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AR Medicaid Administrative Claiming (ARMAC)Keys to Success for ARMAC
CoordinatorsFebruary 18, 2011
1:00 pm
Coordinator Access To ARMAC Time Study System Go to www.armits.org Under ARMAC section, click on ARMAC Time
Study System - (Password Required) Enter username and password (if you forget
your password, you can click on the “forgot password” and enter your email address to have the system email you your password).
On left side click on “participants” (this shows your participants in the Time Study Program for your district)
On left side click on “random moments” (this will show you who received random moments)
Reasons for Access to ARMAC Time Study System Monitor participation in program
o Emails verifiedo Salary and benefit information correcto Email information is up-to-dateo Ability to export information to Spreadsheet (this is
so you can keep your roster updated)
Monitor random moment responseso View missing momentso Make sure moments are answered in the 10 day periodo Verify status of participation
Coordinator Access to Trained Participant Database Go to www.armits.org Under ARMAC section, click on ARMAC
Coordinator Access to Participant Testing (Password Required)
Enter username and password
Reasons for Coordinator Access to Trained Participant Database
Compare trained participants to active roster
Verify that “New” participants have trained and tested
Verify that email addresses for participants are correct. (this is especially for “New Additions” and “Name Changes”)
Make sure ALL participants are retrained and tested each year.
Common Misunderstandings Related to ARMAC Incorrect - Random Moments are answered based on
the Sent Date and Time Correct – The moment date and time are specified
in the body of the email, as well as, the moment form that is filled out.
Incorrect – Being active in the ARMAC Time Study System means participants are automatically retrained and retested. Correct - All participants must be retrained each
school year. A training database shows who has been tested for each district.
Incorrect - Submitting “New Participant” information to MITS automatically adds them to the program. Correct – All “New Participants” must be trained
and tested before cost data is submitted in order for them to be added to the ARMAC Time Study Program.
Common Misunderstandings cont.
Incorrect – Rejected Moment Emails are answered based on the date the rejection was sent. Correct - the date and time that the moment is rejected
and sent back to the participant is not what participants need to base their answers on. The original date and time of the moment needs to be the focus. Also, a specific question Is asked when the moment email is rejected.
Incorrect – Taking the online post test automatically updates the participants email address and sends an email verification request. Correct - When participants take the online test, the email
address they key in does not automatically update in the time study system. If the email address is different from the one in the system it is the ARMAC Coordinator’s responsibility to notify MITS. Email Verification requests are only sent when the participant is first added to the time study system or if the ARMAC Specialist resends it by requesst.
ARMAC Program MaintenanceLydia Roberson, ARMAC Specialist Training Database
Management ARMAC payment
submissions Document
organization and filing
Certification mail out and collection
Reina Farley, ARMAC Specialist
ARMAC Time Study Management
Moment Coding Inactive Participants Additions and
Adjustments Outreach Recruitment
Future Updates Easier Training Website Changes
New Forms● Inactive Participant Roster● Addition and
Adjustment Roster
Medicaid Application Information
We suggest that all New Medicaid Applications be submitted to our office. Medicaid will request an ADE Letter to
accompany the application. The application can be reviewed before being
submitted to Medicaid to process. Please provide a contact name and phone
number in case we have questions regarding the application.
IRS LTR 147C is the newest and most important document to be included(please call us if you have any questions regarding this form.)
Contact Information Address: 620 West Third, Ste. 303, LR,
AR 72201 Fax: 501-375-6488 Toll Free: 1-866-280-8300, option 2 Direct Dial: 501-375-6487 Email:
