ASSAM POWER DISTRIBUTION COMPANY LIMITED ......Page 1 of 23 ASSAM POWER DISTRIBUTION COMPANY LIMITED OFFICE OF THE GENERAL MANAGER, DIBRUGARH ZONE, UAR, APDCL, DIBRUGARH-786001 BID

Page 1 of 23

ASSAM POWER DISTRIBUTION COMPANY LIMITED

OFFICE OF THE GENERAL MANAGER, DIBRUGARH ZONE,

UAR, APDCL, DIBRUGARH-786001

BID DOCUMENTS FOR

NAME OF WORK: CONSTRUCTION APPROACH ROAD TO

MARGHERITA ELECTRICAL SUB-DIVISION

COLONY, MARGHERITA.

NIT NO: GM / DZ / ANNUAL PLAN-2013-14 / 04 (Package-03)

SCHEME: ANNUAL PLAN-2013-14

ISSUED TO:

NAME:

ADDRESS:

Cost of Tender: `. 3, 000. 00

Page 2 of 23


OFFICE OF THE GENERAL MANAGER :: DIBRUGARH ZONE

NIZ KADAMONI, DIBRUGARH-786001 [email protected] CIN: U40109AS2003SGC007242

INDEX

Sl.

NO. Chapter Particulars Page NO.

01 Chapter-O Tender Notice. 3

02 Chapter-I Terminology. 4

03 Chapter-II Instruction for Bidder and Special Conditions. 5-12

04 Chapter-III Safety Engineering and Safety Code. 13

05 Chapter-IV Contractor’s Camp. 14

06 Chapter-V Declaration. 15

07 Chapter-VI Tender Form. 16

08 Chapter-VII Annexure – A. 17

09 Chapter-VIII Annexure – B (Schedule of Works). 18-19

10 Chapter-IX Technical Specifications. 20-23

http://[email protected]/

Page 3 of 23




TENDER NOTICE NO. GM / DZ / ANNUAL PLAN-2013-14 / 04

Sealed Tenders in 2 (two) bids system with validity up to 180 days are here by

invited by the General Manager, Dibrugarh Zone, UAR, APDCL, Niz Kadamoni, Dibrugarh from reputed

and financially sound Civil Contractors / Firms having experience of executing similar nature of work for the

under mentioned works.

Pkg.

NO. Name of Work

Estimated

Amount

Earnest

Money

(General)

Earnest

Money

(SC / ST /

OBC)

Time of

Completion

01

Construction of Type-V residential

Quarter at 33 / 11 KV Lekhapani Sub-

Station, Lekhapani (Two Unit)

`.15, 365, 20. 00 `.1, 00, 000.00 `.50, 000. 00 04 (Four)

Months.

02

Construction of Type-V residential

Quarter at 33 / 11 KV Lekhapani Sub-

Station, Lekhapani (Two Unit)

`.15, 365, 20. 00 `.1, 00, 000.00 `.50, 000. 00 04 (Four)

Months.

03

Construction of approach road to

Margherita Electrical Sub-Division

Colony, Margherita.

`.20, 06, 943. 00 `.1, 00, 000.00 `.50, 000. 00 04 (Four)

Months.

The Bid Documents may be obtained from the office of the General Manager,

Dibrugarh Zone, UAR, APDCL, Niz Kadamoni, Dibrugarh during office hours on all working days with

effect from 12-05-15 to 21-05-15. The Bids will be received up to 13.00 Hrs. of 22-05-2015 and will be

opened 14 Hrs. on the same day in presence of the tenderers or their authorised representatives.

The Tender Papers will be issued on payment of `. 3, 000. 00 (Three Thousand)

only for each tender, which is non refundable, in the shape of Demand Draft duly pledged in favour of

Deputy General Manager, Dibrugarh Electrical Circle, UAR, APDCL, Dibrugarh. The General

Manager, Dibrugarh Zone, UAR, APDCL, Dibrugarh is not bound to accept the lowest rates and reserves the

right to accept or reject any or all tenders without assigning any reason thereof. Interested firms / contractor

may view the detailed Tender Notice and specification by visiting APDCL’s website www.apdcl.gov.in

Sd/-

General Manager,

Dibrugarh Zone, UAR, APDCL,

D I B R U G A R H.

Memo NO. GM/DZ/APDCL/Tender/2015/ 785 Dated Dibrugarh, the 6th

May 2015

Copy to:

1. The Chief General Manager (Distribution),

UAR, APDCL, Bijulee Bhawan, 6th

Floor, Paltan Bazar, Guwahati-1 for favour of kind information. He

is requested to make necessary arrangement for publishing the NIT in two news papers (English &

অস ) for two consecutive days.

2. The Chief General Manager (F & A),

UAR, APDCL, Bijulee Bhawan, 6th

Floor, Paltan Bazar, Guwahati-1 for favour of kind information.

3. The Chief Executive Officer,

Tinsukia / Dibrugarh Electrical Circle, UAR, APDCL, Tinsukia / Dibrugarh for information.

4. The OSD to Chairman

APDCL, Bijulee Bhawan, Paltan Bazar, Guwahati for information with a request to uploading in

APDCL’s website.

Sd/-

General Manager,

Dibrugarh Zone, UAR, APDCL,

D I B R U G A R H.


http://www.apdcl.gov.in/

Page 4 of 23

CHAPTER - I

1. Terminology

1.01 APDCL or Department wherever used in this documents shall mean Assam Power

Distribution Company Limited incorporated vide the Companies Act 1961 in exercise of

Powers confirmed under the Act including subsequent amendments, if any. APDCL is a

successor company of ASEB.

