.Manned by qualified Engineers recruited through Indian Engineering ServiceExamination by UPSC, Govt. of India.

13.State Governments, Public Undertakings, Autonomous Bodies, Quasi PublicBodies, etc. who desire to avail the services of DGS&D can do so. However, indentfrom these departments should be accompanied by a pre-deposit of funds

sufficient to cover the cost of stores. Pre-deposit of funds may be in the form ofdemand draft or crossed cheque drawn on the Reserve Bank of India/State Bank ofIndia duly marked 'On Government Account Only' and in favour of Chief Controllerof Accounts, department of Supply, New Delhi.

14.Consultancy services of DGS&D are offered to desirous organisations for availingR/C prices, finalising tender documents for their own procurement and providingquality assurance support.

15.Databank on suppliers rate contracts is maintained to arrange supplies of clothingand tentage items etc. for meeting emergency requirements duringdisasters/natural calamities.

16.Facility for training in Quality & Purchase management field are also available inDGS&D

17.Consultancy Disaster Management


4/14

Questions

What are the special requirements for the

supplier of defense items to be procured

under DGSND contract?

What are different wings of DGSND?

What is the role of quality assurance and why?


5/14

Quality Assurance Wing

Organisation

Quality Assurance Wing of DGS&D (Formally known as InspectionWing) is the Inspection Agency of the Govt. of India

Consists of a team of professionally qualified experts, trained in

India & abroad in various disciplines of engineering Renders inspection & technical services for Quality Assurance in

procurement activities

Technical arm of DGS&D providing complete support in purchaseactivity by laying down specifications, assessing the vendors,technical evaluation of bids & assuring quality of stores for their

conformity It has 35 centres covering all industrial locations in the country

Provides THIRD PARTY INSPECTION SERVICE for civil indentor


6/14

Functions

of Quality Assurance wing Quality Assurance of products at various stages of manufacture,

commissioning & testing

Preparation of technical specifications for tender enquiry &technical evaluation of bids

Vendor assessment for placement of contracts and registration Testing & Evaluation of stores

Failure investigation of stores

Development of small scale industries and KVIC units

Quality Audit of supplies at users end

Provides single window service by giving information about DGS&Dfunctions to the indentors & the industry

Assisting BIS in preparation and updating of National Standard


7/14

Different Wings & Supporting units

PLANNING AND CO-ORDINATION UNIT; Planning and Co-ordination Unit (P&C

Unit) with strategic planning for business development, initiation, implementationand interpretation of policy and procedures relating purchase, quality assurance,disposal and shipping.

INTERNAL WORK STUDY; This unit performs the functions of undertaking methodsstudy with a view to streamlining the procedures and cutting down delays..

TRAINING AND CONSULTANCY:

(a) In line with the National Training Policy, training of DGS&D personnel is arrangedboth at the time of recruitment and in-service. Training Directorate co-ordinatewith the Department of Personnel and Training in arranging the trainingprogrammes.

(b) National Institute of Supply and Quality Management has been set up in DGS&Dwho will impart in-service training to the DGS&D Officers as well as from otherGovernment Departments and private sectors.

MANAGEMENT INFORMATION SERVICES: The Management Information ServicesDirectorate is responsible for maintenance and dissemination of data.


8/14

COMPUTERISATION; The purchase and Quality Assurance Activities in DGS&Das well regional offices have been computerised with the assistance ofNational Informatic Centre (NIC). The items have been codified store wise to

facilitate integrated functioning of the system of all the three wings involved,namely, Supply, Quality Assurance and Chief Controller of Accounts (CCA).

PUBLIC GRIEVANCES AND PUBLIC RELATIONS CELL; As a procurement agency,the DGS&D has to deal with the business community and the indentingdepartments and such dealings call for prompt and satisfactory action.

MARKET INTELLIGENCE CELL AND COST CELL; With a view to gather, compileand maintain an upto date data bank in a systematic manner and to arrive atreasonable prices of the products to be brought on the Rate Contracts, twoCells viz. Market Intelligence Cell (MIC) and Costs Cell are functioning in theDGS&D.

INTEGRATED FINANCE WING: A complement of the officers of the IntegratedFinance Wing of the Department of Supply is posted in the DGS&D to adviseconcurrently on purchase cases, wherever required and also to tender adviceon other financial matters concerning the organization.


9/14

LEGAL WING: This Wing is headed by the Senior Officer of theMinistry of Law designated as Additional Legal Adviser.

ADMINISTRATION WING; The Administration Wing attends to thehouse keeping functions and the personnel management of thestaff including welfare, security etc.

VIGILANCE WING: Vigilance Wing is entrusted with the overallresponsibility for anti-corruption measures.

LIAISON CELLS; The National Small Scale Industries Corporation Ltd.

Maintains a Liaison Cell in order to have a close liaison with thePurchase Directorates with a view to implement the policy of theGovernment of India for increasing the quantum of Governmentpurchases from the cottage and small scale industries sectors.


