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Tools to Manage Information Website Yahoogroups Datastore Better than yahoogroups files Aliases Asha Database Projects Contacts Mailing Lists Chapter Project Map Funds disbursement Volunteers Donations Recurring donations Proposals
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Asha Information Management Session
Datastore, DB, Aliases
Manoj PlakalShailen Mistry
Saturday, July 3, 2004110:00am – 10:30am
Asha East Coast Conference
What do you want to get out of this session?
Tools to Manage Information Website Yahoogroups
Datastore Better than
yahoogroups files Aliases
Asha Database Projects Contacts Mailing Lists Chapter Project Map Funds disbursement Volunteers Donations Recurring donations Proposals
www.ashanet.org/datastore What is it?
Central file repository with web interface Structured for Asha activities More convenient than Yahoogroups Files Logins for chapters and focus groups
(Guest user: Login = guest, Password = guest)
Contact [email protected] for logins
Datastore’sTop levelStructure
Create files/folders
Upload files/folders
Search
Copy/Move/RenameDelete/EditDownload
Who am IWhere am I
Right-click andCopy link to geta direct link tothis file. This linkdoes not requireDatastore login.
Current usage Heavy users: films, publicity, coordination
Large files (movies), important files (financials) 25 chapter logins with ~10 active users
NYCNJ, SiliconValley, Berkeley, Stanford,Central NJ, MIT, Zurich, Kolkata, Colorado
Need more of Asha’s data in one place Give it a try today! Ask [email protected] for a chapter login
Asha Intranet: currently in development
Comparison: Datastore = bunch of files of any type
Ashapedia = bunch of editable text documents
Store all internal docs in Ashapedia Writeups, ideas, notes, howtos, forms,
documentation, reports, contact lists, etc etc.
Centralized and editable by any volunteer
Ashapedia: An Asha Intranet
Asha Database https://www.ashanet.org/projects-new/admin/ Web based, no html experience required! All chapters should use it All project coordinators need to keep their
project information up to date 35 projects with no description, 50 with no
contact information
Action Items 1)Make an easier link for the admin interface
Done – www.ashanet.org/db 2)How do I use this information at my
chapter? - next slide 3)Marathon web pages – next, next slide 4) Volunteer information 5) Donor information - checks
Use the DB for your Chapter Chapter specific
Projects page Mailing lists page Contacts page Projects map with dots of your chapter’s projects Volunteer information Donor information
Examples at NYC/NJ
Marathon Page From the instructions pages, look at Online
Donations/Purchases https://www.ashanet.org/projects-new/admin/donate-instructions.php
Read the instructions on Donations to and Event with Channels
https://www.ashanet.org/projects-new/admin/donate-channel-instructions.php
Example of DC Marathon 2004
Volunteer Information www.ashanet.org/db/ People https://www.ashanet.org/projects-new/admin/people-instructions.php
Volunteer information https://www.ashanet.org/projects-new/admin/volunteer.php
Workshop #
Donor Information Capture donor information What about checks? Making it secure
Is secure No access to credit card info Chapter based login
Workshop #2
THANK YOU!
