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FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS

REGULAR MEETING

CARRABELLE CITY HALL

APRIL 16, 2012

10:00 AM

AGENDAhe Board of County Commissioners asks that all cell phones are turned off or placed on silent (vibrate) mode. If you would like to

omment on any matter, when recognized by the Chairman, state your name, sign the speaker log, and please adhere to the 3 minute

ime limit. If you plan on distributing any handouts (information) to the Commission, please provide a copy to the Clerk for the officia

ecords.

10:00 A.M. Call to Order

Prayer and Pledge

Approval of the Minutes

Payment of County Bills

10:05 A.M. Rhonda Skipper- Property Appraiser

10:10 A.M. Department Supervisor Report

Hubert Chipman Superintendent of Public Works

Fonda Davis Solid Waste Director

Nikki Millender- Parks & Recreation

Pam Brownell- Emergency Management Director

Bill Mahan County Extension Director

10:30 A.M. Open RFQs for Alligator Point Multi-Use Path Engineering and Design Services

10:35 A.M. Eastpoint Library Update- Anna Carmichael

10:45 A.M. Curt Blair- TDC Update on Small Grants

11:00 A.M. Kim Bodine- Presentation of SMARRT Plan

11:15 A.M. Planning & Zoning Consent Agenda

11:25 A.M. Marcia Johnson- Clerk of Courts Report

11:30 A.M. Alan Pierce- Director of Administrative Service

11:45 A.M. T. Michael Shuler- County Attorney Report

12:00 P.M. Commissioners & Public Comments

12:15 P.M. Adjourn

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REGULAR MEETING

FRANKLIN COUNTY COURTHOUSE ANNEX

APRIL 2, 2013

9:00 AM

MINUTES

Commissioners Present: Cheryl Sanders Chairman, William Massey Vice Chairman, Noah

Lockley, Joseph Parrish, Pinki Jackel

Others Present: Marcia Johnson Clerk of Court, Alan Pierce Director of Administrative

Services, Michael Shuler

County Attorney, Michael Morn

Deputy Clerk/Board Secretary

Call to Order (9:03 AM)

Chairman Sanders called the Meeting to order.

Prayer and Pledge (9:03 AM)

There was a prayer followed by the Pledge of Allegiance.

Approval of the Minutes (9:04 AM)

Motion by Lockley, seconded by Massey, to approve the Minutes of the March 19, 2013

Regular Meeting; Motion carried 5-0.

Payment of County Bills (9:05 AM)

Motion by Massey, seconded by Lockley, to approve payment of the Countys Bills as

presented; Motion carried 5-0.

Dixie Partington- Capital City to Sea Loop Bike Trail Update (9:05 AM)

Ms. Partington introduced John Sewell, who has been working on the Capital City to Sea Loop

Bike Trail project. Mr. Sewell, of Kimley-Horn and Associates of Tallahassee, explained the 120

mile bike trail project to the Board. He explained that Franklin County is not a part of the study

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but the project includes Franklin County as part of the Trail. He asked for Board action to adopt

a Resolution in support of the Trail and explained the benefits of being included in this project.

Mr. Sewell stated that the Countys investment would be minimal and Kimley-Horn and

Associates will assist the County in seeking project funding through the State and Federal

Governments. Mr. Sewell gave a little history of his experience building bike trails throughout

Florida and explained the return investment for the County.

Commissioner Jackel asked who he represented and his role on seeking funding.

Mr. Sewell stated the company he represents, Kimley-Horn and Associates, and explained his

role with seeking funding.

Commissioner Jackel stated some of her experience with bike trails in Jefferson County, the

benefits of a trail in Franklin County, and she expressed her concerns with the Countys

commitment, with land and funding, if this Resolution is supported.

Mr. Sewell explained that supporting the Resolution doesnt commit the County to any funding

or gifting of any land and explained the process further.

Mr. Sewell and Commissioner Massey discussed the options regarding property that will beused to create the trail and how it would affect hunting property.

Chairman Sanders commented on this project and gave some history, including Wakulla

Countys hesitation to join this project, and how it would affect hunting properties in the

County. She said the Franklin County hunters would be up in arms if this were to affect any

hunting land and believed the Board should table this until Attorney Shuler can review the

Resolution.

Motion by Jackel, seconded by Massey, to table this item until Attorney Shuler and other

Board members have an opportunity to review; Motion carried 5-0.

Department Supervisor Report

Hubert Chipman Superintendent of Public Works (9:25 AM)

Mr. Chipman had no items that required Board action.

Commissioner Jackel asked Mr. Chipman to replace some damaged street signs on Chili Blvd.

She also asked Mr. Chipman and Mr. Pierce to look at the crosswalks on St. George Island and

be sure signage is installed designating these areas as crosswalks.

Commissioner Lockley asked Mr. Chipman to check with the Hospital concerning problems with

the entry way.

Motion by Massey, seconded by Lockley, to send flowers to the funeral of Trigger Hutchins;

Motion carried 5-0.

Mrs. Johnson questioned the legality of such a purchase using public funds and Commissioner

Massey directed Mr. Pierce to investigate and make that determination.

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Fonda DavisSolid Waste Director (9:29 AM)

Mr. Davis had no items that required Board action.

Mr. Davis stated that the Landfill is now on summer hours, 7 AM to 4:30 PM.

Commissioner Massey stated that he has found a truck for the Solid Waste Department and

asked Mr. Davis to go inspect it.

Commissioner Jackel stated some action from the Legislature for an increase in funding for

small county Landfills and Solid Waste.

The Board discussed this matter further.

Nikki Millender- Parks & Recreation (9:31 AM)

Mrs. Millender had no action items but stated that the Parks & Recreation Department is alsonow on summer hours. She stated that there will be an employee working at the beach parks

on Saturdays.

Chairman Sanders stated that the first Day of Ball was a good day, even though the weather

was bad.

Pam Brownell- Emergency Management Director (9:32 AM)

Mrs. Brownell presented her report to the Board.

Action Items: Opening the Request for Qualifications (RFQ) for contractual services for the

Emergency Management office. Recommend creating a 3 member committee to review and

make a recommendation to the Board on the RFQs for contractual service contractors. The 3

members would be Alan Pierce, Michael Shuler, and Pamela Brownell.

Mr. Pierce opened and read the name of the companies that submitted RFQs.

Emergency Disaster Strategies, LLC

TME, The Management Experts

Motion by Jackel, seconded by Massey, to forward RFQs to the committee for a

recommendation; Motion carried 5-0.

Attorney Shuler requested that he be replaced on the committee in the event there are any

issues that could arise in the future with him representing the County.

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Motion by Jackel, seconded by Massey, to replace Attorney Shuler with Commissioner

Massey on the committee that will review the RFQs; Motion carried 5-0.

Mrs. Brownell and the Board discussed the Countys refund for storm clean-up from State and

Federal Government.

Commissioner Lockley and Mrs. Brownell discussed storm readiness for the County.

Information Items:

1. Joyce Durham conducted an outreach program for the ABC School and the FranklinCounty k-12 schools third graders on March 20

thand 21

st, 2013 to teach the importance

of a having a disaster plan.

2. The Management Experts, the counties training contractor, conducted a trainingworkshop at the ABC School on March 26, 2013 on school shootings. We met with the

Hospital and EMS to start looking for a scenario for a full functional exercise.

3. April 5, 2013 I will be attending the Volunteers Active in Disasters scheduled for10:00am-noon at the ANERR facility.

Bill Mahan County Extension Director (9:38 AM)

Mr. Mahan was not in attendance.

