As per Clause 23 of PPRA Rules-2009 BIDDING DOCUMENTSeproc.punjab.gov.pk/BiddingDocuments/BIDDING DOCUMENTS Summer... · Bidding Documents Summer Uniform Page 1 Tender No.PSIC/ADMN/CT-46

Bidding Documents Summer Uniform Page 1

Tender No.PSIC/ADMN/CT-46

Punjab Small Industries Corporation

4th

Floor LDA Plaza, Lahore

As per Clause 23 of PPRA Rules-2009

BIDDING DOCUMENTS Purchase of Cloth for Uniforms

For

Class-IV Employees of PSIC Head Office, Lahore.

Price Rs: 1,000/-


(a) Invitation to bid

Purchase of cloth for summer/winter uniforms

Lot

No. Description Quantity

Place of Delivery/ Installation

1 Good quality cloth, light blue color, (Wash

& Wear) Shalwar Qameez 279 Suits

PSIC, Head Office, 4th

& 5th

Floor

LDA Plaza Lahore

(b) Instructions to Bidders

1. Tenders shall be addressed to the Director (Admin & Coord),

Punjab Small Industries Corporation, 4th

floor LDA Plaza,

Lahore.

2. Tender should be dropped in the Tender Box placed in the

office of the Director (A&C) on or before 01st April, 2013

at 11 a.m.

3. Out station tenders should reach this office by Registered Post

by due time & date.

4. Opening of Bids. The tenders shall be opened publically on the

same day at 11:30 a.m in the presence of the representatives of

firms who care to attend.

5. Tender / bid shall be submitted as per PPRA rules clause-36(b)

i.e. single stage- two envelop procedure / comprise a package

containing two separate envelops. Each envelop shall

contain financial & technical proposal.

6. The Envelops shall be marked as “FINANCIAL

PROPOSALS” and “TECHNICAL PROPOSALS” in

bold and legible letter to avoid confusions.

7. Initially, only the Envelops marked “TECHNICAL

PROPOSALS” shall be opened.

8. Bids may be offered for one or more lots on bid from. Bid

evaluation and contract award will be made on lot-wise basis.


9. Bidders shall not submit more than one quotation for single

Lot.

10. The rate should be quoted in Pak Rupees in words and figures

and should be firm and final, duly supported with samples /

literature catalogues, terms and conditions of supply, date of

delivery, country of origin and agency commission etc.

11. Prices should include all taxes, duties, cost of transportation

charges up to the designated sites. Bidder may submit stitching

charges separately.

12 Only Sales Tax and Income Tax registered firms/manufacturers

and authorized dealers may submit their offers/tenders.

13. Bid Security. Tenders must be accompanied by Pay

Order/Demand Draft in the name of “Punjab Small

Industries Corporation” for a sum equal to 5% value of total

tender as refundable earnest money/bid security. In case

of accepted tenders, this earnest money will be retained as

security deposit till finalization of the deal.

14. Offered goods shall be in conformity with the given samples /

specifications. Any substantial deviations from the

specifications will render the bid unacceptable.

15. Complete set of the bidding documents can be purchased on

submission of a written application to the Director (Admn

& Cord) and upon payment of Non-refundable payment of

fee Rs. 1000/- with cashier PSIC, Head Office 4th

Floor LDA

Plaza, Lahore.

16. Advertisement may also be seen on website www.psic.gop.pk

and www.ppra.punjab.gov.pk

17. Following may be contacted for further details.

Assistant Director(CT), Directorate of Admn, PSIC, Head

Office, Lahore.

http://www.psic.gop.pk/

http://www.ppra.punjab.gov.pk/


(c) Bid Form

The Director (A&C), Punjab Small Industries Corporation,

4th Floor LDA Plaza, Lahore.

Subject :- PROCUREMENT/ TENDER FOR SUPPLY OF UNIFORM.

Reference your enquiry dated ___________ we the undersigned agree to

supply following items at the stated prices within __________ days from receipt of supply

order. These prices are valid for _______ days.

