AS400 Training

8/6/2019 AS400 Training

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Welcome to the AS/400

Carina.lnk

This is a basic guide to assist you in the

process of Assessment.

To begin this process, you must have access

to the AS/400 database. If you do not,

please have your supervisor request accessfor you by contacting the helpdesk at

(810) 766-4060

Your sign on name will be the same as the

Baker College email.

(i.e. jhoite01->password: xxxxx)

For first time users, your password will be

XYZ. You must change this after gaining

entrance. To change your password enter

#75 and follow the process.


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To locate your specific printer, chooseitem number 95. At printer command,press shift F5 (this will list of all theprinters available.) Select the printeryou would like to use, put a character inthe box to the left of the item and press

enter. Press F3 to get back to the mainmenu.

F12 is the highest key on the keyboardfor the control functions. To do anyhigher control function than F12, holdthe shift key down and press the F keythat adds up to the control number. Forexample F13, press shift F1 (F12 +1=F13 in the AS/400). For F22 press shiftF10.

F13 select all discipline /coursecodes will print every course/programreview available for that quarter andyear.

Tips for the AS400 database

F12 will take you to the original screen.

F3 will exit the screen that is currentlybeing used.

ENTER will take you to the next screen.

To get back to a specific character, pressshift- tab. This takes you back onecharacter space.

If you see a message at the bottom leftcorner that states Function key notallowed hit the control key and your

screen should go back to normal.

Record not found means there wasnot a scantron processed for thiscourse/program.

To erase a field entry click on the Erasebutton or hit the Backspace button.


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AS/400 Training

Lets get started!

Sign On: User email ID (enter)

(i.e jhoite01)

Enter Password: ( *******) (enter)

(i.e. Baker1)

(First time password: XYZ)

If you dont know your password, please contact

the helpdesk at: (810) 766-4060


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AS/400 Training

If you havent already updated the email andphone directory, please take a moment to doso. Use F5 to do the search forlocation, building, or office.

If you have updated the directory, please justenter through the screen.

You must be on the RESDEAN menu toactivate any Assessment items.

If you do not have access to this menu,please have your supervisor request it from

the helpdesk.

To get to the RESDEAN menu, go to thecursor and type:

go resdean


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AS/400 Training

Any assessment options will be between thenumbers of52 and 74.

To Enter/Update Assessment of CourseEvaluations by Student at the cursor type:70 (enter)

To Enter/Update Assessment of CourseEvaluations by Faculty at the cursor type:71 (enter)

To Enter/Update Assessment of ProgramEvaluations by Student at the cursor type:72 (enter)

To Enter/Update Assessment of ProgramEvaluations by Faculty at the cursor type:73 (enter)


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AS/400 Training

At the Job Initiator screen enter: U

(for undergraduate)


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AS/400 TrainingCOURSEREVIEWS

At the Program Parameters Course

Evaluation by Student screen:

Enter the specific quarter, which the courses

for your program were to be reviewed.

(Check the Course Review Chart if you have

any questions. This can be located on the

Baker College web site under:

Faculty/Staff->Administration-

>Assessment-> Schedules->Course Review

Schedule.)

Enter the Quarter Code: F (tab) 2001


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After you press enter, you might get the

following code:

*Invalid Discipline/Course Code!*

(This means there was not a course by that

specific name found OR this course was

not reviewed for this quarter.)

Try a different course OR F3 to get back to the

main menu.


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AS/400 Training

If the Discipline/Course returns blank, you will

receive 2 choices:

1. A = will show all the data from the

student reviews for this course . (Put an X

on the line near the A and press enter.)

2. BLANK = (default option) This will

show only the data that falls below the 3.5

scale and needs to be addressed for

assessment purposes . (Just leave the line

blank and press enter)


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The comment screen will then appear. Enter

the appropriate comments for your

department and address any issues below a

3.5 or70%

After you have completed your comment,press enter. This will take you to the next

question that needs to be addressed.

When you have completed all of the

questions, press F3 (2 times), this will take

you back to the main menu.


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AS/400 TrainingPROGRAM REVIEWS

For Program Reviews at the cursor enteritem #72 or#73.

At the Assessment of Programs Evaluatedby Student screen:

Enter the program code for your program,which was to be reviewed this quarter.

Example: Discipline/Course Code:

AB ACC (enter)

You can find your program code on the Baker

College web site under:

Faculty/Staff->Administration->Assessment->Schedules->Program Review Schedule.


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AS/400 Training

The following reports are also located on the

resdean menu.

90 Day Employer Survey-

item #55

90-Day Graduate Survey-

item #57

ACT Alumni Survey

item #63


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AS/400 Training

TO PRINT INFORMATION

1. Enter the number58 or59, which is the

Print System Course Evaluation By

Student or Faculty Report.(60/61 for

Program Evaluations)

2. Repeat the same steps you did before.

a. Job Initiator screen: U

b. Enter theQuarter Code: F 2001

c. EnterDiscipline/Course Code:

CS 205

d. This pulls the information from the

AS/400 ready to print.

e. After viewing the data and comments,

press F3 to get back to the main menu.


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Choose item #91 OR Work with theprinter option to print a hard copy of yourdata and comments.

At the WorkWith Spooled Output Systemscreen, you will be given six options:

(0) Download

(1) Merge

(2) Change

(3) Hold

(4) Delete

(5) Display

(6) Release

You will want to choose:

(1) Merge, which sends information directly tothe printer OR

(5) Display, which displays the information onthe screen.


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At the Select Printer Options System

screen, press (enter) This will give

you a hard copy to take to your

meetings.

These steps are necessary for all of the

following surveys:

Course Review by Students

Course Review by Faculty

Program Review by Students

Program Review by Faculty


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AS/400 Training

To locate on the Baker College web site:

Administration->Assessment->Assessment

Guides-> AS/400 Guide

PowerPoint-M:data/sm/assessment/charts:AS400 training

Documents

AS400 Training