Assessment Management r Fp 2

7/21/2019 Assessment Management r Fp 2

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ASSESSMENT DEVELOPMENT AND MANAGEMENT SYSTEM

Request for Proposal

Deadline for Submissions:

January 6 !"#$ %:"" PM

The Bulloch County School District is seeking a proposal for a K-12 assessment

development and management system for the core subects of !anguage "rts#

$athematics# Science# and Social Studies% &tem banks for both district and school level

assessment creation re'uired% (apid delivery of results from each assessment )ill be

necessary for teachers# school administrators# and District personnel to make informed

decisions for planning and instruction% The assessment management system )ill be

used to monitor student performance in all 1* locations )ithin the District%

Department of +rgani,ational ffectiveness

Bulloch County Board of ducation

1./ 0illiams (oad Suite "

Statesboro# eorgia /3.4

http566)))%bulloch%k12%ga%us6
http://www.bulloch.k12.ga.us/http://www.bulloch.k12.ga.us/


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Table of Contents&% +vervie)

"% &ntroduction

1% 7urpose and +bective

2% 7rofile of Bulloch County Schools

B% B&D Standards

1% Bulloch County School System Contact &nformation

2% Key Dates5

% Tentative +rdering Timeline

3% Submission of Sealed B&D (esponses5

.% 7rovisions for 8uestions

*% 7roposal valuation Criteria

9% !iability

4% The Signature

:% B&D Terms

1/% ;endor 7erformance11%


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A& 'n(rodu)(ion

1. Purpose and Objective

The +ffice of +rgani,ational ffectiveness of Bulloch County Schools

ABCS e=tends this offer for implementation of an assessment

development and management system% The chosen assessment

management application )ill provide accurate data on ho) students# both

individually and collectively# are progressing on the implementation of the

Common Core eorgia 7erformance Standards A$ath and !" and the

eorgia 7erformance Standards AScience and Social Studies in real time%

The assessment management application needs to be5

"daptable5 The system must offer state of the art technology that is able to embrace

future technological innovations in multiple formats% "ccessible5 The information in the "ssessment $anagement System must be available

to students# parents# teachers# and administration% The system must accommodate

tiered levels of permissions for access to data% Sustainable5 The "ssessment $anagement System should have the potential to serve

us )ell into the future )hile incorporating advances in technology and improvements in

processes as ne) versions of the solution are released%

Currently# the District does not have a system-)ide assessment

development and management process%

2. Profile of Bulloch County Schools

Bulloch County Schools serves appro=imately :#4// students in grades

7re-Kindergarten through rade 12% The Bulloch County Board of

ducation consists of 1#.// employees# about 4./ of )hich are certified

staff% Bulloch County School District includes5 : lementary School A7K-. $iddle Schools A*-4 1 $iddle6igh School A*-12 2 Senior igh Schools A:-12 2 "lternative Schools

Bulloch County Schools enoy an information-rich environment# thanks to

a strong technology net)ork% This po)erful technology infrastructure of

hard)are consists of the follo)ing5

7rinters Servers


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Kyocera %S% $ail December 19# 2/1

B&D Due to BCS and 3 copies# 5// 7$# ST Eanuary *# 2/13

B&D +pening and valuation# District Subcommittee

Bulloch County Board of ducation Eanuary 9# 2/13

Demos to Committee by -3 ;endors selected by

the District Subcommittee Eanuary 1# 2/13

Selection made by committee and proposal

due to the Board Eanuary 1.# 2/13

Board meeting introduction6tabling Eanuary 2# 2/13

"nticipated Board approval ?ebruary *# 2/13

"lternate Board approval date ?ebruary 2/# 2/13

Begin purchase process ?ebruary 21# 2/13

&mplementation begins $arch 2/13

". #entative Orderin$ #imeline

The Bulloch County School estimates the above tentative schedule% The

schedule is subect to change )ith notice% Tentative dates based on Board

approval and District readiness for implementation%%. Submission of Sealed BID &esponses!

