Arizona State Board of Dental Examiners P: (602)242-1492 ... · Email Address: [email protected]. ... Funds are used to license, investigate and conduct examinations

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Douglas A. Ducey, Governor

October 25, 2019

The Honorable Douglas A. Ducey Governor of the State of Arizona 1700 W. Washington Street, 9th Floor Phoenix, Arizona 85007

Dear Governor Ducey,

Enclosed for your consideration is the FY21 budget request for the Arizona State Board of Dental Examiners.

The Board continues its commitment to improve its technology to enhance operational effectiveness and to provide timely and accurate information to both licensees and the public. We are requesting a one-time increase to continue our scanning of documents to help save storage fee costs. The estimated cost to scan the remaining compliance documents is $57,321.45. Also, we are requesting a one-time increase for an employee who may retire in 2021. Each year this employee has a carryover in annual leave of over 320 hours, therefore, the estimated cost to cash out the annual leave is $9,664.83.

Additionally, we are requesting an additional appropriation for a full-time employee for the licensing and regulation of Dental Therapists in accordance with A.R.S. §32-1276. We anticipate this employee to be a grade 17 and the annual salary would be roughly $40,524. Staff from AZNet notified state agencies of the increase for the AZNet II Extension on August 26, 2019. According to the information, the average increase is $5.73 per seat per month or $0.29 per seat per business day. Our agency has eleven (11) seats, which would be an additional increase of $756.36 per year.

The agency is seeking additional funding for board reimbursement review $13,200, IT services, dental investigator position, reimbursement for five dental committees, funding for a vacant position and ICM document storage. All detail information regarding our additional funding request is enclosed in this document.

The requested funds to the budget will assist the agency’s commitment to seamless business practices while providing excellent customer service to the public. We maintain our commitment to protect the oral health, safety and welfare of Arizona citizens.

Thank you for the opportunity to provide you information regarding our agency and your consideration of our budget request. Please let us know what questions we can answer. We are happy to respond.

Respectfully,

Ryan P. Edmonson Executive Director

Arizona State Board of Dental Examiners “Protecting the Public’s Health”

1740 West Adams Street, Suite 2470 Phoenix, Arizona 85007

P: (602)242-1492 E: [email protected]

W: https://dentalboard.az.gov

Grade 17

SDX000000020

Investigations Supervisor

Admin Legal Asst.

Admin. Asst. IIIGrade 18

VACANTFuture (Dental Therapist Position)

SDX000000022

Grade E2

SDX000000013

Info. Proc. Spec. II

SDX000000021

Grade 12

SDX000000018

Admin. Services Officer IGrade 19

SDX000000009Grade 17

Programs & Projects Spec. 1

SDX000000017SDX000000002

Admin. Services Officer III

SDX000000001

Dental InvestigatorGrade 01

SDX000000023

ARIZONA STATE BOARD OF DENTAL EXAMINERS

ORGANIZATIONAL CHART

FY21

Grade 22

Deputy Director

BOARD

Grade 21Grade E1

(11 Members)

Executive Director

1

State of Arizona Budget Request

State Board of Dental ExaminersState Agency

A.R.S. Citation: 32-1201

Governor DUCEY:

Agency Head: Ryan EdmonsonTitle: Executive Director

(signature)

Prepared By: Kristina Gomez

Phone: (602) 542-4451

Email Address: [email protected]

To the best of my knowledge all statements and explanations contained in the estimates submitted are true and correct.

This and the accompanying budget schedules, statements and explanatory information constitute the operating budget request for this agency for Fiscal Year 2021.

Date Prepared: Friday, October 25, 2019

Ryan Edmonson 10/25/2019

Total: 1,229.8 301.6 1,531.4

FY 2021 Fund. Issue

Total Amount Requested: 301.6 1,531.4

FY 2020 Approp

FY 2021 Total Budget

Appropriated Funds

1,229.8

301.6 1,531.4Dental Board Fund 1,229.8

Date Printed: 10/25/2019 3:08:54 PM Transmittal Statement All dollars are presented in thousands.

2

Revenue ScheduleState Board of Dental ExaminersAgency:

AFIS Code Category of Receipt and Description FY 2019 FY 2020 FY 2021

AA1000 General FundFund:

4312 EXAMINATION FEES 13.1 13.1 13.14339 OTHER FEES AND CHARGES FOR SERVICES 0.9 0.9 0.94372 PUBLICATIONS AND REPRODUCTIONS 0.9 0.9 0.94415 OCCUPATIONAL AND PROFESSIONAL LICENSES 74.5 74.5 74.54419 OTHER LICENSES 2.8 2.8 2.84519 OTHER FINES OR FORFEITURES OR PENALTIES 8.3 8.3 8.3

Fund Total: 100.5 100.5 100.5

Date Printed: 10/23/2019 5:45:27 PM All dollars are presented in thousands (not FTE).3

