April 16, 2020 Presented by the NAIGC Board Location

Presented by:NAIGC Board of Directors

Location: Couch, Home

Presented by the NAIGC BoardApril 16, 2020

2FOR THE LOVE OF THE SPORT™ NATIONAL ASSOCIATION OF INTERCOLLEGIATE GYMNASTICS CLUBS 4/16/2020NAIGC.org

Agenda

1. Opening Remarks2. Evolution of the NAIGC3. 2020 COVID-19 Impact 4. Financial Update5. Growth & Future Goals6. Nationals 2021 & 2022 Preview7. Board Restructuring Update8. Board Member Elections & Operations Specialist Interest9. Q&A

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● Zoom presentation etiquette

○ Please save your questions for the end and utilize the Q/A feature within Zoom

○ Feel free to utilize the raise hand feature as well, this will allow us to unmute you and you can ask your question out loud

● To see the presenters during screen share, View Options → Side by Side View

● This presentation will be recorded for anyone who was unable to make it tonight

Welcome to the 2020 Annual Meeting

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A Word From our Sponsors

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15% discount on any equipment for any gym hosting an NAIGC Club.

Currently running discounts on home equipment. Free shipping with promo code “NAIGCShipping”.

15% discount on any purchases by NAIGC members. Access the link to discount on naigc.org.


Agenda


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Mission and Values

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The mission of the NAIGC is to expand opportunities for participation in the sport of gymnastics and to promote interaction among collegiate gymnastics clubs by providing structure for competition on local , regional and national levels; facilitating communication; and building a community of support and camaraderie that encourages sportsmanship, leadership, teamwork, and fun.

Values● Radical Opportunity● Exceptional Customer Experience● Transparency● Innovation and Excellence


We Exist to Fill a Gap in Gymnastics

Beginneror Middle Level

Elite Level

Under 18 Over 18

???

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1. Arizona Phoenixes2. Bridgewater State University3. College of the Holy Cross 4. Columbia Gymnastics Club5. Fitchburg State University 6. Johnson and Wales 7. Kennett Regional Athletics Club8. Rochester Institute of Technology9. Rocky Mountain Pride

10. Tarrant County College11. University of Louisiana at Lafayette12. University of Massachusetts,

Amherst

New 2019-2020 Club

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= States with NAIGC clubs

= New clubs


Nationals and Membership Growth from 2008 to 2020

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Agenda


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Impacts of COVID-19

● Gymnastics seasons disrupted across the community

○ USAG & NCAA seasons cancelled, Olympics postponed

● Nationals was cancelled for the first time ever, full refunds issued

○ Refunds should be processing now

○ If your refund hasn’t cleared by next Wed 4/22, email [email protected]

● 9 of 26 sanctioned meets cancelled

● Membership gifts and banners will be sent in the coming months

● Virtual Stars Best of 2020 Contest: virtualstarsgymnastics.com/how-it-works/

○ $10 per routine, MAG, WAG and Decathlon offered

● Daily #NAIGCFit workouts posted

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mailto:[email protected]

https://virtualstarsgymnastics.com/how-it-works/


Agenda


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2020 NAIGC Financials - Nonprofit with Profits

The NAIGC is a 501(c)(3) organization that...

● Is entirely volunteer run

● Still has annual overhead costs, including:

○ Board meeting expenses

○ Website and tech tools

○ Banking and payment fees

○ Outreach and marketing

● Uses its net income to provide new opportunities

○ Club Financial Aid Program

○ Trampoline and Tumbling at Nationals

○ Awards and insurance for sanctioned meets

○ Scholarships

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2020 NAIGC FinancialsCash Flow

Corporate Expenses

● Board In Person Meeting● Annual Meeting● Zoom● Website Hosting● Membership Gifts and Banners● Equipment ● Banking● Scholarships

Nationals Expenses

● Convention Center Rental● Equipment● Judges● Board Travel & Hotel● Meet Supplies and Swag● Banquet Food and Supplies● Contractors

Other Event Expenses

● Flipfest!● Sanctioned Meet Awards & Insurance

Corporate Income

● Contributions● Membership Fees● Sponsorships● Online Merch Sales

Nationals Income

● Registration and Team Fees● Banquet Tickets● Fundraisers and Merch Sales● Admissions

Other Event Income

● Flipfest Fees● Misc. Sanctioned Meet Income

% of Total

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2020 NAIGC Financials - Income

2019 2020

Membership $ 62,400 $ 60,435

Nationals $ 145,230 $ 142,320

Banquet $ 58,280 $ 48,660

Sponsorships & Contributions $ 30,638 $ 9,442

Flip Fest $ 14,710 $ 15,280

Hotel Rebates $ 15,403 $ 0

Merch + Misc $ 13,471 $ 116

Total $ 340,132 $ 85,273

Refunded($0)