1.02 General Manager, Dibrugarh Zone, UAR, APDCL, Dibrugarh or owner or purchaser

wherever in this documents shall mean the officer holding the post of the General Manager,

Dibrugarh Zone, UAR, APDCL, Dibrugarh, who or his authorised representative will

exercise authority on behalf of the Department in respect of the Tender and the work

specified herein.

1.03 Engineer-in-Charge / or Engineer shall mean the officer holding the charge of the

Departmental post of Chief Executive Officer and the Assistant Manager (Civil) of

Tinsukia Electrical Circle, UAR, APDCL, Tinsukia pertaining to supervision of

works specified in this documents.

1.04 The terms ‘Contractor’ wherever used in this document shall mean the individual / firm or

company who shall have entered into a contract agreement with the owner, undertaking on

his behalf to carry out the works in full as specified in contract documents, and shall

include in the case on an individual / his heirs, administrators and permitted assignees, in

case of a firm, the partners of the said firm, their respective heirs, executors, administrators

and permitted assignees, and in case of a company its successors and permitted assignees.

1.05 Contract documents shall mean and comprise the following documents and shall be the

basis of agreement between the owner and the contractor for carrying out the works in

accordance with the Terms and Conditions, specifications, drawings and directions

contained in the said documents.

a) Bid documents duly filled in respect of rates, process & signed, the tender forms

properly filled in, signed and dated by the contractor & duly submitted.

b) Contractor’s original bid proposal and subsequent correspondences relating to

clarifications and negotiations, if any, prior to award of the contract.

c) Equipment specifications and drawings, so far as applicable.

d) Approved agreement forms duly signed, dated and sealed by the contractor and the

owner as specified in the said forms.

1.06 ‘Equipment’ and ‘Plants’ shall mean and include all sorts of machineries and accessories,

apparatus, instruments, components manufactured articles and parts etc. to be supplied or

provided by the contractor under the terms of the contract, unless otherwise specified.

1.07 The ‘Works’ shall unless be repugnant to such description shall be construed and taken to

mean the works contracted, or by virtue of the contract agreement, to be executed whether

temporary or permanent and whether original, altered, substituted or additional.

1.08 The expression ‘Specification’ wherever used in this document shall mean all the pertinent

terms and stipulations furnished herein is respect of the work or part thereof and / or

indicated in the drawings appended hereto and to be issued for construction and shall have

reference also to other relevant terms and stipulations not furnished herein, but as far as

applicable.

Page 5 of 23




CHAPTER-II

INSTRUCTION FOR BIDDERS AND SPECIAL CONDITIONS

BID INVITING FOR: CONSTRUCTION OF APPROACH ROAD TO MARGHERITA

ELECTRICAL SUB-DIVISION COLONY, MARGHERITA.

NIT NO: GM / DZ / ANNUAL PLAN-2013-14 / 04 (Package-03)

1 DUE DATE AND CLOSING TIME:

The bid will be received up to 13. 00 HRs of 22-05-2015. The opening time of the bids will

be 14. 00 HRs. on the same day and venue will be the office of the General Manager,

Dibrugarh Zone, UAR, APDCL, Dibrugarh. Bidders or their representative will make it

convenient to attend the bid opening.

2 VALIDITY PERIOD OF OFFER:

Bidders should keep their bid or offer valid for a minimum period of 180 (One Hundred

Eighty) days reckoned from the due date of submission.

3 TIME OF COMPLETION OF WORK:

The stipulated time of completion of the work is 04 (Four) months only from the date of

issue of the work order. Cost overrun shall not be accepted.

4 EARNEST MONEY OR BID SECURITY:

4. 1 Every Tender must be accompanied with Earnest Money for an amount of `. 1, 00, 00.00

(Rupees One Lakh) only for General Category and `. 50, 000.00 (Rupees Fifty Thousand)

only in case of ST / SC / OBC subject to submission of cast certificate (for joint venture

both the partners must have cast certificate issued by the competent authority), in the shape

of an Bank Guarantee / Term Deposit / Demand Draft from any Nationalised Bank or

Schedule Bank of RBI with a validity period of 180 days, to be pledged in favour of the

Deputy General Manager, Tinsukia Electrical Circle, UAR, APDCL, Tinsukia. Irregular

tender is liable to be rejected.

4. 2 The Earnest Money as mentioned will be returned to the unsuccessful bidder soon after the

award of the contract. The APDCL will not entertain any claim for release of the Earnest

Money during pendency in selection of contractors for awarding the contract. The APDCL

will not pay any interest on the Earnest Money deposit.

4. 3 The Earnest Money is liable to be forfeited in the absolute discretion of the General

Manager, Dibrugarh Zone, UAR, APDCL, Dibrugarh if a selected Bidder revokes or

withdraw the offer / tender before the expiry of its validity or fails after the contract is

awarded to him to execute the “Contract Agreement” with the APDCL described herein (so

far as applicable) or to commence the work within the period as notified in the work order.

The Earnest Money will be retained until submission of the Performance Guarantee

referred to in Clause 21.

4. 4 The Earnest Money shall be enclosed along with Tender form given in Chapter-VI.


Page 6 of 23

5 SECURITY DEPOSIT:

5. 1 The successful tenderer shall have to deposit Security Deposit in the form of Bank

Guarantee on non-judicial stamp, issued by any Nationalised or Schedule Bank of RBI

for an amount equal to 2.5% (Two & Half Percent) of the total value of the order,

immediately on acceptance of letter of intent / detailed orders (as the case may be), duly

pledge in favour of the Deputy General Manager, Tinsukia Electrical Circle, UAR,

APDCL, Tinsukia. The same will be returned only after completion of work and

submission of Performance Bank Guarantee as mentioned under Clause-21.