JUSTIFICATION DXA – Board of Dental Examiners 2020 Dental Board Fund PURPOSE – A.R.S. §32-1212 Funds are used to license, investigate and conduct examinations for dentists, dental hygienists, denturists, dental assistants, business entities and mobile dental facilities. For FY20 and FY21 the Board is projecting Revenues to be static. 4312 – EXAMINATION FEES Each applicant must successfully pass a Jurisprudence Exam. The fees are $300 for a Dental Exam and $100 for a Dental Hygiene Exam. 4339 – OTHER FEES AND CHARGES FOR SERVICES The fee for license verification is $25.00 if requested by the individual and $5.00 if requested for commercial use. All license verification fees will be deposited into this account and the projection is based on historical data. 4372 – PUBLICATIONS & REPRODUCTIONS The Board receives requests for CD, labels or lists of licensees from both individuals and corporations. The fee for this service along with fees for reproduction of public documents; and copies of audio recordings are deposited into this account. Historical trends are used in determining this projection. 4415 – OCCUPATIONAL & PROFESSIONAL LICENSES New Licensees – A.R.S. § 32-1236 and 1287 require that the first year’s license fee be prorated which is $110 for dentists and $55 for dental hygienists. The Agency accepts licensure by examination and licensure by credential applications. The license by credential fee is $2,000 for dentists and $1,000 for dental hygienists. Statute was enacted August 9, 2017 allowing dentists who completed their clinical examination within the five years from submitting their application to license by examination. Additionally, legislation (ARS § 41-1080.01) was passed that allows an applicant to obtain a fee waive for initial license fees if their family income is less than 200% of the federal poverty guidelines. It is unknown how the Agency will be affected. Renewals – Following the first year prorated license fee, individuals fall into triennial licensure per statute. In order to spend-down the Board's fund, session law was enacted for 2018, 2019 and 2020. The Board will provide a one-time waiver from license or certificate renewal fees for dentists, denturists and dental hygienists. Licensees who received their initial license after December 31, 2018, dental consultants and license reinstatements are not eligible for a waiver. 4419 – OTHER LICENSES This category reflects the historical trend for revenue received through issuing triennial certificates for additional practice locations. 4519 – OTHER FINES, FORFEITURES & PENALTIES

4

JUSTIFICATION DXA – Board of Dental Examiners 2020 Dental Board Fund Items deposited into this category will include penalties for failure to inform the Board of a change of address in a timely manner and the fee for submitting a late renewal application. These projections are also based on historical data. Administrative and Civil Penalties – As a disciplinary action, the Board may invoke an Administrative Penalty for up to $2000 per violation of the Dental Practice Act. The Board may also invoke a non-disciplinary Civil Penalty of up to $500 for failure to comply with a subpoena. Funds collected are not split 90/10, the total penalty amount is deposited into the General Fund. Projections for this category are based on historical averages. 4645 – CREDIT CARD DISCOUNT FEES Credit card discount fees are the cost of accepting credit cards and, therefore, are a reduction of revenue. 4649 – CREDIT CARD CONVENIENCE FEES The convenience fee is $2.00 per online transaction.

5

Revenue ScheduleState Board of Dental ExaminersAgency:

AFIS Code Category of Receipt and Description FY 2019 FY 2020 FY 2021

DX2020 Dental Board FundFund:

4312 EXAMINATION FEES 117.9 117.9 117.94339 OTHER FEES AND CHARGES FOR SERVICES 8.2 8.2 8.24372 PUBLICATIONS AND REPRODUCTIONS 8.2 8.2 8.24415 OCCUPATIONAL AND PROFESSIONAL LICENSES 695.7 695.7 695.74419 OTHER LICENSES 25.3 25.3 25.34519 OTHER FINES OR FORFEITURES OR PENALTIES 18.8 18.8 18.84645 CREDIT CARD DISCOUNT FEES PAID 0.7 0.7 0.74649 CREDIT CARD CONVENIENCE FEES REVENUE 2.1 2.1 2.1

Fund Total: 876.9 876.9 876.9


Sources and Uses of FundsState Board of Dental ExaminersAgency:

Estimate FY 2020

Actual FY 2019

Estimate FY 2021

DB2500 IGA and ISA FundFund:

Cash Flow Summary

Balance Forward from Prior Year 0.0 0.0 0.0Total Available 0.0 0.0 0.0Total Appropriated Disbursements 0.0 0.0 0.0Total Non-Appropriated Disbursements 0.0 0.0 0.0Balance Forward to Next Year 0.0 0.0 0.0

Estimate FY 2020

Actual FY 2019

Estimate FY 2021Expenditure Categories

Appropriated Expenditure

Personal Services 0.0 0.0 0.0Employee Related Expenses 0.0 0.0 0.0Prof. And Outside Services 0.0 0.0 0.0Travel - In State 0.0 0.0 0.0Travel - Out of State 0.0 0.0 0.0Food 0.0 0.0 0.0Aid to Organizations and Individuals 0.0 0.0 0.0Other Operating Expenses 0.0 0.0 0.0Equipment 0.0 0.0 0.0Capital Outlay 0.0 0.0 0.0Debt Service 0.0 0.0 0.0Cost Allocation 0.0 0.0 0.0Transfers 0.0 0.0 0.0

0.0 0.0 0.0Expenditure Categories Total:Non-Lapsing Authority from Prior Years 0.0 0.0 0.0Administrative Adjustments 0.0 0.0 0.0Capital Projects (Land, Buildings,Improvements) 0.0 0.0 0.0Appropriated 27th Pay Roll 0.0 0.0 0.0Legislative Fund Transfers 0.0 0.0 0.0IT Project Transfers 0.0 0.0 0.0

0.0 0.0 0.0Appropriated Expenditure Total:0.0 0.0 0.0Apppropriated FTE:

Fund Description

This fund was established for state agencies as a clearing account to properly account for, control, and report receipts and disbursements associated with intergovernmental and interagency service agreements, which are not reported in other funds.

OSPB:


Sources and Uses of FundsState Board of Dental ExaminersAgency:

Estimate FY 2020

Actual FY 2019

Estimate FY 2021

DX2020 Dental Board FundFund:

Cash Flow Summary

Balance Forward from Prior Year 5,347.5 5,195.9 4,781.0Revenue (From Revenue Schedule) 876.9 876.9 876.9Total Available 6,224.4 6,072.8 5,657.9Total Appropriated Disbursements 1,028.5 1,291.8 1,531.4Total Non-Appropriated Disbursements 0.0 0.0 0.0Balance Forward to Next Year 5,195.9 4,781.0 4,126.5

