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Assessment Services 1
2014-2015 2014-2015 CELDT CELDT
June 3 & 4, 2014June 3 & 4, 2014
Nuts & Bolts Nuts & Bolts TrainingTraining
2
AgendaAgenda
What’s New for 2014-15What’s New for 2014-15
CELDT OverviewCELDT Overview
Test SecurityTest Security
Test Coordinator ResponsibilitiesTest Coordinator Responsibilities
Assessment Services 3
What’s New for 2014-15?What’s New for 2014-15? No Field testing = all schools have
been assigned Form 1 Examiner’s Manuals = directions to
students to “stow away” materials not needed for testing have been changed to “put away” materials
Answer Books= several fields previously included on the demographic pages do not need to be hand-grid; these fields will be extracted from CALPADs
Assessment Services 4
CELDT Overview:CELDT Overview: The PurposeThe Purpose
1. Initial Assessment: to identify new students who are English learners and determine their level of English proficiency
2. Annual Assessment: to assess all English learners on their progress in acquiring the English language
Assessment Services 5
Initial AssessmentInitial Assessment□Administered to all newly enrolled (to
the district) students in Grades K-12 with a language other than English indicated on their Home Language Survey
□Must be administered within 30 calendar days of enrollment
□To determine English proficiency for all new students
□Administered throughout the year
Assessment Services 6
Annual AssessmentAnnual Assessment□Administered to all continuing
English learners in Grades K-12 □Administered September 2, 2014
through October 15, 2014□To assess the progress of English
learners on acquiring listening, speaking, reading, and writing skills
□Used in determining Reclassification
Assessment Services 7
CELDT Domains CELDT Domains LISTENING SPEAKIN
GREADING WRITING
Following Oral
Directions
Teacher Talk
ExtendedListening
Comprehension
Rhyming (Grades K-2)
Oral Vocabular
y
Speech Functions
Choose & Give
Reasons
4-Picture Narrative
Word Analysis
Fluency and Vocabulary
Comprehension
Letters & Words (K-1)
Punctuation & Capitalization
(K-1)
Grammar & Structure (2-
12)
Writing Sentences (2-
12)
Short Compositions
(2-12)
Assessment Services 8
Test SecurityTest Security
□Security Agreements- must be completed by test site coordinators
□Security Affidavits- must be completed by site staff who will have access to the CELDT materials; return in BLUE envelope
□All materials must be kept in a LOCKED, SECURE area before and after testing
Pages 37 & 39 in manual
BLM
10
Before TestingBefore TestingAttend TrainingAttend Training
Receive & Inventory MaterialsReceive & Inventory Materials
Identify Students to TestIdentify Students to Test
Prepare Materials & LocationsPrepare Materials & Locations
Plan Testing SchedulePlan Testing Schedule
Assessment Services 11
TrainingTrainingNuts & Bolts □Testing logistics
for the 2014-15 CELDT administration
□Provided by the Assessment Services Department
□June 3 & 4
Examiner’s Training
□How to administer the different portions of the CELDT (2 types of training offered)
□Provided by the Office of Language Acquisition
□Various dates & timesSee
Administrative Circular No. 72
Assessment Services 12
Receiving MaterialsReceiving MaterialsWeek of
August 18Early
October
CELDT Materials Barcode Labels
Delivered to sites via truck delivery
Available for pick-up from Assessment
Services (Ed Center)
Test booklets, blank answer books, and
coordinator kits (GISs, SGLs, Blue Envelope)
Pre-Id labels for answer books
13
Receiving Materials Receiving Materials continuedcontinued
SECURE MATERIALS
UNTIL TESTING
ORDER ADDITIONAL MATERIALS
INVENTORY UPON
RECEIPT
Verify QuantityNote missing booklets; contact Denise ASAP if there are discrepancies
Fax Form
BLM
Reseal BoxesStore in a SECURE, LOCKED area
14
Identify Students to be Identify Students to be TestedTested
Sites must run EL rosters in the
beginning of the school year to
determine which students must
test
Assessment Services 15
Special Education & 504 Special Education & 504 StudentsStudents
□Review IEP and 504 Plans for accommodations & modifications that must be made available to students
□Hand-grid Box 15 AFTER testing only if the student actually used the accommodation or modificationSee Attachment B of
Administrative Circular No. 74
Assessment Services 16
Estimated Estimated Administrative Times Administrative Times
for Form 1for Form 1Test Estimated Time
Listening 20 minutes (Grades 2-12)
25 minutes (Grades K-1)
Speaking 15 minutes (Grades K-12)
Reading 50 minutes (Grades 2-12)
20 minutes (Grades K-1)
Writing 2 Sessions, 30 min. each (Grades 2-12)
20 minutes (Grades K-1)
Assessment Services 17
Group Administration Group Administration GuidelinesGuidelines
LISTENINGGrades K-1 = Individually AdministeredGrade 2 = Groups of 5 or fewerGrades 3-12 = Groups up to 25 (1 proctor for each 20 students in a group)
READINGGrades K-1 = Individually AdministeredGrades 2-12 = Sensible Group Size (1 proctor for each 20 students in a group)
WRITINGGrades K-1 = Individually AdministeredGrades 2-12 = Sensible Group Size (1 proctor for each 20 students in a group)
SPEAKING Grades K-12 = Individually Administered
Prepare Test Materials for Prepare Test Materials for DistributionDistribution
Assessment Services 18
BLM
RedBluePurpleGreenBrown
19
Prepare Testing Prepare Testing LocationsLocations
□Free from noise & interruptions
□Good light & ventilation□One proctor for every 20
students in a group □Make necessary arrangements
for students w/IEPs & 504s
20
During TestingDuring Testing
Scoring & Data EntryScoring & Data Entry
Pre-ID Barcode LabelsPre-ID Barcode Labels
Answer BooksAnswer Books
Testing IrregularitiesTesting Irregularities
Assessment Services 21
Site Scoring & Data Site Scoring & Data EntryEntry
□All portions of the CELDT must be scored by the site for Initial Assessment (I.A.)