10/14

Special requirements for Supplies of defence items procured under

DGSND contract

1. For the items required by Defence as per Defence Specification, firms registered withDGS&D/NSIC based on capacity verification by Defence Quality Assurance Authority

will qualify for the award of the rate contact. Firms who are registered/approved for

Defence Quality Assurance Authorities directly will also qualify for award of Rate

Contract.

2. The Quality Assurance Wing of the DGS&D shall be the sole purchasing agency for

inspection of stores procured under the rate contract. For stores required by Defence, as

an exception, DG(QA), Ministry of Defence will be the agency for inspection except for

the items for which, DG(QA) authorizes DGS&D to carry out bulk inspection.

3. Director General of Quality Assurance, Ministry of Defence is the Inspection Authority

for stores procured against the Defence and DGBR as per Defence specifications.

4. In respect of Defence demands, with inspection by Defence Authorities, capacity

verification of the units will be carried out, and orders placed only on receipt of

satisfactory and capacity verification Reports.


11/14

5. For Defence stores, the firms registered with DGS&D/NSIC are not recognized by DG

QA, Ministry of Defence, if capacity assessment has not been done by that organization.

Capacity assessment for stores to Defence specifications for such firms should be called

for from DGQA. If the capacity report received is favorable the firm registered withDGS&D/NSIC without obtaining inspection report initially from Defence Inspectorate in

question will be considered as registered for all purposes.

6. The orders for indigenous stores be placed in excess of the estimated value of the indent

without reference to the indentor if the extra expenditure over the total estimated amount

is not more than the following limits:

Category of Indentor Limits

Defence Upto 50% subject to the total

increase over estimated cost

limited to Rs. 10 Lakhs.

7. NSIC will register Small Scale Units for stores which are required by Defence whether to

IS specification or to Defence specification and where both Inspection Authority and the

Inspector are belonging to Defence only on the basis of an Inspection Report from

Defence Inspectorate. NSIC while intimating DGS&D about the registration in such cases

would also specifically indicate that the firm has been registered on the basis of the

Inspection Report from Defence Inspector and also forward a copy of the Inspection

Report to DGS&D. The Defence Inspector will furnish the inspection report within eight

weeks of the request from NSIC.


12/14

8. In case of pharmaceuticals, medical drugs, surgical instruments, tentage for

Defence and items

for the manufacture of which seasoned timber is required . Defence Inspectorate of

concernedstores will be consulted by NSIC as being done by DGS&D.

9. AUTHORITY FOR MAKING PAYMENT OF CUSTOMS DUTY : In respect of Defence

contracts the payment of customs duty is to be arranged by the indentor himself and

it will be

paid by the Controller of Defence Accounts.10. DESPATCH OF STORES ON MILITARY CREDIT NOTES:

(i) The use of Military Credit Notes is permissible only if the following condition are

fulfilled.

(a) The goods should be the bonafide property of the Ministry of Defence at

the time of despatch.

(b) The freight on the goods should be chargeable to Defence Services

Estimate and

(c) The goods are not sold or for sale, Loan or transferred to the Civil

Department of the Government or general public.


13/14

(ii) SIGNING AND ISSUE OF MC NOTES: As far as possible, provision should be made in the Acceptance of Tender/Supply Order for the

issue of Military Credit Notes by the Quality Assurance Officer (whether of the QA Wing of this Director General or the Defence

Services) alongwith the Inspection Notes. The Purchase Officer should normally issue Military Credit Note in cases where inspection

is carried out by the consignee after receipt of the goods at destination or where the Quality Assurance Officer is not authorized to

issue

Military Credit Notes.

(iii) The following officers of the Directorate General of Supplies and Disposals have been

authorized by the Government of India to sign and issue Military Credit Notes :-

1. Director (Co-Ordination), DGS&D, New Delhi.

2. Director(Admn.), DGS&D, New Delhi.

3. Deputy Director(Admn.), DGS&D, New Delhi.

4. All Directors and Deputy Directors of Supplies in the DGS&D, New Delhi.

5. Directors of Supplies & Disposals, Calcutta/Mumbai/Chennai.

6. All Deputy Directors of Supplies in the Directorate of Supplies and Disposals

Calcutta/Mumbai/Chennai.

7. Assistant Director of Administration, Directorate of Supplies and Disposals, Mumbai.

8. Assistant Director(Shipping), Directorate of Supplies & Disposals,

Calcutta/Mumbai/Chennai.

9. All Directors, /Deputy Directors and Assistant Directors of Quality Assurance.

10. All Quality Assurance Officers, Assistant Quality Assurance Officers in the Quality

Assurance Wing of the Directorate General of Supplies and Disposals.

11. All Examiners of Stores(non-gazetted) in the Quality Assurance Wing of the

Directorate General of Supplies and Disposals.

(iv) Consignments booked under M.C. Note are treated as freight paid at owners risk at Military

concessional rate under Military Tariff regulations whereas consignments booked freight to pay or at Railway Risk are charged at Public

Tariff rates.


14/14

THANK YOU

Documents

Assignment 1 Rollno 31 Shobhit Gupta Epgdim09-11 Cpnb