Estimate FY 2020

Actual FY 2019

Estimate FY 2021Expenditure Categories

Appropriated Expenditure

Personal Services 467.7 547.3 704.0Employee Related Expenses 204.6 200.7 271.1Prof. And Outside Services 140.6 211.4 273.7Travel - In State 1.7 3.2 3.2Travel - Out of State 3.8 5.5 5.5Food 0.4 0.0 0.0Aid to Organizations and Individuals 0.0 0.0 0.0Other Operating Expenses 164.9 238.0 250.2Equipment 20.6 23.7 23.7Capital Outlay 0.0 0.0 0.0Debt Service 0.0 0.0 0.0Cost Allocation 0.0 0.0 0.0Transfers 3.0 0.0 0.0

1,007.3 1,229.8 1,531.4Expenditure Categories Total:Non-Lapsing Authority from Prior Years 0.0 0.0 0.0Administrative Adjustments 21.2 62.0 0.0Capital Projects (Land, Buildings,Improvements) 0.0 0.0 0.0Appropriated 27th Pay Roll 0.0 0.0 0.0Legislative Fund Transfers 0.0 0.0 0.0IT Project Transfers 0.0 0.0 0.0

1,028.5 1,291.8 1,531.4Appropriated Expenditure Total:11.0 11.0 12.0Apppropriated FTE:

Fund Description

Revenues are the fees, fines, and other revenue received by the Board. Funds are used to license, investigate, and conduct examinations of dentists, denturists, dental hygienists, and dental assistants.

OSPB:


Priority Funding Issue Title Total FTE

Total Amount

FY 2021

Funding Issues ListState Board of Dental ExaminersAgency:

GeneralFund

Other Aprop. Funds

Non-App Funds

1 Dental Investigator Position 0.0 46.6 0.0 46.6 0.02 Vacant Position - Licensing 0.0 64.4 0.0 64.4 0.03 FTE - Admin Assistant III 1.0 64.4 0.0 64.4 0.04 Board Member Review Pay 0.0 16.1 0.0 16.1 0.05 Dental Committee Compensation 0.0 23.8 0.0 23.8 0.06 ICM Digitization Project 0.0 57.3 0.0 57.3 0.07 ICM Monthly Storage Fee 0.0 5.0 0.0 5.0 0.08 Annual Leave Payout 0.0 11.8 0.0 11.8 0.09 IT Services 0.0 11.4 0.0 11.4 0.010 AZNet II Extention Increase 0.0 0.8 0.0 0.8 0.0

1.0 301.6 Total: 0.0 301.6 0.0

1.0 301.6Decision Package Total: 0.0 301.6 0.0


Funding Issue DetailState Board of Dental ExaminersAgency:

1 Dental Investigator PositionIssue:

Expenditure CategoriesFTE

FY 20210.0

Licensing and RegulationDental Board Fund (Appropriated)

$0.00$0.00

Program:Fund:

Calculated ERE:DX2020-A Uniform Allowance:

Personal Services 33.3Employee Related Expenses 13.3Subtotal Personal Services and ERE: 46.6Professional & Outside Services 0.0Travel In-State 0.0Travel Out-of-State 0.0Food 0.0Aid to Organizations & Individuals 0.0Other Operating Expenditures 0.0Equipment 0.0Capital Outlay 0.0Debt Services 0.0Cost Allocation 0.0Transfers 0.0

Program / Fund Total: 46.6

2 Vacant Position - LicensingIssue:


FY 20210.0


$0.00$0.00

Program:Fund:






Dental Investigator Position

Summary:

The Arizona State Board of Dental Examiners (BODEX) is requesting an appropriation increase for the

Dental Investigator position. The position is full-time and will be working with the compliance /

investigations area.

Description of the issue and how recommending the agency’s request furthers the agency’s

mandates:

The funding is necessary to help with complaints submitted to the board for investigation. The Board’s

part-time independent contractor investigator is retiring in December 2019 after nearly twenty (20) years

with the Board. The independent contractor investigator received $53.00 per hour for his services with the

Board. The final expenditure for the independent contractor investigator for FY 19 was $28,090 with no

ERE costs. The Board instructed staff to work with ADOA Human Resources division to hire a permanent

investigator at twenty-nine (29) hours per week at $53.00 per hour. The additional cost when hiring

employees is the employee related expense (ERE) that the agency is responsible to pay. The investigator’s

salary we be approximately $79,000; however, the standard 40% ERE for this position is $32,000. The

new salary and ERE for the part-time investigator is $111,900. This is an increase of $83,900. We are

requesting an additional $46,625 to cover the remaining amount not allocated in fiscal year 2020. We are

able to use $65,275 in the current FY 20 appropriation; however, we need the $46,625 to cover the

remaining amount in FY 21.

Proposal:

The agency is requesting funding for the Dental Investigator position.

Alternatives considered and reason for rejection and impact of not funding:

If the agency does not receive funding for the Dental Investigator, then we may not be able to complete

investigations submitted to the Board for their review. This was an unexpected expensive given that the

Board has worked with an independent contractor for years. We will be paying a regular salary for the

investigator plus the required benefits. We are eager to work with the new Dental Investigator to help with

over 200 complaints that we have on file.

Classification of new position:

Dentist / Dental Investigator, AUN03036, grade 01

Annualization:

PS - $79,000

ERE - $32,000

Total - $111,900

Arizona State Board of

Dental Examiners “Protecting the Public’s Health”

1740 West Adams Street, Suite 2470

Phoenix, Arizona 85007

P: (602)242-1492

E: [email protected]


11

mailto:[email protected]

https://dentalboard.az.gov/


Vacant Position – Licensing

Summary:

The Arizona State Board of Dental Examiners (BODEX) is requesting an appropriation increase for an established

FTE position. The position is full-time with benefits in the area of licensing.