5. 2 Such Security Deposit shall be forfeited or appropriated by the General Manager,

Dibrugarh Zone, UAR, APDCL, Dibrugarh under authority of the owner in his discretion

towards any loss, damage etc. that may be sustained by the APDCL as a result of breach of

any terms, conditions of the contract by the contractor, notwithstanding other remedies

open to the APDCL under terms of the contract or law.

5. 3 In the event of Contractor’s Security Deposit being appropriated towards loss, damage etc.

the contractor shall forthwith recoup the amount to restore the Security Deposit to the full

current value within 30 (Thirty) days from the date of intimation.

5. 4 Subject to the provisions mentioned above and the provisions of guarantee period 18

(Eighteen) months, the Security Deposit will be returned to the contractor on the due date

and satisfactory performance of the contract and after all claims of the APDCL shall have

been settled. The APDCL will not pay any interest on the amount of Security Deposit

towards Performance Guarantee.

6 SALE TAX AND INCOME TAX CERTIFICATE (PAN / VAT):

6. 1 The offered rate and / or prices for the work shall include all taxes, duties, forest royalties,

monopolies etc. as may be applicable on material and labour during the tenure of the

contract. There will be no reimbursement for any increase or levy of new taxes, duties etc.

on materials utilised for this work or equipments furnished / supplied for completing the

work or for machineries, equipments, tools and tackles, fuel and lubricants etc. used in

connection with the performance of the work, unless otherwise specified or qualified by the

bidder in his bid. If, however, any tax or duty is levied by the Govt. or Statutory Body on

the finished work (After complete installation and / or delivery) such tax or duty will be the

account of the APDCL.

6. 2 The contractor must produce attested copy of PAN CARD and valid VAT Registration

NO. otherwise full deduction of VAT from the contractor will be made as applicable.

7 BIDDER’S QUALIFICATIONS:

A Work Experience.

7. 1 The Bidder should submit a list and description of similar or comparable works previously

executed by him during last three financial years indicating the individual volume and

contract price along with the name and address of the respective owner / authority and

completion certificate (From Competent Authority).

7. 2 The Bidder must have the experience of completing similar type of Civil Work of

minimum work value `. 10, 00, 000.00 (Ten Lakh) during last 3 (Three) years.

Bidders have to submit copy of work order along with completion certificate from the

concerned Department / Authority.

Page 7 of 23

7. 3 All prospective Bidders are hereby notified that, before any bid submitted in response to

this invitation is considered for award, the General Manager, Dibrugarh Zone, UAR,

APDCL, Dibrugarh may require the bidder to submit a further statement of facts in detail

as to the previous experience of the bidder and financial resource available with him for

performing the contemplated work. The General Manager, Dibrugarh Zone, UAR,

APDCL, Dibrugarh expressly reserves the right to reject any bid or which the facts as to

business, financial and other resources or business experience, compared with the work bid

upon, justify such rejection.

B Financial Status.

7. 4 Average annual turnover for last 3 (Three) consecutive financial years should be not

less than `. 15, 00, 000.00 (Rupees Fifteen Lakh). The annual turnover must be

certified by a registered Chartered Accountant. This should be supported by the copy

of the income tax return by the bidders for the last three previous years.

7. 5 Bidders should be financially sound to invest the amount and submit solvency certificate

from a schedule Bank of India.

8 BIDDER SHOULD EXAMINE & UNDERSTAND:

8. 1 All prospective Bidders are required to thoroughly study and carefully examine all the

terms and conditions, instructions, drawing & specifications pertaining to the work and

visit the field of work to fully satisfy and acquaint themselves about the nature and location

of work, the configuration of the ground. The surface conditions, quality and quantity of

materials required and their availability the type of equipments and facilities needed

preliminary to and during the execution of the work and local conditions which may affect

the work or cost thereof. Failure to do so well be at the bidder’s risk. The unit price or rate

misquoted due to superficial or portal grasp of the conditions and circumstances shall be at

the bidder’s risk. In case of mistake in expression of price or rate, the unit price / rate will

govern.

9 BIDDER’S SPECIAL TERMS & CONDITIONS:

In case a Bidder attaches special Terms & Conditions in his bid beyond the stipulations of

this document, which may mean financial liabilities to the APDCL towards overall value of

the contract, THE BIDDER MUST SPECIFY THE TERMS PERSPICUOUSLY

MENTIONING THE CEILING FOR THE PURPOSE OF PAYMENT AS WELL AS

THE FINAL VALUATION OF THE PROPOSAL. In the case of ambiguous special terms

and conditions, the interpretation of the APDCL shall be binding.

Terms and Conditions shall be as per F-2 Form of agreement and has to follow

accordingly.

10 SUBMISSION OF BID OR TENDER:

10. 1 Bidders are to submit their Bids in 2 (Two) separate envelope super scribing “Technical”

and “Financial” Bid.

The Technical Bid shall contain the following documents.

1. Experience certificates as per clause 7. A, 7.1 & 7.2

2. Certificates of financial soundness as per clause 7. B.

3. Firm registration certification.{(Registered with APWD / CPWD / DICC / Railway /

MES / ONGC / OIL & ASEB (APDCL / AEGCL / APGCL)}etc.

4. List of manpower.

5. List of machineries.

Page 8 of 23

6. VAT registration certificate (up to date.)

7. Service Tax registration certificate (up to date).

8. Income Tax clearance certificate.

9. Valid labour license.

In the financial bid the bidders are to quote their rates in the prescribed format Annexure-

A and according to the BOQ given in Annexure-B. If the Techno-Commercial and the

Price Bid are sealed in a single envelope than the Bid will be treated as cancelled.

10. 2 The rates to be quoted on percentage above / below / at par of the APWD Schedule of rates

for PWD Building (Civil Works, Sanitary & Water Supply and Electrical Works) for the

year 2013-14. The rates to be quoted both in figures and words.