S.N Item Unit Quantity Unit Rate Total Amount Remarks

TOTAL:- _____

Signature _______________

Dated: __________ Name: _______________

M/s: _______________

Address: _______________

Continue on additional pages if necessary


(d). Form of contract/

PUNJAB SMALL INDUSTRIES CORPORARTION

DIRECTORATE OF ADMIN & COORD.

4TH FLOOR, LDA PLAZA, LAHORE.

Purchase Order No. PSIC/ADMN/CT-46/ Dated _________

M/s_________________

____________________

SUBJECT:- PURCHASE OF SUMMER UNIFORM.

Please refer to your Quotation No.________, dated ____________, on

the subject noted above.

We are pleased to place an order upon you for the supply of Summer

Uniform” as per specifications attached. Terms & Conditions are given as under:-

1). Description of Item and Quantity Amount

List attached as Annex-I. Rs.

2). Consignee. Director (Admn/Purchase), PSIC, H.O. Lahore.

3). Ultimate Consignee. Assistant Director (CT) PSIC, H.O. Lahore.

4). Destination. PSIC, Head Office, 4th Floor, LDA Plaza, Lahore.

5). Delivery. Within 15 days.

6). Inspection. Comprehensive inspection regarding its quality

as per your offer will be carried out by the ultimate

consignee or his representative who will issue an Inspection

Certificate in token of having carried out Inspection strictly

as per PSIC’s approved specifications. You will kindly

accord all necessary facilities to him for the purpose.

7). Installation / Complete installation/commissioning of said Commissioning

items as per approved specification according to the entire

satisfaction of the ultimate consignee within the scheduled

period will be made by you.

8). Payment. Payment will be made on receipt of the bill

alongwith a certificate in triplicate from the

Ultimate consignee that they have received the

stores/ items in accordance with the approved specifications

and terms & conditions of Purchase Order to their entire

satisfaction. Partial / peace meal payment will not be paid at

any cost.

9). Advance. No advance will be paid.

No split / peace meal advance will be paid for any item.

10). Tax. Availability of GST number and deduction of

Sales/Income tax as per Rules. (If supplier is exempted from

Tax, exemption Certificate may be provided) in case of


overpayment observed at any stage you will be bound to

refund the same.

11). Warranties / You shall provide necessary 1-year

Guarantees. Warranties for maintenance guarantees to PSIC

(Excluding consumable items).

12) Failure and Termination If you fail to deliver the stores/items, of any consignment

thereof within the specified delivery period, the PSIC shall

be entitled at the option either:

i) To recover from you, as liquidated damages

and not as penalty, a sum equivalent to 2% of the price of

any goods/item which you have failed to deliver as

aforesaid, for each month or a part of a month during

which the delivery/installation of such goods/items

remained in arrears. OR

ii) To purchase from elsewhere without notice to you but at

your risk and cost the goods/items not delivered without

canceling the purchase contract in respect of the

consignment not yet due for delivery/installation and to

recover the excess value so paid from you or from your

security deposit, earnest money: OR

iii) To cancel the purchase contract at your risk and cost.

OR

iv) Failure of compliance of the terms and conditions as

mentioned in this purchase contract shall render you

liable to the forfeiture of your security deposit/earnest

money and that such forfeiture shall not deposit from

taking other suitable actions including blacklisting or any

other remedial measures which the PSIC may deem

appropriate to guard itself from any financial loss. In the

event of any action taken under Sub Para (ii) & (iii)

above, you shall be liable for any loss which the PSIC

may suffer on such account but you shall not be entitled

to any gain on purchase made against the supply order.

13). Government All applicable Government Taxes/duties etc. shall apply.

Taxes/Duties.

Please acknowledge receipt of this purchase contract immediately.

DIRECTOR (ADMN & CORD) Copy to:-

1). Director (F&A), PSIC, Head Office, Lahore.

2). Asstt. Director (CT), PSIC, Head Office, Lahore.

3). P.A to Director (Admn & Cord), PSIC, Head Office, Lahore.


(e). Terms & conditions of contract.

1. Bid Validity. The offer will remain valid for 90 days from the opening of tender.

2. The quantities of items stated in Tender documents are provisional. The PSIC has the right to

change the quantities, without allowing any change in the quoted price at the time of placement

of confirmed purchase order (s) to the winning bidder (s).

