April 2 8 , 2 0 2 0 D AR IO VALC AR C E L, J R . M E D IA ...€¦ · G le n R o c k , N e w J e rs e y 0 7 4 5 2 D AR IO VALC AR C E L, J R . M E D IA C E N T E R April 2 8 , 2 0

GLEN ROCK BOARD OF EDUCATION

Glen Rock, New Jersey 07452

DARIO VALCARCEL, JR. MEDIA CENTER

April 28, 2020

-VIRTUAL WORK/REGULAR SESSION AGENDA-

ROLL CALL 5:30 pm

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli

PRESENT ABSENT

FLAG SALUTE ADEQUATE NOTICE OF MEETING In accordance with P.L. 1975 Chapter 231, notice of tonight's meeting was mailed to The Record and The Ridgewood News on April 17, 2020. Notice of this meeting was also mailed to the Borough Clerk and was posted on the bulletin board of the Board of Education Office in the Administration Building on the same date. Copies of the procedures in effect for Regular Board Meetings are available for the public at tonight's meeting. MISSION STATEMENT The Glen Rock School District founded on principles of education, in partnership with a supportive community, provides an exceptional education to all students to cultivate resilient, responsible and engaged global citizens. STATEMENT TO THE PUBLIC Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases by unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied and Board of Education President concurs that the matter is ready to be presented to the Board of Education, it is then placed on the agenda at the next Board of Education meeting. The members of the Board work with the administration and the Superintendent of Schools to assure that they fully understand the matter. After the Committee of the Whole approves the matter, it is placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken.

GLEN ROCK BOARD OF EDUCATION WORK/REGULAR SESSION PAGE 2 OF 18 AGENDA - April 28, 2020

CHIEF SCHOOL ADMINISTRATOR’S REPORT PRESENTATIONS/RECOGNITION ➢ New Jersey Performance Reports

Presenter: Dr. Brett Charleston

➢ 2019 NJSLA Science Results Presenter: Dr. Brett Charleston

PUBLIC COMMENTS (I OF II) The rules for public input at board meetings are contained in Glen Rock Regulation 1120 - copies are available at each meeting. Meeting opened to public comments at ______________PM. Meeting closed to public comments at _____________ PM. National Administrative Professional Day - April 22, 2020 Motion made by ________________Seconded by _______________________to approve the resolution listed below.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli

YES NO ABSENT ABSTAIN


Whereas, Administrative Professionals are the backbone of the school and district organization. They are the link between parents, teachers and administrators; and Whereas, Administrative Professionals complete a variety of tasks including accounting, scheduling appointments, maintaining administrative calendars, and caring for students and staff. They maintain attendance records, answer the phone, pay the bills, and communicate with parents, community members and staff; and Whereas, Administrative Professionals ensure that school site and district staff have the information and materials to do their jobs effectively; and Whereas, Administrative Professionals are the face of the school and district and are usually the first contact that parents and community members have with our school district. It is through them that community members and parents form positive impressions of our schools and the work that is accomplished in the district; and Whereas, Administrative Professionals keep pace with advances in computer, phone and document reproduction technology in order to better perform their duties; and Whereas, Administrative Professionals listen to students, parents, community members as well as staff members and guide them in finding resolution to their concerns; and Whereas, Administrative Professionals are the lifeblood of the everyday ebb and flow of activity in the school and district offices. Administrators, teachers, other classified staff, students, parents, and community members depend on our Administrative Professionals on a daily basis; Be it resolved that the Glen Rock Board of Education recognizes and acknowledges the positive impact of Administrative Professionals on our district. National Teacher Day - May 5, 2020 Motion made by ________________Seconded by _______________________to approve the resolution listed below.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


Whereas, teachers make public schools great; and Whereas, teachers work to open students' minds to ideas, knowledge and dreams; and


Whereas, teachers keep American democracy alive by laying the foundation for good citizenship; and Whereas, teachers fill many roles, as listeners, explorers, role models, motivators and mentors; and Whereas, teachers continue to influence us long after our school days are only memories; and Whereas, teachers mold future citizens through guidance and education; and Whereas, teachers encounter students of widely differing backgrounds; and Whereas, our country’s future depends upon providing quality education to all students; and Whereas, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and Whereas, our community recognizes and supports its teachers in educating the children of this community; now, therefore, Be it resolved that the Glen Rock Board of Education recognizes and acknowledges the impact of teachers on our lives. National School Nurse Day - May 6, 2020 Motion made by ________________Seconded by _______________________to approve the resolution listed below.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


Whereas, children are the future and, by investing in them today, we are ensuring our world for tomorrow; and Whereas, all students have a right to have their health needs safely met while in the school setting; and Whereas, children today face more complex and life-threatening health problems requiring care in school; and


Whereas, school nurses are professional nurses that advance the well-being, academic success, and life-long achievements of all students by serving on the frontlines and providing a critical safety net for our nation’s most fragile children; and Whereas, school nurses act as a liaison to the school community, parents, and health care providers on behalf of children’s health; and Whereas, school nurses support the health and educational success of children and youth by developing and providing programs and leadership; and Whereas, school nurses are members of school-based mental health teams; and Whereas, school nurses understand the link between health and learning and are in a position to make a positive difference for children every day; now therefore, Be it resolved, that the Glen Rock Board of Education joins the National Association of School Nurses, the New Jersey State School Nurses’ Association, and the Bergen County School Nurses’ Association in celebrating and acknowledging the accomplishments of school nurses and their efforts of meeting the needs of today’s students by improving the effective delivery of healthcare in our schools and shows gratitude for school nurses, not just on May 6, 2020, National School Nurse Day, but at every opportunity throughout the year. GENERAL RESOLUTIONS Motion made by ________________Seconded by _______________________to approve Resolutions G1 through G4 as listed below.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


G1. Be it resolved that the Board, upon recommendation of the School Business

Administrator/Board Secretary, approves the Minutes from the Regular and Closed Board meeting of March 24, 2020, Minutes from the Special Board and Closed Board meeting of March 31, 2020 and the Minutes from the Committee of the Whole and Closed Board meeting of April 14, 2020.

G2. Be it resolved that the Board, upon recommendation of the Chief School

Administrator approves the revised job descriptions for the positions listed below.


(Attached as Appendix A)

Elementary Instructional Literacy Coach Elementary Instructional Math Specialist

G3 . Be it resolved that the Board of Education grants Susan McBride a leave of

absence with pay for the 2020-2021 school year, at no cost to the district, in accordance with the terms of a sidebar agreement with the Glen Rock Education Association, dated May 28, 2019, which is hereby ratified.

G4. Be it resolved that the Board, upon recommendation of the Chief School Administrator, approves the following resolution:

Whereas, the negotiating committee of the Board of Education and the negotiating committee of the Glen Rock Administrators Association have agreed to a negotiated sidebar of conditions for the period July 1, 2019 through June 30, 2022, and

Whereas the Agreement must be ratified by the parties concerned and filed with the New Jersey Public Employment Relations Commission; therefore, be it

Resolved, that the Board of Education approves the submitted negotiated sidebar and authorizes its President to sign the agreement for the Board of Education; and be it further

Resolved, that the negotiated sidebar, be retained on file in the office of the Board Secretary. (Attached as Appendix B)

BUSINESS RESOLUTIONS Motion made by ________________Seconded by ________________________to approve Resolutions B1 through B14 as listed below.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


B1 . Be it resolved that the Board, upon recommendation of the School Business

Administrator/ Board Secretary, approves the adoption of the monthly certification(s) of Major Budgetary Account and Fund status as follows: Whereas, the Board of Education has accepted and reviewed financial reports for the period ending February 29, 2020, including the Report of the Secretary;


Whereas, the Board has received and reviewed financial reports issued by the School Business Administrator/Board Secretary; (Attached as Appendix C) Whereas, the Board has had consultations with the appropriate school administrators; Resolved that members of the Board of Education do hereby certify that to the best of our knowledge, no major accounts appears to be overextended in violations of N.J.A.C 6A:23-2.11(c) 4 and that sufficient funds are available to meet the district board of education’s financial obligations for the remainder of the year.

B2 . Be it resolved that the Board upon recommendation of the School Business

Administrator/Board Secretary retroactively approves the transfer of funds/ budget adjustments for month ending March 31, 2020 in the amount of $230,295.65. (Attached as Appendix D)


Administrator/Board Secretary retroactively approves the amended bills list dated February, 2020 as follows:

Fund 10- General Fund $2,338,865.05 Fund 20 – Special Revenue $ 59,254.45 Fund 30 – Capital Projects $ 248,806.31 Fund 40 – Debt Service $ 715,275.00 Fund 60 - Cafeteria Account $ 64,821.78 Fund 65 – Community School Account $ 3,960.59 Unemployment Trust Account 0.00 February 2020, Payroll $2,869,609.24


Administrator/Board Secretary retroactively approves the bills list dated March, 2020 as follows:

Fund 10- General Fund $ 1,698,310.76 Fund 20 – Special Revenue $ 56,926.04 Fund 30 – Capital Projects $ 268,864.28 Fund 40 – Debt Service $ 0 Fund 60 - Cafeteria Account $ 76,941.36 Fund 65 – Community School Account $ 6,832.73 Unemployment Trust Account 0 March 2020, Payroll $ 2,887,117.49


B5. Be it resolved by the Glen Rock Board of Education that the Board, upon recommendation of the School Business Administrator, authorizes the procurement of goods and services through Gemba Security Solutions, LLC:

Whereas, Title 18A:18A-10 provides that the Glen Rock Board of Education without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore, by resolution may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and

Whereas, the Glen Rock School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and

Whereas, the Glen Rock Board of Education desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year.

Now, therefore be it resolved that the Glen Rock Board of Education does hereby authorize the district purchasing agent to award the contract for the purchase of a video surveillance system - CCTV expansion (Hunterdon County - ESC #HCESC-CAT-18-06) in the amount of $22,919.00.

B6. Be it resolved by the Glen Rock Board of Education that the Board, upon recommendation of the School Business Administrator, authorizes the procurement of goods and services through the Extreme Networks:




Now, therefore be it resolved that the Glen Rock Board of Education does hereby authorize the district purchasing agent to award the contract for the purchase of a Media Center IDF upgrade (WSCA/NASPO NJ State Contract #87722) in the amount of $27,789.22.


B7. Be it resolved by the Glen Rock Board of Education that the Board, upon recommendation of the School Business Administrator, authorizes the procurement of goods and services through Fitness Lifestyles, Inc.:




Now, therefore be it resolved that the Glen Rock Board of Education does hereby authorize the district purchasing agent to award the contract for the purchase of equipment for the HS/MS APR Fitness Center (NJ State approved COOP #65MCESCCPS (ESCNJ 17/18-31)) in the amount of $108,314.96.

B8. Be it resolved by the Glen Rock Board of Education that the Board, upon recommendation of the School Business Administrator, authorizes the procurement of goods and services through SHI International Corp.:




Now, therefore be it resolved that the Glen Rock Board of Education does hereby authorize the district purchasing agent to award the contract for the purchase of district wide replacement of controllers for exterior doors, mercury cloudlink appliance for the Genetec integration and the threat level/custom macro licensing for Genetec integration into the LENS System. (NJSBA – K-12 Classroom


Products and Services Contract # - E-8801-ACESCPS) in the amount of $32,521.70.

B9 . Be it resolved that the Glen Rock Board of Education accepts the renewal of the Food Service Management contract of The Pomptonian, Inc. for the food service operation for 2020-2021. The Glen Rock Board of Education approves the addendum which contains the following language regarding fee:

The Food Service Management Company shall receive, in addition to the costs of operation, a fee of $.0821 per meal equivalent to compensate the Food Service Management Company for administrative and management costs. This fee shall be billed monthly as a cost of operation. The Local Education Agency guarantees the payment of such costs and fee to the Food Service Management Company.