Open RFQs Contractual Services for Emergency Management Office (9:38 AM)

This item was addressed during Mrs. Brownells report to the Board.

Weems Update (9:38 AM)

Ray Brownsworth, CEO of Weems Hospital, presented his report to the Board.

1. EHR the electronic health record evaluation has been narrowed down to three vendors

which are Razor Insights, Healthland and CSS with bids as follows:

Vendor Purchase $ 10 yr Maint. $ Total $

CSS $450,000 $1,267,627 $1,717,627

Razor Insights $900,000 $1,650,000 $2,550,000

Healthland $670,320 $1,499,716 $2,170,036

On-site demonstrations have been scheduled for March 26, 2013(completed with Healthland),

April 2, 2013 and April 11, 2013.

Commissioner Jackel and Mr. Brownsworth discussed the selection of the vendor that will be

best for the hospital. They also discussed the funding of this project and reimbursement of the

maintenance costs. Mr. Brownsworth stated that he will get back with the Board concerning

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the maintenance cost to the County. Commissioner Jackel expressed her concerns with the

cost of this project.

Commissioner Lockley and Mr. Brownsworth discussed the life expectancy of the software.

2. The Franklin County Health Department has agreed to allow Weems Memorial Hospital the

opportunity to provide financial counseling to families and children at the Health Department in

lieu of the prior agency from Sacred Heart. Ginny, Steve and Debbie have been working with

David Walker from the CHD to begin our presence there after March 29th

.

Mr. Brownsworth recognized and thanked Steve Lanier for his services. Mr. Lanier has resigned

as the Controller of Weems Hospital.

The Board also thanked Mr. Lanier for his services at Weems.

3. Controller Position - Steve Lanier has resigned his position as Controller effective April 19,

2013 to take another position locally. We will begin the process of advertising this position as

soon as possible. More information will be available in the near future on specifics after

consultation with the Hospital Board. On behalf of the hospital, the Board of Directors and I

extend our thanks to Steve and recognize him for his dedication and effort on behalf of Weems

Memorial during his tenure here. We wish him the best in his endeavors and know that he will

be successful in his new position.

4. Dr. Spurgeon - I have been in discussions with Dr. Steve Spurgeon to aid in promoting the

hospitals Rehab Care program that has previously been referred to as the swing bed program.

Hopefully, negotiations based upon Hospital Board direction will be completed in April allowing

presentation to the Board of County Commissioners in early May.

5. Debt Service Coverage Report - Adams consulting group should have a draft capital debt

service report available within the next week or two. The hospital valuation study in order to

comply with HB711 has been completed and materials are being gathered for public and board

presentations. In April, public meetings will be set up and provided related to HB711 and gain

public input into our decision making.

6. Marketing - We are currently working on a comprehensive market program for the hospital to

promote not only our services offered but also to improve public perception and promote our

employees and service excellence.

7. Health Insurance - We are currently evaluating our options for health insurance and will

advise the board in the future as to the selected options. At the time of writing this document, a

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health plan has been selected allowing employees to obtain healthcare insurance with the

premium being paid by the hospital. Two options are available for upgrades to health plans

with lower out of pocket expenses. These upgrades require additional premiums to be paid by

staff.

8. Fire doors On March 27 & 28, 2013, the fire door previously approved for purchase was

installed at the hospital.

Commissioner Jackel and Mr. Brownsworth discussed other items that need to be addressed

from the AHCA deficiency list.

Commissioner Jackel asked Mr. Brownsworth to review some of what was discussed at a

meeting with the Apalachicola Bay Chamber of Commerce regarding the possible rental space

with Sacred Heart.

Anita Grove, of the Apalachicola Bay Chamber of Commerce, commented on this meeting.

Mr. Brownsworth updated the Board on the project of the Apalachicola Clinic project.

Commissioner Jackel asked that a comprehensive job be done for the rehab project at that

location so that there will be two nice clinical facilities in the County.

Mrs. Brownsworth discussed a health fair in May and a grant to rehab an ambulance.

Chairman Sanders and Mr. Brownsworth discussed the amount of ambulances in operation at

this time.

Alan Pierce Director of Administrative Service

Mr. Pierce discussed this item from his report as it pertained to the Hospital.

8- Board action on a Resolution of support for Weems Hospital as they are applying for an EMS

grant for $106,097 to re-chassis one of the existing ambulances. Weems is applying for a 90/10

grant, meaning they are asking the state to pay 90% of the cost. The state has the ability to

agree to pay 90%, or they can cut the state share to either 75/25, or 50/50. Franklin County has

received funding at all three ratios in the past for ambulances.

Motion by Lockley, seconded by Jackel, to approve a Resolution of support for Weems

Hospital as they are applying for an EMS grant for $106,097 to re-chassis one of the existingambulances; Motion carried 5-0.

Weems Report Continued

Steve Lanier, Controller, presented the financial report to the Board.

Commissioner Jackel thanked Mr. Lanier for his services at the Hospital.

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Mr. Lanier thanked the Board and Mr. Brownsworth for their support.

Marcia Johnson Clerk of Courts (9:57 AM)

Mrs. Johnson had no action items but discussed recent Legislative activities regarding Clerks

throughout the State with Chairman Sanders.

Alan Pierce Director of Administrative Service (9:57 AM)

Mr. Pierce presented his report to the Board.

1- Inform Board that the Clerk and the Finance Office have scheduled a budget workshop for the

Board on Monday, April 22, at 10 AM. The workshop will be in the main courtroom in the

courthouse as Judge Russell is using the annex that week. The focus of the workshop will be a

discussion by the Board on proposed expenditures for next year. There are no state estimates

on revenues yet, and Ms. Skipper, Property Appraiser, has not finished her assessment. She isexpecting to have her preliminary numbers by June 1, and her estimate at this time is that the

county tax base will shrink by 3-5%.

Mrs. Johnson and the Board discussed who should attend the workshop and what information

should be discussed.

2- Remind the Board that the next regular county commission meeting will be in Carrabelle,

starting at 10 AM, on April 16.

3- Inform the Board that the first meeting of the Franklin County RESTORE Council occurred lastweek in Carrabelle. While the Board has created a 13 member council, the City of Apalachicola

has not made an appointment, so of the 12 seats, 10 members made their first meeting. The

meeting lasted about an hour. Chairman Sanders ran the meeting and the purpose of the

meeting was orientation. The Council members received a notebook and a brief introduction to

the potential BP funding.

As the Board is aware, there are 3 pots of money associated with the oil spill. There is

the local pot, and those are funds that will be reserved specifically for projects in Franklin

County. The money in that pot will be held by the US Treasury for projects submitted by Franklin

County. There is no money in this pot at this time and the US Treasury has not created any

guidelines or applications forms. I told the RESTORE Council that it is my preference that the

local council not starting collecting proposals until there is a clear timeline for when moneymight become available, and what the federal application process will be. Some communities

have created pre-proposal forms and while it is good and beneficial for people to begin thinking

about projects it may be misleading at this time to create expectations that by filling out a form

now will somehow put someone in line for money in the future. As an example, Gulf County did

create a pre-proposal form and they received 80 applications with a total fund request of over

$100 Million dollars. Gulf County has since stopped talking about pre-proposals.

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The second pot of money is associated with the Gulf Consortium. Chairman Sanders is

going to the next Consortium meeting on April 5. Depending on what information she obtains

at that meeting we will decide when to have the next RESTORE Council meeting.

