1

Society of Broadcast Engineers BOARD OF DIRECTORS MEETING

April 11, 2010 Las Vegas Hilton Hotel

Las Vegas, Nevada

In Attendance: Vincent Lopez – President Ralph Hogan- Vice President Ted Hand- Secretary Andrea Cummis- Treasurer Ralph Beaver- Director Jim Bernier- Director Mark Heller-Director Gary Liebisch-Director Jim Leifer-Director Scott Mason- Director Jerry Massey-Director David Priester-Director Christopher Scherer-Director (Left 11:31 am) Mark Simpson-Director Jeff Smith- Director Joe Snelson-Director Barry Thomas- IPP (Left 11:10 am) John Poray- Executive Director (ex officio) Chris Imlay- General Counsel (ex officio) Guests: Megan Clappe - Certification Director Holly Essex - Communications Manager Kimberly Kissel – Education Director Fred Baumgartner – Ennes Trust Gary Timm – EAS Committee Conrad Trautmann – Publication Committee Chair Bill Magliocco (Left 9:18 am) Ched Keiler, Chapter 53 Sec/Treas. Tim Anderson (arrived 9:50 am) Richard Ryan (arrived 9:50 am) All times are PDT. The meeting was called to order at 8:30 am by President Vinny Lopez. The Roll Call and Quorum verification by Secretary Ted Hand. President Lopez introduced new board members and guests. President Lopez reviewed the consent agenda. The following items were added to the agenda: Added to Agenda: GRC - National Band Plan S.2881 and HR. 4809

2

HR.3125 Motion to approve the Agenda as amended was made by Mark Heller. Seconded by Jim Leifer. Motion was voted on and passed unanimously. Approval of the Consent Agenda Requests were made to remove the following items from the Consent Agenda for discussion: Old Business: Publication Committee Audit Report OASIS Contract EAS New Business: GRC Report Awards and Nomination Committee Executive Director’s Report A motion to approve the Consent Agenda as amended was made by Barry Thomas. Seconded by Mark Heller. Motion was voted on and passed unanimously. Approval of the Minutes Approval of the Minutes of the January 23, 2010 Executive Committee Meeting. Approved by Consent Agenda. Treasurer’s Report (Andrea Cummis) Net income from all cash and non-cash operations though February 28, 2010 was $17,367 versus the budget of $1,028, a positive variance of $16,338. Gross Income was $151,498 compared to the budget of $140,744 for a positive variance of $10,754. Expenses were $134,131 versus the budget of $139,715; this was below budget by $5,584. Net income from cash operations only, was $13,601 which was $13,981 ahead of cash operations budget of -$380. Approved by Consent Agenda. Audit Report (Andrea Cummis) The report from Dunbar, Cook and Shepard, PC states that the Society is financially in good shape and is meeting all of its financial responsibilities. John Poray reported that the Audit report has an error on page 10…total assets doesn’t match total liabilities (off $837), and explained the reason for DC&S’s error. DC&S will provide a corrected audit report. A motion to approve the Audit Report as amended was made by Ralph Hogan. Seconded by Jerry Massey. Motion was voted on and passed unanimously. Reviewed Action Items from the January Executive Meeting

1) Amnesty for former members to rejoin – Certification Committee, April Meeting 2) Letter to FCC from President Lopez concerning Part 101 PCN 3) Travel Expense Reimbursement – Finance Committee, April Meeting 4) Prepaid Legal services to Membership Committee, April Meeting 5) Andrea Cummis to investigate adding SBE Meeting streaming to iTunes PodCast

Subscription, April Meeting 6) EAS Committee to report on OASIS, April Meeting 7) Chris Imlay will report in a memorandum on the contract with OASIS, April Meeting 8) John Poray and Conrad Trautmann will make a call to Elsevier concerning the SBE rep.

3

Pre-Paid Legal service The Membership Committee (Scott Mason) recommended that the Society offer a pre-paid legal service to our members as a member benefit, subject to a satisfactory contract arrangement. A motion to approve the Membership Committee recommendation for pre-paid Legal services was made by Barry Thomas. Seconded by Mark Simpson. Motion was voted on, all members present voted YES, except Mark Heller who abstained. National Meeting Task Force Committee presented a three year plan of locating the meeting in Columbus, OH, held in conjunction with the Ohio Association of Broadcasters in 2011; Denver, CO, held in conjunction with SBE Chapter 48 and VidExpo, in 2012 and in Indianapolis, held in conjunction with the Indiana Broadcasters Association, in 2013. A motion to approve the Three Year Plan was made by Barry Thomas. Seconded by Mark Heller. Motion was voted on and passed unanimously. A motion for the Executive Director, at his discretion, to expend funds, not to exceed $1000, each year from 2011-2013, to plan the next year’s national meeting was made by Jim Bernier. Seconded by Barry Thomas. Motion was voted on and passed unanimously. Finance Committee proposes to allow expense reimbursements for Officers and Board members to attend board and executive committee meetings. This would start in January 2012 for board meetings and January 2013 for executive committee meetings. Expenses would be limited to $300 per person per qualifying meeting. The By-Laws committee proposes the following revised language; Article III, Section 10: Members of the Board of Directors may be reimbursed for travel and lodging expense to attend meetings of the Board, as designated by the Board of Directors. Members of the Board of Directors may also be reimbursed for reasonable out-of-pocket expenses necessarily incurred in pursuing Society business by any Chapter, should that Chapter so desire. Article IV, Section 4: The Executive Committee shall consist of the Officers and the Immediate Past President, and two Directors as appointed by the President. Members of the Executive Committee may be reimbursed for travel and lodging expenses to attend meetings of the Executive Committee, as designated by the Board of Directors. Article IV, Section 3: No officer shall receive any compensation from the Society for services performed in his official capacity, but Officers may be reimbursed for reasonable expenses in the performance of official duties upon presentation and verification of such expenses. A motion to approve the By-Law Committee proposed change to the By-laws was made by Andrea Cummis. Seconded by Ralph Hogan. Motion was voted on and passed unanimously. A motion to approve the Finance Committee recommendation as a Board Policy for expense reimbursement as amended was made by Jim Leifer. Seconded by Jeff Smith. Motion was voted on, all members present voted YES, except Mark Heller, who voted NO. (The Board Policy regarding Board Member Expense Reimbursement is attached and is a part of the Minutes as Appendix A) Break called at 9:36 am Reconvened at 9:48 am