Cash receipts shall be divided by $1.00 to arrive at an equivalent meal count.

The per meal management fee of $.0821 will be multiplied by total meal equivalents.

B10. Be it resolved that the Board, upon recommendation of the School Business Administrator/Board Secretary, approves the following 2020-2021 student/faculty cafeteria prices:

Item 2019-2020 2020-2021

Elementary lunch $3.60 $3.75

Premium Student Lunch $4.60 $4.75

Organic lunch $6.20 $6.25

Milk only $ .75 $ .80

High School/Middle School lunch $3.85 $4.00

Premium Student Lunch $4.60 $4.75

Organic lunch $6.20 $6.25

Milk only $ .75 $ .80

Faculty lunch $4.95 $5.10

Premium Faculty Lunch $5.60 $5.75

Organic Faculty lunch $6.70 $6.75

Milk only $ .75 $ .80


Be it further resolved that the Ala Carte Student Price List, be approved. (Attached as Appendix E)

B11. Be it resolved that the Board, upon recommendation of the School Business Administrator/Board Secretary, approves a Contract Amendment between Edvocate, Inc., and the Glen Rock Board of Education for the period of July 1, 2020 through June 30, 2021. (Attached as Appendix F)

B12 . Be it resolved that the Board, upon recommendation of the School Business Administrator/ Board Secretary, approves the following change order as submitted by Parette Somjen Architects and furthermore authorizes the School Business Administrator/ Board Secretary to complete and execute all pertinent payment application summarized as follows:

Contractor/ Contract

Original Contract

Previously Approved Change Orders

Change Order #

Amount Adjusted Contract Amount

Description

Dakota Excavating Contractor, Inc.

$1,194,000 0 001 $19,900 $1,213,900 Balance of drain proposal

B13. Whereas, Glen Rock Board of Education has determined to move forward with the

EMEX Reverse Auction in order procure electricity for Glen Rock Board of Education; and Whereas, the Local Unit Technology Pilot Program and Study Act (P.L. 2001, c. 30) (the “Act”) authorizes the purchase of electricity supply service for public use through the use of an online auction service; and Whereas, Glen Rock Board of Education will utilize the online auction services of EMEX, LLC, an approved vendor pursuant to the Act, waiver number EMEX LLC-1, located at www.energymarketexchange.com; and Whereas, EMEX, LLC is compensated for all services rendered through the participating supplier that a contract is awarded to; and Whereas, the auction will be conducted pursuant to the Act; and Whereas,if the auction achieves a price of $0.5078/therm or less for a 12 month term, a price of $0.4883/therm or less for an 18 month term, a price of $0.5062/therm or less for a 24 month term, a price of $0.5044/therm or less for a 36 month term; Glen


Rock Board of Education may award a contract to the winning supplier for the selected term. Now therefore be it resolved, that the Business Administrator/Board Secretary of the Glen Rock Board of Education be and he hereby is authorized to execute on behalf of the Glen Rock Board of Education any electricity contract proffered by the participating supplier that submits the winning bid in the if the auction achieves a price of $0.5078/therm or less for a 12 month term, a price of $0.4883/therm or less for an 18 month term, a price of $0.5062/therm or less for a 24 month term, a price of $0.5044/therm or less for a 36 month term; Glen Rock Board of Education may award a contract to the winning supplier for the selected term.

B14. Whereas, the Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:65-1 et seq. , authorizes local school districts to enter into contracts with each other to subcontract any service which the parties to an agreement are empowered to render within their own jurisdictions; and

Whereas, the Glen Rock Board of Education (“the Glen Rock Board”) and the North Haledon Board of Education (“the North Haledon Board”) are both duly authorized to provide custodial services for their respective school districts; and

Whereas, the Glen Rock Board has subcontracted its custodial services to Aramark Management Services, L.P. (“Aramark”) to provide custodial services to the Glen Rock School District; and

Whereas, the Glen Rock Board and the North Haledon Board are of the opinion that such custodial services can be more efficiently and economically provided through a joint agreement for the sharing of such services; and

Whereas, the parties are desirous of entering into a shared services agreement which would authorize the Glen Rock Board to share the services of their custodians with the North Haledon Board to provide custodial services to the North Haledon Board of Education.

Now therefore, be it resolved as follows:

1. The Glen Rock Board agrees to enter into a Shared Services Agreement with the North Haledon Board, which will authorize the Glen Rock Board to share the services of its custodians, which are subcontracted through Aramark, with the North Haledon Board in order to provide custodial services to the North Haledon School District. This Agreement is annexed hereto and made a part hereof.


2. The authorization to enter into this Shared Services Agreement is specifically conditioned upon the North Haledon Board’s approval of said Agreement.

3. The Glen Rock Board directs the Board President and the Board Business Administrator/Secretary to execute any necessary documents to complete the execution of this Shared Services Agreement.

PERSONNEL RESOLUTIONS Motion made by ________________Seconded by ________________________to approve Resolutions P1 through P12 as listed below.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


P1. Be it resolved that the Board, upon the recommendation of the Chief School Administrator approves the initial tenure track appointment of the following certificated administrators for the 2020-2021 school year : Name School Position Start Date Salary Account Number

Michael Parent

District 6-12 Principal 07/01/2020 on or about

$162,500. + $2,500. doctorate

11.000.240.103.20.44.213

Shari Krapels

District K-12 Supervisor of English

07/01/2020 $105,000. 11.000.221.102.32.01.213 11.000.240.104.32.01.213

P2. Be it resolved that the Board, upon the recommendation of the Chief School Administrator, approves the initial tenure track appointment of the following certificated staff members for the 2020-2021 school year:

Name School Position Start Date Step

(Salary) Account Number

Samantha Oliemuller

Central Grade 4 09/01/2020 $51,615. BA/ Step 2

11.110.100.101.11.08.213


Giana DiRico

Coleman Grade 5 09/01/2020 $55,982. MA/Step 1

11.120.100.101.12.03.213

P3 . Be it resolved that the Board, upon recommendation of the Chief School

Administrator, approves a leave of absence for Special Services Department, Employee ID #039870, as follows:

Type of Absence Start Date End Date

FMLA and/or NJ FLA 09/08/2020 11/27/2020


Administrator, approves a leave of absence for Athletic Department, Employee ID #036501 as follows:


Unpaid Leave of Absence 08/01/2020 10/09/2020


Administrator, approves the adjusted leave of absence for Middle School, Employee ID #004995 as follows:


Medical Leave of Absence New date 05/04/2020 No change 06/15/2020

FMLA and/or NJ FLA No change 09/08/2020 No change 11/27/2020


Administrator, approves the adjusted leave of absence for Coleman School, Employee ID #036650 as follows:


Medical Leave of Absence No change 05/26/2020 New date 05/29/2020

Unpaid Leave of Absence New date 06/01/2020 New date 06/30/2020



Administrator, approves the adjusted leave of absence for Guidance Department,


Employee ID #040924 as follows:


Medical Leave of Absence New date 05/18/2020 New date 06/19/2020


P8. Be it resolved that the Board, upon the recommendation of the Chief School

Administrator, approves the following long-term replacement staff member for the dates listed below:

Name Department Position Start/End

Date Step (Salary)

Account Number

Jamie Hricay

Athletics Athletic Trainer

08/01/2020 - 10/09/2020

$54,156. BA/Step 5 prorated

11.402.100.100.20.30.21 3

P9. Be it resolved that the Board, upon recommendation of the Chief School

Administrator, approves additional instructional assignments of two extra classes (i.e., overages) for the following Middle School faculty member, effective May 4, 2020 through the remainder of the 2019-2020 school year:

Name Subject Overage Amount

Evan Wasek Music $2,313.

P10. Be it resolved that the Board, upon recommendation of the Chief School

Administrator, approves the following Travel and Conferences for professional development and training purposes as specified below:

Attendee School/

Dep't Program Location Date Cost Account Number

D. Forgash High School Rutgers AP Summer Institute: European History

New Brunswick, NJ

07/20/2020 - 07/23/2020

$1,117.2 2

11.000.223.580.20.15.25 1

* Substitute Required

NOTE: Conference/Workshop reimbursements are estimated costs. Actual re imbursements to be made in accord with Board Policy, N.J.S.A. 18A:11-12 and the State’s regulations regarding travel covered under Circular Letter 08-13-OMB and any subsequent Circular Letters which


may be issued by the State Office of Management and Budget. The costs for applicable substitute teachers will be in addition to travel costs.

P11. Be it resolved that the Board, upon the recommendation of the Chief School

Administrator, accepts with regret, the resignation of the following staff member for retirement reasons, in accordance with the provisions of the GREA negotiated agreement:

Name Position Effective Date

Lisa Spiech Fourth Grade Teacher Coleman School

07/01/2020

P12. Whereas, an employment agreement between the Glen Rock Board of Education

(hereinafter referred to as the “Board”) and Mr. Gregory Van Nest for the position of Assistant Superintendent of Innovation and Operations for the Glen Rock School District (hereinafter referred to as the “District”) was submitted to and approved by the Executive County Superintendent according to the standards adopted by the Commissioner of Education pursuant to N.J.S.A. 18A:7-8(j) which are set forth in N.J.A.C. 6A:9-12.

Be it resolved that the Board hereby appoints Mr. Gregory Van Nest as the Assistant Superintendent of Innovation and Operations for the District for the period beginning August 1, 2020 and ending on June 30, 2021, at an annual salary of one hundred sixty five thousand and 00/100 dollars ($165,000.00), which shall total one hundred fifty one thousand two hundred and fifty and 00/100 dollars ($151,250.00) for eleven (11) months of employment.

Be it further resolved that the Board approves the Employment Agreement with Mr. Gregory Van Nest for the position of Assistant Superintendent of Innovation and Operations for the foregoing period of appointment, which Employment Agreement is attached to this Resolution and made a part hereof.

Be it further resolved that the Board hereby authorizes the Board President and the Board Secretary/Business Administrator to execute the Employment Agreement on behalf of the Board. HIB RESOLUTION Motion made by________________Seconded by ________________________to affirm the decision made in MSHIB-208142, as reported by the Chief School Administrator during the March 10, 2020 Closed Work Session Meeting and MSHIB-208075, as reported by the Chief School Administrator during the April 14, 2020 Closed Work Session Meeting.


Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


OLD BUSINESS NEW BUSINESS

➢ Next Meeting Date: May 12, 2020 PUBLIC COMMENTS (II OF II) Meeting opened to public comments at ______________PM. Meeting closed to public comments at _____________ PM.


RECESS TO CLOSED SESSION: MOTION MADE BY ________________SECONDED BY ____________to approve the following resolution:

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


BE IT RESOLVED BY THE GLEN ROCK BOARD OF EDUCATION that WHEREAS , The Board of Education of Glen Rock must discuss personnel and legal matters which includes; and WHEREAS , The aforesaid subjects are not appropriate subjects to be discussed in a public meeting; and WHEREAS , The aforesaid subjects to be discussed are within the exemptions which are permitted to be discussed and acted upon in private session pursuant to P.L. 1975 Chapter 231; it is therefore, RESOLVED , That the aforesaid subjects shall be discussed in private session by this Board at the conclusion of the public segment of this meeting, and information pertaining thereto will be made available to the public at the next regularly scheduled meeting, or as soon thereafter as possible but no later than June 23, 2020, if reasons for non-disclosure no longer exist. ADJOURNMENT Motion made by ________________Seconded by ________________________ that the Regular Public Meeting of April 28, 2020 be adjourned at ___________PM.