The third pot of money is for projects of Gulf-wide significance and this pot is being

controlled by the Governor and DEP. It is our expectation that the countys SMARRT team will

be putting an application in this pot. The SMARRT team, with assistance from the Univ. of

Florida and Ms. Kim Bodine, Gulfcoast Workforce Board, is preparing the project description and

budget. I have been in contact with members of the SMARRT team and it is my expectation that

they will be making a presentation to the Board at the next meeting, or the first meeting in May,

with the intention of getting Board support before the application is submitted.

Chairman Sanders discussed the need for DEP and other State agencies to be supportive of

projects from the County regarding the BP/Restore funding.

The Board and Mr. Pierce discussed this matter further.

4- Inform the Board that we have received the first invoice from the Gulf Consortium and inaccordance with the Boards request, the first quarter dues were pro-rated. The invoice will be

paid at the next Board meeting.

5- Inform the Board that DACS has provided a packet of information to the Board regarding two

proposed aquaculture leases within Franklin County waters. The Board has the opportunity to

provide comment to DACS on the proposed leases but the Board does not have any authority to

approve or deny the proposed leases.

The first proposal is a modification of two existing clam leases in Alligator Harbor for a Mr.

Leo Lovel of Crawfordville. The modification is to allow the existing lease holder to try and grow

oysters on raised platforms within the existing lease. Quoting from the cover letter, Werequest the use of the full water column within the lease area. Currently we are restricted to the

use of only six inches from the bottom. Full use of the water column within the lease will allow

us to take advantage of the top twenty-four inches of water, which is proven to be the most

nutrient rich, allowing for a more sustainable and rapid growth for many aquaculture products,

and specifically oyster cultivation at this time.

The second proposal is for the lease of 2 acres of bottom directly across from the

intersection of SR 65 and US 98. Several years ago DACS surveyed that area and there used to

be PVC pipes identifying corner markers for leases. A Mr. Andy Arnold is going to attempt

oyster cultivation in that area using soft mesh bags along with some hard bags and possibly

bottom planting. Need to do some trial and error methods according to his proposal.

Commissioner Parrish expressed concerns with the use of the full water column due to

recreational boating in Alligator Harbor.

The Board and Mr. Pierce discussed further.

Chairman Sanders asked Mr. Pierce to send a letter addressing the concerns that were

discussed at this Meeting.

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6- Board action to renew the contract between Franklin County and the ARPC for Small

Quantity Generator Verification of hazardous waste. The contract is for $3500, and is

budgeted under professional services. The verification process is required by state law.

Motion by Parrish, seconded by Lockley, to approve renewal of the contract between Franklin

County and the ARPC for Small Quantity Generator Verification of hazardous waste in the

amount of $3,500; Motion carried 5-0.

7- Board action to approve a Task Order at the Airport for work assessing the drainage system

to be done by AVCON, the countys airport engineers. The Task Order is for $10,800.00 and DOT

grant funds will pay the full amount. After the assessment is done the Airport Committee will

then take recommendations on fixing the drainage system as part of it has failed. There is some

$400,000 already awarded the county to fix the drainage system at the airport. Board action.

Motion by Lockley, seconded by Parrish, to approve a Task Order at the Airport for work

assessing the drainage system to be done by AVCON; Motion carried 5-0.

8- Board action on a Resolution of support for Weems Hospital as they are applying for an EMS

grant for $106,097 to re-chassis one of the existing ambulances. Weems is applying for a 90/10

grant, meaning they are asking the state to pay 90% of the cost. The state has the ability to

agree to pay 90%, or they can cut the state share to either 75/25, or 50/50. Franklin County has

received funding at all three ratios in the past for ambulances.

This item was addressed earlier in the meeting.

9- Provide Board with copy of memo Bill Mahan and I are sending to Transfield and DOToutlining in writing the method we recommend for spraying herbicides along state roads. The

Board may recall that over 2 years ago the Transfield asked for some clarification on when and

how it could spray herbicides in the county, and the Board directed that Mr. Mahan oversee

what Transfield was doing. This memo formalizes what Transfield has been doing these last two

years. There are 3 conditions:

1. The herbicide used is the most environmentally friendly, and safest, and appropriate

for the application area per federal/state guidelines.

2. Transfield or any other approved agent keeps accurate and up-to-date herbicide

applications logs for auditing purposes.

3. Any employee of Transfield or any other FDOT approved agent will be an approved

and licensed herbicide applicator as outlined in FL Statues.

10- Commissioner Jackel asked that I investigate the possibility of creating an area in Eastpoint

where people could operate golf carts legally. After reviewing the county rules for St. George

Island and reviewing the rules the City of Apalachicola imposed on golf cart use in and around

US 98, I believe the county can allow golf carts on county roads north of US 98 in Eastpoint. Golf

carts cannot be allowed to drive on or cross US 98. Board direction.

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Motion by Jackel, seconded by Massey, to proceed with public hearing concerning golf cart

usage in Eastpoint; Motion carried 5-0.

11- Inform Board bids will be opened for re-surfacing CC Land Road at the May 7 Board meeting.

12- Inform Board that DOT has sent notice that SCOP applications are now open until May 3.

DOT will accept two applications from each county. The county traditionally has sought funding

for long expensive projects, as SCOP funding is up to 75% of the engineers estimate. While the

county submits projects, DOT does review the projects and determines what projects will get

into the tentative work program. The county has previously submitted Mill Road for funding,

and all of Pine St. on St. George Island. DOT has not put those projects on the work program

and I have inquired why. According to the DOT review, paving dirt roads rank lower in priority

than resurfacing. Both Pine St. and Mill Road are over 80% dirt. The county can re-submit those

roads and if other counties put forth dirt roads as well then the money will be allocated around

the District, but if other counties request funding for re-surfacing then the countys dirt roadswill not get into the funding range. DOT allocates the money district wide, and no county is

guaranteed any funding. Two candidates for re-surfacing are Bald Point Road, as that road has

never been resurfaced since the county acquired it, and it provides beach access for part of Bald

Point State Park, and then re-surface and widening of CR 67 from the City of Carrabelle to Pine

Log Bridge. There is another Board meeting on April 16 for the Board to finalize their choices.

Board direction.

Commissioner Jackel and Mr. Pierce discussed DOT assistance with the paving of dirt roads.

The Board and Mr. Pierce discussed some of the upcoming DOT road projects and funding

balance for paving.Chairman Sanders asked that the paving fund balance be made available at the April 22nd

workshop.

Commissioner Jackel asked that the North Bayshore Drive project is substituted for Pine Street.

Commissioner Jackel also asked for a list of all roads that were previously submitted.

Motion by Parrish, seconded by Jackel, to table this item until the next Meeting, when Mr.

Pierce will bring an entire list of projects; Motion carried 5-0.

13- Board action to waive the remaining $4,000 out of a $10,000 forgivable SHIP down payment

assistance to a homeowner who is facing a short sale. The county, in accordance with its SHIP

plans, waives repayment of the down payment assistance at the rate of $2,000 for five years solong as the homeowner remains in the house. In this case, the homeowner will lose the house in

foreclosure unless a short sale can be approved. The bank that holds the mortgage is willing to

accept a short sale so long as the county waives the rest of the down payment assistance.

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Attorney Shuler informed the Board that the County would not receive the money whether the

debt was waived or not but it would help the homeowner if the County could waive the debt.

He also stated that this would not affect future funding for the SHIP Program.