Description of the issue and how recommending the agency’s request furthers the agency’s mandates:

The funding is necessary to help with the increase number of licenses. The total licensing population in FY 18 was

9,413 and the new total for FY 19 is 10,015. Staff receives roughly sixty (60) volunteer applications per month. The

average turnaround time for a volunteer application is five calendar days. Typically, the applicant will submit the

volunteer applications five (5) days prior to their weekend volunteer course or seminar. We have ten (10) days to

contact applicants if there are deficiencies with their volunteer application. Staff reviews volunteer applications during

work hours and after work hours so that these applicants can participate in the course or seminar. The agency does

not charge a fee for volunteer applications. The issuing of sixty (60) volunteer applications is a large volume for a

five (5) day turnaround time. We are requesting additional funds to help with the large volume of volunteer

applications, so we may meet our statute and rule requirements. Staff also conducts the following reviews pursuant

to R4-11-303: Application Processing Procedures: Issuance, Denial, and Renewal of Dental Licenses, Restricted

Permits, Dental Hygiene Licenses, Dental Consultant Licenses, Denturist Certificates, Drug or Devices Dispensing

Registrations, Business Entity Registration and Mobile Dental Facility and Portable Dental Unit Permits. We need

the additional funds to continue to help license Arizona’s dental community.

Proposal:

The agency is requesting funding to fill the existing FTE to assist with all licenses.


If the agency does not receive funding for the additional FTE, then we may not be able to issue volunteer applications

within the average five days. We usually receive a batch of volunteer applications twice per month, during the same

week of the course or seminar. The applicants will call continuously and demand to have their applications the day

prior to their course or seminar. One staff member will work in the evening on all volunteer applications to review

for satisfactory requirements and documentation. This staff member is completing volunteer applications prior to the

ten (10) day deadline. We have another staff member assisting with volunteer applications by entering all the data

information into the system. My concern is losing staff because of the heavy workload.

Statutory Reference:

A.R.S. §32.3217

Classification of new position:

Administrative Assistant III position, AUN01152, grade 17

Annualization:

PS - $40,524

ERE - $23,900

Total - $64,424





P: (602)242-1492



12




3 FTE - Admin Assistant IIIIssue:


FY 20211.0


$23.90$0.00

Program:Fund:




4 Board Member Review PayIssue:


FY 20210.0


$0.00$0.00

Program:Fund:








FTE – Admin Assistant III

Summary: The Arizona State Board of Dental Examiners (BODEX) is requesting an additional full-time equivalent position and appropriation increase for an Administrative Assistant III. HB2235 added a new definition to A.R.S. §32.1276 for Dental Therapists. Description of the issue and how recommending the agency’s request furthers the agency’s mandates: HB2235 added a new definition for Dental Therapists, this is a new licensure for the board. The Dental Therapist can under direct supervision of a Dentist, or pursuant to a written collaborative practice agreement work in Arizona after being licensed by the board. The agency anticipates people from across the country will seek a license to work as a Dental Therapist in Arizona. The Board is currently working with GRRC to create/implement rules correlating with this new mandate. The board hopes to begin accepting applications for this new licensure late in FY20. Proposal: The agency will create and fill a new Administrative Assistant III position to assist in the licensing of the Dental Therapists. Alternatives considered and reason for rejection and impact of not funding: If an additional FTE is not hired, the agency will not be able to process applications in a timely manner with the addition of this new license, while processing the current licenses already in statute. This would slow down the application process not only for the Dental Therapists, but for all Dental professionals in the State. Statutory Reference: A.R.S. §32.1276 Classification of new positions: Administrative Assistant III position, AUN01152, grade 17 Annualization: PS - $40,524 ERE - $23,900 Total - $64,424





14


Compensation of Board Necessary Work Review

Summary:

The Arizona State Board of Dental Examiners (BODEX) is requesting an additional appropriation for

compensation of the board pursuant to A.R.S. § 32-1206.


mandates:

Pursuant A.R.S. § 32-1206, members of the board are entitled to receive compensation in the amount of

two hundred fifty dollars for each day actually spent in performing necessary work authorized by the board

and all expenses necessarily and properly incurred while performing this work. The Board has never been

compensated for each day actually spent in performing necessary work duties, such as reviewing the over

5,000 plus pages of information to review in preparation for board meetings. Each member is responsible

for reviewing all documents submitted by board staff in preparation of the meeting in order to make

decisions on cases and administrative issues before the Board. The Board receives $250.00 each for

attending the meetings, but they have not received reimbursement for their review / preparation time. The

Auditor General’s office instructed the board to create a compensation and expense policy & procedures

document. This document includes the compensation for board members attendance and time spent

reviewing documents. The total cost for time spent reviewing documents is $150.00 per board member for

each meeting. In FY 21 the Board has approved eight (8) board meetings. The total compensation for

review time in FY 21 will be $13,200 for Personnel Services and $2,900 for Employee Related Expenses

totaling $16,100. The time spent in performing the necessary work will result in an increased cost for the

agency. It is our goal to resolve this issue in FY 2021 to comply with the state statue.

Proposal:

The agency is requesting an increase to the appropriation to pay for the board’s time spent in performing

the necessary work of reviewing documents for board meetings.


The agency has not allocated the additional costs; therefore, an increase is necessary to cover the time spent

reviewing documents.

Impact of not funding this fiscal year:

The Board is not fully complying with the A.R.S. § 32-1206.