B&D (S7+ST B (C&;D by 5// 7$# ST%

Eanuary *# 2/13% ?or the purposes of this (?7# the &ssuing +ffice shall be

as follo)s5

Bulloch County School District

150 Williams Road Suite A
http://www.bulloch.k12.ga.us/http://www.bulloch.k12.ga.us/


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Statesboro, GA 30458

Attention: April easle!

id "ame: Assessment #e$elopment % &ana'ement

*id res+onses arri,in- af(er (.e s(a(ed deadline /ill no( be )onsidered& "llresponses shall include an itemi,ed price sheet and the vendor shall state the time for

)hich prices in the response are guaranteed% BCS re'uires that the prices be

guaranteed through Eune /# 2/13%

'm+or(an(0 The vendor is re'uired to complete a ;endor "pproval form as re'uired by

Bulloch County Schools% This form must be submitted as the first pages of the bid

response unless the vendor has a completed ;endor "pproval form already on file%

A"ppendi= "

'. Provisions for (uestions

&t is intended that the B&D be ade'uate for any vendor to respond to

Bulloch County SchoolsF re'uirements% Should any vendor have

'uestions# email 'uestions to the attention of "pril Beasley# Coordinator of

Data "nalysis# Bulloch County Schools# at abeasleyGbulloch%k12%ga%us%

A;oice in'uiries are not acceptable% 8uestions6ans)ers submitted are

available to all bidders upon re'uest%

). Proposal *valuation Criteria

" District subcommittee representative of each department )ill revie) all

(?7 responses and select t)o using the criteria listed belo)% (esponses)ill be evaluated based on alignment to CC7S A!" and $"T and

7S AScience and Social Studies# ease-of-use# references# cost# support

and services% Cost )ill not be the sole criteria for the DistrictFs decision%

The top t)o ;endors )ill demonstrate their product either in person or via

)eb to a committee comprised of District staff# principals# assistant

principals# and teacher leaders% 7resentations should highlight features

that are specifically targeted to the attendees% 7roposal evaluation )ill be

based upon the follo)ing5

"pplication appropriateness for the District - */H(eferences - 1/H

7ricing- /H

+. ,iability

The Bulloch County School District is not liable for any costs incurred by

prospective proposers responding to this (?7% Costs associated )ith
mailto:[email protected]:[email protected]


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developing the proposal# and any other e=penses incurred by the proposer

remains the responsibility of the proposer%

Bulloch County Schools reserves the right to reect any or )aive all

responses to the bid based on irregularities and6or technical details

submitted )hichever is deemed to be in the best interest of the Bulloch

County Board of ducation%


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constant or less than the previous contract% Bulloch County Schools

reserves the right to e=tend price# terms and conditions of this bid contract

up to one year )ith the consent and )ritten confirmation of the successful

bidder% $oreover# the Bulloch County Board of ducation reserves the

right to negotiate and6or mandate higher specifications based on market

conditions%


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substituted% The price paid by the Bulloch County Board of ducation in

this event shall be the prevailing market price at the time the substitute

purchase is made% &n the event of vendorFs failure to fully discharge all

responsibilities# duties# activities# and obligations herein described# the

Bulloch County Board of ducation reserves the right to be made )hole of

compensatory# conse'uential# incidental# and li'uidated damages through

every available remedy% ?ailure of the successful bidder to honor their bid

may result in the removal of that bidder from Bulloch County SchoolFs

vendor bid list for a period of not less than one year%

11. ondiscrimination

Bulloch County Board of ducation does not discriminate on the basis of

race# color# religion# se=# national origin# age# disability# marital status or

se=ual orientation in any of its employment practices# education programs#

services or activities%

The Bulloch County Board of ducation supports a healthy# free-market

system that seeks to include all responsible businesses and to provide

ample opportunities for business gro)th and development% $inority

businesses are encouraged and given the opportunity to bid on various

proects% &t is not the intention or desire of the Board to restrict or impede

competitive bidding or to increase the cost of the )ork%

II. Specifics of the BID Request. Bid 3uidelines

Bulloch County Schools ABCS presents this (e'uest for 7roposal AB&D to

purchase an "ssessment $anagement System% The bid )ill be a)arded in the

best interest of BCS% Bulloch County Schools reserves the right to reect any

and6or all responses submitted and to )aive any technicalities or minor

irregularities in responses received%

B. 3eneral System Characteristics *4pected

1. Sustainable

Built upon a current and sustainable technical infrastructure &ncludes comprehensive technical support and systems documentation Supports standard data transfer methods for import and e=port Scalable so that increased demand for processing# data storage# and online access can

easily be accommodated

2. ccurate5 relevant5 reliable5 and timely

7rovides fast# responsive access to processing of information 7rovides a high level of accuracy and currency of information Designed to ensure system and data integrity and delivered )ith reliable technologies