4

OASIS contract discussion – The membership to OASIS in the fall of 2009 is actually a contract with OASIS. We do not have voting rights on some issues. We are being asked to support all OASIS recommendations. There is no funding for 2010 membership unless voted on by the Board. The contract expires December 2010 with a 60 day-out notice (October 1 is the 60 day out date.) The dues are $1100 a year. A motion to direct the Executive Director to terminate the contract with OASIS, in a timely manner, was made by Jim Bernier. Seconded by Mark Heller. Motion was voted on and passed unanimously. Gary Timm spoke on EAS/CAP issues. The 180 day clock is tentatively set for October 1, 2010. Discuss the mission of the EAS Committee. Ralph Beaver will discuss items with the EAS Committee and report back by the Executive Committee meeting in June. Guest Introduction by Chriss Scherer. Meeting was closed 10:29am to discuss Fellow nominations. Meeting was reopened at 10:47 pm Motion to approve all closed meeting items was made by Barry Thomas. Seconded by Ralph Hogan. Motion was voted on, all members present voted YES, except Ted Hand, who abstained. Executive Director’s Report (John Poray) Approved by Consent Agenda. Membership and Renewal Report – Membership at the end of February 2010 was 5,492. This is 140 less than this time last year. 2,884 members have renewed since March 30, 2010. This is 335 more than this time last year. There have been six approved membership dues waivers so far in 2010. This compares to 26 in all of 2009. The Hardship Fund has donations of more than $500 as of March 30th. Chapter Rebates for 2009 – Chapter rebates paid on June 1, 2010 will be at least $34,721. 2010 NAB Show – The SBE booth will be located at the same location it has been for the last four years (South Lobby L-29). The membership meeting will be held on Tuesday, April 13th at 5:00pm at LVCC. The location is South Hall meeting room S228. 2010 SBE National Meeting – The 2010 National Meeting will be held in Madison, WI at the Marriott Madison West, October 26th and 27th. The meeting will be held during the Wisconsin Broadcaster Clinic and Chapter 24. The Board meeting will be held on the night of the 26th. Fellows Breakfast, Membership Meeting and the Awards Reception and Dinner will be held on the 27th. 2010 Summer Executive Committee meeting will be held in Indianapolis on June 12th in Indianapolis. Ennes Trust Update – The Ennes Trust will hold its annual meeting via conference call on a date to be determined this summer. There are seven workshops planned for 2010. Over $3500 has been received in donations to Ennes Scholarships so far this year. Education Programs Staff Updates 2010 Budget

5

Report from General Counsel (Chris Imlay) The Radio Spectrum Allocation Act (HR 3125) was discussed. The House version of Broadband plan was discussed. New Business MOU with Broadcast Engineers Society of Pakistan John will talk with Bilal Hasan concerning the use of certain certification names in the BESPAK by-laws. Chuck Kelly will be informed. A motion to delay the MOU with BESPAK until the naming issue is addressed and forwarded to the Executive Committee was made by Jerry Massie. Seconded by Mark Simpson. Motion was voted on and passed unanimously. Certification Committee - Jim Bernier. The Committee has proposed adding the Advance Media Network Specialist (working title ‘CBNT2’) to the Certification levels. The Committee has an October goal for launching. An outline will be available by the June Executive Committee meeting. Questions concerning how to implement the new level into the current system were sent back to Certification Committee. (presidential decree) Synchronization of AM carriers – Mark Heller Discussed the use of AM station on one frequency using GPS syncing. No action was taken. Website Enhancement Proposal, Mark Simpson, IT Strategies Committee– Discussed making changes to current web site. SBE is currently using Stevens&Stevens as the web site designer. The IT Strategies Committee had a list of 15 possible items areas to make changes or improvements. Their proposal would include nine of them. Each chapter would have an information page. The Finance Committee has endorsed the ITS Committee’s recommendation to budget and spend $6000 for the upgrade. A motion to provide funds not to exceed $6000 to upgrade the national website was made by Jeff Smith. Seconded by Andrea Cummis. Motion was voted on and passed unanimously. Rod Stumhofer Education Proposal Forward to the Education Committee (presidential decree) Awards/Nominations Committee – Jim Leifer reported that nominations for awards are slowly coming in. The Nomination Committee is on course with nominations for BoD and Officers. No problems. Publications Committee – Conrad Trautmann SBE cannot meet the sales goals required by Focal Press. Conrad will contact Focal Press concerning contract provisions. Final decision will be made at the June Executive Committee meeting. (presidential decree) Committee Reports Awards Committee – Jim Leifer By-Laws Committee – Gary Liebisch Certification Committee - Jim Bernier Chapter Liaison Committee – Mark Heller EAS – Ralph Beaver. Education Committee – David Priester Fellowship Committee - Troy Pennington Finance Committee - Jerry Massey

6

Frequency Coordination Committee – Joe Snelson Government Relations Committee – Barry Thomas Industry Relations Committee – Gary Liebisch International Committee – Chuck Kelly IT Strategy Committee – Mark SImpson Marketing and PR Committee – Chriss Scherer Membership Committee – Scott Mason Student Chapter Sub-Committee – Jeff Smith Nominations Committee – Jim Leifer Publications Committee – Conrad Trautmann Strategic Planning Committee – Ralph Hogan Sustaining Membership Committee - Scott Mason All committee reports were filed electronically except as noted in Old Business. Action Items:

1. Certification Amnesty question tabled; Report from Cert. Cmte. due at June EC mtg. 2. Part 101 PCN to be worked on by Vinny and Chris 3. SBE Meeting streaming to iTunes PodCast subscription, etc. referred to Mark Simpson

and the IT Strategies Committee 4. John to contact and work out arrangement with Prepaid Legal Services Inc. Needs to be

clear to members what is included and what is not. 5. John to notify each of the three organizations selected to host future SBE National

Meetings; begin working details with the OAB 6. Notify membership of changes approved to the By-laws 7. Notify members of Board Meeting reimbursement policy 8. John to review OASIS contract for termination procedure; Notify OASIS of our

membership termination at the end of the current membership period. 9. Ted Hand to notify new Fellow recipients (Done) 10. Referred Associate Member/Fellow voting question to Scott Mason and Membership

Committee; report back at June EC mtg. 11. John to notify Bilal Hasan of delay in approval of MOU with BESPAK due to using SBE

certification names (Done) ; Notify Chuck Kelly of same (Done) 12. New Cert Specialist, “Advanced CBNT” referred back to Cert Cmte to determine whether

it should be a Specialist or stand-alone certification. 13. John and Mark Simpson finalize website overhaul details and implement 14. Rod Stumhofer education proposal referred to David Priester and Education Committee. 15. Conrad Trautmann and John to get with Elsevier (Focal Press) about terminating our

contract with them early.

A motion to Adjourn was made by Ralph Hogan. Seconded by David Priester. Motion was voted on and passed unanimously. The meeting was adjourned at 11:55 am. Respectfully submitted, Ted Hand, CPBE, 8VSB, AMD Secretary    

7

March 30, 2010  TO:    SBE Board of Directors, National Committee Chairs,  

Christopher Imlay, CBT   General Counsel FROM:  John L. Poray, CAE   Executive Director CC    Megan Clappe, Kimberly Kissel, Holly Essex RE:    Executive Director’s Report       The following is an update to the Board of Directors on activities of the Society not generally included in other reports. If you have any questions about these or other topics, I’ll be happy to address them at the meeting on April 11, or please contact me at the office.    Membership Update Membership at the end of February was 5,492, which was 140 less than the same time in 2009. Of that total, Regular members were down 152 and the number of Sustaining Members dropped by 26 since February 28, 2009. Student Members were up by 38. Other categories were within a few members, either way, of last year. There were 86 new members the first two months of 2010.   Renewals have been going very well, with 2,884 received as of March 30 out of a total due of 4,665. As of March 26, we had seen 335 more members renew than at the same point last year. The on‐line renewal option has been well received, with 782 using that method as of March 30. That number represents 27% of the total renewed thus far.  Though the net increase in renewals may dissipate as we approach June 30, we hope that the on‐line renewal system will result in an increase in our overall renewal percentage.  Through March 30, there were six approved membership dues waiver requests compared to 26 approved last year (through June 2009). The Hardship Membership Dues Fund and donations to the Ennes Scholarships have seen increases this year as more people added donations when they were renewing on‐line. The Hardship Fund has donations of more than $500 this year.   Chapter Rebates for 2010 A 2010 Chapter Rebate Report is in your packet that includes the dollar amounts that 70 qualifying chapters will be paid on June 1. Chapters that have a $0.00 in the rebate column have not qualified as of yet. We expect a few more to qualify before June 1. The report includes many other statistics about each chapter and provides an indication of their relative strength.   SBE Activities at the 2010 NAB Show SBE’s annual spring membership meeting will be held on Tuesday, April 13 from 5:00 pm to 6:00 pm in Room S228 of the South Hall of the Las Vegas Convention Center (LVCC). Each of you will be introduced as a member of the National Board. The Society will be recognizing a number of local SBE chapter certification chairs during the meeting for their service and four, 25–year Sustaining Member companies. There will be some very nice prizes given away including a camcorder, several dinner gift cards and, to the first 100 in attendance, a pocket‐size level/screwdriver combination tool. The highlight of the meeting will be the presentation of the SBE Lifetime Achievement Award. As you know, the recipient will not be aware of the award until the announcement is made during the meeting, so be sure not to leak the name prior to the meeting!    

8

SBE will hold a number of meetings during the 2010 NAB Show. The complete list is below. (Located at the Las Vegas Hilton Hotel unless otherwise indicated)   Saturday, April 10 Ennes Workshop, 8:00 am – 5:00 pm (Conference registration required) LVCC South Hall 2nd Floor SBE Certification Committee Meeting, 6:30 pm – 11:00 pm, Conference Room 7  Sunday, April 11 SBE Board of Directors Meeting, 8:30 am ‐ 12:00 pm; Conference Rooms 1 & 2 (full breakfast provided to members of the Board beginning at 7:30 am in the meeting room – come hungry) SBE Education Committee Meeting, 2:00 pm to 4:00 pm; Conference Room 1 SBE Frequency Coordination Committee Meeting, 2:00 pm to 4:00 pm; Board Room  SBE EAS Committee Meeting, 4:00 pm to 5:30 pm; Executive Board Room   Monday, April 12 SBE EAS Meeting, 2:00 pm – 4:00 pm, Conference Rooms 4 & 5   Tuesday, April 13 SBE Certification Exams, 9:00 am – 12:00 Noon, Conference Rooms 9 & 10 (pre‐registration required) SBE Frequency Coordinators Meeting, 10:00 am – 12:00 pm, Conference Rooms 7 & 8 SBE Spring Membership Meeting, 5:00 pm – 6:00 pm, Las Vegas Convention Center, S228  SBE Exhibit Booth SBE’s exhibit booth will be on the second floor concourse of the LVCC South Hall, Lobby Booth 29. The location is just up the escalator from the South Hall main entrance and just outside the entry to the exhibits on the second floor. This is the same location as in recent years. The NAB BEC technical sessions will be located nearby, in the South Hall second floor meeting rooms.  We appreciate the time members of the Board and Certification Committee spend working the booth. It’s a great opportunity to connect with members. Megan sent you the entire schedule several weeks ago.  Let us know if you have questions or need to make a schedule change. We’ll be featuring books, logo items and, the new CertPreview.  People will be able to join or renew their membership as well.  Booth Hours 

Sunday      2:00 pm – 4:00 pm   Monday – Wednesday   9:00 am to 6:00 pm   Thursday   9:00 am – 2:00 pm  SBE 2010 National Meeting The 2010 SBE National Meeting will be held in Madison, Wisc., hosted by Chapter 24 on October 26‐27. The National Meeting will be held in conjunction with the Wisconsin Broadcasters Clinic, presented by the Wisconsin Broadcasters Association and SBE Chapter 24.  The location will be the Marriott Madison West Hotel, in Middleton, a western suburb of Madison.   The SBE National Meeting serves as the Society’s opportunity to recognize individual members and chapters for outstanding achievement with the SBE National Awards, as well as spotlight a local or regional SBE event such as the Broadcasters Clinic. The SBE National Meeting consists 

9

of the Annual SBE Membership Meeting, the SBE Annual Awards Reception and Dinner, annual SBE Fellows Reunion, fall Board of Directors meeting and several committee meetings.   The Wisconsin Broadcasters Clinic is probably the longest continually held regional broadcast engineering conference in the U.S., dating back 60 years. It includes three days of technical sessions (October 26‐28) and a broadcast equipment and services trade show. Chairman of the Clinic is SBE Fellow and former national board member, Leonard Charles, CPBE of WISC‐TV in Madison.  On March 18, I visited Madison for the purpose of meeting with Chapter 24, WBA and hotel representatives to go over plans for the National Meeting. It was a very good and positive meeting and I am confident that we will have a successful meeting there as we have in the past. Chapter 24 will be helping National steam the Membership Meeting live this year. There will be no separate “Webcast” as we have done the past three years.  I was happy to have the company of Board member, Mark Heller, who drove down from Two Rivers, Wisc. to sit in on the meeting.  Our schedule of National Meeting activities includes the following:  

Tuesday, October 26 Certification Committee Meeting, 2 pm – 4 pm Board Dinner, 5 pm‐ 6 pm Board Meeting, 6 pm – 10 pm  Wednesday, October 27 Fellows Breakfast, 8 am – 9 am Annual Membership Meeting, 4 pm – 5 pm  Awards Reception, 5 pm – 6 pm National Awards Dinner, 6 pm – 8:45 pm 

 SBE Education Programs Update The expansion of SBE’s education program has had a good start. We’ve have had four live webinars presented, all of which will be available for purchase from the website. The first of SEVEN Ennes Workshops to be held this year was presented in South Florida in March with more than 60 in attendance. We’ve reached the minimum of ten students registered needed to hold our first Leadership Development Course in three years.   The SBE University will soon have a new course available, on computer networking in the broadcast station, which should be very popular based on the member education survey conducted last year. Written by Paul Claxton, it is now in peer review and is expected to be ready to go the week of NAB. What we really need now is content! We need subject experts who are willing to author on‐line courses or present webinars for us. We have the mechanism now in place to present them but we need programs. Though some of our authors have donated their services (and we thank them very much for that, authors can be paid for their work. Please see David Priester or any other member of the Education Committee or Kimberly Kissel if you have any suggestions.  Ennes Trust Update The Ennes Workshops are covered in the Education Committee’s report. The seven Workshops scheduled for 2010 is an all‐time high for one year and they are scattered across the country. 

10

This is remarkable during this time of recession and in this age of on‐line education. There is no more effective method of conducting educational programs than with instructors and the students in the same room.  I will mention that we have received more than $3,500 in donations to the Ennes Scholarships so far this year; mostly from individual members. This is about double what we normally see.  The Ennes Trustees will hold their Annual Meeting of the Trust this summer, by conference call.  That concludes my report. Again, I will be happy to address these or other issues during the meeting or feel free to contact me at the office.   March, 2010 

Chapter Liaison Committee Report Mark Heller, CBRE, CTO  Chairman Since October, I’ve been able to contact many chapters that have been meeting sporadically, or not at all. I have a better feel for the local chapters, now that I’ve made the necessary contacts. 