3. The total indicated requirements for all lots of equipment shall be treated as separate package.

Bidders can submit bid for single lot as well as all lots.

4. Bidders are required to submit along with their bid 5% of the value of bid as bid security in the

shape of Pay Order/ Bank Draft in the name of Punjab Small Industries Corporation.

The Pay Order/ Bank Draft will be returned to unsuccessful bidders within

seven (7) days after award of contract to the winning bidder.

The successful bidder will provide a Performance Guarantee equivalent to

5% of the value of the bid at the time of award of contract. The Guarantee

shall be valid for the duration of warranty period, which shall be returned on

successful performance of the contract after completion of warranty period.

The Bid Security that comes along with the bid shall be returned upon the

award of contract and upon receipt of Performance Guarantee.

5. In case of non-delivery of the equipment within the period to be specified in the Purchase

Order, the earnest money/bid security will be forfeited in favour of PSIC.

6. The bidders are required to provide along with the bid, a list of their existing clients (including

names, addresses and contact person) for the quoted brand and support, which the bidders are

providing to them at Punjab.

7. Failure and Termination If bidder fail to deliver the stores/items, of any

consignment thereof within the specified delivery period, the PSIC shall be entitled at

the option either:

ii) to recover from bidder, as liquidated damages

and not as penalty, a sum equivalent to 2% of the

price of any goods/item which he has failed to

deliver as aforesaid, for each month or a part of a

month during which the delivery/installation of such

goods/items remained in arrears. OR

ii) To purchase from elsewhere without notice to

bidder but at his risk and cost the goods/items not

delivered without canceling the purchase contract in

respect of the consignment not yet due for

delivery/installation and to recover the excess value

so paid from bidder or from his security deposit,

earnest money: OR

iii) To cancel the purchase contract at bidder risk and

cost. OR

iv) Failure of compliance of the terms and conditions as

mentioned in this purchase contract shall render

liable to the forfeiture of security deposit/earnest

money and that such forfeiture shall not deposit

from taking other suitable actions including


blacklisting or any other remedial measures which

the PSIC may deem appropriate to guard itself from

any financial loss. In the event of any action taken

under Sub Para (ii) & (iii) above, bidder shall be

liable for any loss which the PSIC may suffer on

such account but he will not be entitled to any gain

on purchase made against the supply order.

8. The bidder shall absorb inland Delivery Charges involved in the delivery of items to indicated

sites and other overheads, duties, tax margins, and other contingencies expenses etc. in the unit

prices of the quoted equipments, as the same will not be separately payable by the purchaser.

No negotiations of any sort for reduction or compromise on the prices are expected once bides

are opened.

9. Withholding/Income Tax etc. on the amount invoiced to PSIC shall be deducted at source as

per income Tax Law. The bidder along with bids shall furnish proof of registration with

Income Tax Department.

10. The bidders engaged in corrupt or fraudulent practices (including collusion/ pooling) will be

declared totally ineligible either indefinitely or for a stated period of time and blacklisted from

being awarded any such contract financed by the Govt. of the Punjab.

11. All invoices (duly complete in all respect) shall be paid within 30 days of there receipt in the

office of Director (A&C) as per following schedule

100% payment will be made on delivery of the equipments at designated sites

upon submission of invoice and evidence of delivery alongwith certificate

of Operational Acceptance Test issued by the ultimate consignee.

12. The PSIC reserves the right to accept or reject the bids either fully or partially without

assigning any reason thereto.

13. PSIC will not be responsible for any kind of import permit or license required to import the

required equipment from any country.

14. In case of failure of the supplier to replace the defective equipment or parts, the PSIC at the

cost and risk of supplier will replace it.

15. All the equipments shall bear three years comprehensive on site warranty including free parts

and labor;

16. Original spare parts shall be managed and supplied by the Supplier.

17. Free of cost installation/replacement of the equipment or defective parts during warranty

period shall be provided by the supplier at the designated sites.

18. The suppliers shall also provide on site maintenance support, including troubleshooting during

warranty period.