Motion by Parrish, seconded by Jackel, to waive the remaining SHIP down payment debt for a

homeowner who is facing a short sale; Motion carried 5-0.

Mr. Pierce updated the board on the option of purchasing an additional lot in Eastpoint based

on the funding limit the State has allowed.

Commissioner Jackel also commented on this item.

Recess (10:29 AM)

Chairman Sanders called for a recess.

Reconvene (10:42 AM)

Chairman Sanders reconvened the Meeting.

T. Michael Shuler- County Attorney Report (10:43 AM)

Attorney Shuler presented his report to the Board.

1. E911 Grant Application for Tri-County Maintenance Costs Franklin County, Gulf County

and Liberty County jointly operate a E911 system through Fairpoint Communications. Fairpointhas prepared a grant application to cover certain limited maintenance costs in the amount of

$16,000.00, m.o.l., for each county. The grant deadline for submission was April 1, 2013.

Given this deadline, I recommended that the chairman executed the contract prior to the

meeting.

Board Action Requested: Motion ratifying the chairman's execution and submission of

the grant application as stated herein.

Motion by Parrish, seconded by Lockley, to approve ratifying the Chairmans execution and

submission of the E911 Grant Application for Tri-County Maintenance Costs; Motion carried

5-0.

2. Highway Patrol Building - Eastpoint (2.59 acres, m.o.l.)

I am informed that the deed conveying the Highway Patrol Station from the State of Florida to

Franklin County has been approved. They have requested payment of the balance due in the

amount of $270.00.

Board Action Requested: Motion authorizing the Clerk of Courts to issue a check for

$270.00 payable to the State of Florida Department of Environmental Protection.

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Chairman Sanders asked about the School Board lease and Attorney Shuler explained the lease

agreement for the property.

Commissioner Jackel commented on the School Board lease.

Motion by Lockley, seconded by Massey, to approve the Clerk of Court to issue a check for

$270.00 to record the deed to the Highway Patrol Station to the County; Motion carried 5-0.

3. County Attorney Board of Directors Meeting

On April 3, 2013, the county attorney board of directors is meeting in Tallahassee. I

am a member of the board and need to attend that meeting.

Board Action Requested: Motion authorizing me to attend the county attorney board

of directors meeting in Tallahassee, Florida on April 3, 2013.

Motion by Massey, seconded by Parrish, to approve travel for Attorney Shuler to travel to the

County Attorney Board of Directors Meeting in Tallahassee on April 3, 2013; Motion carried 5-0.

4. Courthouse Roof Leak

The insurance company has denied coverage for the recent roof leak because it claims

that there is no evidence of storm damage to the roof allowing interior water damage. It states

that the water damage was the result of pre-existing leaks, inadequate roof drains, standing

water on the roof and wind driven rain through pre-existing openings in the windows and

cornices.

The County's investigation reveals that the leak was caused by an improperly

connected roof drain. The county has used the same roofing contractor for twentyyears, but they deny making this connection.

Board Action Recommended: A motion authorizing me to initiate a formal

investigation and take enforcement action against the roofing contractor regarding the

improperly connected drain and the damage that was proximately caused by this

negligent act.

Commissioner Jackel asked about a professional opinion concerning this matter and Attorney

Shuler stated that additional contractors have looked at the connection and they agreed with

Staff.

Motion by Parrish, seconded by Lockley, to approve initiation of a formal investigation andtake enforcement action against the roofing contractor for the Courthouse; Motion carried 5-

0.

5. Alligator Point Revetment

Correspondence from DEP to APTA's letter is attached and speaks for itself.

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6. Lanark Village

A. Rachelle Bennett has obtained her building permit. I spoke with her

contractor following the March 19, 2013 meeting and he informed me that he was

going to commence work within a week or so of that date.

B. I am informed that the owner of apartment 19-6 on Oak Street has demolished

the apartment.

7. Apalachicola Application With The Gulf Coast Consortium

Attached are two letters from the Gulf Coast Consortium to the City of Apalachicola

and the City of Carrabelle informing them that their execution of the interlocal agreement

creating the consortium does not make them members, and thanking them for their interest.

Only the 23 counties affected by the Deepwater Horizon oil spill have a right to membership.

Everyone else can be admitted upon majority vote.

On April 4, 2013, the consortium plans to begin a discussion relating to the participation

of the 104 cities located within the 23 county members of the consortium.

8. Apalachicola Restore Lawsuit

Attached is a copy of the court's March 26, 2013 order dismissing with prejudice the

lawsuit filed by the City of Apalachicola against Franklin County. The lawsuit sought to compel

Franklin County to attend public meetings with the city regarding allocation of Restore Act funds

that Franklin County may receive.

9. Capital City Bank vs. DEP and Franklin County

On March 27, 2013, Capital City Bank filed a notice of appeal of the dismissal of its

lawsuit against DEP and Franklin County. The dismissal was without prejudice, but denied the

bank leave to file any further amended complaints.

Chairman Sanders asked for an update on items 7 & 8. Attorney Shuler provided additional

information on both items.

Chairman Sanders asked if the Florida League of Cities is being proactive in this matter.

Attorney Shuler stated that he doesnt think there has been a decision to make them the formal

representative for all of the Cities.

Commissioner Parrish stated that he believes the Cities should be represented by the Florida

League of Cities and the Counties that they fall in.

Chairman Sanders stated that she wanted to hear the opinions of the Board because she is

attending the next consortium meeting. She said she will report back to the Board.

Commissioner Jackel discussed a possible action by the Tourist Development Council regarding

a referendum to increase the bed tax. She discussed emails between the TDC, Attorney Shuler

and herself requesting information on the referendum. Commissioner Jackel expressed

concerns with the lack of communication between herself and Attorney Shuler on this matter.

The Board discussed the TDC request further.

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Commissioners & Public Comments (11:05 AM)

Reverend John Sink shared an Easter story with the Board and read an article regarding

Floridas history.

Adjourn (11:07 AM)

There being no further business, Chairman Sanders adjourned the Meeting.

_____________________________

Cheryl Sanders, Chairman FCBCC

Attest:

_____________________________

Marcia M. Johnson, Clerk of Courts

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Franklin County Road DepartmentReport to Board of County CommissionersApril 16, 2013Summary of Material Hauled and Work Performed by District

23 cubic yards of Debris

59 cubic yards of Tree limbs

9 cubic yards of #57 Shells56 cubic yards of Lime rock

15 cubic yards of Milled Asphalt

Box drag, cut bushes back, trim trees, picked up litter, cut and weed eat grass in ditches, shoulders of roads, mouths

ulverts and around sign posts; flagged traffic, graded roads, filled in pot holes, driveway repair, cleaned sidewalks and sign maintena

9 cubic yards of #57 Shells

522 cubic yards of Mixed Lime rock / Black Dirt

Box Drag, cleaned out culverts, cleaned ditches, flagged traffic, widened shoulders and repaired wash outs.

12 cubic yards of #89 Shell

36 cubic yards of Black Dirt


Repaired driveways and shoulders of road, Maintenance at Weems Memorial Hospital, filled in pot holes and sign

maintenance.

9 cubic yards of Sand

414 cubic yards of Mixed Lime rock / Black Dirt

9 cubic yards of Sand

Flagged traffic, widen shoulders of road, graded roads and sign maintenance.

6 cubic yards of Debris

22 cubic yards of Tree Limbs


Removed beaver dam, box drag, cleaned out culverts, cut and weed eat grass in ditches, shoulders of roads, mouths

ulverts and around sign posts; picked up litter, trimmed trees, dug out ditches, repaired driveways, graded roads, filled in pot holes a

leaned roads.