Dr. Brennan

Ms. Findley

Mr. Hayward

Ms. McNabola

Dr. Pucci- Bender

Ms. Rundell

Mr. Scherer

Mr. Torsiello

Ms. Scarpelli


APPENDIX

A

APPENDIX

B

{F&H00149052.DOC/2}

SIDE BAR AGREEMENT

between

GLEN ROCK BOARD OF EDUCATION

and

GLEN ROCK SCHOOL ADMINISTRATORS ASSOCIATION

This AGREEMENT is made this ____ day of __________, 2020 by

and between the GLEN ROCK BOARD OF EDUCATION, which has offices

located at 620 Harristown Road in the Borough of Glen Rock, County

of Bergen and State of New Jersey (hereinafter referred to as the

“Board”), and the GLEN ROCK SCHOOL ADMINISTRATORS ASSOCIATION,

which has offices located at 620 Harristown Road in the Borough of

Glen Rock, County of Bergen and State of New Jersey (hereinafter

referred to as the “Association”).

WITNESSTH:

WHEREAS, the Board and Association are parties to a collective

negotiations agreement governing the terms and conditions of

employment for the positions of principal, district director of

special services, district director of curriculum and instruction,

director of student personal services, assistant principal and

director of athletics for the period beginning July 1, 2019 and

ending June 30, 2022 (hereinafter referred to as the “Agreement”);

WHEREAS, the Board has reorganized the administrative

structure of the Glen Rock School District and has approved the

following positions, effective the 2020-2021 school year:

6-12 Principal

{F&H00149052.DOC/2} 2

K-12 Supervisor of English

K-12 Supervisor of Math

K-12 Supervisor of Instructional and Educational Technology/Media Center

WHEREAS, the parties have agreed to include the foregoing

positions in the Recognition Clause of the Agreement and establish

the minimum and maximum salaries for the positions; and

WHEREAS, the parties are desirous of entering into a Side Bar

Agreement to revise the parties’ Agreement to include the foregoing

positions and memorialize the parties’ agreement on the terms and

conditions of employment for the foregoing positions;

NOW, WHEREFORE, based on the foregoing premises and the mutual

promise and covenants contained herein, the parties agree as

follows:

1. Article 2.0, “Recognition”, of the parties’ Agreement

shall be revised to include the following positions:

• K-12 Supervisor of English

• K-12 Supervisor of Math

• K-12 Supervisor of Instructional and Educational Technology/Media Center

It is understood that the position title, “Principal,” includes the

“6-12 Principal” position.

2. Appendix A shall be revised by the deleting the title,

“High School Principal,” and substituting “High School/Middle

School Principal” in its place and the minimum and maximum salaries

{F&H00149052.DOC/2} 3

shall apply to the 6-12 Principal. Delete the minimum and maximum

salary for Middle School Principal in its entirety.

3. Appendix A shall be revised by adding the following:

Supervisors 2020-2021 2021-2022

Minimum salary $105,000 $105,000

Maximum salary $125,000 $129,981

4. All provisions of the parties’ Agreement shall apply to

the twelve month K-12 Supervisors, notwithstanding the fact that

the parties’ Agreement refers to “Administrators” throughout the

collective negotiations agreement.

5. The provisions in the Side Bar Agreement shall remain in

effect for the duration of the parties’ Agreement and shall be

included in the successor collective negotiations agreement, unless

it is revised as part of the negotiations of a successor

negotiations agreement.

6. Except as otherwise provided in the Sidebar Agreement,

all of the provisions of the parties’ Agreement shall remain in

full force and effect.

INTENTIONALLY LEFT BLANK

APPENDIX

C

APPENDIX

D

Report Date 04/17/20 11:46 AM 1Page NoGlen Rock School District

FJATV07A

Batch No. Ref No. Date Period Description

Account No/Description

Debit Credit

Budget Journal By Reference

000518

000522

000536

000554

715.00

200.00

4,495.00

1,000.00

715.00

200.00

4,495.00

1,000.00

3302

3304

3305

3308

3309

3310

3311

02/25/20

02/28/20

03/03/20

03/09/20

03/09/20

03/12/20

03/12/20

09

09

09

09

09

09

09

MS Budget Transfers

MS Budget Transfers

HS Budget Transfer

CST Budget Transfers

CST Budget Transfers

HS Budget Transfer

B&G Budget Transfers

240.00

475.00

200.00

4,000.00

495.00

1,000.00

6,439.61

240.00

475.00

200.00

4,000.00

495.00

1,000.00

6,439.61

0-11-000-223-580-21-03-251

0-11-000-223-580-21-04-001

0-11-000-223-580-21-02-251

0-11-000-223-580-21-04-001

0-11-000-223-580-21-05-251

0-11-000-222-610-20-05-231

0-11-000-223-580-20-05-251

0-11-000-217-320-30-16-436

0-11-000-217-610-30-00-000

0-11-000-219-580-30-16-251

0-11-000-223-320-30-00-000

0-11-000-262-420-20-30-074

0-11-402-100-610-20-30-075

0-11-000-261-420-40-11-750

0-11-000-261-420-40-12-750

0-11-000-261-420-40-13-750

0-11-000-261-610-40-10-741

0-11-000-261-610-40-11-741

0-11-000-261-610-40-12-741

0-11-000-261-610-40-13-741

0-11-000-262-890-40-32-260

0-11-000-262-890-40-32-660

0-11-000-263-420-40-32-720

0-11-000-263-610-40-32-721

Ms Gr 6 Travel

MS 8th Grade English Travel

MS Special Ed. Travel

MS 8th Grade English Travel

Ms Foreign Lang Travel

Hs World Language Pubs

Hs Foreign Lang Travel

Cst Ext Svcs-Therapy&Sup

Ext Svcs Supp/Materials

Cst Travel Expenses

CST Purch. Prof. Svcs. (Staff Traini

Cont Ser Eqp Weigh

Athletic Uniforms

Central Admin Contracted Svcs.

Coleman Admin Contracted Svcs.

Hamilton Admin Contracted Svcs.