Two chapters that were of serious concern included SE Michigan (Chapter 82) and the Las Vegas (Chapter 128). 

SE Michigan went inactive after the Chair had a medical setback, which became severe. The rest of the local board is stepping up, to get back to a regular schedule. They have our sympathies, as there is no place in the U.S. as ‘hard hit’ economically, as Detroit. 

Las Vegas, formed many years ago, apparently never held a ‘real’ election, ever! That changed on March 18th. How this was allowed to happen, is beyond my comprehension! Our national oversight of this chapter was lacking for many years. What I found, was Pandora’s Box. This is a Chapter of 22 members, who should be at 40. There are so many good opportunities for Vegas, and all being missed right now, including outreach to colleges and military base nearby. 

Some good news, we have a new chapter to report, which is Magic Valley, Idaho. This was done solely on the initiative of ten SBE members, who had been loosely meeting before that. It was a gift to us. 

Back in Verona, NY, last October, in your minutes and reports, I noted a report entitled ‘Member Retention Strategies 2009’ and concern about the SBE Frequency Coordinators that were non‐members of the SBE. I contacted ten of them, and included an application. There has been some negative ‘pushback‘regarding this effort. A few have sent e‐mails stating they’d rather quit their coordinator position, than join (or re‐join) SBE. In Toledo, OH and Winston‐Salem, NC we have chapters on the verge, yet their Freq. Coordinators are not members. I am preparing a complete report for Vinny Lopez and John Poray, for their review. 

Finally, some serious discussion should be made for SBE chapters in Alaska and Hawaii, where many miles (177 in Hawaii) separate our members. Perhaps allowing a ‘go to meeting’ or other computer based teleconference program should be ‘piloted’ for them. Knowing that networking with other engineers is important and vital, it’s also reasonable to assume having a chapter scattered over hundreds of miles or five islands, makes meetings hard to come by. 

11

April 11, 2010  To: SBE Board of Directors From: Ralph Beaver, CBT   EAS Committee Chairman Re: EAS Committee Report Much of the concentration of your EAS committee since the last board meeting has been the happenings at OASIS and the request for comment by the FCC of the Review of the Emergency Alert System Second Further Notice of Proposed Rule Making, FCC 10‐11.  We conducted several meetings between most of our 14 members via conference call to accomplish our tasks.  Our SBE Government Relations Committee has details of that filing.  The report on OASIS is best delivered by Gary Timm, the appointed SBE EAS Committee Member to interface with OASIS, who offered his report below:  Report on SBE Membership in OASIS ‐ On 12/2/09, SBE became a member of OASIS (Organization for the Advancement of Structured Information Systems). ‐ SBE EAS Committee member Gary Timm is SBE’s representative to OASIS. ‐ Gary has maintained a perfect attendance record on the conference calls for the two Technical Committees of which SBE is a member, thus preserving SBE’s voting rights. ‐ A very crucial vote was conducted recently, in which SBE played a pivotal role.  During a vote to advance the CAPv1.2 protocol from committee to recommendation for full OASIS vote as an international standard, it came to light that there was a recently discovered issue with the protocol.  Many on the committee advocated advancing the protocol as is, and fixing the issue in the next version of the protocol.  SBE raised objections because EAS CAP is based on this v1.2 version of the protocol, so we felt it needed to be fixed right now.  SBE cast one of only two NO votes, but the vote still failed due to the lack of sufficient YES votes.  It only took a few days for the protocol to be fixed, it went through a 15‐day review period ending April 8, and is now on track for adoption as an OASIS international standard by the end on May.  It was obvious by the all‐day email traffic on the day before the controversial vote closed, spurred by SBE’s NO vote and ongoing email exchanges expressing our concerns for EAS CAP capabilities (with supporting comments from SBE EAS Committee member Art Botterell), that SBE most probably averted a major flaw in the standard to be used for the forthcoming EAS CAP.    SBE’s membership in OASIS is proving to be a very wise move, especially in this instance giving SBE the ability to be a steward for EAS CAP when there was no other representation on the committee with that insight. ‐ Gary is also participating in a Technical Committee project, contributing the EAS CAP angle to a PowerPoint presentation showing the various uses of the OASIS protocols.  Society of Broadcast Engineers Education Committee Report to Board of Directors March 2010 By: David Priester, Committee Chair

Kimberly Kissel, Education Director In 2009 Executive Director John Poray proposed to the Board of Directors a major expansion plan of the Society’s education efforts. This proposal was accepted by the Board

12

of Directors and has become the blueprint for the Education Committee through at least 2012. Much has been accomplished in first year of the new initiative toward the approved goals (which are very ambitious). Following is an outline of what has been accomplished. I think it is appropriate at the outset to recognize the work of the Education Director, Kimberly Kissel, without who’s talent and efforts the below enumerated accomplishments would not have been possible. Yes, it is her job, but she brings far more to the task than just what is assumed, and should be recognized for her energy. There are four general programs we are working on - SBE University, Ennes Workshops, Leadership Development Course and Webinars by SBE. SBE University There has been one new course added to the lineup, Computer Networking for Broadcast Engineers, and there are three more in the planning and development stages, including Audio Processing, Digital radio and ENG Truck Operations. Since January we have had 15 individual enrollments in SBE University classes. Ennes Workshops presented by SBE More Ennes Workshops have been scheduled or completed for 2010 than have ever been planned for one year. The typical number has approached five, and this year there are seven scheduled, one of which took place on March 4 in South Florida. This is the 2010 schedule of Ennes Workshops: March 4 – South Florida (62 registrations) April 10 – here at NAB May 21 – El Paso, TX August 20 – Nashville, TN September 25 – Dallas, TX October 16 – San Diego, CA November 10 – New England Leadership Development Course Presentation of this course has not been done for a few years; the last time was in 2007. This year the course will be presented in Atlanta, Georgia August 3 – 5, 2010. At this point we have ten students enrolled in the course. That is the minimum number of students to hold the course! Webinars by SBE The intention of the SBE Education Committee is to offer at least one webinar each month. To date webinars on RF Safety, Event Frequency Coordination and the Leadership Development Webinar Series have been held. There are several more under development including one on ergonomic design principles as applied to the broadcast engineering business.