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Designed to facilitate ease of recovery and continuity in the event of problems and or

catastrophic failure &ncludes ade'uate system controls and audit trails

". Secure and ccessible

"ccess to information can be limited based on the userFs role or identity and )hat

functions the user needs to perform# limiting the user to an appropriate vie) of the data

and specific functions 7rovides easy access to information at all levels Adetail and summary# as appropriate#

based on various inde=es Aname# &D# etc% &nternet accessible% +DBC compliant database format )hich allo)s e=traction of data

using readily available rd party tools

%. *asy to 6se

>ser-friendly# intuitive )ith a consistent Ilook and feelJ +n-line# real-time access +n-line conte=tual help

(eadily identifies errors and minimi,es data entry errors by using authorities'. 7le4ible

?le=ible# online in'uiry and reporting capabilities on all data% $ultiple entry and delivery options to include student response systems# i7ads#

Chromebooks# Scanners# Document Cameras# etc%

). Inte$ration

"voids duplication of information and effort by providing single source entry of data so

that common core information )ill be stored only once and used through the system to

minimi,e re-entry of data Ae%g% a student number entered )ill result in the student

information being retrieved

"bility to integrate and interface )ith &nfinite Campus "ppropriate interfaces to off-the-shelf tools Ae%g% =cel# 0ord# etc%

+. 6ser #rainin$ and Support

&ncludes comprehensive and ongoing user training and support &ncludes help files for end users%

-. Best 0alue

7rovides the highest degree of functionality and performance relative to overall cost "ffordable to implement and maintain +verall long-term o)nership costs

C. 8inimum &e9uirements : Scope; 7unctionality


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re'uire further clarification should be included as an attachment Areference

Section C and the module name on the attachment% 7lease specify if any of the

modules are dependent on other modules or can all modulesrun independently

Adescribe in an attachment%

8inimum &e9uired 7eatures Yes No E,iden)efound

on +a-e 1

7rovide user-friendly access to different types of data tovarious end users for the purpose of monitoring#tracking# targeting# and reporting on studentachievement

&nclude data entry and summary reports that can beutili,ed at a district level to monitor site use of district

benchmarks and site formative assessments

&ncludes a parent interface allo)ing for parents tomonitor student progress and performance onstandards%

&nclude a student interface# allo)ing for self-assessment#goal setting# student-led conferencing%

7rovide analysis of test results at the individual# class#school# and district level%

ave highly visual and interactive data dashboards tochart progress to)ards goals related to studentperformance# demographics# attendance# enrollment#etc%

Contains reports that sho) ho) students perform onspecific standards# sub-standards# clusters# andacademic targets# and includes details regardingperformance on Depth of Kno)ledge indicators and te=tcomple=ity%

&dentify trends and patterns by analy,ing multiplemeasures of student performance over time both )ithina school year and across school years at the individual#class# school# and district levels%

(eports sho) the interrelationships bet)een individualskills and concepts# and ho) a student# small group# orclass progresses through the Common Core standards%


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Can create a set of standardi,ed reporting metrics andperformance indicators to facilitate professional learningcommunity discussions and consistency%

7rovides summary reports for data analysis including

student response matri=# test and respondent statistics#fre'uency distribution# and item statistics and analysis%

7rovides a )ay to analy,e items by standard even iftested across multiple e=ams%

7rovides a clustered vie) of standards so that users caneasily identify standards that are related# standards thathave been taught# are in progress# mastered# or notobtained%

$ake the necessary provisions for the security of

student data%

Be user friendly and easy to navigate by all users%

7rovide rapid data access to data and reports%

"llo)s data to Igo )ith the studentJ should a studenttransfer to another school )ithin the district%

Combines )ith student information system to allo)schools and districts to compare attendance recordsand other demographic data to student achievement

Capable of building a report template that detailsperformance across multiple measures%

Data analysis templates can be created and then sharedat the teacher# school# and district level%

7ormative ssessment Creation

7rovides a test item bank )ith 'uestions that are alignedto the eorgia Common Core 7erformance Standards

A$ath and !" and the eorgia 7erformanceStandards ASocial Studies and Science for appropriategrade levels%

Contains a separate item bank that can be used forBenchmark creation# or has the option to lock someitems for district only use%


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"llo)s assessment items to be searched based onstandard%

"llo)s assessment items to be searched based onDepth of Kno)ledge AD+K level%

"llo)s assessment items to be searched based on itemtype% A$ultiple Choice# Short "ns)er# ssay#Constructed (esponse