Byrd Admin Supplies

Central Admin Bldg Supplies

Coleman Bldg Supplies

Hamilton Bldg Supplies

SW In-Service Training

SW Operations Misc. Expenses

SW Grounds Contracted Svcs.

SW Grounds Supplies/Materials

240.00

275.00

200.00

200.00

4,000.00

495.00

1,000.00

1,192.57

121.00

1,345.64

540.40

295.00

515.00

180.00

750.00

1,500.00

240.00

475.00

200.00

4,000.00

495.00

1,000.00

4,189.61

2,250.00

000518

000518

000522

000536

000536

000554

000561

Total Reference No.

Total Reference No.

Total Reference No.

Total Reference No.

Total Reference No.

Total Reference No.

Total Reference No.

Total Batch No.

Total Batch No.

Total Batch No.

Total Batch No.

3302

3304

3305

3308

3309

3310

3311


FJATV07A



Debit Credit


000561

000562

6,439.61

204,385.53

6,439.61

204,385.53

3312

3313

03/17/20

03/31/20

09

09

March Appropriation Adjustments


204,385.53 204,385.53

0-11-000-100-562-30-16-000

0-11-000-213-100-12-44-213

0-11-000-213-100-20-44-418

0-11-000-217-106-65-00-000

0-11-000-217-320-32-00-000

0-11-000-217-320-32-00-000

0-11-000-221-105-31-27-219

0-11-000-221-110-31-27-210

0-11-000-230-100-05-00-000

0-11-000-230-100-05-42-119

0-11-000-240-105-13-44-219

0-11-000-240-105-20-44-213

0-11-000-240-105-20-44-213

0-11-000-240-105-20-44-219

0-11-000-240-580-00-00-000

0-11-000-240-580-00-00-000

0-11-000-240-580-11-44-251

0-11-000-240-580-13-44-251

0-11-000-251-100-05-41-213

0-11-000-251-440-05-43-258

0-11-000-252-100-35-19-213

0-11-000-252-330-35-00-001

0-11-000-270-512-12-00-000

0-11-000-270-512-20-30-522

0-11-000-291-270-32-19-821

0-11-120-100-101-10-03-213

0-11-120-100-101-11-03-213

0-11-190-100-610-05-00-000

0-11-402-100-100-20-30-071

0-11-402-100-100-20-30-213

0-11-402-100-590-20-30-072

0-11-402-100-590-20-30-075

0-30-000-400-334-13-65-009

0-30-000-400-450-11-65-008

0-30-000-400-450-20-65-001

0-30-000-400-450-20-65-001

0-30-000-400-450-20-65-001

0-30-000-400-890-20-65-008

0-11-000-223-610-31-34-251

0-11-000-223-890-31-00-000

0-11-000-230-890-05-40-134

Tuition- Lea In State

Cole Nurse Salary

Hs Nurse Substitutes

CS Special Ed 1:1 Teacher Assistant

DW Sp. Ed. Instr. Aide Management Fe

DW Sp. Ed. Instr. Aide Management Fe

C&I Sub Secretary Salar

C&I Summer Salary

Newly Budgeted Assistant Superintend

Supt. Off. Sub Sec

Hamilton Sub Secretary

Hs Secretary Salary

Hs Secretary Salary

Hs Admin. Sub Secretary

GRAA National Conference Travel

GRAA National Conference Travel

Central Admin Travel Exp

Hamilton Admin Travel Expenses

Business Office Salary

Equip Rent-Copy/Postage

Tech Department Salaries

Tech-Pur Prof Svcs

Coleman Field Trip Transportation

Athletic Transportation

Sw State Health Benefits

Byrd Elem Salary

Cent Elem Salary

Sw Supplies/Materials

Cheerleading Stipend

Trainer Salary

AD Misc. Contracted Services

Athletic Secur/Officer

Hamilton Field Architectural Fees

Central Auditorium Hard Costs

HS/MS Media Center Hard Costs



HS/MS Media Center Collection Move

Math Specialist-PD Supplies/Material

New Teacher Orientation-Transportati

Board Printing/Publishi

120.00

13,778.06

1,224.50

306.00

318.50

45.50

14.25

99.00

99.00

423.56

481.00

1,140.00

3,952.96

2,556.20

4,118.00

4,059.00

151,320.00

14,500.00

5,830.00

313.27

715.28

13,778.06

120.00

1,224.50

306.00

318.50

45.50

14.25

99.00

99.00

423.56

481.00

1,140.00

2,556.20

3,952.96

4,118.00

4,059.00

14,500.00

151,320.00

5,830.00

313.27

000562

000584

Total Reference No.

Total Batch No.

Total Batch No.

3312


FJATV07A



Debit Credit


230,295.65 230,295.65

000584

000585

9,049.27

4,011.24

9,049.27

4,011.24

3313

3314

03/31/20

03/31/20

09

09



9,049.27

4,011.24

9,049.27

4,011.24

0-11-000-230-890-05-40-136

0-11-000-240-103-20-44-213

0-11-000-240-105-30-16-213

0-11-000-251-100-05-41-213

0-11-000-251-440-05-43-258

0-11-000-251-590-05-00-003

0-11-000-251-610-05-43-137

0-11-000-252-100-35-19-213

0-11-000-252-330-35-00-001

0-11-120-100-101-10-03-213

0-11-120-100-101-11-03-213

0-11-150-100-320-23-19-000

0-11-190-100-320-31-27-002

0-11-230-100-101-10-48-213

0-11-230-100-101-11-48-213

0-11-230-100-101-12-48-213

0-11-230-100-101-13-48-213

0-11-230-100-101-13-48-213

0-11-230-100-101-13-48-213

0-65-430-200-105-34-44-213

0-65-430-200-440-34-44-172

0-11-000-251-890-05-00-000

0-11-000-251-890-05-41-132

0-11-000-270-513-32-19-524

0-11-000-270-513-32-20-000

Advertising

Hs Admin. Salary

Child Study Team Director Secr. Sala

Business Office Salary

Equip Rent-Copy/Postage

Cooperative Purchasing Services

Business Office Supplies

Tech Department Salaries

Tech-Pur Prof Svcs

Byrd Elem Salary

Cent Elem Salary

Regular Ed. Home Inst. Prof. Service

Student Enrichment Prog. Prof. Servi

Byrd Reading Salary

Cent Reading Salary

Cole Reading Salary

Hamilton Reading Salary



Admin Sec. Salary

Admin Equip Rental

Business Office Miscellaneous

Bus. Office Dues/Misc

Region I Vo-Tech Reg. Ed. Transporta

Home/School Misc. Transportation

4,000.00

812.50

382.00

.30

1,858.40

542.15

.01

.02

.02

425.32

311.00

3,700.24

715.28

4,000.00

812.50

382.00

.30

1,858.40

542.15

.02

.02

.01

425.32

311.00

3,700.24

000584

000585

Total Reference No.