13

Following are the details of the offered webinars: Leadership Development Course – 10 people registered to date RF Safety Course – 45 people registered (this course is now being offered online, on-demand) Leadership Development Webinar Series of 3 – 15 people registered for the first course, 11 registered for the other 2 to date (this series will be offered online, on-demand after all three in the series have occurred live) Event Frequency Coordination Webinar – 2-part – 10 people registered (this course will be offered online, on-demand after both parts have occurred live) Maximizing HD and 1080p/60 Cable Performance with Steve Lampen – taking place June 15 from 2:00-4:00 p.m. The SBE is actively looking for more experts willing to offer their time and expertise to the SBE in developing SBE University courses and webinars to add to our catalog of offerings. Suggestions and referrals are very welcome. Submitted March 23, 2010 David Priester, Chair, Education Committee Kimberly Kissel, Education Director

Society of Broadcast Engineers

Finance Committee Report to the Board of Directors

April 11, 2010 Since the October 2009 Board of Directors Meeting, the Finance Committee has met twice. Prior to the latest Executive Committee Meeting, the Finance Committee considered several modifications and adjustments to the 2010 budget. This was then presented to the Executive Committee for consideration. The second meeting this year was to develop a financial plan for the re-imbursement of board members expenses attending SBE board Meetings. The plan the Finance Committee developed will be presented to the Board of Directors during the April 2010 Board of Directors Meeting. SBE Finance Committee Members: Jerry Massey, CPBE, AMD, DRB, 8-VSB, CBNT, Chairman Jon Bennett, CPBE, CBNT Gary Liebisch, CPBE Conrad Trautmann, CPBE

REPORT OF THE SBE NATIONAL FREQUENCY COORDINATION COMMITTEE Over the last six months several things have occurred affecting the SBE’s National Frequency Coordination Committee.  In October a new chair was appointed. Joe Snelson, CPBE, 8‐VSB became the chair of the committee replacing Ralph Beaver. Ralph continues as a member but now serves as chair over the EAS Committee. I would like to take the opportunity to thank Ralph for his leadership in this committee and for the help he has given me as I assumed the role of chair.  

14

Over the last six months there have been several regulatory issues that will affect frequency coordination in the Broadcast Auxiliary Services. The first is wireless microphones will no longer be allowed to operate in the 700 MHz band after June 12, 2010. This is one year after the cessation of full power analog television operations. The FCC released their Report and Order and a Further Notice of Proposed Rulemaking (FNPRM) in January of this year.  Two of the key issues being proposed in the FNPRM are:  

Expand the eligibility of licensed users of wireless microphones on unused channels in the TV Band to others such as houses of worship, theaters and educational institutions. 

 

Allow Part 15 type audio devices to also operate on unused channels in the TV Band. It is important to understand that these types of devices could range from wireless baby monitors to voice activated dolls or toy cars.  

 The primary concern of this committee is for the coordinators that facilitate BAS operations in the various markets around the country. Generally, it is felt expanding the users to others as mentioned in bullet point 1 above would probably not result in an adverse impact to frequency coordination. The reality is that this is happening today as almost every house of worship and theater are using wireless microphones. The reports of interference with such usage have been either negligible or non‐existent.  There is major concern, however, if Part 15 devices are also allowed to co‐exist with licensed users. Interference is very likely to occur and it would be virtually impossible to coordinate usage in the TV Band. If this were to be adopted most, if not all, of our coordinators would probably give up even trying to coordinate operations in the band. While SBE did not file official comments with the FCC on this matter, we may file an Ex Parte presentation with the Commission supporting other licensed entrants into the band but urging the Commission to refrain from expanding usage to Part 15 type devices.  The other two issues that would affect BAS wireless microphone operations on unused TV Channels are the White Space Device Initiative and the Nationwide Broadband plan. Both of these will affect our coordinators on how they facilitate coordination if the plans, or parts thereof, are adopted.   We had a situation arise where several coordinators resigned thinking that if they were not members of SBE they would have to step down as coordinators. We have historically had a number of coordinators who were not SBE members but it was decided to let them continue their duties as they were experienced with the nuances of coordination in their markets. We were able to reach out to these individuals and get them to continue on as the coordinator for their area as an appointed position pursuant to local SBE chapter rules. Of course, we prefer and encourage all our coordinators to be members of SBE, but we also acknowledge the specific skill set and abilities these individuals possess and, ergo, have allowed the exception.  Near the beginning of the year we were closely monitoring a situation in Southern California during the Rose Bowl event. The Rose Bowl had hired their coordinator for the event. There was concern this move was an attempt to bypass the local SBE coordinator for the area. Dialog was exchanged between me and the Rose Bowl staff where I expressed my concern for potential interference. They were cordial in their reply and understood the concern. I mention this as another matter this committee must watch carefully to ensure the efforts of our coordinators are not circumvented and, therefore, harmful interference occurs due to lack of market knowledge on the part of those hired to coordinate events.  Going forward this committee will continue to closely watch the outcome of the FNPRM for wireless microphones, White Space Devices and the National Broadband Plan. As stated earlier, the specific concern this committee has is for our coordinators and how these rulemakings will affect their ability to properly and efficiently conduct their duties.  

15

I thank the members of this committee for the support they have given me, the society and our local frequency coordinators.  Respectfully submitted,  

 Joseph L. Snelson, Jr.   CPBE, 8‐VSB Chair, SBE National Frequency Coordination Committee 

A recommendation from the SBE Finance Committee

Reimbursement of Board Member Expenses attending Board Meetings 1) Expenses for travel reimbursement will commence on January 1, 2012 for Board of Directors

meeting and will expand on January 1, 2013 to include Executive Committee meetings. a) This will allow time for budgeting with hopes that the present deficit will improve. b) This timeline is designed to start after all present voting board members have either gone through a re-election or have departed as a board member. No present voting board member will have any benefit of this unless re-elected, therefore no impropriety or conflict of interest will be exhibited to the membership.

2) To receive reimbursement of expenses, the following must be followed: a) Each board member must complete an expense form that will be available from the

SBE national office. This form will be designed by John Poray to fit the accounting structure of SBE national.

b) Each form must be accompanied by the associated expense receipts. c) Only expenses that are not being paid by the board member’s employment or other outside source will be eligible for reimbursement. d) The following expenses will be eligible for re-imbursement:

I) Travel expenses: Air, train, bus or any other form of public transportation. If traveling by personal vehicle, gas, oil and tolls will be eligible for re-imbursement but not mileage.

II) Hotel accommodations.

3) There will be a starting cap of $300 per board member per meeting up to two meetings per year beginning in 2012.

4) Beginning in 2013, this will be expanded to the Executive Committee members with a starting cap of $300 per Executive Committee member per meeting to include two full board meetings and two Executive Committee meetings per year.

5) A new budget line item will be created for the proposed 2012 budget and thereafter. This

budgeted amount will be calculated to include expenses for all board members for all meetings listed below times the present cap amount. The Finance Committee understands that it will be rare that all funds will be utilized in a budget year and the calculated line item amount serves as the maximum possible amount that would be needed should all members claim all reimbursements up to the cap amount per member.

a) For 2012, the amount of $10,200 will be added to the budget on this line item. This is figured with the formula: (Number of Board of Director members (17) x two meetings per

16

year) x present cap amount per member ($300)

b) For 2013, the amount will be increased to $14,400 to accommodate adding two (2) Executive Committee meetings assuming a cap of $300 per member, per meeting is maintained. This will be figured for 2013 and onward with the following formula: (Number of board of director members (17) x two board meetings per year) + (number of executive committee members (7) x two executive committee meetings per year (2)) x present cap amount per member ($300).

c) The cap amount or “policy for reimbursement” can be modified as necessary by the Board of

Directors with prior review of the SBE Finance Committee.