10. 3 The rates to be quoted by the Bidders will be inclusive of all Taxes, Royalties and other

Statutory Levies as applicable.

10. 4 Bidders should note that during the time of execution of work, any item not covered by the

Schedule of Work “Annexure B” if required to be done as per decision of the General

Manager, Dibrugarh Zone, UAR, APDCL, Dibrugarh / Engineer-In-Charge of work, they

have to execute such work / works as supplementary item of works, rates of which will be

same as the accepted rate for the work on APWD Schedule of Rates for Building (Civil

Work) for the year 2013-14. In case the supplementary items are not covered in the APWD

Schedule of Rate 2013-14, the rates of which will analyzed by the department based on

present market price.

10. 5 The quoted rates will be firm for entire period of completion of the work. No price

escalation on any component will be admissible.

10. 6 Before filling the rate, the Bidders should carefully study the specification of Drawing and

prevailing market price etc.

10. 7 Any offer or tender for this job shall not be accepted after the expiry of the “Closing Time”

specified in Clause-1 herein before. Telegraphic bids will not be accepted under any

circumstances.

10. 8 The original tender or offer shall be submitted in the Tender Document issued from the

General Manager, Dibrugarh Zone, Dibrugarh along with required particulars called for

and additional proposition, if any. The original tender and documents attached thereto shall

be included in the “Contract Documents” of a selected bidder for making the contract

agreement.

10. 9 Every page of the original tender shall be dully signed by the tenderer. Every correction in

the tendered rates or prices should bear tenderer’s signature before submission. Unsealed

tenders shall be summarily rejected.

10. 10 Firms submitting tender should enclose a certified copy of the Firm’s constitution and a

certified copy of Power of Attorney authorising a person to operate the tender and contact

and should furnish full address of the partners and the persons holding power of attorney

on behalf of the firm.

10. 11 Tender shall be submitted as specified herein before enclosing the documents in sealed

envelope marked in the upper left hand corner, “Tender for (Insert NIT NO., Name of

Work and Due date)”. The sealed envelope containing the tender and marked (Technical

Bid, Financial Bid) as directed above shall be enclosed in another envelope properly sealed

bearing NIT NO. & Name of work and the full address to the General Manager, Dibrugarh

Zone, UAR, APDCL, Niz Kadamoni, Dibrugarh.

Page 9 of 23

11 AWARD OF CONTRACT:

11. 1 The contract will be awarded to that responsible bidder whose bid, confirming to the

schedule conditions of contract and specifications will be most advantageous to the

Department in terms of bidder’s experience, price and other factors considered. An award

mailed (or otherwise furnished) to the successful bidder within the time for acceptance

specified in the bid will result in a binding contract without further action by either party.

The General Manager, Dibrugarh Zone, UAR, APDCL, Dibrugarh does not bind itself to

accept the lowest bid or any bid. As the interest of the Department may require, the right is

reserved to reject any or all bids without assigning any reason thereof. Bid which are

incomplete or which contain undesirable conditions are liable to rejection.

12 CONTRACT AGREEMENT:

12. 1 The “Contract Agreement” (or Tender agreement) for the works will be drawn up with the

selected bidder / bidders within 15 days of issue of work order and the contract documents

will comprise as described herein before.

12. 2 The condition of the F-2 form shall form part and parcel of the agreement. However,

wherever there is any contradiction or variation between the conditions of the F-2 form, the

terms and conditions specified elsewhere in this document, the later will be treated as

superseding the former.

12. 3 In a case where the selected bidder fails to commence the work as shall be notified in the

work order or fails to execute in terms of the tender agreement with the General Manager,

Dibrugarh Zone, UAR, APDCL, Dibrugarh reserves the right to claim loss, damage etc.

and take appropriate action under the terms of this document or law including forfeiture of

Earnest Money.

13 TOOLS & PLANTS:

The APDCL does not ordinarily furnish any tools & tackle, plants and equipment or such

facilities for carrying out the work by the contractor (excluding hypothecation). The

contractor shall arrange and maintain the equipments required for implementation of work

all throughout the period of the contract.

14 MATERIALS AND LABOUR:

14. 1 All materials (this includes without limitation raw materials, parts, components etc.) and

labourers required for carrying out the work shall be arranged and furnished by the

contractor all throughout the tenure of the contract and strictly conform to relevant IS Code

(Latest revision).

14. 2 The intending tenderers should inspect the prospective source of collection of raw

materials and fully satisfy him about the quality of materials, availability of materials, lead

and mode of transportation. The Department shall not consider, after acceptance of the

contract, to pay any extra charge for lead or any other reasons, in case the contractor found

later on, to have misjudged, the quality / quantity of availability of such materials from the

source of collection.

14. 3 Department shall not issue any construction materials such as cement, reinforcement bar or

any other materials.

Page 10 of 23

14. 4 In connection with the performance of work throughout the tenure of the contract, the

engagement of labour and payment therefore by the contractor shall conform to the statute,

the pertinent law or act of the Central & State Govts., as well as rules, regulations and

others of the local authorities or statuary bodies, as may be in force from time to time.

14. 5 The materials procured for the work by the contractor shall be placed at site properly for

inspection of Engineer-In-Charge before utilisation. Any defective materials should be

replaced immediately for which no extra charge will be payable to contractor.

15 CHANGES IN QUANTITY AND ITEM:

15. 1 The authority may at any time, by written order make changes within the general scope of

the contract, in any one or more of the following.

