1. Unit 1 PowerPoint Basics Trusty Toolbars Handy Help Techie
Terms Cool for School
2. Finding the toolbars The toolbars contain graphically
illustrated buttons that you click to perform specific tasks in a
program. PowerPoint has four main toolbars, which can help you
create your presentations quickly and easily. The Standard Toolbar
is located at the top of the PowerPoint window, below the menu bar.
It has buttons for common tasks such as saving, printing, checking
spelling, and inserting charts and tables.
3. The Formatting Toolbar is located just below the standard
toolbar. Most of its buttons are for formatting text. Use these
buttons to change the font type or size, make text bold or italic,
indent text, and insert bullets.
4. The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes, adding lines
and curves, and inserting text boxes and WordArt. It also has
buttons for manipulating and formatting the objects you draw.
5. Moving the toolbars to new locations All PowerPoint toolbars
can be moved or docked to any side of the PowerPoint window. As
well, docked toolbars, including the Standard Toolbar, the
Formatting Toolbar, and the Drawing Toolbar, can be converted to
floating toolbars. A move handle on the left or top of the toolbar
indicate that the toolbar is docked. A title bar indicates that the
toolbar is floating. Heres how to move one of the toolbars to a new
location: 1. Click the move handle on a docked toolbar, or click
the title bar on a floating toolbar. 2. Holding down the mouse
button, drag the toolbar to the new location.
6. Docking a toolbar Try docking a toolbar to the top of the
PowerPoint window. This will give you more working area on your
PowerPoint window. 1. Click the title bar on the toolbar. 2. Drag
the toolbar upwards, until the toolbar outline snaps into place
along the edge of the program window. If you see move handles on
the toolbar, you know it is successfully docked.
7. Adding and removing toolbars PowerPoint has several other
toolbars to help you accomplish your tasks. The Picture Toolbar has
several buttons that are useful when you work with images. There
are buttons for Contrast, Brightness, and Cropping. This toolbar
will automatically appear when you insert clip art or
pictures.
8. The Animation Effects Toolbar has buttons for working with
animations, and the Web Toolbar helps you create presentations on
the Internet. There's also a Reviewing Toolbar, a WordArt Toolbar,
and a Control Box Toolbar. When you're a more advanced user, you
may wish to add some of these toolbars to your PowerPoint window.
Let's say you want to add the animation effects toolbar. Here's
what you do: 1. Click the View menu, and then point to Toolbars. 2.
In the submenu, click the check box next to animation effects. An
animation effects toolbar appears in the PowerPoint window.
9. Removing a toolbar PowerPoint lets you remove toolbars you
don't need. Try removing the animation effects toolbar you just
activated. 1. Click the View menu, and then point to Toolbar. 2. In
the submenu, click the check box next to animation effects to
deselect it. The check mark disappears and the animation effects
toolbar is removed from your PowerPoint window.
10. Activating and using the Office Assistant: The Office
Assistant is an animated help system that answers your questions,
and offers tips and helpful suggestions as you work. The standard
Office Assistant character is Mr. Clipit an animated paperclip but
you can change the Office Assistant's character at any time. To
activate the Office Assistant, click the Office Assistant button on
the Standard Toolbar.
11. Or click the Help menu, then click Microsoft PowerPoint
Help. The Office Assistant appears, ready to assist you. Once the
Office Assistant is activated, it "observes" your work and offers
tips or suggestions. A yellow bulb above the Office Assistant
indicates that it has a tip.
12. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do: 1. Click the Office Assistant. A
callout appears, asking you what you want to do.
13. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do: 2. Type in your request. For example,
type "insert a graphic". A list of related help topics will
appear.
14. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do: 3. Select a help topic from the list.
(Click See More for more options.) The help topic is
displayed.
15. Using PowerPoint vocabulary Here are some terms in
PowerPoint 97 that are useful to know. Slide: An individual screen
in a slide show. Presentation File: The file you save to disk that
contains all the slides, speakers notes, handouts, etc. that make
up your presentation. Object: Any element that appears on a
PowerPoint slide, such as clip art, text, drawings, charts, sounds,
and video clips. You can refer to a clip art object, a text object,
a title object, a drawing object, etc.
16. Slide Show: A series of slides displayed in sequence. A
slide show can be controlled manually or automatically. Transition:
A special effect used to introduce a slide during a slide show. For
example, you can fade in from black, or dissolve from one slide to
another.
17. UNIT 1 Obviously you're a teacher with a pioneering spirit.
So, no doubt, you'll want to teach your students how to create
multimedia presentations using PowerPoint. Before you get your
students all excited about funky animations and nifty sound
effects, you'll have to equip them with a few PowerPoint
essentials. First and foremost, you have to talk the talk.
Introduce your students to PowerPoint vocabulary by doing a live
demonstration of all the different terms you will be using. Explain
the difference between a slide and an object. Show how a transition
is a part of a slide show. And just to make sure everyone is on the
same wavelength, follow-up your demonstration with a
worksheet.
18. PowerPoint comes with many toolbars-fifteen of them, to be
exact. Don't worry about introducing your students to all of them.
Concentrate on the four main toolbars that appear when you first
open the program. You might want to consider introducing the
toolbars one at a time. To start, you can hide all of the toolbars.
When your students need to format text or add graphics, show them
how to add the appropriate toolbar and teach them the function of
each button. The toolbar-by-toolbar approach sounds radical, but
what better way to prevent your students from clicking every button
in sight. Teaching PowerPoint one toolbar at a time also keeps your
students focused and gives you a nice, systematic way of
introducing the program's features and functions.
19. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your students
be able to read and comprehend the words in Office Assistant? Can
they navigate through the Help files without your assistance? Do
you have enough class time to let students explore this feature?
Will your students become as addicted to animating with the Office
Assistant as you are? Note: If you haven't discovered this yet,
hold your mouse over the Office Assistant and click your "right"
mouse button. Choose Animate from the pop-up menu and be prepared
for a surprise. Take the Quick Quiz to test your knowledge!
20. 1. You know a toolbar is successfully docked when a. it
moves to the side of the page. b. it turns a different color. c.
move handles appear on it. d. a loud whistling sound comes from
your computer speakers. Click on the correct answer
21. 2. Any element that appears on a PowerPoint slide, such as
clip art, text, drawings, charts, sounds, and video clips. a. Slide
b. Object c. Presentation d. Transition Click on the correct
answer
22. 3. The animated help system that answers your questions,
and offers tips and helpful suggestions as you work. a. Mr. Clipit
b. Office Helper c. Go Getem d. Office Assistant Click on the
correct answer
23. 4. The toolbar that contains common tasks such as saving,
printing, checking spelling and inserting charts and tables. a.
Simple b. Common c. Standard d. Task Click on the correct
answer
24. 5. What menu do you click on to find the Microsoft Office
Assistant? a. Help b. Tool c. Insert d. View Click on the correct
answer
25. A toolbar is successfully docked when move handles appear
on it.
26. An OBJECT is any element that appears on a PowerPoint
slide, such as clip art, text, drawings, charts, sounds, and video
clips.
27. The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful suggestions as
you work.
28. The Standard Toolbar has buttons for common tasks such as
saving, printing, checking spelling and inserting charts and
tables.
29. To find the Office Assistant click the Help menu, then
click Microsoft PowerPoint Help.
30. You have successfully completed the Quick Quiz! Return to
beginning Return to beginning of Tutorial of Quick Quiz