P: (602)242-1492



15




5 Dental Committee CompensationIssue:


FY 20210.0


$0.00$0.00

Program:Fund:




6 ICM Digitization ProjectIssue:


FY 20210.0


$0.00$0.00

Program:Fund:








Dental Committees Compensation Summary: The Arizona State Board of Dental Examiners (BODEX) is requesting an additional appropriation for compensation of committee members for the attendance of committee meetings and reviewing of documents. Description of the issue and how recommending the agency’s request furthers the agency’s mandates: The Board has two standing committees, the Dental Hygiene Committee with seven (7) members and the Dental Audit Committee with three (3) members. Each committee meets twice a year to review continuing education extensions and evaluates the continuing education audits. The Board created three new committees to review and discuss information that was brought to the Board’s attention. The new committees are Anesthesia and Sedation with eleven (11) members, Botox and Dermal Fillers with seven (7) members and Records Management with six (6) members. Each committee will meet ten (10) times each year. Committee members have not been compensated for their meeting attendance, review time or for travel reimbursement. The Auditor General’s Office ordered the agency to create a board and committee member compensation and expense policy & procedures document, which was approved by the Board on October 4, 2019. The Agency does not have the funding to pay the committee members at this time. In the document, committee members will be compensated for their attendance of committee meetings at $50.00 for each meeting and $25.00 for time spent reviewing documents for the meeting. This is a total cost to the agency of $19,500 in Personnel Services and $4,300 in Employee Related Expenses, totaling $23,800. It is our goal to begin paying committee members in FY 2021. Proposal: The agency is requesting an increase to the appropriation to pay for the committee members’ meeting attendance and time spent in performing the necessary work of reviewing documents for committee meetings. Alternatives considered and reason for rejection and impact of not funding: The agency has not allocated the additional costs; therefore, an increase is necessary to cover the additional costs. Impact of not funding this fiscal year: Organizational effectiveness will be hindered.





17


ICM File Imaging

Summary:

The agency must improve operations by digitizing it compliance files. Not only will this improve operations, it may decrease rental costs and significantly improve timely access of information necessary for staff and licensees.


The agency began a digitalization project in FY19 and was given one-time funding of $87,800 in that year to scan all administrative licenses. This initial part of the digitization project has been completed. The agency would like to continue the project by scanning all investigation files currently being stored with the Secretary of State’s Library and Archives division. The agency received a quote from ICM (the state’s current on-contract vendor for this type of service) of $57,321.45


The agency has found the use of digitized files to be an effective and efficient way to organize and maintain records. It also provides instant access to important documents, which benefits the agency, its constituents, and other stakeholders. The 1740 Building has limited space to house these types of records required to be kept via retention schedules. Organizational effectiveness will be hindered if not funded.

Annualization:

One-time funding of $57,321.45.







18


7 ICM Monthly Storage FeeIssue:


FY 20210.0


$0.00$0.00

Program:Fund:




8 Annual Leave PayoutIssue:


FY 20210.0


$2.10$0.00

Program:Fund:






ICM Document Solution - Storage

Summary:

The Arizona State Board of Dental Examiners (BODEX) is requesting an appropriation increase for the

ICM Document Solution monthly storage fee. This fee was agreed upon by the previous administration

for the agency.


mandates:

The former administration agreed to enter into a contract with ICM Document Solutions to move forward

with the state’s goal of going paperless. The previous Executive Director entered into a contract with ICM

to scan and store all licensee folders. They also agreed on a monthly cost of $420.00 for storage, which is

now the responsibility of the current administration to pay. The total cost in FY 21 for storage space is

$5,040.00. We are requesting the funds to pay for the storage cost.

Proposal:

The agency is requesting an increase to the appropriation to pay for the ICM Document Solution storage

cost.


If the agency does not receive funding, then we may not be able to pay for the monthly storage fee. We

would like to follow the established guidelines between the vendor and the former administration.


This will hinder our ability to maintain records and pay the required storage fee.





P: (602)242-1492



20




Annual Leave Payout Summary: The agency has one FTE scheduled to retire in FY21. Description of the issue and how recommending the agency’s request furthers the agency’s mandates: Based on the employee’s current level of leave, the agency will payout approximately $11,800 in annual leave. Annualization: One-time funding: PS $9,700 ERE $2,100 Total $11,800





21




9 IT ServicesIssue:


FY 20210.0


$0.00$0.00

Program:Fund:




10 AZNet II Extention IncreaseIssue:


FY 20210.0


$0.00$0.00

Program:Fund:






IT Services

Summary:

The Arizona State Board of Dental Examiners (BODEX) is requesting an appropriation increase for IT

services with the Arizona Department of Administration Technology to maintain the server and assist

with day-to-day technology issues.


mandates:

The former administration had a volunteer IT specialist for years to help with the IT needs for the agency,

such as troubleshooting computers, maintaining the board’s server and setting up the electronic equipment

for board meetings. The IT specialist’s responsibilities were reduced to troubleshooting of computers and

setting up for board meetings once the agency moved into the 1740 building. The IT specialist relinquished

all services in January 2019. We now pay ADOA ASET for all IT services and for maintaining the agency

server. The former administration should have paid for IT services, which is now a financial burden on the

appropriation given that we do not have a true picture of IT service costs for the agency. Currently, we

have paid ADOA ASET since the start of FY 20 $2,859 for three months. The projection or the entire fiscal

year is roughly $11,400.00. We would rather pay ADOA ASET to maintain our server for security purposes

and help with the agency’s technology needs.

Proposal:

The agency is requesting an increase to the appropriation to pay for the Arizona Department of

Administration Technology.


If the agency does not receive funding, then we may not be able to pay for IT services. IT services for our

agency is a main component for the day-to-day functionality of our agency. We do not have a backup plan

if we are not allowed the additional funding for IT services.


Organizational effectiveness will be hindered.





P: (602)242-1492



23




AZNet II Extension

Summary:

The Arizona State Board of Dental Examiners (BODEX) is requesting an additional appropriation for an increase for the AZNet II Extension. The Board was notified of this increase to operational costs on August 26, 2019. The average increase is $5.73 per seat per month or $0.29 per seat per business day. Our agency has eleven (11) seats, which would be an additional increase of $756.36 per year.


According to information from AZNet, the contract has been extended one year to allow the state to have ample time to gather requirements for building a new solicitation for AZNet III. Additionally, the AZNet staff states that the cost increase is due to maintenance overage on equipment which is more expensive on a one year agreement than what was experienced with the discounted maintenance coverage on a five-year term. The AZNet II extension will result in an increased cost for state agencies, boards and commissions and will be seen in the October bill for September services. While there is no way to offset this expense in the immediate future, it’s our resolve to do so in FY2021.