I. Quantity of any item.

II. Alteration or omission of any item.

III. Addition of any item.

IV. Alteration in drawing, design or specifications.

If any such change causes an increase or decrease in the cost of or the time required for

performance of the contract, an equitable adjustment shall be made in the contract price or

time schedule or both and the contract shall be modified in written accordingly. Any claim

by the contractor for adjustment under this clause must be asserted within 30 Days from the

date of receipt by the contractor of the notification of change: PROVIDED HOWEVER,

that the authority if decides that the facts justify such action, may receive and act upon any

such claim asserted at any time prior to final payment under the contract. Failure to agree

to any adjustment shall be a dispute concerning a question of fact within the meaning of the

disputes mentioned herein after.

16 INSPECTION:

16. 1 All works and all supplies (this terms includes without limitation raw materials, parts,

components, intermediate assemblies and end products) under the contract shall be subject

to inspection and test by the Deputy General Manager, Tinsukia Electrical Circle, UAR,

APDCL, Tinsukia or his authorised representative to the extent practicable at all times and

places including the period of construction or manufacturing and in any event prior to final

acceptance.

16. 2 In case any work or part thereof or / and any supply is found defective material or

workmanship or otherwise not in conformity with the specifications or drawing or

requirements of the contract, the Deputy General Manager, Tinsukia Electrical Circle,

UAR, APDCL, Tinsukia or his authorised representative shall have the right either to reject

them or to require their correction, as directed by the department.

16. 3 The inspection and test by the Deputy General Manager, Tinsukia Electrical Circle, UAR,

APDCL, Tinsukia or his authorised representative of any work or any supplies does not

relieve the contractor from any responsibility regarding defects or other failure to meet the

contract requirements which may be discovered prior to final acceptance. Except as

otherwise provided in this contract final acceptance shall be conclusive except as regards

latent defects, fraud or such gross mistakes as amount to fraud.

16. 4 The contractor shall provide and maintain an inspection system acceptable to the Deputy

General Manager, Tinsukia Electrical Circle, UAR, APDCL, Tinsukia covering the works

and / or supplies hereunder. Records of all inspection works by the contractor shall be kept

complete and available to the General Manager, Dibrugarh Zone, UAR, APDCL,

Dibrugarh during the performance of this contract.

Page 11 of 23

17 DEFAULT:

The contractor shall not be liable for any excess cost of any failure to perform the contract

arises out of cause beyond the control and without the fault or negligence of the contractor

(such as FORCE MAJEURE) PROVIDED THAT the contractor shall notify the authority

in written of the cause of any such delay, within 15 days from the beginning thereof or

within such further period as the authority shall grant for the giving of such notice.

18 LIQUIDATED DAMAGE / PENALTY:

APDCL will charge liquidated damage as per the provision laid in the F-2 form of ASEB

which shall form part of the contract agreement.

19 DEFECT LIABILITY:

The defect liability period shall be 01 (One) year from the date of completion of the work.

Contractor shall at his own cost rectify the defect (if any) occurs during this period

20 OMISSION IN NIT:

The contractor should not take any advantage out of any omission in this Bid Document.

The contractor shall settle such issue after mutual discussion with the department. The

decision of the General Manager, Dibrugarh Zone, UAR, APDCL, Dibrugarh shall be final

in such situation.

21 PERFORMANCE GUARANTEE:

The successful tenderer shall have to deposit Performance Bank Guarantee from any

Nationalised or Schedule Bank of RBI for an amount equal to 10% (Ten Percentage) of

the total value of the order with a validity period of 18 (Eighteen) months from the date of

completion of work.

22 COMPLETION CERTIFICATE:

The completion certificate will be issued by the concerned Sub-Divisional Engineer which

will be authenticated by the Assistant General Manager, Digboi Electrical Division, UAR,

APDCL, Digboi and the Deputy General Manager, Tinsukia Electrical Circle, UAR,

APDCL, Tinsukia.

23 PENALTY:

Penalty will be imposed as per Terms & Conditions of APDCL for delay in completion of

work as per schedule period except Force Majeure conditions.

24 PAYMENT TERMS:

24. 1 80% percentage payment shall be entertained as progressive payment (One NO.) on actual

measurement basis of completed work as per standard procedure with retention of 20%.

The balance payment will be released against final bill along with retention 0f 20% of

progressive payment subject to submission of Performance Bank Guarantee as mentioned

in Clause 21.

24. 2 Department will try to make timely payment of bills, but on unavoidable circumstances

cannot guarantee timely payment of bills, for which no interest on the payable amount will

be entertained.

Page 12 of 23

24. 2 Bill to be submitted in triplicate to the concerned Sub-Divisional Engineer and same will

be verified from the Sub-Division along with entry in Measurement Book by the Assistant

Manager (Civil), office of the Chief Executive Officer, Tinsukia Electrical Circle, UAR,

APDCL, Tinsukia and to be forwarded to the Assistant General Manager, Digboi Electrical

Division, UAR, APDCL, Digboi. The bill to be passed from the office of the Assistant

General Manager, Digboi Electrical Division and forwarded to the office of the Chief

Executive Officer, Tinsukia Electrical Circle, UAR, APDCL, Tinsukia and payment shall

be made by the Chief General Manager (F & A), APDCL, Guwahati on recommendation

of the Chief General Manager (Distribution), UAR, APDCL, Guwahati.

Page 13 of 23

CHAPTER-III

SAFETY ENGINEERING & SAFETY CODE

1 SAFETY ENGINEERING:

Accident prevention shall be an essential part of the programme of the contractor for all

operations involve in performance of the contract under this invitation in order to reduce

the cost of construction measures in terms of:

A. Human life sacrificed.

B. Temporary and permanent injuries to workers.

C. Loss of materials resulting from accidents.

D. Loss or damage to equipment.

E. The cost of workman’s compensation insurance.

F. Loss of times due to accidents.

Suitable safety programme to cope with the particular hazards for each operations of the

performance of the contract.