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FRANKLIN COUNTY DEPARTMENT OFSolid Waste & Recycling Animal Control

210 State Road 65

Eastpoint, Florida 32328Tel.: 850-670-8167

Fax: 850-670-5716

Email: [email protected]

DIRECTORS REPORTFOR: The Franklin County Board of County Commissioners

DATE: April 16, 2013TIME: 9:00 A.M.

SUBJECT(S):

MECHANICFOR BOARD ACTION: The Solid Waste Departments regular Mechanic, Leonard Brannan

been out on a work related injury since March 21, 2013. It is unknown when he will return

work. I am requesting Board approval to temporarily use Jonathan Kelley in the Mechanposition, with additional compensation. ACTION REQUESTED: Motion approving utilize Jonathan Kelley in the Mechanics position, with a temporary increase

compensation.

Right-of-Way Debris Pickup / Recycle Material Hauled March 28th April 9thFOR BOARD INFORMATION:

MARCH 28thAPRIL 9thRIGHTOFWAY DEBRIS PICKUP

Apalachicola Eastpoint St George Island Carrabelle Lanark Alligator Point45.08 TONS 5.05 TONS 0 TONS 32.31 TONS 86.27 TONS 58.10 TONS

RECYCLE MATERIAL HAULED

Apalachicola Eastpoint St GeorgeIsland

Carrabelle Lanark AlligatorPoint

St James

Cardboard 4.06 TONS 4.02 TONS 3.56 TONS .76 TONS 0 TONS 0 TONS 0 TONS

Plastic,Paper,Glass,

Aluminum

3.45 TONS 1.18 TONS 4.10 TONS 2.06 TONS 1.45 TONS 1.54 TONS 0 TONS

REQUESTED ACTION: None

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28 Airport RoadApalachicola, Florida 32320

(850) 653-8977, Fax (850) [email protected]

Report to Board of County Commissioners

Date: April 16, 2013

Action Items:1. Request the Boards approval and signing of the Emergency Management contractual services contracts wit

The Management Experts (TME), responsible for the training and exercises for the county. They will be paid out of Homeland Security Grant. This company has been the training and exercise coordinator for the county for 3 years anddoes a great job.

Emergency Disaster Strategies, LLC. This company would be the Debris Project Manager for the county during adeclared disaster, which is FEMA reimbursable. Mr. Phil Worley, owner of EDS, is a Franklin County resident, and wthe debris specialist for the State of Florida before retiring.

. Request the Boards approval to hire Emergency Disaster Strategies LLC to develop an approved FEMA Debris Plan fothe county for the amount $5,000.00 to be paid out of general funds. I do not have this in my budget nor does Solid Waste since Hurricane Sandy, it is now a requirement by FEMA to have an approved plan in place before a disaster.

nformation Items:1. Joyce Durham and Pam Brownell attended the Volunteers in Disaster exercise April 5, 2013.2. The Emergency Management office attended the Training and Exercise Planning meeting conducted at the

American Red Cross office in Tallahassee on April 12, 2013.3. Mike Rundel will attend the Local Emergency Preparedness Council meeting on April 17, 2013 in Tallahass4. There is a special needs workshop scheduled for April 24, 2013 at 10:00am at the Emergency Management

office for the providers serving our special needs population.5. Emergency Management office is conducting a Points of Distribution training at the Carrabelle City Comple

starting a 9:00am -1:00pm on April 30, 2013 for the two munticipaties and the local food pantries and other

volunteers in the county.

Sincerely,

Pamela Brownell

Pamela BrownellDirector
mailto:[email protected]:[email protected]:[email protected]

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DRAFT 3/30/12

Presentation Program to TDC Meeting and BOC for review:

During the 2011 fiscal year the FCTDC received approximately 40 applications for small grant

promotion awards. This demonstrated an increase of 25% in requests for funds. For severalyears the TDC has struggled with trying to fund all of the qualified requests.

Therefore, the TDC suggests that the small grants program be changed such that 100% of the

Small Grant funds allocated for the 2012 year be used by the TDC to purchase advertising for

eligible small grant recipients. Eligible recipients will be determined through a process

described by the TDC. In addition small grant eligible organizations may receive, at the

discretion of the TDC other promotional materials to assist in the promotion of eligible events.

If this recommendation is approved, the TDC would not have to deny any qualifying

organization support. Events which qualify would receive high profile, professional marketing

services. This would allow for the TDC to purchase year-long advertising packages at discount

rates which would enable the purchase dollars to stretch further. Advertising activities wouldbe completed through the designated TDC contractors.

Groups/events that qualify for the small grants program would be allowed to participate in the

TDC advertising decision regarding the selection of advertising markets as determined by the

TDC.

(1)The TDC would market all events and projects that would qualify for a small grant,and move it to the proven markets of advertising used by the TDC for all events that

qualify. A qualification guideline process will be developed for events requestingadvertising.

(2)This new procedure would greatly simplify many administrative costs consisting ofpaperwork and follow-up for both the TDC and the grantee

(3)This new marketing procedure would eliminate liability risks to Franklin County sinceevents would no longer be sponsored by the TDC, and the non-profit organizations

would not be obligated to incur expensive event insurance fees to satisfy the

countys liability requirement.

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Franklin County Tourist Development Council

April 12, 2013

To: FC BOCCSubject: TDC small grant program

Commissioners:

Over the last two years, the TDC has been the recipient of significant funds from BP for marketing and

other promotional activities. During that time, we have been able to generously fund the promotional

activities of many of Franklin Countys non-profit organizations.

During this time, it has become increasingly apparent that with the end of BP funding, there will be

significant reductions in funds available for a host of TDC activities. The small grant program has

become very popular over the life of the TDC. From the early years when less than 20 organizationsresponded to the grant program the interest has grown to well over 40 participants. At the same time,

grant funds have necessarily diminished with the increase in the number of applicants. It is now not

unusual for organizations to receive as little as $1,200 for their organizations activities.

Anticipating even greater numbers of applicants this year, the TDC has formulated a plan whereby

instead of actually awarding grant amounts to area organizations, the TDC would add the small grant

budget to its marketing budget and conduct the promotional activities for the non-profits. It is expected

that the overall promotional activities would be improved without the attending paperwork required of

a grant program.

The 2013 grant cycle will be upon us in a couple of months. As a result we would like to discuss the new

arrangement with the County Commission to insure that we are all moving in the same direction.

Attached you will find the details of the TDC proposal.

Paul Parker will be in attendance at your meeting in Carrabelle to discuss the matter with you further.

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Executive Summary

The Gulf Coast Workforce Board in partnership with Franklins Promise Coalition and the University of

Florida hopes to submit a RESTORE ACT funding proposal targeting restoration of the Apalachicola Bay

Fishery.

Producing 90% of Floridas oysters and 10% of the United States Oyster Crop, the 210 square miles of

the Apalachicola Bay are critical to the States seafood industry.

The ability of the Bay to produce oysters is also vital to the fishing families of the area, seafood

restaurants across the Florida Panhandle and the tourism industry. From Pensacola to Tallahassee,

visitors expect to enjoy fresh Apalachicola Bay Oysters unfortunately that has become more unlikely

by the day since September of 2012. The average catch per daily landing has gone from a little over 9

bags (per Department of Agriculture and Consumer Services, Aquaculture Division) down to three or less

(anecdotal information). Currently, a diner is more likely to be served Texas oysters than Apalachicola

oyster, even in the Panhandle.