19. All pre-installed software shall be licensed in the name of the client.

20. In the case of accepted tender, the store will have to be supplied within period prescribed

in the purchase order. In the case of failure to supply, within the prescribed period, the day

shall

a. Render the contract to be cancelled at risk and cost of the supplier.


b. Render the supplier subject to levy of liquidated damages at a rate of 2% of every

month of delay or any part thereof.

21. Failure in compliance with the terms & conditions as mentioned in the Purchase

Order shall render the tender liable to the forfeiture of the security deposit and such forfeiture

shall not debar PSIC from taking other suitable actions including blacklisting or any other

remedial measures which the PSIC may deem fit/appropriate to guard itself from any financial

loss.

22. No offer shall be considered if:-

Received without earnest money/bid security

It is received after time and date fixed for its receipt.

Tenders unsigned.

The offer is ambiguous.

The offer is conditional.

The offer is from black listed firm.

The offer is received by telegram.

The offer is received shorter validity than the required in the tender enquiry.

The offered stores are not confirming to specifications indicated in the tender enquiry.

23. PSIC reserves the right to purchase full or part of the stores or ignore/stores/cancel tenders

without assigning any reason.

24. The under mentioned Certificate must be signed failing which the offer shall not be

entertained/considered.

CERTIFICATE

We hereby confirm to have read carefully the description of stores and all the terms & conditions

of tender enquiry due for opening on ____________ at __________. We agree to abide all these

terms & conditions. We also hereby categorically confirm that the stores offered by us are/will

exactly to the particulars and specifications as laid down in the tender enquiry in all respects. A

bank draft/pay order of the value of Rs.___________ as earnest money is enclosed.

SIGNATURE

Seal of the Office of the Bidder

Name & Address of the Bidder

****

………………………………………………………………………..

Receipt:-

Received Rs: 1,000/- (One Thousand Only) value of the tender on __________ from M/s

__________________________________.

Cashier, PSIC.


(f).

SPECIFICATIONS OF SUMMER UNIFORM

SUMMER UNIFORM, 279 suits, Shalwar Qameez, light blue color (Wash & Wear).

93x3 =279

Sample of uniforms may be seen in the office of Asstt. Director (CT) PSIC, LDA

Plaza, Lahore.

Note:-

Sample of the cloth may aslo be provided by the vendor.

Sd/

ASSISTANT DIRECTOR(CT)

g). Delivery time

The supplier must deliver the goods on the sites within 15 Days from the Issuance of

Purchase Order

h). Qualification Criteria

Bidders submitting the bids shall meet the following qualification criteria and provide with their bids

supporting documentary evidences.

1. In case of bids from manufacturers of the requisite items / equipment, they must have a minimum of three (3) years experience in manufacturing.

2. In case of bids from dealers/agents, only those bids will stand eligible which are quoted by authorized dealers representing the manufacturers in Pakistan and are accompanied by certificates of authorized dealership.

3. The Bidder should have maintenance resource centers available in Lahore.

4. Technical brochures etc. must be accompanied with the Bid.


5. The bidders shall furnish proof of their company’s financial integrity duly endorsed by their bankers.

6. The Bidder must have their own complete maintenance and service support facilities at Lahore. The Bidders will also provide the documentary evidence to this effect.

7. The bidders (including owners, Partners, Directors of the firm) have not defaulted in the performance of a contract with the Government of the Punjab. Nor any government department has ever blacklisted them. A certificate to this effect shall be provided along with the bid.

8. Bidders must be registered with Sales Tax and Income Tax Departments as assesses.

(i). Evaluation of bids.

The evaluation of bid will be on delivered duty paid price inclusive of prevailing

duties and incidental services. In addition to the bid price the following factors shall

be considered for evaluation:

- Standard Specifications(Technical).

- After Sale Services/Maintenance Services Etc.

- Superior offering the lowest price.

Acceptance of bids. The bid found to be the lowest evaluated bid shall be accepted.

(j). Format of all securities required

o Bank drafts/Pay orders/CDRs.

(k). Detail of Standards.

o As per specifications

(l). Any other information.


Evaluation Criteria

Firm A B C

Financial integrity

guarantee by bank

Registration with

S.T & I.Tax

Blacklisted Firm