Proposal:

The agency is required to pay the increase fees that will reflect on our invoices. We will follow the newly implemented guidelines, but would appreciate the appropriation be funded in this area.

Alternatives considered and reason for rejection:

The agency has not allocated the additional costs, therefore, we will need to find additional money from another area to cover the costs. The problem is all funding has been allocated to specific areas.


Organizational effectiveness will be hindered.







24

Summary of Expenditure and Budget Requestfor All Funds

State Board of Dental ExaminersAgency:

Appropriated FY 2021FY 2019Actual

FY 2020 FY 2021Total RequestExpd. Plan Fund. Issue

Expenditure CategoriesFTE 11.0 11.0 1.0 12.0

Cost Center/Program:

1 Licensing and Regulation 1,229.8 301.6 1,531.41,007.31,007.3 1,229.8 301.6 1,531.4

Personal Services 467.7 547.3 156.7 704.0Employee Related Expenses 204.6 200.7 70.4 271.1Professional and Outside Services 140.6 211.4 62.3 273.7Travel In-State 1.7 3.2 0.0 3.2Travel Out of State 3.8 5.5 0.0 5.5Food 0.4 0.0 0.0 0.0Aid to Organizations and Individuals 0.0 0.0 0.0 0.0Other Operating Expenses 164.9 238.0 12.2 250.2Equipment 20.6 23.7 0.0 23.7Capital Outlay 0.0 0.0 0.0 0.0Debt Service 0.0 0.0 0.0 0.0Cost Allocation 0.0 0.0 0.0 0.0Transfers 3.0 0.0 0.0 0.0

Expenditure Categories Total: 1,007.3 1,229.8 301.6 1,531.4


Summary of Expenditure and Budget Requestfor All Funds


Agency Total for All Funds: 1,007.3 1,229.8 301.6 1,531.4


Summary of Expenditure and Budget Requestfor Selected Funds


FY 2021FY 2019Actual


DX2020 Dental Board Fund (Appropriated)Fund:

Expenditure Categories

FTE 11.0 11.0 1.0 12.0

Cost Center/Program:1 Licensing and Regulation 1,007.3 1,229.8 301.6 1,531.4

1,007.3 1,229.8 301.6 1,531.4



Fund Total: 1,007.3 1,229.8 301.6 1,531.4


Summary of Expenditure and Budget Requestfor Selected Funds




DX2020 Dental Board Fund (Appropriated)Fund:

Agency Total for Selected Funds 1,007.3 1,229.8 301.6 1,531.4


Program Summary of Expenditures and Budget RequestState Board of Dental ExaminersAgency:

Program: Licensing and Regulation




FTE Positions0000 11.0 11.0 1.0 12.0

Program Summary

Licensing and Regulation1-1 1,007.3 1,229.8 301.6 1,531.4

Program Summary Total: 1,007.3 1,229.8 301.6 1,531.4

Personal Services6000 467.7 547.3 156.7 704.0Employee Related Expenses6100 204.6 200.7 70.4 271.1Professional and Outside Services6200 140.6 211.4 62.3 273.7Travel In-State6500 1.7 3.2 0.0 3.2Travel Out of State6600 3.8 5.5 0.0 5.5Food6700 0.4 0.0 0.0 0.0Aid to Organizations and Individuals6800 0.0 0.0 0.0 0.0Other Operating Expenses7000 164.9 238.0 12.2 250.2Equipment8000 20.6 23.7 0.0 23.7Capital Outlay8100 0.0 0.0 0.0 0.0Debt Service8600 0.0 0.0 0.0 0.0Cost Allocation9000 0.0 0.0 0.0 0.0Transfers9100 3.0 0.0 0.0 0.0

Expenditure Categories Total: 1,007.3 1,229.8 301.6 1,531.4 Fund Source

Appropriated FundsDental Board Fund (Appropriated)DX2020-A 1,007.3 1,229.8 301.6 1,531.4

1,007.3 1,229.8 301.6 1,531.4Fund Source Total: 1,007.3 1,229.8 301.6 1,531.4

All dollars are presented in thousands (not FTE).Date Printed: 10/23/2019 5:43:45 PM29

Program Group Summary of Expenditures and Budget Requestfor Selected Funds





DX2020-AFund: Dental Board Fund (Appropriated)

Program Expenditures

COST CENTER/PROGRAM BUDGET UNIT

Licensing and Regulation1-1 1,007.3 1,229.8 301.6 1,531.4

1,007.3 1,229.8 301.6 1,531.4Total

Appropriated Funding

Expenditure CategoriesFTE Positions 11.0 11.0 1.0 12.0



1,007.3 1,229.8 301.6 1,531.4Fund DX2020-A Total:

1,007.3 1,229.8 301.6 1,531.4Program 1 Total:



Program Budget Unit Summary of Expenditures and Budget Requestfor All Funds

State Board of Dental ExaminersAgency:Program: Licensing and Regulation



FTE0000 11.0 11.0 1.0 12.0Personal Services6000 467.7 547.3 156.7 704.0Employee Related Expenses6100 204.6 200.7 70.4 271.1Professional and Outside Services6200 140.6 211.4 62.3 273.7Travel In-State6500 1.7 3.2 0.0 3.2Travel Out of State6600 3.8 5.5 0.0 5.5Food6700 0.4 0.0 0.0 0.0Aid to Organizations and Individuals6800 0.0 0.0 0.0 0.0Other Operating Expenses7000 164.9 238.0 12.2 250.2Equipment8000 20.6 23.7 0.0 23.7Capital Outlay8100 0.0 0.0 0.0 0.0Debt Service8600 0.0 0.0 0.0 0.0Cost Allocation9000 0.0 0.0 0.0 0.0Transfers9100 3.0 0.0 0.0 0.0