>ses !e=ile $easures for reading passages%

Contains ans)er choice rationales%

Contains rubrics for grading constructed response items%

"llo)s multiple versionsof assessment to be created%

Contains brief# ready-to-use formative assessments andperformance tasks% These pre-made assessments utili,eitems that are different from those included in the itembanks%

Test administration needs to be available using bubbledin ans)ers Ascanned )ith a computer camera# digitalcopier6scanner# or smart phone# student responsedevices# or using a )eb-based device Acomputer# tablet#smart phone%%%etc%

Curriculum 8ana$ement

Contains tools for district curriculum and instructionteams to create# manage# and deploy a rigorous andconsistent standards-based curriculum directly toteachers% Suggests teaching strategies and content toallo) for differentiation of standards%

Contains technology enhanced items that offer deeperinsight into student capabilities and accurately pinpoint)here misconceptions lie% "llo)s students to not only

choose from a set of multiple ans)er choices# butans)er 'uestions by graphing e'uations# highlightingte=t# classifying information and completing sentences#

Content is built natively to Common Core and has aprocess in place to ensure that all items meet thecognitive demands of the Common Core and measurethe full range of student performance%


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>se student data to plan and track instruction

#echnical

0eb based and accessible to a variety of hard)are

platforms%

asily import student demographic and rosterinformation from district student data information systemA&nfinite Campus%

nable district determined administrators full controlover data and permissions for site level users#department users# and non-data system administrators%

&dentify and define integration capabilities of proposedsolution% ?eatures including# but not limited to Single-

Sign-+n ASS+# automated data integration# custom fieldand page embedding# and the use of &nfinite Campus

"7& are preferred%

State any technical re'uirements% 7referred bro)ser#any other bro)ser re'uirement like ava# pop-up# etc%

7roduct capable of administering tests on


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&ndicate the e=tent of your presence in K-12 school divisions by

delineating the number and K-12 enrollment si,e of schools and school

districts )ith current implementations in the state of eorgia%

$& Describe the services your company provides )ith relation to the

follo)ing%

7hone and ?ield Service# including but not limited to# guaranteed response time# hours

of availability# and problem escalation procedures% &ndicate the type of resources available for Bulloch County School District Atelephone

help desk# e-mail help desk# technical personnel# etc% o) is online documentation made available &s there )eb-based documentation

available Describe the various levels of documentation available )ith both the above-

mentioned methods of delivery% &f provided by a third party# please identify service provider and hours of operation# etc%

2& 7lease submit a roadmap that identifies your Athe vendorFs future

strategies for product enhancement and customi,ation# including an

e=planation of your vision for your organi,ation% 7lease include a timeline

of e=pectation outlining )hen ne) items and the estimated 'uantity per

subect area )ill be added to the item bank% Briefly describe your

companyFs long-range business6e=pansion plan )ith respect to the

recommended products and6or services and the process for developing it%

6& 7rovide a list of three K-12 sites that can be contacted for a reference%

B. Product Pricin$ Information

7lease provide a pricing profile for your product# outlining the follo)ing5

Base 7ricing structure including licensing by number of school sites# student numbers orfunctional modules

"nnual soft)are maintenance costs A&nclude product version entitlement reference

7rovide "dditional Costs Aif not included in the core cost for each of the

follo)ing areas5

Database licensing format Aif not included in the base pricing model &nstallation6Configuration Data Conversion Consulting6Customi,ation Training

Soft)are $aintenance @ nhancement Technical Support "ny additional add-on features available "ny other on-going costs


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"lso provide a detailed and all-inclusive listing of hard)are re'uirements

and minimum specifications for the "ssessment $anagement System to

operate%

V. Attachments

"ttachment "Vendor Approval Form

;endor "pproval ?orm- Click the link to obtain the re'uired ;endor "pproval ?orm%

7lease print and complete the form and include in your B&D%

"ttachment B

Signature Form

S&


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LLLLLLLLLLLLLLLLLLLLLLLLLLLL understands that the ac'uisition of any program# product# or

element for these re'uirements is subect to the approval and funding of the Bulloch County

Board of ducation% There are no obligations or commitments to vendorsincurred by the

Bulloch County Board of ducation from the receipt of any proposed documents# materials# or

presentations%

"ttachment D

Non!Discrimination Statement


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"ddress# City# Mip Code5

LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL

Telephone


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"ttachment ?

Vendor #ontact information

;endor Contact &nformation

LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL

Company

Documents

Assessment Management r Fp 2