March 30, 2010 To: SBE Board of Directors From: Mark Simpson, CPBE, AMD, CBNT    IT Strategies Committee Chair Our committee has come up with a list of items that we would like to see added, removed, updated, etc. to the SBE Website.  I submitted the list to John Poray to review and had him give me his thoughts. We then submitted that list to Stevens and Stevens; the web design vendor we have used in the past, to come up with a game plan on what would work the best for the least amount of investment on the SBE's part.   What they came up with would cost approximately $6000.00. What is proposed for the $6k is this:   1) An overall site update using a new CSS setup. The menu items will be well laid out in a manner that is easy to navigate and helps the visitor to get to the item they want as fast as possible with the fewest clicks.   2) There will be a companion mobile website developed that will automatically detect that the visitor is using a web capable phone and give the visitor an optimized site for speed and content that they need to find.   3)  A Google Site Search engine will be installed that defaults to search the SBE site first.    4) A Calendar system will be added that will have National info as well as chapter info. There will be a drop down menu to access the chapter calendars. The National info will automatically populate the chapter map. A link will be provided for the chapters to add to their website for their calendar.   I know we are in the a recession and revenues are down but if we don't show the members we are keeping up with the times and keeping pace with technology we are doing them a disservice.   There are quite a few small items that are not listed but will be done at no charge as part of the over‐all site redesign. The Finance Committee is planning to meet via telephone to discuss this proposal on April 1.  I would like to recommend that the Board consider and approve this proposal, pending a positive recommendation from the Finance Committee, at the upcoming meeting at the NAB convention.  

17

March 2010 Membership Committee Report Membership drive is well under way with a Grand Prize of a trip to the 2010 SBE National Meeting in Madison, Wisconsin and an HDTV Flat Screen TV that will be displayed at the SBE booth during the NAB convention. . The theme of this year’s campaign is “WE MAKE IT HAPPEN!”. Numerous other prized have been secured including s Panasonic Lumix Digital Camera, a Paladin Tools PT-540 from Broadcast Supply Worldwide. Many other friends of the SBE have donated apparel and other items to make this year’s prizes numerous. To be in the running to win one of these great just recruit a new or sustaining member during the membership drive and you name will go in the hopper for the prize drawing. The drive lasts through May 31, 2010. As of March 13 we are running 51 membership renewals ahead of where we were last year at this time. Currently we have only seen 3 hardship requests as opposed to last year’s all time high requests. The voluntary donation to help support our hardship applications has raised 438 dollars as of this writing. Members who are gainfully employed have an opportunity on the sbe.org website to make a donation of any size to help support members that are applying for hardship waivers. Respectfully Submitted Scott Mason, CPBE Membership Committee Chairman

SUSTAINING MEMBER COMMITTEE REPORT

April 2010

CURRENT MEMBERS as of March 24, 2010 ............................................................................ 118 NEW MEMBERS since last report .................................................................................................. 4 Preferred Tank and Tower .................................................................................................................. 1/10 Mayah Communications ...................................................................................................................... 2/10 Screen Service America ........................................................................................................................ 2/10 Staco Energy Products ......................................................................................................................... 3/10

MEMBERS DROPPED since last report ........................................................................................ 2 SCM Construction ................................................................................................................................. 3/10 Total RF Marketing ............................................................................................................................... 3/10 NEW SILVER MEMBERS (those with at least 25 yrs. Consecutive membership)…… ... …….4

- Canon, USA (member since 1985) - Panasonic Broadcast & Digital Systems Company (member since 1985) - du Treil, Lundin & Rackley, Inc. (member since 1985) - Kathrein Inc., Scala Division (member since 1985)

These four companies will be recognized during the SBE Membership Meeting on Tuesday, April 13 at 5:00 pm.

18

To: SBE Board of Directors From: Jeff Smith, CSRE, CBNT Date: 3/326/2010 SBE Student Chapter Sub-Committee Report The past several months have been busy for the committee. We have added a student chapter in Hong Kong and they already have 30+ members and have held a few meetings. We have also seen interest from Napa Valley College about setting up a student chapter. I have been in contact with an instructor there, Steven Goze, about setting up a student chapter. In addition the Intercollegiate Broadcasting System held their annual New York City National Convention and SBE 15 was very involved. Members of SBE helped with panels and facility tours. SBE 15 has been helping out with IBS the past few years and IBS would like to partner more with the SBE. Fritz Kass, the Director of IBS, and I have been speaking a lot lately about how we can help each other. I have attached an email from him discussing this. Working with student organizations like IBS and NDS have helped to grow our student membership numbers. Jeff, Your basic strategy sounds OUTSTANDING. I am in Washington, DC, this week, but I will return to New Windsor next week. I am in New York City when ever I wish, as it is only a little more than an hour from my home on the Hudson, just above USMA, West Point. I am almost ALWAYS in NYC on the third Thursday of the month at the WINGS CLUB (Yale Club) at 50 Vanderbilt for our monthly aviation meeting. I am a pilot, retired NY State Airport Manager (Director of Aviation), and on the Board of Directors for NY State Airports (www.nyama.com). This month I will be in Albany the third week, as no one should leave the New York State Legislature alone, unattended, at Budget Time. Other wise I can drive in and treat you to a lavish working lunch where ever you choose, when ever you choose. As you may be aware, IBS is a 70 year old not for profit education corporation with 1,000 member stations, 700 hundred of which are active, and 100 - 200 of which are in the greater NYC area, depending of your definition of being close to NYC. We are all volunteers, and all our office space, etc. is donated. We have no payroll, etc., which gives tremendous flexibility with the resources we do have. We are all passionate about providing information and skill sets and opportunely to youth. I have been volunteering with IBS for 50 years, since I was a 17 year old freshman electrical engineering student at Lehigh University.

19

I have been retired for several years so I am able to donate 40 to 60 hours a week to IBS. I, and IBS, are equally passionate about supporting great organizations such as SBE. IBS has been doing this with other organizations in programming and broadcasting for many years. Specifically, IBS would love to, at our expense, promote SBE Student Membership to all 1,500 stations on our mailing list. IBS would love to link to any of SBE's websites, and promote specific SBE Chapters such as 15 in NYC and 26 in Chicago. IBS would love to promote, at our expense, information about your certification programs, and link to your websites so our students can gain the skills and if qualified become certified. What we ask in return, YOU already PROVIDE! Session(s) at our conferences and tours of facilities that our students/delegates would find educational. THANK YOU, and Chapter 15, for ALL you did this month for America's Sons and Daughters that attended IBS NYC. Very Respectfully Fritz Fritz Kass Chief Operating Officer Intercollegiate Broadcasting System, Inc. (IBS) 367 Windsor Highway New Windsor, NY 12553-7900 -----Original Message----- From: Smith, Jeff <JEFFSMITH@clearchannel.com> To: ibshq@aol.com Sent: Wed, Mar 10, 2010 10:02 am Subject: SBE and IBS

Fritz, It was great speaking with you at the NYC convention about working together with our two organization. I would love to work something out where SBE can help IBS more and in turn IBS can help us. Are you going to be at NAB this year? If so, maybe we could meet out there to discuss some ideas. Thanks, Jeff Jeff Smith CSRE, CBNT Supervisor Broadcast/Studio Systems Clear Channel Radio NYC Power 105.1, Q104.3, Lite FM, Z100, WKTU Secretary - SBE 15 NYC Member SBE National Board of Directors

20

SBE Publications Committee Report NAB Board Meeting 2010

By: Conrad Trautmann, Committee Chairman Committee Members:

‐ Andrea Cummis, immediate past Chairman 

‐ John Poray 

‐ Vinny Lopez 

To the board of directors: First Steps Upon my appointment as Publications Committee Chairman, the first step I took was to review the standing agreement between the Society and Focal Press, our technical publications partner. Upon review, I quickly discovered that the agreement made frequent references to an addendum called the “Publication Strategy” which I found out was never written. I set up a meeting with Focal’s rep, Paul Temme to discuss the lack of the strategy document. We had a cordial phone call, but subsequent emails proved that Paul’s opinion of the SBE was not being held in high esteem. Focal Press Sharing the dialog between Paul and I with the Executive Committee back in January, the EC directed the committee to speak to Focal management to share with them our frustration with Paul and the situation. John Poray and I had that call with the Publishers, who apologized for Paul’s attitude and promised to investigate and do a follow up call. We had that follow up call on Thursday, March 11th. During this call, we got down to the root of the issues. I stated that there were three things we needed clarity on. They were:

1. What is the Focal Press expectation of a successful publication? 

2. What is Focal’s commitment to assisting us with marketing the publications beyond our own 

members (one of the main reasons we would want the relationship). 