The fishery failure of the Apalachicola Bay has resulted in the un - or underemployment of over 6,000

Workers directly associated with the oyster, crab, shrimp and finfish industries in multiple Florida

Counties of the Panhandle Gulf Coast.

The fishery failure has crippled economies and hurt communities through job loss and a sense of

hopelessness that is rooted in the fear that a long standing, generational business and way of life, maycome to an end. This proposal, if funded, will implement efforts to mitigate the economic impact and

provide a restorative process for the bay which has been greatly impacted by weather and water flow

issues beyond our control, over harvesting due to the oil spill, and over harvesting due to overall poor

economic conditions.

A holistic approach to restoration is proposed with three partner organizations coordinating their

resources and expertise to accomplish desired outcomes. The Gulf Coast Workforce Board will organize

and staff the component of the project to restore diminished oyster beds by application of substrate

(shell) in the Bay. The University of Florida will provide material recommendation, site selection and

research to determine the best material and type of application for the most yield. Franklins

Promise Coalition will lead the community development component, by working with targeted

populations and related task forces, faith based organizations, and local governments to prioritizeservices that best facilitate change at the community level to empower individuals and stakeholders.

The guiding document for RESTORE ACT,

The Path Forward to Restoring the Gulf: A Proposal Comprehensive Plan includes objectives that this

project will address:

Restores the EnvironmentLarge scale and manual shelling will restore habitat for oysters,increasing natural filtering of the Bays waters.

Reinvigorate Local Economies Diversification of the local workforce through job training willCreate more workers with stable income.

Create jobs The physical effort to perform shelling, build cages to mark experimental areas,excavate and clean fossilized shell and retrieve fresh shell from regional restaurant will create

jobs, as a part of the community development piece, the Gulf Coast Workforce Board plans to

provide and promote entrepreneurial training.

There are five strategic goals in The Path Forward that this project addresses:

(1) Restore and Conserve Habitat,(2) Restore Water Quality,(3) Replenish and Protect Living Coastal and Marine Resources,(4) Enhance Community Resilience; and(5) Restore and revitalize the Gulf Economy. Each component of the proposed project contains

action items that address all five goals.

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Executive Summary

The project proposes a $23,413,506 budget over five years.

Fishery Restoration

Substrate $ 4,000,000

Application Cost 9,195,000

Equipment 540,000

Monitoring 684,375

14,419,375

Community DevelopmentOrganization Capacity Building $ 775,000

Case Management, Counseling $2,250,000

And support services

3,025,000

Research

Staffing $1,631,228

Consulting 600,000

Materials & Supplies 237,400

Support 1,372,003

3,840,631

Administration 2,128,500

Total: 23,413,506

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PLANNING & ZONING COMMISSION

CONSENT AGENDA*******Tuesday, April 9, 2013*******

LEASE NOTE: PLANNING AND ZONING COMMISSION MAKES RECOMMENDATIONS TO THE FRANKLIN COUNTY BOARD OF

COMMISSIONERS REGARDING YOUR APPLICATION. ALL APPLICANTS ARE NOTIFIED THAT IF YOUR APPLICATION IS DENI

T MAY NOT BE RESUBMITTED FOR ONE YEAR. ALSO, ANY PERSON WISHING TO APPEAL THE RECOMMENDATION OF THE

LANNING AND ZONING COMMISSION OR THE DECISION OF THE FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONER

BOARD ARE RESPONSIBLE TO ENSURE THAT A VERBATIM TRANSCRIPT OF THE PRCEEDINGS IS MADE.

The Planning & Zoning Commission met on Tuesday, April 9, 2013 with the following recommendations:

SINGLE FAMILY PRIVATE DOCK REVIEW:

1- Recommended Approval- Unanimous: Consideration of a request to construct a Single Family Pier on theSouth Side of 957 US Highway 98, Eastpoint, Franklin County, Florida. The Pier will be 80x 5 with a 10 x 10terminal platform. This application has all State and Federal Permits and meets all county requirements. Requestsubmitted by Chester Creamer of Coastline Rentals, LLC, applicant.

COMMERCIAL SITE PLAN REVIEW:

2- Recommended Denial- 3/2 Vote: Consideration of a request for Commercial Site Plan review to locate an IceVending Machine at 95 Highway 98 (the NW Corner of Highway 98 and North Bayshore Drive), Eastpoint, FranCounty, Florida. Request submitted by John Pritchard, agent/applicant.

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Report to the Board of County CommissionersApril 16, 2013

1-Armory update. Board action to approve final payment on Armory project as the work

is completed. In the course of the repairs an additional $10,271 worth of wood rot wasrepaired so the total contract payments includes this change order. The budget from theTDC for repairs at the Armory was $248,000 and the construction costs, including thechange order, is $186,771. There were architectural fees in addition to the constructionfees so the total cost of the current renovations was about $230,000. Therefore, there isstill some $18,000 in funds available for other repairs. Ms. Nikki Millender, Parks andRec Director, would like to spend the remaining money in two areas- a very minoramount of money to hire an electrician to fix the outside light that shines over theentrance door, and the bulk of the funds to clean up the kitchen area. She believes a non-structural wall can be moved which will expand the kitchen area for future renovations,and she has one sink that needs to be moved. Board action to approve final payment, and

the use of remaining TDC funds.

2- FEMA update. Ms. Brownell, EM Director, might have reported already but some ofthe outstanding FEMA funds have made it to the county. We are still waiting for thereimbursement for debris removal by Solid Waste, and the courthouse repairs. FEMAhas written an additional PW for some $142,000 for work to be done on the section ofAlligator Drive between Angus Morrison and Tom Roberts Road. The work to be donewill be the placement of additional bedding stone and rip-rap in the area where therevetment is slumping. This is the section of Alligator Drive that can not be relocatedand did suffer damage this past summer. I will be getting with the Chairman to see aboutthe best way to get this work done and not cause additional problems with the state andthe residents.

In related news, both FEMA and the state of Florida are taking longer thanexpected to get the relocation of Gulf Shore Blvd approved so DEP is preparing amodification of the consent order to acknowledge that Gulf Shore Blvd will not be movedbefore turtle nesting season begins.

3- Board action on the 2013 SCOP applications. The Board asked for additionalinformation before deciding on two road applications. Currently Franklin County has 3road projects in the DOT 5 year work plan: $1.6M for approximately 4.4 miles ofwidening and resurfacing of a loop in Eastpoint including North Bayshore, Otter Slide,and South Bayshore from US 98 to Island Drive; $1.1M for Oak St., including ArizonaSt, to Doe Run; and the paving of Bluff Road which I will report on more fully in thenext item.

Considering the DOT review process favors resurfacing over new construction,the two candidates I mentioned last meeting are both resurfacing: 2.8 miles of resurfacingand widening of Bald Point Road, and 5.8 miles of resurfacing and widening of CR 67from US 98 to Pine Log Bridge. Board direction as the applications must be submittedby May 3.

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4- Board action to sign JPA with DOT for the funds to widen and resurface Bluff Roadfrom US 98 to the Abercombie Boat Ramp road. While DOT is providing the funds tothe county for the construction, DOT has already selected Jacobs Engineering to designthe project. Preble-Rish Engineers are not assisting in the design and if an opportunitypresents itself they would like to apply for the construction inspection part of the project

but it is unclear currently if DOT has also selected a firm for that as well. I am waitingconfirmation from Jacobs Engineering when they want to open bids for construction.Board action to sign the JPA.