Total Reference No.

Total Batch No.

Total Batch No.

Grand Total

3313

3314

APPENDIX

E

APPENDIX

F

Page 1 of 10

CONSULTING SERVICES AGREEMENT This Consulting Services Agreement (hereafter Agreement) is made and entered into as of this 1st day of July, 2020 by and between Edvocate, Inc., a New Jersey corporation, and Glen Rock Board of Education, a public school district (hereafter District), who agree as follows:

1. PURPOSE OF THE AGREEMENT: The Agreement sets forth the terms and conditions upon which District retains Edvocate to provide the District with contract monitoring services for their custodial services operations.

1.1. Independent Contractor: Edvocate shall be an independent contractor and shall retain control over its employees and agents. It further agreed that Edvocate shall maintain its independent contractor status throughout the duration of this Agreement, and that at no time shall it be considered an employee of the District. Other than as provided below, Edvocate shall not be entitled to any other compensation or benefits from the District or from any of its present or future successors or assigns, by reason of its provision of services hereunder.

1.2. Access: District shall provide Edvocate with reasonable access to, and use of, the Premises to permit Edvocate to perform its obligations under this Agreement. Edvocate personnel will conduct themselves with the highest degree of professional integrity in all contacts with District staff, students and constituencies

2. TERM OF AGREEMENT: The term of this Agreement is for one (1) year, with an option for four (4) one (1) year

extensions at the School Board’s discretion. The initial one (1) year term of the Agreement will commence on July 1, 2020 and continuing until June 30, 2021 (“Initial Term”). Thereafter, this Agreement is subject to four (4) one (1) year extensions at the District’s option subject to the following conditions: a) the Contract shall be awarded by resolution of the District’s Board of Education (“Board”) upon a finding that the services are being performed in an effective manner; b) no such Contract shall be extended so that it runs for more than a total of five consecutive years; c) any price change included as part of an extension shall be based upon the price of the original Contract as cumulatively adjusted pursuant the increase as stated in the following paragraph; and d) the terms and conditions of the conditions of the Contract remain substantially the same.

Any price change included as part of an extension shall be based upon the price of the original contract as cumulatively adjusted pursuant to any previous adjustment or extension and shall not exceed the change in the index rate for the 12 months preceding the most recent quarterly calculation available at the time the contract is renewed; and d. the terms and conditions of the contract remain substantially the same (18A:18A-42).

3. SERVICES TO BE PERFORMED

3.1. Services: Edvocate will provide ongoing monitoring of the District’s custodial service program including any other school districts which the Glen Rock Board of Education has entered into a shared service agreement with, to provide custodial services to, analysis after the contract is awarded to a custodial services management company (CSMC). This will include the following for Contract Monitoring:

3.1.a. Each year, determine what are the needs, concerns and expectations of the users of the program.

3.1.b. We will perform a base line inspection of all school buildings to establish a baseline quality level. We will then perform inspections of all school buildings, three times a year. We estimate each inspection will take at least 1 day.

3.1.c. Provide transition/start up services for the newly implemented custodial services contract to include the following:

3.1.c.i. Provide the contractor with the following and ensure they are properly filled out and completed during and after the startup period:

3.1.c.ii. Task Schedules format which detail in 15 minute increments what a custodian daily work schedule is.

Page 2 of 10

3.1.c.iii. Employee roster format detailing the contractual requirements of wages, black seal licensing, background checks, etc.

3.1.c.iv. Summer Cleaning format plan for each school detailed by room number. 3.1.c.v. Startup plan format covering the period of time from 30 days prior to the start of the

contract to 60 days after the start of the contract. 3.1.c.vi. Project Cleaning Plan format broken down by each school building, month, project and

estimated competition date. 3.1.c.vii. Guide the CSMC’s through Snow Removal Plans 3.1.c.viii. Equipment Log format detailing the balance of the equipment budget, the location of

the equipment, cost, condition etc. 3.1.c.ix. Overtime Log format to track the usage of overtime throughout the year. 3.1.c.x. Attend and lead 8 on-site weekly meetings from one month prior to start up and 4 to 6

weekly on-site meetings for thirty to sixty days after start up. In order to monitor the startup, discuss and resolve issues that arise.

3.1.d. We will work with Administration to improve the CSMC’s performance by establishing clear measurable performance and achievement goals. We then arrange and chair three goal-setting meetings (Common Goals), every year, with administration and the CSMC. At these meetings we review the status of the previous goals and objectives then we discuss and agree upon the upcoming goals and objectives for the CSMC.

3.1.e. We then monitor the CSMC for the attainment of those goals and objectives. This, along with the inspections, ensures continual improvement in the CSMC’s performance.

3.1.f. Audit the CSMC, three times per year, to ensure they are in compliance with minimum wages, staffing, benefit levels and employee background checks.

3.1.g. Annually reconcile, overtime, equipment budget pool and contractual CSMC wages with certified payroll to ensure contractual wages are paid out by the CSMC.

3.1.h. We will periodically do unannounced inspections at night throughout the year. 3.1.i. We will prepare a written report of the inspection results to administration. 3.1.j. Edvocate’s staff will be onsite up to five times per year for the monitoring of your Custodial

services. 3.1.k. Be available to attend emergency meetings within 24 hours of notification. 3.1.l. Provide unlimited support via telephone and or email.