Fund Source

Appropriated FundsDX2020-A 1,007.3 1,229.8 301.6 1,531.4Dental Board Fund (Appropriated)

1,007.3 1,229.8 301.6 1,531.4

Fund Source Total: 1,007.3 1,229.8 301.6 1,531.4


Program Budget Unit Summary of Expenditures and Budget Requestfor Selected Funds





DX2020-AFund: Dental Board Fund

Appropriated

0000 11.0 11.0 1.0 12.0FTE6000 467.7 547.3 156.7 704.0Personal Services6100 204.6 200.7 70.4 271.1Employee Related Expenses6200 140.6 211.4 62.3 273.7Professional and Outside Services6500 1.7 3.2 0.0 3.2Travel In-State6600 3.8 5.5 0.0 5.5Travel Out of State6700 0.4 0.0 0.0 0.0Food6800 0.0 0.0 0.0 0.0Aid to Organizations and Individuals7000 164.9 238.0 12.2 250.2Other Operating Expenses8000 20.6 23.7 0.0 23.7Equipment8100 0.0 0.0 0.0 0.0Capital Outlay8600 0.0 0.0 0.0 0.0Debt Service9000 0.0 0.0 0.0 0.0Cost Allocation9100 3.0 0.0 0.0 0.0Transfers

1,007.3 1,229.8 301.6 1,531.4Appropriated Total:

Fund Total: 1,007.3 1,229.8 301.6 1,531.4

Program Total For Selected Funds: 1,007.3 1,229.8 301.6 1,531.4


Program Expenditure ScheduleState Board of Dental ExaminersAgency:

Licensing and RegulationProgram:

FY 2019 Actual

FY 2020 Expd. Plan

11.0 11.0FTE11.0 11.0Expenditure Category Total

Appropriated11.0 11.0Dental Board Fund (Appropriated)DX2020-A11.0 11.011.0 11.0Fund Source Total

455.2 534.8Personal Services12.5 12.5Boards and Commissions

467.7 547.3Expenditure Category TotalAppropriated

467.7 547.3Dental Board Fund (Appropriated)DX2020-A467.7 547.3467.7 547.3Fund Source Total

204.6 200.7Employee Related Expenses204.6 200.7Expenditure Category Total


211.4Professional and Outside Services0.0External Prof/Outside Serv Budg And Appn0.0External Investment Services0.0Other External Financial Services

97.3Attorney General Legal Services1.4External Legal Services0.0External Engineer/Architect Cost - Exp0.0External Engineer/Architect Cost- Cap0.0Other Design0.0Temporary Agency Services0.0Hospital Services

32.8Other Medical Services0.0Institutional Care3.2Education And Training0.0Vendor Travel0.0Professional & Outside Services Excluded from Cost Alloca0.0Vendor Travel - Non Reportable0.0External Telecom Consulting Services0.0Costs related to those in custody of the State0.0Non - Confidential Specialist Fees0.0Confidential Specialist Fees0.0Outside Actuarial Costs5.9Other Professional And Outside Services

All dollars are presented in thousands (not FTE).Date Printed: 10/23/2019 5:42:28 PM

33



FY 2019 Actual

FY 2020 Expd. Plan



1.7 3.2Travel In-State1.7 3.2Expenditure Category Total


3.8 5.5Travel Out of State3.8 5.5Expenditure Category Total


0.4 0.0Food0.4 0.0Expenditure Category Total


0.0 0.0Aid to Organizations and Individuals0.0 0.0Expenditure Category Total

238.0Other Operating Expenses0.0Other Operating Expenditures Budg Approp0.0Other Operating Expenditures Excluded from Cost Allocati3.3Risk Management Charges To State Agency0.0Risk Management Deductible - Indemnity0.0Risk Management Deductible - Legal0.0Risk Management Deductible - Medical0.0Risk Management Deductible - Other0.0Gen Liab- Non Physical-Taxable- Self Ins0.0Gross Proceeds Payments To Attorneys0.0General Liability- Non-Taxable- Self Ins0.0Medical Malpractice - Self-Insured0.0Automobile Liability - Self Insured0.0General Property Damage - Self- Insured0.0Automobile Physical Damage-Self Insured0.0Liability Insurance Premiums0.0Property Insurance Premiums0.0Workers Compensation Benefit Payments0.0Self Insurance - Administrative Fees0.0Self Insurance - Premiums


34



FY 2019 Actual

FY 2020 Expd. Plan

0.0Self Insurance - Claim Payments0.0Self Insurance - Pharmacy Claims0.0Premium Tax On Altcs0.0Other Insurance-Related Charges6.1Internal Service Data Processing0.0Internal Service Data Proc- Pc/Lan0.0External Programming-Mainframe/Legacy0.0External Programming- Pc/Lan/Serv/Web0.0External Data Entry0.0Othr External Data Proc-Mainframe/Legacy0.0Othr External Data Proc-Pc/Lan/Serv/Web1.7Pmt for AFIS Development & Usage0.0Internal Service Telecommunications6.1External Telecom Long Distance-In-State0.0External Telecom Long Distance-Out-State0.0Other External Telecommunication Service0.0Electricity0.0Sanitation Waste Disposal0.0Water0.0Gas And Fuel Oil For Buildings0.0Other Utilities

42.0Building Rent Charges To State Agencies0.0Priv Lease To Own Bld Rent Chrgs To Agy0.0Cert Of Part Bld Rent Chrgs To Agy0.0Rental Of Land And Buildings0.0Rental Of Computer Equipment0.0Rental Of Other Machinery And Equipment7.7Miscellaneous Rent0.0Interest On Overdue Payments0.0All Other Interest Payments

12.2Internal Acct/Budg/Financial Svcs0.0Other Internal Services0.0Repair And Maintenance - Buildings0.0Repair And Maintenance - Vehicles0.0Repair And Maint - Mainframe And Legacy0.0Repair And Maint-Pc/Lan/Serv/Web0.4Repair And Maintenance - Other Equipment0.0Other Repair And Maintenance