3. We needed to brainstorm good topics that we could co‐publish.  

Focal’s answer to point 1 was that sales of 4,500 to 5,000 copies of a $65 book over two years would be considered a success. The three publications we’ve done with them so far have sold in the 100’s of copies and come nowhere near meeting this expectation. Before giving up, I explored point 2. I thought that a lack of marketing on Focal’s part was the reason for low sales. The marketing effort was supposed to have been defined in the publication strategy document and never was. There was no formal guideline that Focal was supposed to follow to market our books. In speaking with one of the authors, I discovered that Focal’s marketing efforts for his book was very poor. Focal explained that the book business is in trouble and that they have been hit hard by the economic downturn. They missed meeting their sales budgets last year and as a result have had to scale back their marketing efforts overall. They warned us not to expect anything better than they had done in the past, which we’ve already determined was a poor effort to begin with. Focal Press Next Steps We all agreed that with the answers to these questions, the Society is not in a position to meet their expectations. They offered that they may have a possible electronic distribution solution that they’ve been working on that we could look at as an alternative to hard

21

copies. We plan to meet at the NAB to discuss this option. The committee will report back with the results of that meeting. Publication Committee Future I’d like to take this opportunity to suggest to the board that in this age of rapidly changing technology that we consider alternative means of distribution. The way iTunes and Napster changed music distribution, the Kindle and the iPad are changing book distribution. As the chairman of the committee, I’d like to recommend that we explore two avenues of publication distribution. The first would be to create password protected access to existing SBE publications within the SBE web site. We could charge an annual subscription fee for access to our library (maybe an extra amount at dues renewal time), or we could allow downloading of any publication of interest on a per copy basis. We’d need some type of Digital Rights Management solution to prevent copying of that material. The second idea would be to partner with a distribution company who simply distributes electronic copies of our titles using the tools available today such as the Kindle or the Sony E-Reader. As with Focal, it would be nice to partner with someone who has the publication and editing expertise to get a text into its final form prior to release. We really do not have those resources in house. It would also help us to be in an online technical community if possible. As a broadcast engineer myself, I find that when I’m trying to learn something or solve a problem, Google tends to be my best starting point to find the answers quickly. If publications geared towards our membership could pop up first in a Google search or a search of our own site and be available for download immediately, with no wait, then we’d be serving our members better than we are now. We’d also be expanding our reach to people beyond our members, reaching the “long tail” as it’s known. If the board agrees with this strategy, the committee will begin investigating these options. March 30, 2010

Pre-paid Legal Services Report by Scott Mason, CPBE Membership Committee Chairman In researching this I found that this is basically an umbrella operation whereas different offices and administered by independent associates have different areas. Basically you pay a small amount of money a month which gives you a certain amount of access to an attorney for basic legal information. This looks OK on a minimal level, contract review, etc. It does not look like the kind of operation that’s going to defend you in court with a long-term case. Most web postings are positive. The negatives seem to be about paying for something people are not using, however if you look at it like legal insurance, the $300 + a year may be worthwhile to some of our members, especially ones in business for themselves. Based upon my research, this service may be of value to some of our members. I recommend we share the availability of their services with our members.

22

To: SBE Board of Directors From: National Meeting Ad-Hoc Task Force Date: 3/17/2010 The National Meeting Ad-Hoc Committee was set up to explore new options for the SBE National Meeting. Over the past few years the SBE has seen several quality regional conventions cease to exist. This has limited the options for the SBE when it comes to National Meeting sites. In fact it has been either Madison, WI or Verona, NY for the past 3 years. The goal of this committee was to identify potential meeting sites around the country and then reach out to these organizations to see if they were infact a good fit for the SBE. We looked at location, travel costs, and potential member draw. We initially identified 5 such events, AES held in NYC or San Francisco, HD World in NYC, The Ohio Broadcast Engineering Conference in Columbus, SBE 48 Bootcamp Seminar and Vid Expo in Denver and the Indiana Broadcasters Engineering Workshop in Indianapolis. All 5 of these organizations were contacted and the committee determined that the 2 NYC events, while excellent events, were cost prohibitive and did not meet the SBE National Meeting’s needs. We had 2 more conference calls to discuss the Ohio, Denver and Indiana events. After much discussion we agreed that all 3 of these events met the needs of the SBE for out National Meeting. All 3 are attracted a diverse group of engineers, had reasonable travel costs, and were happy to accommodate the SBE National Meeting events. After further discussion the committee would like to recommend that the Board of Directors vote on a 3 year plan for SBE National Meetings. We recommend that the Ohio Broadcast Engineering Conference be the site of the 2011 National Meeting, The Denver Bootcamp and Vid Expo be the site in 2012 and the Indiana Engineering Workshop be the site in 2013. Holding our National Meetings like this would allow a great geographic exposure to the event. It would give us a chance to go to places that we have not been in many years for the National Meeting and give many more engineers around the country the chance to attend. We would like to mention that this does NOT eliminate Madison or Verona from the rotation. They would be encouraged to submit applications in 2014 and beyond. The committee also has one more request of the Board of Directors. We believe it would be extremely beneficial to invite, at SBE’s expense, the event chair for the next year’s event to the current National Meeting. We believe this would help greatly in all the planning of the next meeting and would not make it so foreign to the next year’s hosts. The National Meeting Ad-Hoc Committee has put a great deal of time and effort into this plan for the SBE. The following member should be recognized for their work on the committee, Andrea Cummis, David Priester, Mark Simpson, Scott Mason, Gary Liebisch, Jeff Smith and John Poray.

23

We have also attached the questionnaires from the 3 organizations we have recommended. Respectfully submitted by the National Meeting Ad-Hoc Committee. March 30, 2010 To: SBE Board of Directors From: Gary Liebisch, CPBE SBE By-Laws Committee Chairman Re: Board reimbursement for travel to meetings At the April 11th meeting of the SBE Board of Directors, the Finance Committee will be recommending a new policy regarding the reimbursement of Board and Executive Committee members for travel costs to attend certain meetings of the Board and Executive Committee.   The policy, if approved, would require two changes to the SBE By‐laws, which I am proposing below as chairman of the SBE By‐laws Committee. When reviewing these By‐laws, I also found that a “clean‐up” was necessary for another, related By‐law.  I am recommending a change to that as well, for your consideration.   Regarding Board Member Reimbursement   

CURRENT ARTICLE III, Section 10  Section 10. No member of the Board of Directors shall be reimbursed from the Treasury of the Society for expenses in attending any Board of Directors or Committee meeting. Members of the Board of Directors may be reimbursed for reasonable out‐of‐pocket expenses necessarily incurred in pursuing Society business by any Chapter, should that Chapter so desire.  PROPOSED for Article III, Section 10  Section 10. Members of the Board of Directors may be reimbursed for travel and lodging expense to attend meetings of the Board, as designated by the Board of Directors. Members of the Board of Directors may also be reimbursed for reasonable out‐of‐pocket expenses necessarily incurred in pursuing Society business by any Chapter, should that Chapter so desire. 