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$ 10,082

2020 NAIGC Financials - Expenses

2019 2020

Corporate Expenses $ 32,564 $ 25,160

Membership Gift $ 12,223 $ 8,000

Nationals $ 161,949 $ 18,941

Banquet $ 51,858 $ 0

Scholarship $ 6,000 $ 6,000

Flip Fest $ 10,022 $ 12,694

Sanctioned Meets $ 5,911 $ 4,396

Total $ 280,527 $ 75,191

Net Operating Income $ 59,605

RICC Deposits,Travel for Judges, BoD, Guests

$8K in 2021

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2020 NAIGC Financials - Net Operating Income 2008-2020

Expected Year End Balance: ~$145K

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Agenda


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2020 Milestones -- Continuing to Grow

● 1,718 Members from 106 clubs

● New club financial support initiative

○ Waived 5 Nationals registration fees each for 12 new clubs

● Continued Decathlon and T&T expansion

● Scholarship award expansion $1500 → $2000

○ Funded through Week of Giving campaign

○ $20k in the Scholarship fund

● Revamped online merch store - many more color options for apparel

● Completed organizational restructuring

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Decathlon/Unified Artistic Gymnastics Growth

● Growth continues from 6 participants in 2017 to 72 in 2020

● Added option for fewer than 10 events (UAG)

● Competitors now eligible for finals in both disciplines (with exceptions)

Note:UAG-M - Registered for additional events in MAGUAG-W - Registered for additional events in WAG

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Trampoline and Tumbling

2020: ● Added Synchronized Trampoline to NAIGC T&T

Rules● Sanctioned two regular season meets ● 2 new T&T-specific clubs● Nationals 2020:

○ Power Tumbling○ Individual Trampoline New!○ Double Mini Trampoline New!○ Synchronized Trampoline New!

2021 Goals:● Sanction more meets● Host all events at Nationals 2021● Improve marketing and outreach to optimize

participation at local meets and National Championships

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Looking Forward -- Future goals

● Eliminate technical barriers

○ Enable clubs to use new scoring software

○ New registration platform for Nationals 2021

● Establish endowment for scholarship fund

● Improve support for sanctioned events and Regional Championships

● Foster new club growth

○ Expand on new club financial initiative

○ Grow resources available to new clubs to encourage longevity

○ Partner with local gyms to host community clubs

● Recruit more NAIGC volunteers with new organizational structure

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National Travel System (NTS)

● What they provide?○ Easy and organized hotel bookings for NAIGC sanctioned

events.

● How to utilize NTS○ Request the use of NTS when applying for your sanction

○ Have the following information:

■ City where event is being held

■ Venue name/address

■ Date of the event

■ Dates needed for the block

■ Number of expected rooms

● Why?○ NTS and event hosts will split commission!

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Agenda


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Dates: April 15 - 17, 2021

Host Hotel: Hyatt Regency Albuquerque, DoubleTree by Hilton (Arranged through NTS)

Competition Venue: Albuquerque Convention Center

Nationals 2021Albuquerque, New Mexico

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Dates: April 6 - 9, 2022

Host Hotels: Hilton Milwaukee (Arranged through NTS)

Competition Venue: Wisconsin Center

Nationals 2022Milwaukee, Wisconsin

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Agenda


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New Organizational Structure -- Goals

● Sustain long-term growth by adding capability for more volunteers

● Be able to recruit easily into specific projects and tasks

● Allow the Board to focus on long-term strategic planning and oversight

● Make Board Member elections more robust and more relevant to the membership

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New Organizational Structure -- Governance vs. Operations

Operations are the day-to-day tasks we do to ensure we execute on the mission

Operations tasks include:

● Nationals and event sanctioning● Technology● Merchandising● Communications● Scholarships● Sponsorships

Governance has a dual focus of ensuring the NAIGC is staying true to its mission and is set up for long-term success

Governance tasks include:

● Drafting and enforcing policy● Treasury and finance● Strategic vision and planning● Appointing and overseeing Executive

Director

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New Organizational Structure -- Org Chart

Chart available at https://naigc.org/organizational-chart/

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https://naigc.org/organizational-chart/


New Organizational Structure -- Expectations of Board Members

● Board Member candidates need to be willing to learn about applicable laws and non profit best practices and develop new processes and systems.

● Serve on at least two Board committees (may serve one additional role in Operations)

○ Policy Committee: Review and develop governing documents per applicable laws and best practices ○ Development Committee: Develop Key Performance Indicators, research best practices and

implement recruitment strategy○ Finance Committee: Develop and report financial statements, implement fundraising and sponsorship

strategies

● About half of the all Board Members will need to hold a leadership position○ President, Treasurer and Finance Committee Chair, Secretary, Policy Committee Chair, Development

Committee Chair

● Terms for 2020 elections will be 1 or 2 years

● Ineligible for Department Head or Executive Director roles in Operations

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Regional Coordinators

● Appointed as an Operations role to serve each region

● Works to facilitate regional championship bid process

● Provides support for regional championship hosts

● Ensures accurate club contact information and calendar of regional events

New Organizational Structure -- Regions Team

● Responsibilities○ Represent the clubs in the region to the Board and make sure their interests and concerns are being addressed.