It will be responsibility of the Contractor to provide medical / hygienic facilities to the

personnel / sub-contractor engaged by him.

The contractor shall arrange for any payment / list of personnel accident / insurance,

medical treatment in respect of their employee / labour assigned for the work.

APDCL will assist in arranging permission from appropriate authority of District

Administration of Tinsukia District for access and carrying out the work.

2 INSPECTION:

To ensure effective enforcement of the rules and regulations relating to safety precautions,

the arrangements made by the contractor shall be open to inspection by the Engineer-in-

Charge or his representative.

3 COMPENSATION:

No extra charge or additional compensation will be admissible to the contractor by the

Department for any work done to comply with the provisions of safety Engineering and

Safety Code. The bid price of the contractor for various items shall include these incident

cost.

Page 14 of 23

CHAPTER-IV

CONTRACTOR’S CAMP

1 CAMP SITES:

The contractor shall provide, maintain and operate under competent direction such camp

facilities convenient to the site works under the contract as are necessary for housing,

feeding and accommodation of his employees / labour. Assam Power Distribution

Company Limited will not provide any accommodation at Project site for the contractor or

his employees / labour. The location, construction, operation and maintenance of such

camps shall be subject to the approval of the Engineer-in-Charge of the site.

2 USE OF LAND FOR CONSTRUCTION PURPOSES:

Such land as may be available at work site will be allowed to be used by the contractor for

construction of his camp free of charge. However, development of clearances of the land

will have to be done by the contractor at his own cost. The contractor will be responsible to

clear and clean the site after completion of his works and handover the land to the

Engineer-in-Charge. The contractor will be liable to pay compensation for any damages

done to the land or neighbouring area.

3 POWER SUPPLY:

Temporary power supply will be provided after observing all formalities by the concerned

Sub-Divisional Engineer for the job and to the labour camp on chargeable basis, which is to

be paid as per latest tariff schedule of APDCL for Commercial Category.

Page 15 of 23

CHAPTER-V

DECLARATION

I / We hereby declare that I / We shall treat the tender documents and other connected with

the works as secret / confidential and shall not communicate information derived there

from to any person other than person to whom / I / am / are authorised to communicate the

same or use the information to any manner prejudicial to the safety of the State.

Signature of the tenderer.

(Seal of the Contractor)

Page 16 of 23

CHAPTER-VI

Tender Form

To,

The General Manager,

Dibrugarh Zone,

UAR, APDCL, Dibrugarh.

Subject: - Submission of tender for work “Construction of approach road to

Margherita Electrical Sub-Division colony, Margherita”.

Reference : - Tender Notice NO. GM / DZ / ANNUAL PLAN-2013-14 / 04 (Package-

03).

Sir,

In response to your above Tender Notice I / We_ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ am / are submitting herewith

my / our rates for the work as per the attached sheet (Annexure A).

Necessary documents, as asked for are enclosed herewith for your kind

perusal.

Yours faithfully,

List of enclosures:

(Name of the Contractor)

Address:

Seal of the Contractor

Page 17 of 23

CHAPTER-VII

ANNEXURE-A

To,

The General Manager,

Dibrugarh Zone,

UAR, APDCL, Dibrugarh.

Subject: - Submission of tender for work “Construction of approach road to

Margherita Electrical Sub-Division colony, Margherita”.

Reference : - Tender Notice NO. GM / DZ / ANNUAL PLAN-2013-14 / 04 (Package-

03).

Sir.

In response to your above Tender Notice I / We_ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ am / are submitting herewith my /

our rates for the work as mentioned below.

Necessary documents, as asked for are enclosed herewith for your kind

perusal.

Sl.

NO. Name of work

Rate offered (For Schedule Item)

as per items mentioned in Annexure-B

Percentage above / below / at par

APWD Schedule of Rates for

Building (Civil Works, Sanitary &

Water supply and Electrical works)

for the year 2013-14

In figure In Words

01

Construction of approach road to

Margherita Electrical Sub-

Division, Colony, Margherita.

(Package-03)

Yours faithfully,

List of enclosures:

(Name of the Contractor)

Address:

Page 18 of 23

CHAPTER-VIII ANNEXURE-B

Name of work: Construction of approach road to Margherita Electrical Sub-Division

Colony, Margherita. (500 Mtr.).

Sl.

NO. Specification and Schedule Item NO. Unit Qty.

01

Item no. 4.1 (401)

Granular Sub-Base with Close Graded Material

(Table: 400-1)

B. By Mix in Place Method (Construction of granular

sub-base by providing close graded materials, spreading in

uniform layers with motor grader on prepared surface,

mixing by mix in place method with rotavator at OMC, and

compacting with vibratory roller to achieve the desired

density, complete as per cl. 401 (with an initial lead of 5

Km.) (Including cost of testing of materials at site and

laboratory as directed by the department).

i) For grading-I Material.

Cu. M 330.00

02

Item no. 4.9 (404)

Water Bound Macadam (Providing, laying, spreading

and compacting stone aggregates of specific sizes to water

bound Macadam specification including spreading in

uniform thickness, hand packing, rolling with vibratory

roller 8-10 tonnes in stages to proper grade and camber,

applying and brooming requisite type of screening /

binding material to fill up the interstices of coarse

aggregate, watering and compacting to the required density

(with an initial lead of 5.0 Km.)

A. By Manual Means

(I) Grading I

(a) Using Screening Crushable type such as Moorum or

Gravel

(b) Using Screening Type-A (13.2 mm Aggregate)

Cu. M

Cu. M

210.00

210.00

03

Item no. 5.1 (502)

Prime Coat (Providing and applying primer coat with

bitumen emulsion on prepared surface of granular Base

including clearing of road surface and spraying primer at

the rate of 0.60 Kg / Sq. m using mechanical means)

(Including cost of testing of materials at site and laboratory

as directed by the Department.)