4. PERSONNEL POLICIES

4.1. Equal Opportunity and Affirmative Action Employer: Edvocate agrees to comply fully with the requirements of P.L. 1975, c. 127, and all implementing regulations there under, all as amended from time to time. The mandatory language of the regulations, attached as Exhibit A, is incorporated herein by reference, and a current Treasury Certificate is attached as Exhibit B.

4.2. Background Check: Edvocate affirms that all employees who may come in contact with District staff and students have passed background criminal checks as are typically required of public school district employees.

4.3. Potential Conflicts of Interest; Favoritism: Edvocate warrants and represents that neither Edvocate, nor any employee of Edvocate, either now or during the term of this agreement, has or will have any business interest or contract with any facilities service management company, and that Edvocate, and each of its employees, will perform the services of this agreement objectively and impartially on behalf of the District, without favoritism toward or against any potential facilities service management company.

5. BILLING AND PAYMENT TERMS

5.1. Agreement Price: In consideration of Edvocate’s performance of its obligations under this Agreement, District shall pay Edvocate an Agreement Price for each year of the following:

Page 3 of 10

5.1.a. The agreement price for the period of July 1, 2020 to June 30, 2021 shall be Twenty-Nine Thousand Seven Hundred Seventy-Two Dollars ($29,772) annually divided in 12 monthly payments of Two Thousand Four Hundred Eight-One Dollars ($2,481.00).

5.2. Additional site visits, requested by the District, beyond the ten days on-site will be charged to the District at $475.00 per day, including all expenses.

5.3. Payment Terms: The Installment Payments shall be either (i) hand delivered to Edvocate; (ii) made by electronic transfer to the Edvocate’s designated bank account or (iii) delivered to an address provided by Edvocate. Each payment will be made no later than net 30 days from date of invoice.

5.4. Expenses: Any and all expenses incurred by Edvocate in the performance of its duties hereunder shall be

borne directly by Edvocate and the District shall have no liability whatsoever for such expenses

5.5. Taxes: Edvocate shall have the responsibility for payment of all federal, State and local taxes with respect to the Agreement Price in Section 5.1.

6. GENERAL TERMS AND CONDITIONS

6.1. Assignment: The Agreement may not be assigned by either party without the written consent of the other.

6.2. Notice: Any notice or communication required or permitted to be given shall be in writing and served personally, delivered by courier or sent by United States certified mail, postage prepaid with return receipt requested, addressed to the other party as follows:

To District: Mr. Michael Rinderknecht, Business Administrator Glen Rock Board of Education 620 Harristown Road Glen Rock, NJ 07452

To Edvocate: Edvocate, Inc Attention: Bill Gerichter 756 Opatut Court Toms River, NJ 08753

and/or other persons or places as either of the parties may hereafter designate in writing. All notices shall be effective when received.

6.3. Waiver of Jury Trial: Edvocate and the District hereby waive their rights to trial by jury with respect to any dispute or litigation between them arising under or related to this Agreement.

6.4. Indemnity: Except as otherwise expressly provided herein, Edvocate and the District shall defend,

indemnify and hold each other harmless from and against all claims, liability, loss and expense, including reasonable attorney’s fees and court costs which are related to or arise out of actions taken or omitted by each other, or that are otherwise related to the performance of services under this Agreement. The District, however, will not be responsible for any claims, liabilities, losses or damages (or actions in respect thereof) which are finally judicially determined to have resulted solely from Edvocate’s misrepresentation, negligence or misconduct. This clause shall survive termination of the Agreement, except to the extent that such loss or damage is the result of the other parties’ negligence, misconduct or other fault.

6.5. Amendments to Agreement: All provisions of the Agreement shall remain in effect throughout the term

of the Agreement unless the parties agree, in a written document signed by both parties, to amend, add or delete any provision. The Agreement may not be changed other than by an agreement in writing signed by the parties.

Page 4 of 10

6.6. Termination for Cause: If either party breaches a material provision hereof or of any other agreement between the parties ("Cause"), the nonbreaching party shall give the other party notice of such Cause. Notwithstanding anything contained herein to the contrary, if the Cause is remedied within ten (10) days in the case of failure to make payment when due or sixty (60) days in the case of any other Cause, the notice shall be null and void. If such Cause is not remedied within the specified period, the party giving notice shall have the right to terminate the Agreement upon expiration of such remedy period. The rights of termination referred to herein are not intended to be exclusive and are in addition to any other rights available to either party at law or in equity.

6.7. Changes to Agreement: All provisions of the Agreement shall remain in effect throughout the term of the

Agreement. The Agreement may not be changed other than by a revised Agreement signed by the parties hereto.

6.8. Entire Agreement: This Agreement contains the entire understanding and agreement of the parties concerning the matters contained herein, and supersedes and replaces any prior or contemporaneous oral or written agreements or communications concerning the matters contained herein.

6.9. Severability: If any provision of this Agreement is held invalid or inoperative, the other portions of this Agreement shall be deemed valid and operative and, so far as is reasonable and possible, effect shall be given to the intent manifested by the portion held invalid or inoperative.

6.10. Governing Law: This Agreement shall in all respect be construed according to the laws of the State of New Jersey, without regard to its conflicts of laws provisions. Each of the parties hereto hereby irrevocably consents and submits to the jurisdiction of the Courts of the State of New Jersey in connection with any suit, action or other proceeding concerning this Agreement. Each party waives and agrees not to assert any defense that the court lacks jurisdiction, venue is improper, inconvenient forum or otherwise.

IN WITNESS WHEREOF, the parties have entered into the Agreement as of the date first signed.

Glen Rock Board of Education Date: _______________ By: ____________________________________

Michael Rinderknecht Title: Business Administrator EDVOCATE, INC. Date: July 1, 2020 By: _____________________________________ Bill Gerichter President

Documents

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