■ The Regional Representatives will elect a spokesperson will attend the annual In-Person Board meeting and facilitate discussion about membership concerns and priorities

■ The Board will consult Regional Representatives for board decisions which are relevant to membership interests and concerns

○ Represent the Board to member clubs by understanding and explaining relevant policies and decisions of the Board

○ Act as the first point of contact for all clubs in the region, and direct questions to the appropriate resources within the NAIGC.

■ Work with the Regional Coordinator to facilitate communication between the NAIGC and member clubs. ○ Work with the Growth and Outreach Team to:

■ Table and/or distribute materials at industry events (congress, meets, clinics) to promote the NAIGC■ Reach out to existing clubs at universities that are unaware of or not members of the NAIGC■ Create new college and community clubs in each region

○ Regions Team Lead■ Could be one of the regional coordinators or an additional person to take on leadership and

administrative duties○ Positions

■ Every region will be have a Regional Coordinator (1-7)■ There will be 1 Regional Rep for every region (7)■ 1 Region Team Lead■ 1 Spokesperson (can be any one of the Regional Coordinators, Regional Representatives, or Region Team

Lead)

Regional roles are now split into two positions:

Regional Representatives

● One Representative for each region is elected by the clubs in the region

● Represents clubs interests and concerns to the Board

● First point of contact between clubs and the NAIGC

● Assists with NAIGC growth and outreach within their region

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Agenda

1. Opening Remarks2. Evolution of the NAIGC3. 2020 COVID-19 Impact 4. Financial Update5. Growth & Future Goals6. Nationals 2021 & 2022 Preview7. Board Restructuring Update8. Elections & Operations Specialist Interest9. Q&A

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How to Get Involved

Interested in Governance?

Run for a Board Member position

● Add yourself to the ballot by filling out the application

● To nominate someone for the Board, email their nomination and endorsement to the NAIGC Discussion Listserv (remember, only members of the group may email)

● Nominations and applications are open from April 16th - May 1st

● More information can be found on the Election 2020 page of naigc.org

● Email [email protected] with additional questions

Interested in Operations?

Apply for an Operations Role

● Once the new Board is elected, they will appoint an Executive Director to lead and build the Operations Leadership Team

● The Operations Leadership Team will post available roles and an application on the NAIGC website for Operations specialists

● Email [email protected] if you are interested in being appointed Executive Director, or to an Operations Leadership Team role

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https://docs.google.com/forms/d/e/1FAIpQLScE86LW91BDLC930qLLlfwLEbipA0gZZHjs_y3mzUFxnw5reQ/viewform



https://naigc.org/elections-2020/




Board Member and Regional Representative Elections

● For the upcoming Board Member election, there are 11 open board positions.● The 11 highest scoring candidates will become Board Members.

○ 3 two-year terms (among winning candidates, the top 3 scoring candidates who ran for a 2-year term will be awarded a 2-year term)

○ 8 one-year terms (awarded to the remaining eight winning candidates)

● Election Timeline:○ April 16 - 9 p.m. EST – Nominations open after the virtual Annual Meeting○ May 1 - Nominations and applications close○ May 4 - Elections open after Board Member virtual candidate speeches and Q&A○ May 12 - Elections close

● Regional Representatives will also be elected according to this timeline. To apply for a Regional Representative position fill out the application. More details can be found on the “Regions Team” slide of this presentation and in the Regional Representative Policy.

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https://docs.google.com/forms/d/e/1FAIpQLSe0MKkjMe2Zp3JI2K4YG0_EwoNU6d533boKQv1CJtreSOrlHA/viewform

https://naigc.org/wp-content/uploads/20200406-Regional-Representative-Policy.pdf


Future Board Elections -- Nomination Committee

● Goals:

○ Simplify the election process for the membership

○ Align candidates to existing skill gaps on the Board

● The Nomination Committee will be a temporary committee of 6-10 people formed before each Board election

○ NAIGC students, coaches, current Board members not running in the election, and other community

stakeholders

○ Current Board Members (if any) must be a minority (less than half) of the Committee

○ Seated by the Board, anyone may apply

● The Nomination Committee will vet - through a series of meetings and interviews - potential candidates for the

NAIGC Board

● Only approved candidates will appear on the ballot

● NAIGC member clubs elect Board Members as they currently do, voting on candidates approved by the Nomination

Committee

A Nomination Committee will NOT be used for this year’s Board Member elections.

It will be implemented for the first time for the 2021-2022 election cycle.

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Agenda


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Q&A

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Please utilize the Q/A or raise hand function within Zoom

Feel free to send any other feedback and/or questions to:[email protected]

There will be a Townhall for more details about restructuring on April 24th at 9PM EST


Documents

April 16, 2020 Presented by the NAIGC Board Location