5- SHIP Plan update. While the Florida Legislature did not fund any SHIP programslast year, and it is uncertain if funding will be allocated this year, the state housingagency requires that SHIP plans be periodically updated. Ms. Lori Switzer, SHIPCoordinator, has met with the county SHIP committee, the members being John Sink,Robert Davis, Cliff Butler, Skip Frink, and Thomas Luster. The committee recommendsapproval for the local SHIP plan as submitted. The only change in the plan is that thecommittee recommends changing the terms of loan forgiveness from 5 years to extending

the time of writing off the loan to 20 years. The new plan will have a reduction in loanvalue at 5% a year for 20 years, instead of 20% for over 5 years. If the house is soldbefore the loan is forgiven then that portion of the loan remaining would be paid back atclosing. The Committee recommends doing this as a way to increase repayment funds tothe SHIP program in the event the original recipient sells their house.

The updated SHIP work plan assumes that the Legislature fully funds the plan at$350,000. If that does not happen, then the SHIP work plan will have to be adjusted toreflect what funds are made available. Board action to approve revised SHIP plan.

6- County jail update. As the Board is aware, after 24 years of inmate use the plumbingfixtures in the jail are in need of replacing. Many fixtures dont work properly, and thereare water leaks which cause the monthly water bill to be higher. Lt. Summerhill and Ihave been working with EMO Architects, the architects who supervised improvements atthe Armory, to develop a detailed list of repairs that the county will then bid out toplumbing contractors. From previous calculations it is expected that construction costswill be between $40,000 and $60,000 as this will be a complete overhaul of all plumbingfixtures in the jail. We hope to be opening bids for the work in May. The constructionfunds will come out of the last remaining funds in this years budget for jail maintenance.

7- Inform the Board that there is an opening for a courthouse janitor. Board direction onfilling the position.

8- Board action on approving Resolution recognizing 500th Anniversary of Europeansdiscovering Florida.

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LHAP Exhibit D 2013

67-37.005(1), F.A.C.

.

1

CERTIFICATION TO

FLORIDA HOUSING FINANCE CORPORATIONName of Local Government: __Franklin County____________________________________

(1) The local government will advertise the availability of SHIP funds, if available, pursuant to

Florida Statutes.

(2) All SHIP funds will be expended in a manner which will insure that there will be no

discrimination on the basis of race, creed, religion, color, age, sex, familial or marital

status, handicap, or national origin.

(3) A process for selection of recipients for funds has been developed.

(4) The eligible municipality or county has developed a qualification system for applications for

assistance.

(5) Recipients of funds will be required to contractually commit to program guidelines.

(6) The Florida Housing Finance Corporation will be notified promptly if, at any time, the local

government (or interlocal entity) will be unable to comply with the provisions the plan.

(7) The Local Housing Assistance Plan shall provide for the expenditure of SHIP funds within

24 months following the end of the State fiscal year in which they are received.

(8) The plan conforms to the Local Government Comprehensive Plan, or that an amendment to

the Local Government Comprehensive Plan will be initiated at the next available opportunity

to insure conformance with the Local Housing Assistance Plan.

(9) Amendments and Technical Revisions to the approved Local Housing Assistance Plan shall

be provided to the Corporation within 21 days after adoption.

(10) The trust fund shall be established with a qualified depository for all SHIP funds as well

as moneys generated from activities as program income.

(11) Amounts on deposit in the local housing assistance trust fund shall be invested as permitted

by law.

(12) The local housing assistance trust fund shall be separately stated as a special revenue fund in

the local governments audited financial statements, copies of the audits will be forwarded to

the Corporation by June 30 of each calendar year.

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LHAP Exhibit D 2013

67-37.005(1), F.A.C.

.

2

13) An interlocal entity shall have its local housing assistance trust fund separately audited

for each state fiscal year, and the audit forwarded to the Corporation by June 30.

(14) SHIP funds will not be pledged for debt service on bonds or as rent subsidies.

(15) Developers receiving assistance from both SHIP and the Low Income Housing Tax

Credit (LIHTC) Program shall comply with the income, affordability and other LIHTC

requirements. Similarly, any units receiving assistance from other federal programs shall

comply with all Federal and SHIP program requirements.

(16) Loans shall be provided for periods not exceeding 30 years, except for deferred payment

loans or loans that extend beyond 30 years which continue to service eligible persons.

(17) Rental units constructed or rehabilitated with SHIP funds shall be monitored annually for 15years for compliance with tenant income requirements and affordability requirements or as

required in Section 420.9075 (3)(e)

(18) The Plan meets the requirements of Section 420-907-9079 FS, and Rule Chapter 67-37 FAC,

and how each of those requirements shall be met.

(19) The provisions of Chapter 83-220, Laws of Florida has notbeen implemented.(except for Miami Dade County)

__________________________________ _______________________________________Witness Chief Elected Official or designee

__________________________________ ___________________________________

Witness Type Name and Title

_______________________________________

Date

OR

___________________________________

Attest:

(Seal)

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Exhibit B

67-37.005(1), F.A.C.

Effective Date: 11/09

Program Year 2014-2015 2015-2016

Activities Month 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12

Advertise Availability of Funds x x x x

Application Period(On-Going) x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x

Start Program Year x x x

Annual Report x x x x

Mid-Year Review/Adjustments x x x

End-Year Review/Adjustments x x x

Encumbrance Deadline x

Expenditure Deadline x x

Final Program Review x x

Directions: Type in the applicable years across the top line.

List Program Activities down left hand side. Type in an "X"

on applicable activity line under month and year the activity will be initiated or completed.

At a minimum the following activities should be included:

1) Advertise availability of funds and application period

2) Encumbrance of funds (12 months following end of State Fiscal Year)

3) Expenditure of funds (24 months following end of State Fiscal Year).

4) Submit Annual Report to FHFC (September 15th)

TIMETABLE FOR STATE FISCAL YEAR

Name of Local Government: Franklin County

2013-2014

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LHAP Exhibit F 2013

67-37.005(1), F.A.C.

STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM

PROGRAM INFORMATION SHEET

The following information must be furnished to the Corporation before any funds can be disbursed.

Local Government Franklin County Board of County Commissioners

Chief Elected Official Cheryl Sanders

Address 33 Market Street, Suite 205, Apalachicola, FL 32320

SHIP Administrator Lori Switzer

Address Physical: 192-14th

Street, Apalachicola, FL 32320

Mailing: PO Box 722, Apalachicola, FL 32320

Telephone 850-653-8199

EMAIL [email protected]

Alternate SHIP Contact Alan Pierce, County Administrator

Telephone 850-653-9783

EMAIL [email protected]

Interlocal Agreement (list other local

governments in interlocal)

NO

Local Government Employer Federal ID # 59-6000612

Disbursement (list bank account

information if changed from previous)

No Change from previous Electronic Form Submitted

Other Information

Please attach this form as Exhibit F and submit along with your completed LHAP.
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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Exhibit cMemorandum of Understanding