37.5Software Support And Maintenance0.0Uniforms0.0Inmate Clothing0.0Security Supplies

13.7Office Supplies0.0Computer Supplies0.0Housekeeping Supplies0.0Bedding And Bath Supplies0.0Drugs And Medicine Supplies0.0Medical Supplies0.0Dental Supplies0.0Automotive And Transportation Fuels0.0Automotive Lubricants And Supplies


35



FY 2019 Actual

FY 2020 Expd. Plan

0.0Rpr And Maint Supplies-Not Auto Or Build0.0Repair And Maintenance Supplies-Building0.0Other Operating Supplies0.0Publications0.0Aggregate Withheld Or Paid Commissions0.0Lottery Prizes0.0Lottery Distribution Costs0.0Material for Further Processing0.0Other Resale Supplies0.0Loss On Sales Of Capital Assets0.0Loss on Sales of Investments0.0Employee Tuition Reimbursement-Graduate0.0Employee Tuition Reimb Under-Grad/Other0.5Conference Registration-Attendance Fees0.0Other Education And Training Costs0.0Advertising0.0Sponsorships3.0Internal Printing3.5External Printing0.0Photography

15.7Postage And Delivery0.5Document shredding and Destruction Services0.1Translation and Sign Language Services0.0Distribution To State Universities0.0Other Intrastate Distributions0.0Awards0.0Entertainment And Promotional Items3.3Dues0.2Books- Subscriptions And Publications6.8Costs For Digital Image Or Microfilm0.0Revolving Fund Advances0.0Credit Card Fees Over Approved Limit0.0Relief Bill Expenditures0.0Surplus Property Distr To State Agencies0.5Security Services0.0Judgments - Damages0.0ICA Payments to Claimants Confidential0.0Jdgmnt-Confidential Restitution To Indiv0.0Judgments - Non-Confidential Restitution0.0Judgments - Punitive And Compensatory0.0Pmts Made to Resolve/Disputes/Avoid Costs of Litigation0.0Pmts For Contracted State Inmate Labor0.0Payments To State Inmates0.0Bad Debt Expense0.0Interview Expense0.0Employee Relocations-Nontaxable0.0Employee Relocations-Taxable0.0Non-Confidential Invest/Legal/Law Enf0.0Conf/Sensitive Invest/Legal/Undercover0.0Fingerprinting, Background Checks, Etc.0.1Other Miscellaneous Operating


36



FY 2019 Actual

FY 2020 Expd. Plan



23.7Current Year Expenditures0.0Capital Equipment Budget And Approp0.0Vehicles Capital Purchase0.0Vehicles Capital Leases0.0Furniture Capital Purchase0.0Depreciable Works Of Art & Hist Treas/Coll Capital Purcha0.0Non Depr Works Of Art & Hist Treas/Coll Cap Purchase0.0Furniture Capital Leases0.0Computer Equipment Capital Purchase0.0Computer Equipment Capital Lease0.0Telecommunication Equip-Capital Purchase0.0Telecommunication Equip-Capital Lease0.0Other Equipment Capital Purchase0.0Other Equipment Capital Leases0.0Purchased Or Licensed Software-Website0.0Internally Generated Software-Website0.0Development in Progress0.0Right-Of-Way/Easement/Extraction Rights0.0Oth Int Assets purchased, licensed or internally generate0.0Other intangible assets acquired by capital lease0.0Other Capital Asset Purchases0.0Leasehold Improvement-Capital Purchase0.0Other Capital Asset Leases0.0Non-Capital Equip Budget And Approp0.0Vehicles Non-Capital Purchase0.0Vehicles Non-Capital Leases1.0Furniture Non-Capital Purchase0.0Works Of Art And Hist Treas-Non Capital0.0Furniture Non-Capital Leases

18.5Computer Equipment Non-Capital Purchase0.0Computer Equipment Non-Capital Lease0.0Telecomm Equip Non-Capital Purchase0.0Telecomm Equip Non-Capital Leases0.3Other Equipment Non-Capital Purchase0.0Weapons Non-Capital Purchase0.0Other Equipment Non-Capital Lease0.8Purchased Or Licensed Software/Website0.0Internally Generated Software/Website0.0LICENSES AND PERMITS0.0Right-Of-Way/Easement/Extraction Exp0.0Other Intangible Assets - Purchased, Licensed or Internall0.0Noncapital Software/Web By Capital Lease0.0Other Intangible Assets Acquired by Capital Lease0.0Other Long Lived Tangible Assets to be Expenses0.0Non-Capital Equipment Excluded from Cost Allocation


37



FY 2019 Actual

FY 2020 Expd. Plan



0.0 0.0Capital Outlay0.0 0.0Expenditure Category Total

0.0 0.0Debt Service0.0 0.0Expenditure Category Total

0.0 0.0Cost Allocation0.0 0.0Expenditure Category Total

3.0 0.0Transfers3.0 0.0Expenditure Category Total


Combined Regular & Elected Positions At/Above FICA Maximum of $128,400

0.00.0 0.0

FTE's not eligible for Health, Dental & Life

Total FTE

Personal Services

Retirement System FTEPersonalServices

Employee Retirement Coverage

Fund#Arizona State Retirement System 11.0 534.8 DX2020-A


38

Administrative CostsState Board of Dental ExaminersAgency:

Common Administrative Area FY 2021

Administrative Costs Summary

Personal Services 4.2

ERE 2.2

All Other 51.0

57.4Administrative Costs Total:

3.8%FY 2021

Request Admin %

1,531.4

Administrative Cost / Total Expenditure Ratio


Documents

Arizona State Board of Dental Examiners P: (602)242-1492 ... · Email Address: [email protected]. ... Funds are used to license, investigate and conduct examinations