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Ariba replacing PAS…what it means for outgoing
subawardsMRAM - 11/13/2014
Aron KnappOffice of Sponsored Programs
University of Washington
4 PAS POs have been transitioned to Ariba Contract Requests. 2 of those have moved on to active BPO status and can accept invoices against them. Subrecipients were: Pacific Science Center,
University of Alaska (Fairbanks) and Kineta. Remember, we cannot transition until the subrecipient is enabled.
Check to see if your subs are enabled: https://margo.pur.washington.edu/Lois_Reports/Pages/Report.aspx?ItemPath=%2fSuppliers%2fSupplier+Search
Blanket Pos (BPOs) are live!
Transitioning information: OSP is getting all information from the PAS PO Department contacts will be given edit access. They can
edit and resubmit, or if the department contact is wrong, deny the request and put the correct info in notes. OSP will update and resend.
BPOs are live!
Amount is calculated as: Unit Price - $$ Used
BPOs are live!
If you have ‘carryforwards’, enter them as new line items when the CR is routed to you. Be sure to explain the additional lines in internal notes.
BPOS are live!
• Would you like to transition your own POs? • Let us know by Monday 11/17. ([email protected])• Look up your active POs:
https://margo.pur.washington.edu/Lois_Reports/Pages/Report.aspx?ItemPath=/Purchase+Orders/Open+PAS+Orders
BPOs are live!
• New POs:• 1 new BPO has come in! • Biobehavioral Nursing & Health Systems!
• OSP Subs team will review and execute these in the order received following clearing the existing PAS POs.• Be sure to attach:• Letter of Intent• SoW• Budget and • Budget Justification
BPOs are live!
• Self learning: http://f2.washington.edu/fm/ps/how-to-buy/AribaBlanketPurchaseOrders
• Classroom training: http://f2.washington.edu/fm/ps/training-events/classroom-training
• OSP regarding the transitioning of your active POs (aribasub@)
• Procurement regarding enabling your sub recipients (vcontrol@)
• Accounts Payable for encumbrances, carry forwards, etc. (gcahelp@)
How to get help
University of Washington OSP
• Encourage your subrecipients to get enabled• Get your modifications requested so that we
identify those subrecipients and transition your PAS POs
• Would you like to transition your own POs? Let us know by Monday 11/17. ([email protected])• Look up your active POs:
https://margo.pur.washington.edu/Lois_Reports/Pages/Report.aspx?ItemPath=/Purchase+Orders/Open+PAS+Orders
Takeaways
