APS Committee Orientation

Welcome APS Subject Matter & General Policy

Committee Chairs and Vice Chairs

Pasadena CAAugust 1, 2015

WelcomeMary E. PalmSenior Councilor-at-Large

Eric TedfordCouncilor-at-Large

Lindsey J. du ToitCouncilor-at-Large

Thank You

• APS is a non-profit organization that would not exist were it not for the dedication and tireless work of member volunteers like you

• The health and success of APS relies on the efforts of our committee volunteers

Welcome• During Committee Orientation

we’ll:– Review APS vision and priorities– Discuss your role in leading APS– Outline committee chair logistics– Answer your questions

First, introductions:Name, affiliation, and

committee

Vision is about knowing where you want to be in the future, what you want to accomplish, how you want others to perceive you … and understanding what challenges and opportunities lay along your path

APS Vision

The APS will be a diverse, global community of scientists that:• provides credible and beneficial

information related to plant health;• advocates and participates in the

exchange of knowledge with the public, policy makers, and the larger scientific community;

• and promotes and provides opportunities for scientific communication, career preparation, and professional development for its members.

APS Vision

Current APS Priorities

• Future education of plant pathologists

• Value of publications and the website

• International collaborations

• Plant health education and research funding advocacy, e.g., the Phytobiomes Initiative

As gathering points for expertise, committees play a crucial role in keeping APS a vibrant and vital organization, connected to its grassroots …

and help APS achieve its vision.

Committees

Councilors-at-Large

• Serve as a conduit between committees and Council

• Provide support for new committee ideas

• Help committees increase year-round activity

• Answer questions

APS is you …

More than 900 APS members volunteer to:

1. Run the society's governance2. Effect public policy3. Develop program content4. Review manuscripts5. Conduct outreach activities6. Organize research, networking

and development activities

Councilors-at-Large (CALS)

Current• Senior CAL – Mary Palm• ‘Intermediate’ CAL – Eric

Tedford• ‘Junior’ CAL – Lindsey du Toit

2015-2016• Senior CAL – Eric Tedford• CAL – Lindsey du Toit• CAL – Paul Vincelli

Each Leader has the opportunity to use their creative talents to strengthen their committee and our scientific society

Our goal is to have committees play a more active role in society activities year-round

Committee Leadership

• Drive APS priorities!

• Help develop new services, products, and online sessions

• Provide input on public policy • Recognize key contributions via

Volunteer Award• Nominate and promote candidates

for office

Committee Activities

Session Planning

• Planning should largely occur prior to the annual meeting

• To help facilitate advanced planning, the session submission site will be open for the entire year

Successful Session Proposals

• Complete proposal– All authors, titles, and session

abstract submitted before the annual meeting

• Co-sponsorship– Work with other committees to

coordinate and co-sponsor sessions

Outstanding Volunteer Award 2016

• Please discuss with your committees and nominate a deserving volunteer for the 2016 award!

• Your opportunity to recognize a fellow volunteer

Committee Composition

• Chair – 1 year term

• Vice-chair – 1 year term, then rotates to Chair

– elected by committee members

• Members – no term limit

Committee Chair

• Chairs have a 2 consecutive term limit (a chair term is 1 year)

• Chair position limits: may only serve as chair or vice chair of one of the same committee type at a time, i.e., Subject Matter or General Policy

Committee Membership• Communicate with

members about activities/issues

• Advertise– Phytopathology News– APS News Capsule– Blogs– APS Facebook– APS LinkedIn– APS Twitter– APS YouTube Channel

December 2011

Committee MembersMembership• Open to all• No limit to

number of members

• No term limits• Members may

serve on as many committees as they would like

• Encourage members to participate

http://www.apsnet.org/_layouts/apsforms/comminvite.aspx

Committee Website

www.apsnet.org/members/apsleadership/comm

SharePoint collaborative websites can be designed for your committee

Please contact Cindy Scheller at cscheller@scisoc.org to start up your site!

www.apsnet.org/members/apsleadership/comm

Collaborative Website

Annual committee reports

Submit your completed Annual Committee Report Form within one week after the

annual meeting.

Find the report form and other information at:http://www.apsnet.org/members/apsleadership/comm/Pages/

CommOrientation.aspx

Then submit the form at:http://www.apsnet.org/members/apsleadership/_

layouts/apsforms/commreports.aspx

Your annual report is important

• Keep Council and CALs informed about scientific issues, your activities, new ideas, etc.

• Allow CALs to connect committees with common interests or proposed activities

• Each committee report will be posted as a pdf file so other committee members can learn about your activities

At the meetingChair and Vice Chair Orientation• Saturday, 8/01, 3:00-4:30 pm• Logistics• Get and share leadership tools and

ideas on being an outstanding committee leader

Program Planning Orientation• Wednesday, 8/05, 10:00-11:30

am• Attend if your committee is

proposing a session for the 2016 Annual Meeting

Additional Guidelines• Current roster is included in your

packets

• Manual of Operations (MoO) provides full details/job description

• Committee roster on the website (www.apsnet.org/members/apsleadership/comm) provides most up-to-date listing directly from APS database

Questions• Additional questions, comments or

ideas? Contact any Councilor-at-Large

• Committee info on APSnet at www.apsnet.org/members/apsleadership/comm

• Contact Cindy Sheller at cscheller@scisoc.org

We Need Your Input• Traditionally, CAL’s visit with each

committee during the committee meetings– Provide direct updates on Council

activities– Get input on anything your committee

wants relayed to Council

• Is stopping in during your committee meeting beneficial or not?- Is there a better way to communicate with you?

Think about this, ask your committee members, and provide us feedback

Thank You!

For your continued serviceto our Society

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