A. Primer @ 0.60 Kg per Sq. m

(i) With bitumen emulsion-CSS-1h

Sq. M 2000.00

04

Item no. 5.11 (512)

Close Graded Premix Surfacing / Mixed Seal Surfacing (Mechanical means using HMP of appropriate capacity not

less than 75 tones / hour. Providing, laying and rolling of

close-graded premix surfacing materials of 20 mm

thickness composed of 11.2 mm to 0.09 mm (Type-A) or

13.2 mm to 0.09 mm (Type-B) aggregate using penetration

grade bitumen (60 / 70 or VG-30 grade) to required line,

grade and level to serve as wearing coarse on a previously

prepared base, including mixing in a suitable plant laying

and rolling with a smooth wheeled plant laying 8-10 T

capacity to the reqd. level and grade. (Including carriage up

to initial lead of 0.5 Km from quarry and carriage of mixed

materials up to 10.0 Km initial lead from mixing plant)



(a) Without anti striping agent (ii) (Type-A)

Sq. M 2000.00

Page 19 of 23

Sl.

NO. Specification and Schedule Item NO. Unit Qty.

05

Item no. 5.12 (513)

Seal Coat (Providing and laying seal coat sealing the voids

in a bituminous surface laid to the specified levels, grade

and cross fall using Type A and B seal coats) (Including

carriage up to initial lead of 0.5 Km from quarry)



(a) Without anti striping agent.

Case-I: Type A (Providing and laying liquid seal coat

comprising of a layer of bituminous binder (paving

bitumen 60 / 70 or VG-30 grade, followed by a cover of

crushed stone chipping of specified grade.) (Including

carriage up to initial lead of 0.5 Km from quarry)

Sq. M 2000.00

06

Item no. 10.2 (3003)

Maintenance of Earthen Shoulder

(filling with fresh soil) (Making up loss of materials /

irregularities on shoulder) (Average 150 mm filling) to the

design level by adding fresh approved soil and compacting

it with appropriate equipment.)

Sq. M 500.00

07

Item no. 1.1

Loading and unloading by mechanical means

(Placing tipper at loading point, loading with front end

loader, dumping, turning for return trip, excluding time for

haulage and return trip)

B) Stone aggregates

Cu. M 790.00

08

Item no. 1.4

Cost of Haulage Excluding Loading and Unloading

(i) Surface Road

(Distance from quarry to site-15.00 Km)

Cu. M

/ Km 790.00

Page 20 of 23

CHAPTER-IX

TECHNICAL SPECIFICATION

Details of any item of work to be executed for “Construction of approach road to

Margherita Sub-Division Colony, Margherita” will be as per the specification as laid

down in the “Schedule of Works” Annexure-B and Schedule of Rates for P.W.D. State

Highways and Major District Road for the year 2013-14” and as specified by APDCL.

However the General Manager, Dibrugarh Zone / Engineer-in-Charge of the work may at

any time by a written order make changes within the general scope of the contract in

drawings, design or specification of work.

CONCRETE WORK

1 MATERIALS:

1.1 CEMENT

The Cement used by the contractor for the works shall be any of the following with the

prior approval of the Engineer-in-Charge.

A. Ordinary Portland cement pr low-heat Portland cement conforming to IS: 269.

B. Rapid hardening Portland cement conforming to IS: 8041.

C. Portland Slag cement conforming to IS: 455.

D. Portland Pozzolana cement conforming to IS: 1489.

E. High strength ordinary Portland cement conforming to IS: 8112.

F. Hydrophobic Portland cement conforming to IS: 8043.

1.2 AGGREGATE

The aggregate used by the contractor for the works, shall conform to IS: 383. Aggregate

from natural sources should be chemically inert, strong, hard, durable of limited porosity,

true from adherent coating, clay lumps, coal and coal residuals and should contain no

organic or other admixtures that may cause corrosion of the reinforcement or impair the

strength or durability of the concrete. Defective aggregates are liable to rejection by the

Engineer-in-Charge at the risk and cost of the contractor, methods of test of aggregates in

respect size, shape, soundness, mechanical properties and other limitations as mentioned

above shall be in accordance with the latest version of IS: 2386 (Pt-1 to Pt-VII).

1.3 WATER

Water is an important ingredient of concrete. Water used for mixing and curing shall be

clean and free from injurious amount of oils, acids, alkalis, salts, sugar, organic materials

or other substances that may be deleterious to concrete or reinforcement. Portable water is

generally considered satisfactory for mixing concrete.

1.3.1 In case of doubt regarding developed of strength the suitability of water for making

concrete shall ascertained by the compressive strength and initial setting time tests.

1.3.2 The PH value of water shall not generally be less than 6.

1.3.3 Water found satisfactory for mixing is also suitable for curing concrete. However, water

used for curing should not produce any objectionable stain or unsightly deposit on the

concrete surface. The presence of Tannic Acid or iron compounds is objectionable.

Page 21 of 23

1.4 REINFORCEMENT

The reinforcement used by the contractor for the works shall consist of any of the

following, in compliance with the specification of respective items of the Schedule of

work, and with prior approval of the Engineer-on-Charge.

a) Mild steel and medium tensile steel bars conforming to IS: 432 (Pt.1)

b) Hot rolled deformed bars conforming to IS: 1139.

c) Cold twisted high strength formed bars conforming to IS: 1786.

d) Such other reinforcement as may be proved suitable having regard to the yield point

stress, ductility, ultimate resistance to tension and other essential properties, and

specifically permitted in writing by the Engineer-in-Charge.