 Regarding Executive Committee member Reimbursement   

CURRENT ARTICLE IV, SECTION 4  Section 4. The Executive Committee shall consist of the elected Officers and the Immediate Past President, and two Directors as appointed by the President.  PROPOSED FOR ARTICLE IV, SECTION 4  Section 4. The Executive Committee shall consist of the elected Officers and the Immediate Past President, and two Directors as appointed by the President. Members of the Executive Committee may be reimbursed for travel and lodging expense to attend meetings of the Executive Committee, as designated by the Board of Directors. 

24

  Article IV, Section 3, has to do with reimbursement of officers. I think it needs a slight but important change. Right now, it gives any officer the right to be reimbursed for any reasonable expense in carrying out his or her duties, on demand, simply by presenting receipts.  I think if we change the word, “shall” to “may,” it would solve this potential problem.   You may also want to consider further language that refers to a Board policy.  Below are the current and proposed texts.  

CURRENT ARTICLE IV. SECTION 3  No officer shall receive any compensation from the Society for services performed in his official capacity, but Officers shall be reimbursed for reasonable expenses in the performance of official duties upon presentation and verification of such expenses.   PROPOSED FOR ARTICLE IV. SECTION 3  No officer shall receive any compensation from the Society for services performed in his official capacity, but Officers may be reimbursed for reasonable expenses in the performance of official duties upon presentation and verification of such expenses.  

A recommendation from the SBE Finance Committee Reimbursement of Board Member Expenses attending Board Meetings 1) Expenses for travel reimbursement will commence on January 1, 2012 for Board of Directors

meeting and will expand on January 1, 2013 to include Executive Committee meetings. a) This will allow time for budgeting with hopes that the present deficit will improve. b) This timeline is designed to start after all present voting board members have either gone through a re-election or have departed as a board member. No present voting board member will have any benefit of this unless re-elected, therefore no impropriety or conflict of interest will be exhibited to the membership.

2) To receive reimbursement of expenses, the following must be followed: a) Each board member must complete an expense form that will be available from the

SBE national office. This form will be designed by John Poray to fit the accounting structure of SBE national.

b) Each form must be accompanied by the associated expense receipts. c) Only expenses that are not being paid by the board member’s employment or other outside source will be eligible for reimbursement. d) The following expenses will be eligible for re-imbursement:

I) Travel expenses: Air, train, bus or any other form of public transportation. If traveling by personal vehicle, gas, oil and tolls will be eligible for re-imbursement but not mileage.

II) Hotel accommodations.

3) There will be a starting cap of $300 per board member per meeting up to two meetings per year beginning in 2012.

4) Beginning in 2013, this will be expanded to the Executive Committee members with a starting cap of $300 per Executive Committee member per meeting to include two full board

25

meetings and two Executive Committee meetings per year. 5) A new budget line item will be created for the proposed 2012 budget and thereafter. This

budgeted amount will be calculated to include expenses for all board members for all meetings listed below times the present cap amount. The Finance Committee understands that it will be rare that all funds will be utilized in a budget year and the calculated line item amount serves as the maximum possible amount that would be needed should all members claim all reimbursements up to the cap amount per member.

a) For 2012, the amount of $10,200 will be added to the budget on this line item. This is figured with the formula: (Number of Board of Director members (17) x two meetings per year) x present cap amount per member ($300) b) For 2013, the amount will be increased to $14,400 to accommodate adding two (2) Executive Committee meetings assuming a cap of $300 per member, per meeting is maintained. This will be figured for 2013 and onward with the following formula: (Number of board of director members (17) x two board meetings per year) + (number of executive committee members (7) x two executive committee meetings per year (2) x present cap amount per member ($300). c) The cap amount or “policy for reimbursement” can be modified as necessary by the

Board of Directors with prior review of the SBE Finance Committee.  Synchronization of AM Carriers Member of the Board, Mark Heller recently raised a question about Synchronization of AM Carriers with his fellow members of the SBE Government Relations Committee (GRC). After some email discussion involving several members of the committee, chairman, Barry Thomas suggested to Mark that the issue be taken up with the full Board, as the GRC was not coming to a consensus on a position. At the direction of SBE President, Vinny Lopez, the item has been added to the Board meeting agenda. I have included Mark’s original message and Barry’s initial reply below as basis for Board discussion. I’ve not included the other discussion that transpired over several days, in the interest of brevity. To: John Poray, CAE From: Mark Heller… My two-year term is nearly 25% up, and I've been waiting for an opportunity to plug this concept... It is the synchronization of AM frequencies of U.S. Broadcasters, using established technical capabilities found in some FM and most cell phone technology. It's been written about in Radio World, has proven that AM at night is more listenable with everyone 'in synch'...and we need a group (like SBE) to push for at least, a test of a set of frequencies. I'd volunteer my top of the band freq., 1590 for example. It's not sexy, not going to make us famous, but it is for the betterment of the AM band, nationwide. Manufacturers would embrace this if someone (like SBE) just pushed for it...just a little. Again, it's not digital, it's not HD, it's not reuse of spectrum, it's making the most of the spectrum we have. We have a unique opportunity at Vegas to collar a few of the xmtr manufacturers as well, to raise the question, why can't this be considered as standard equipment on AM? (Imagine 1590.000000 kept in check via GPS, not plus or minus 20 cycles)

26

Mark Heller, CBRE, CTO Member of the SBE Board Reply from Barry Thomas, CPBE GRC Chairman I remember that has been discussed at the NRSC. The consensus was, considering the capabilities of new AM (particularly HDR) transmitters and the desirability and low cost of high-accuracy frequency stability and/or GPS references...AM stations will get pretty close to matching in frequency over time naturally. I don't remember that there was sufficient will at the table to make it a front-burner item for the NRSC. That doesn't answer the phase issue, of course which would need to be addressed. As was noted; a coordinated effort would have to be established to identify potential companies, stations, and frequencies for a large-scale test. A coalition like was used for the HD Power increase could be an example. Although the result was an FCC rule change, all the work that led up to it was coordinated tests by CBS, Greater Media and others and later NPR. I'm not sure we have consensus on the GRC that this should be proposed to the board as an official SBE National effort per se. An effort like that would extend beyond our typical reach and might be more in line with an NAB Science and Technology effort. However, the Society and its engineers could be a platform to build a coalition. Perhaps the way to go is to use the SBE as a means to reach potential test partners using articles in The Signal, SBE-news, the chapter chairs list, The Roundtable, etc? Barry Thomas, CPBE CBNT Atlanta, GA barryt@sbe.org