Asset Management. Overview of asset procedures How to have assets removed or transferred to another department Contact information for asset staff. - PowerPoint PPT Presentation
PowerPoint Presentation
Asset Management
Overview of asset procedures How to have assets removed or
transferred to another department
Contact information for asset staff
1Asset Managements primary function is to be able to track items
purchased within the university by tagging items and keeping an
accurate inventory.
Asset Management staff will generally contact each department as
soon as checks are cut at the end of the month so that the assets
that need tagging are on campus and are available.
Asset staff will make appointments with secretaries or other
office personnel within the department to make an appointment to
asset tag items such as computers, printers, laptops, iPads,
etc.
Disposal of property within departments
Transferring property to another department
Removal or transfer of assets from offices and or departments.An
EchoSign must be created by the individual department when the
department deems an item as nonworking, broken, unusable, or
unnecessary.
An EchoSign form can be found on the Asset Management page of
the Troy employees website.
No items can be moved, removed or transferred to another
department without an EchoSign form.
Click on employeesFinding the EchoSign page from the TROY main
page
Click on Asset ManagementThis is the employee web page
Click on Asset Pick up/deliver RequestThis is bottom of the
Asset Management web page
Type YOUR email address and click on the Click to e-sign
buttonOnce you click the e-sign button, an EchoSign form will be
generated
EchoSign formAll red boxes must be filled in for the request to
be completed.
This side only filled out if transferring itemsAll red boxes
must be filled out if you are transferring assets to another
departmentThis will be your electronic signatureDate that assets
must be picked up or moved by
Once you click the green button, the form automatically goes to
asset managementThis form is filled out correctly. There should be
no problems getting it signed and having the assets picked up or
transferred.A completed EchoSign form
Once asset management signs off on EchoSign, it automatically
goes to the physical plant for their signature and to be put in
line for pick up and or transfer.
You can generally expect items to be picked up on your requested
date of completion.
ELC warehouse
Once items are picked up from departments they are taken to the
ELC warehouse, located on Brundidge St. They are then available for
other departments to pick out for use in their offices.
This allows for departments with limited budgets to get new
items on occasion.
The warehouse is only open by appointment generally one day a
week and you can make an appointment by calling the asset
management office.
Once a department chooses assets at the warehouse, a department
representative must complete an EchoSign for the items to be moved
back on campus to the department.
The same EchoSign form is used as removal of assets, however the
assets would be transferred from the warehouse to the department
building and room.
Asset Management Contact Info:[email protected]
334-670-5759 Vanessa Maulden Asset Management Clerk
Created December 2013