1.4.1 All reinforcement should be free from loose mill scales, loose rust and coats of points, oil,

mud, or other coating which may destroy or reduce bond. Such undesirable coating shall

remove before use for works at the cost of the contractor. Reinforcement shall be stored in

such a manner as to minimise rusting.

1.4.2 The modulus of elasticity of steel shall be taken as 200 KN / Sq. mm.

2.1 Grades of Concrete:

The grade of concrete used for the works as specified in the Bill of Quantities shall be

designed as indicated in the following table, which is in accordance with IS: 456

Table-I

Grades of Concrete

Grade Designation Specified Compressive strength of 15

Cm. cube at 28 days (N/Sq. mm)

M 10 10

M 15 15

M 20 20

2.2 Mix Proportion:

The proportion of cement, water, aggregate and other ingredients, if any, necessary to

produce concrete of desired quality shall be determined as indicated hereunder. Concrete

must be satisfactory in two states, viz, that in which it is placed in position and that is

which it ultimately hardened. For the first requirements the mix proportion shall be so

selected as to ensure that the workability of the fresh concrete is suitable for consistent and

uniform placement so that after compaction it surrounds all reinforcements and completely

fills the form work. For the 2nd

requirement the concrete must developed the design

strength, the required durability and surface finish hardness.

3.1 Water-Cement Ratio:

It is important to maintain the water-cement ratio constant at its correct vale. To this end,

determination of moisture contents in both fine and coarse aggregate shall be made as

frequently as possible, the frequency for a given job being determined by the Engineer-in-

Charge according to weather conditions. The amount of the added water shall be adjusted

to compensate for any observed variations in the moisture contents. For the determination

of moisture content in the aggregates, IS: 2386 (Pt-III) may be referred to. To allow foe the

variation in mass aggregate due to variation in their moisture content, suitable adjustments

in the masses of aggregates shall be made. No substitutions in materials used on the work

shall be made without additional tests to show that the quantity and strength of concrete are

satisfactory.

Page 22 of 23

4.1 Compacting:

Concrete shall be thoroughly compacted by the means of suitable tools during and

immediately after depositing. The concrete shall be worked around all reinforcement,

embedded fixtures, and into the corners of the forms. Every precaution shall be taken to

keep the reinforcement and embedded metal in proper position and to prevent distortion.

Compacting shall include rodding, spading, temping, vibration, treading, and such other

operations expects finishing, as are necessary to consolidate and mould the concrete

properly. The rate of placing mass concrete of reinforced concrete in thin sections, weather

mechanically or by manual labour shall be clearly defined by the Engineer-in-Charge.

4.2 Curing and Protection:

4.2.1 Moist Curing.

All concrete shall be protected against injury. Exposed finishing surfaces of concrete shall

be protected against heating and drying from the sun for at least 72 Hrs. after placement.

Concrete shall, in general, be kept continuously (not periodically) moist for not less than 14

days. Construction joints shall be cured in the same way as other concrete and shall also, if

practicable, be kept moist for at least 72 hours prior to the placing of additional concrete

upon the joint. Horizontal and approximately horizontal surface shall be cured by

sprinkling or by covering with damp sand, or by the use of wet sacks which satisfactorily

retain the required amount of water for curing purposes. Where damp sand or sack cover is

used for curing, it shall be completely removed later. Forms shall be kept sprinkled unit

removal.

5.1 Reinforcement:

It is very important that reinforcement is made up and placed strictly in accordance with

the drawing, and that it is so maintained during the placing of concrete. Reinforcement for

beams and similar members should, as far as practicable, be assembled before fixing the

place. The following points shall be carefully observed while assembling reinforcement.

The reinforcement must not be permanently bent or distorted, and the assembly, when

completed, must be sufficiently rigid to avoid distortion during handling. Crossing bars

should not be tack welded for assembly of reinforcement unless permitted by the Engineer-

in-Charge. Welded joints or mechanical connections in reinforcement may be used but in

all cases of important connections, tests shall be made to prove that the joints are of the full

strength of bars connected. Welding of reinforcement shall be done in conformity with IS:

2751, and BIS: recommendation for welding cold worked steel bars for reinforcement

concrete construction.

5.2 Cover of reinforcement:

Unless otherwise indicated in the drawing, reinforcement shall have concrete cover and

thickens of such cover (exclusive of plaster or other decorative finish) shall be as given

below. The symbol Ø used below indicates the nominal diameter of bars used for

reinforcement.

a. At each end of reinforcement bar not less than 25 mm nor less than 2 Ø.

b. For longitudinal reinforcement bar in a column, not less than 40 mm, not less

than Ø. In the case of column of minimum dimension of 200 mm Ø size or

under whose reinforcement bars do not exceed 12 mm Ø size, a cover of 25

mm is allowed.

Page 23 of 23

c. For longitudinal reinforcement bar in a beam, not less than 25 mm nor less

than Ø

d. For tensile, compressive, sheer or other reinforcement in a slab, nor less than

15 mm nor less that the Ø, and

e. For any other reinforcement, not less than 15 mm nor less than Ø.

5.3 Splicing of reinforcement:

Unless otherwise indicated in the drawing, splicing of reinforcing bars where required,

shall be as far away as possible from the section of maximum stress and be staggered. Not

mere than half the bars shall be spliced at a section. The symbol Ø indicates the nominal

diameter of bar used for reinforcement. The development length (Ld) wherever mentioned,

shall be calculated in accordance with IS: 456, and appropriate value of design bond stress

be taken for such calculation.

6.1 Measurement:

The measurement of cement concrete works shall be in accordance with the provisions of

IS: 1200 (Pt. II). However, it may be stated that the measurement shall be based on the

volume in m3 of the accepted work, calculated correct up to second decimal place.

Deductions shall be made for all block outs, grooves, trenches and opening but not for

embedment and reinforcement.