□Scores for I.A. must be entered into Zangle AFTER September 12, 2014
Assessment Services 22
Pre-Id Barcode LabelsPre-Id Barcode Labels
□Pre-ID barcode labels will be available for pick-up in early October (wait for email)
□Pre-ID barcode labels will be provided for students enrolled BEFORE September 15th
Answer Answer BookBook
Filling in student-identifying information and sample answer books on Pages 22-28 in manual
BARCODE LABEL
INCLUDED IN PRE-ID
MUST BE COMPLETED BY HAND
FRONFRONTTAnswer Book WITH Pre-ID Label
Page 22 in manual
BACK OF DOCUMENT
INCLUDED IN PRE-ID
MUST BE COMPLETED BY HAND
ONLY COMPLETE IF DIRECTED BY ERIN GORDON
Answer Book WITH Pre-ID Label
MUST BE COMPLETED IF USED
Page 25 in manual
MUST BE COMPLETED BY HAND
Answer Book WITH Pre-ID
Label
MUST BE COMPLETED IF USED BY STUDENT
ONLY COMPLETE IF DIRECTED BY ERIN GORDON
BACK OF DOCUMENT
MUST BE COMPLETED BY HAND
ONLY COMPLETE IF DIRECTED BY ERIN GORDON
Answer Book WITHOUT Pre-ID Label
MUST BE COMPLETED IF USED
Page 25 in manual
30
Testing Irregularities & Testing Irregularities & Security BreachesSecurity Breaches
□ Cheating by student(s)□ Failing to follow test administration
directions in Examiner’s Manual□ Coaching students□ Allowing examiners to take the test
home for grading□ Allowing students to take the test
out of designated testing area
Make copy of report forms for your files; send original in BLUEBLUE envelope
BLM
Report all suspected
Irregularities to Erin Gordon
ASAP
Page 35 in manual
31
After Testing
Return to Assessment ServicesReturn to Assessment Services
Apportionment FormApportionment Form
Checking Answer BooksChecking Answer Books
Complete the GISsComplete the GISs
Complete the S/GLComplete the S/GL
Assessment Services 32
Checking Answer BooksChecking Answer Books
□All student-identifying information is complete and correct for each answer book
□Field 9 is hand-grid (date test completed)
□All stray pencil marks have been erased
□Answers have been transcribed to clean answer book if original was damaged
Preparing Materials for Preparing Materials for ReturnReturn
FOR EACH GRADESeparate and count completed Annual Assessment (A.A.) answer books from Initial Assessment (I.A.) answer books
Grade 3
I.A.Grade 3
A.A.
= 11= 7
Total answer books for grade 3 = 18
Assessment Services 34
Apportionment FormApportionment Form
A.A.
Place in BLUE envelope
I.A.
7
7
0
18
11
11
11
0
0
Assessment Services
36
Completing the Group Completing the Group Identification Sheet (GIS)Identification Sheet (GIS)
Page 32 in manual
One GIS must be completed for each grade level
Pre-coded
Pre-coded
Pre-printed
Must compete
number of students tested &
grade level
For Each Grade Level
HAND-CODED I.A. Documents
BARCODE I.A. Documents
HAND-CODED A.A. DocumentsBARCODE A.A. Documents
GIS on top
Assessment Services 38
Complete the Complete the School/Group School/Group List (S/GL)List (S/GL)
Every GIS must have an entry on the S/GL
Place in BLUE envelope
Page 33 in Manual
Complete #4 & 6
Assessment Services 39
Packing Materials Packing Materials for Returnfor Return
□Place the completed GIS on top of the used answer books; then place in the PLASTIC BAGGIE
□Labeling the PLASTIC BAGGIE:□School name□Grade level□Number of answer books in
baggie□For grade levels that require
more than one baggie, number the baggies (i.e. “1 of 2”, “2 of 2”)
Assessment Services 40
Packing Materials Packing Materials for Return for Return continuedcontinued
□Place all labeled baggies in original CELDT boxes
□Place the completed S/GL for your site in the BLUE envelope
□Place any unused preprinted barcode labels in an envelope marked w/your site name
Assessment Services 41
The BLUE EnvelopeThe BLUE Envelope□Completed S/GL □Completed & signed Principal’s
Certification □ Completed Apportionment Form□ Signed Test Security Affidavits
for all staff who have had or will have access to CELDT materials
□Any Test Irregularity Reports
Assessment Services 42
Schedule for ReturnSchedule for ReturnDATE SCHOOL TYPE CALENDAR
Oct 15 Elementary Traditional
Oct 16 Secondary Traditional
Oct 17 All Year Round
Assessment Services 43
Returning MaterialsReturning Materials□Return to 2351 Cardinal Lane
by 4:30 p.m. on your assigned day
Assessment Services 44
Returning Materials AFTER Annual
Assessment Window□Keep all unused test materials at
your site for continuing initial identification of new students
□Use the YELLOW envelope provided for the monthly return of I.A. materials to Annex 3 after October 17