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SAP Solution for European Business

André StreisselGlobalization Services

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Summary

Plants abroad vs. separate Company Codes

Foreign trade periodic declarations

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 © SAP 2007 / Page 3

Basic Situation

A company is located somewhere within the EU.

The company is VAT registered in several EU countries.

The company sells to customers in several EU countries either directly orvia separate selling subsidiaries.

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 © SAP 2007 / Page 4

Challenges

VAT registration in several EU countries

VAT reporting for all the countries where the company is VAT registeredin local currency

Proper postings regarding VAT requirements

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 © SAP 2007 / Page 5

Europe

Global Enterprise

Controlling Area

Plant

Company Code

New York DallasMadridHamburg

US

Germany

North America

France

Profit Center

Business Areas

Organizational Elements of a SAP System

Client

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Separate Company Codes

Company CodeNL

Company CodeD

Company CodeI

VAT-ID NL… VAT-ID I… VAT-ID D…

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Separate Company Codes – Summary -

Each plant is assigned to one company code Easiest way to fulfill VAT and INTRASTAT requirements

But

Organizational overhead

Year End Closing only possible within consolidation!

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 © SAP 2007 / Page 8

Plants abroad

PlantD

Company Code

PlantNL

PlantI

VAT-ID I… VAT-ID D…VAT-ID NL…

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Plants abroad

If the subsidiary is not a separate legal entity, thenVAT-Reporting and

INTRASTAT Reporting

are the only reporting obligations in that country, then the „Plants abroad“solution is the right way to go.

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Plants Abroad - Customizing -

Sales & Distribution

Financial Accounting

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Cross Country Stock Transfer 

DeliveryDelivery

GIGI

OrderOrder

GRGR

PlantNetherlands

Company CodeNL

PlantGermany

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Plants abroad / Stock Transfer 

Input and output VAT have the

same amount. Therefore the VATpostings are balancing to zeroand the whole invoice has anamount of zero.

The price iscanceld by thediscount.

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Plants abroad / Stock Transfer 

FI-Document

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Summary

Plants abroad

Foreign trade periodic declarations

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Periodic Declarations: Document Selection

SDselection program

RVEXST00

Goods issue

Sales and Distribution

Order

Goods issue

Invoice

Outbounddelivery

MMselection program

RMIMST00

Goods issue

Material Management

Purchase Order

Goods receipt

VendorInvoice

Inbounddelivery

()

Foreign Trade Periodic Declarations

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Forreign Trade Periodic Declarations

Trasaction ENPA

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INTRASTAT

RMIMST00

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INTRASTAT – Database -

In Material Management data selection occurs on basis ofgoods receipt and or vendor invoice. The selected document isthe purchase order.

Manual adjustments are possible

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EXTRASTAT

RVEXST00

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Extrastat – Database -

In Sales and Distribution, data selection occurs only on thebase of billing documents.

Manual adjustments are possible

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EC Sales List

RFASLM00

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EC Sales List

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EC Sales List – Database -

In Financials only the FI-documents are the base of thereporting.

No manual adjustments are possible

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 © SAP 2007 / Page 24

INTRASTAT vs. EC Sales List

It is not possible to reconcile the INTRSTAT report with the EC Sales List because:

1. Different Data Sources

2. Different reporting points in time

3. Different Reporting Philosopy

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Summary

Plants abroad

Foreign trade periodic declarations

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Summary

It is possible to cover Trelleborgs‘s requirements with the plants abroad solution.

Open question:

Is it necessary for Trelleborg to have other then INTRASTAT or VAT reportingfunctionality for some or all plants abroad?

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Thank you for your attention !

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 © SAP 2007 / Page 28

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Title

First level

Second level

Third level

 –  Fourth level

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Thank you!

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Grid

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