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Assessment of Staff Needs and Satisfaction in an Evergreen Environment. David Green NC Cardinal Consultant State Library of North Carolina. Agenda. Assessment Steps: Plan Create Collect Analyze, Report, Act. Culture of Assessment. - PowerPoint PPT Presentation
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Assessment of Staff Needs and Satisfaction in an Evergreen
Environment
David GreenNC Cardinal Consultant
State Library of North Carolina
AgendaAssessment
Steps:• Plan• Create• Collect• Analyze, Report, Act
Culture of Assessment“A Culture of Assessment is an organizational environment in
which decisions are based on facts, research, and analysis, and where services are planned and delivered in ways that
maximize positive outcomes and impacts for customers and stakeholders. A Culture of Assessment exists in organizations where staff care to know what results they produce and how
those results relate to customers’ expectations. Organizational mission, values, structures, and systems
support behavior that is performance and learning focused.”
Lakos, A. & Phipps, S. (2004). Creating a Culture of Assessment: A Catalyst for Organizational Change. Libraries and the Academy, 4(3), 345-361.
Service QualityGap theory of assessment:
perceptions, service quality and satisfaction
Perceptions Service
“Only customers judge quality; all other judgments are essentially irrelevant”
Zeithaml, Parasuraman, Berry. (1999). Delivering quality service. NY: The Free Press.
Plan
Why?• Goals• Targets of interest
Because• Goals– Understand the perceptions and expectations of
library staff using Evergreen in NC Cardinal– Make a plan to improve the services of NC
Cardinal• Targets of interest– Staff satisfaction and needs– Development
Elements of an Assessment Plan
• Purpose• Links to strategic documents• Resources• Data policies• Goals• Timeline for continuous assessment
Elements of our Assessment Plan
• Purpose• Links to strategic documents• Resources• Data policies• Goals• Timeline for continuous assessment
Plan Summary• What do we want to know?• What is the purpose?• What kind of results are needed?• How do we report back?
Keep notes!
Create
Choose an Assessment Method
• Depends on the goals• Multiple methods• Quantitative and qualitative• Selective
Our Assessment Method• Survey– Both qualitative and quantitative questions– Under ten minutes– Scale & Rankings– Required demographics
• Follow-up interviews? Focus groups?
Survey Instrument – Introduction
Survey Instrument – Demographics
Survey Instrument – Services
Survey Instrument – Communications
Survey Instrument – Development
Survey Instrument – Circulation
Survey Instrument – Cataloging
Survey Instrument – Admin
Survey Instrument – Training
Survey Instrument – Final Question
Create Summary• From whom and where will you get data?• How will you get the data?• How will you analyze the data?
Keep notes!
Collect
Pilot• Create a pilot sample• Test in different settings– Platforms– Browsers
Sample• Separate into groups• Consider fatigue
Our Sample• The entire population• Response rate• Representative?
Communicate• Email, forums, liaisons• Invitation– Direct link to the survey– Focus on benefits
• Incentives• Reminders– Once a week– Include a thank you
Request to ParticipateSubject:NC Cardinal staff surveyBody:Dear [Library Director],
As we plan for the future of NC Cardinal, it is essential that we understand the perceptions and expectations of all involved staff so that we can provide services they most need.
Below is a link to a survey on staff satisfaction and needs. Please ask your staff to take a few minutes of their time to respond – approximately 10 to 15 minutes. Their participation is important to maintaining the health of the NC Cardinal consortium.
Please be assured that all answers are confidential and anonymous. No identifying links between responses and the individual responding will be retained and only aggregated data will be reported. If there is any difficulty using the survey, please let us know by emailing [email protected].
We would certainly appreciate it if staff would complete the online survey before [a date three weeks from this email]:
[Survey URL]
Many thanks for helping us improve NC Cardinal services!
I have reworded this message below, in case you would like to use it in communication to your staff. Next week, I will send a survey reminder to the Cardinal listservs. Please ask everyone that uses Evergreen or otherwise is involved in the consortium to take the survey, including you.
My sincere appreciation,David Green
Direct InvitationSubject: NC Cardinal staff surveyBody:Dear staff members of NC Cardinal libraries,
If you have filled out the staff survey already, thank you! If not, we ask you to take a few minutes to go to the URL below and help us in this important endeavor by taking the survey. Only you can tell us how well we are serving your needs.
[Survey URL]
Staff from newly migrated libraries Cumberland and Forsyth are also encouraged to take the survey. If you feel that you do not have enough experience to answer any particular questions you may skip them or choose “N/A”.
Please complete the survey by [date two weeks from this email] (deadline extended due to the winter weather).
As we plan for the future of NC Cardinal, it is essential that we understand staff perceptions and expectations so we can provide the services you most need. The survey will take approximately 10 to 15 minutes to complete. Your participation is important in maintaining the health of the NC Cardinal consortium.
Your responses will be collected by the State Library. Please be assured that your answers are confidential and anonymous. No identifying links between responses and the individual responding will be retained and only aggregated data will be reported. If you have any difficulty using the survey, please contact David Green at [email protected].
Thank you for your assistance,David
Thank YouSubject:NC Cardinal staff survey is closedBody:Hello everyone,
Thank you to everyone who responded to the staff survey. We closed the survey this week after 209 submissions. That means we heard from over 30% of staff at Cardinal member libraries - an excellent response rate.
Now that we have your input, we will analyze the data and provide a summary of the results to the consortium. From there, we can identify actions to take immediately and develop plans to tackle long-term improvements.
Once again, we want to thank you for your participation in the survey. Your responses and comments are essential to helping us improve NC Cardinal services.
Sincerely,David
Collect Summary• Sample• Communication• Flexibility
Keep notes!
Analyze, Report, Act
Analyze and Interpret• Representativeness
Keep in mind:• Goals• Audience• Written statement
ReportPurpose:• Who is the audience? What do they want to
know?
Content:• What did you do? Why did you do it? • What did you find? How will you use it? • What is your evaluation of the assessment plan?
Actions• Gather further data• Create long-term plans• Identify action items• Report actions taken
Analyze, Report, Act Summary
Keep notes!
Sources• Babbie, E. (2009). The practice of social research (10th ed.). Belmont, CA:
Wadsworth.• Greene, J. & Caracelli, V. (1997). Advances in mixed-method valuation. San
Francisco, CA: Jossey-Bass. • Lakos, A. & Phipps, S. (2004). Creating a Culture of Assessment: A Catalyst
for Organizational Change. Libraries and the Academy, 4(3), 345-361. • Oakleaf, M. (2010). Writing information literacy assessment plans: A guide
to best practice. Communications in Information Literacy, 3(2), 80-90.• Volkwein, J. (1996). Program evaluation and assessment: What’s the
question. • Zeithaml, Parasuraman, Berry. (1999). Delivering quality service. NY: The
Free Press.
Thank YouPlease write or call me any time.
David GreenState Library of North [email protected]