This Memorandum of Understanding is made on l"-of ASfi!_,200? between FranklinCounty Board of County Commissioners (FCBCC) and Lori Switzer (Contractor).The purpose ofthis Memorandum of Understsnding is to provide administxive servicesfor the State lnitiative Housing Partnership (SHIP) Program.1. services. Contractor agrees to provide the following services for FCBCC:r Franklin County SHIP Administrator, (See Attachment A)r Adrninishative support for the County's Housing Board.2, Payment. In consideration of the Contractor's performance of these services, FCBCCegrees to pay $2625.00 monthly, after the firstFCBCC regular meeting each month.Further, Coiltractor agrees to pay for all of the SHIP Prograrn's expenses in connectionwith this Understanding, including but not limited to travel, supplies, equipment, andphone charges, except for the arurual audit, which wiil be paid by the FCBCC.3. Termination. All terms of this Understanding may be terminated by either party with a60 day notification.Agreed to and accepted by:

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Exhibit cAttachment A

As the Franklin County SHIP Coordinator I agree to:

I will be available for the residsnts of Frankrin county for 6 hours a day, from gam to 3 pm, Monday thru Friday at 29 Avenue E, suiie g apatachieola, Fl 32320Follow all sHIP rules and regulations including, but not limited, to the FranklinCounty LHAPMaintain the client filescompletion and submission of mnual report (sHIp) to the state

As the Franklin county SHIP Administrator, I agree that this is a contract position and Iarn responsible for all payroll related expcnscs.

i Switzer, SHIP Admi

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ADMINISTRATIVE BUDGET FOR EACH FISCAL YEARExhibit A

LHAP 2013

Exhibit A

67-37.005(1), F.A.C.

Effective Date: 11/09

Franklin CountyEstimated Allcoation for Calculating: 35,000.00$

Fiscal Year _2013-2014___

Salaries and Benefits 27,250.00$

Rent, Office Supplies and Equipment 3,000.00$

Travel Perdiem Workshops, etc 1,000.00$

Advertising 250.00$

Other 3,500.00$

Total 35,000.00$ 1

Fiscal Year _2014/2015__


Office Supplies and Equipment 3,000.00$


Advertising 250.00$

Other 3,500.00$

Total 35,000.00$ 1

Fiscal Year _2015/2016__


Office Supplies and Equipment 3,000.00$


Advertising 250.00$

Other 3,500.00$

Total 35,000.00$ 1

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xhibit C (3) FLORIDA HOUSING FINANCE CORPORATION Please check applicable box

HOUSING DELIVERY GOALS CHART New Plan: xSTRATEGIES FOR THE LOCAL HOUSING ASSISTANCE PLAN FOR STATE FISCAL YEAR: _2015/2016___ Amendment:

Fiscal Yr. Closeout:

Name of Local Government: Franklin County Estimated Funds $368,000.00

A B C D E F

Strategy # HOME OWNERSHIP VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construct ion Rehab /Repai r Without Construction Total Total Total

rom Plan

Text

STRATEGIES (strategy title must be

same as the title used in plan text.Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units

Down Pay ment /Closing Costs Assistance 1 $15,000 2 $12,500 2 $10,000 $20,000.00 $40,000.00 $60,000.00 16.30% 5

Owner Occupied Rehabilitat ion Assista n ce 4 $25,000 3 $25,000 $168,000.00 $168,000.00 45.65% 7

Emergency Assistance 4 $10,000 4 $10,000 $80,000.00 $80,000.00 21.74% 8

Disaster Recovery Grants 5 $5,000 5 $5,000 2 $5,000 $60,000.00 $60,000.0016.30% 12

$0.00 0.00% 0

$0.00 0.00% 0

$0.00 0.00% 0

$0.00 0.00% 0

Subtotal 1 (Home Ownership) 14 14 4 $20,000.00 $308,000.00 $40,000.00 $368,000.00 100.00% 32

RENTAL VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construct ion Rehab /Repai r Without Construction Total Total Total

STRATEGIES Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units

$0.00 0.00% 0

$0.00 0.00% 0

$0.00 0.00% 0

$0.00 0.00% 0

$0.00 0.00% 0

Subtotal 2 (Non-Home Ownership) 0 0 0 $0.00 $0.00 $0.00 $0.00 0.00% 0

Administration Fees $35,000.00 9.51%

Admin. From Program Income $900.00 0.24%Home Ownership Counseling 0.00%

GRAND TOTALAdd Subtotals 1 & 2, plus all Admin. & HO Counseling 14 14 4 $20,000.00 $308,000.00 $40,000.00 $403,900.00 109.76% 32

Percentage Construction/Reha Calculate Constr./Rehab Percent. by adding Grand Total Columns A&B, then divide by Annual Allocation Amt. 89%

Maximum Allowable

Purchase Price: New Existing

Allocation Breakdown Amount % Projected Program Income: $18,000.00 Max Amount Program Income For Admin: $900.00

Very-Low Income $180,000.00 48.9% Projected Recaptured Funds:

Low Income $158,000.00 42.9% Distribution: $350,000.00

Moderate Income $30,000.00 8.2% Total Available Funds: $368,000.00

TOTAL $368,000.00 100.0% 12-Apr-13

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FRANKLIN COUNTY, FLORIDA

_______________________________________

SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP)

FISCAL YEARS COVERED

2013-20142014-2015

2015-2016

PREPARED BY:


HOUSING BOARD MEMBERS:

DR. JOHN SINK, CHAIR

ROBERT DAVIS, VICE CHAIR

CLIFF BUTLER

SKIP FRINK

THOMAS LUSTER

LORI SWITZER

SHIP PROGRAM ADMINISTRATOR

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Table of Contents

Title Page No.

Section I.

Program Description:

A. Name of participating local government 4

B. Purpose of program 4

C. Fiscal years covered by the Plan 4

D. Governance 4

E. Local Housing Partnership 4

F. Leveraging 5

G. Public Input 5

H. Advertising and Outreach 5

I. Discrimination 6

J. Support Services and Counseling 6

K. Purchase Price Limits 6

L. Income Limits, Rent Limits and Affordability 6

M. Welfare Transition Program 7

N. Monitoring and First Right of Refusal 7

O. Subordination Policy 7P. Administrative Budget 7

Q. Program Administration 8

R. Essential Service Personnel 8

S. New Green Initiative 8

Section II.

LHAP Housing Strategies:

A. Down Payment/Closing Costs Assistance 8B. Owner Occupied Rehabilitation Assistance 10C. Emergency Assistance 11D. Disaster Recovery Grants 12

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Section III.

LHAP Incentive Strategies:

A. Expedited Permitting 13B. Ongoing Review Process 13

Section IV.

Exhibits: 14

A. Administrative Budget 15B. Timeline for Encumbrance and Expenditures 16C. Housing Delivery Goals Chart 2010-2013 17-19D. Certification Page 20E. Adopting Resolution 21F. Program Information Sheet 22G. Memorandum of Understanding 23-24

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I. PROGRAM DESCRIPTION:

A. Name of the participating local government and Interlocal if Applicable:

Franklin County, Florida

Interlocal: Yes ______ No _X__

B. Purpose of the program:

Creation of the Plan is for the purpose of meeting the housing needs of the very low,

low and moderate income households through new home construction, rehabilitation,

emergency and down payment/closing costs assistance; to expand production of and

preserve affordable housing; and to further the housing element of the local

government comprehensive plan specific to affordable housing.

C. Fiscal years covered by the Plan:

The Local Housing Assistance Plan (the Plan) covers fiscal years 2013/2014,

2014/2015 and 2015/2016.

D. Governance:

The SHIP Program is established in accordance with Section 420.907-9079,Florida Statutes and Chapter 67-37 Florida Administrative Code.

The SHIP Program does further the housing element of the local government

Comprehensive Plan.

The Administrator will review and approve applications for the Program. Any

problems or concerns of the Administrator will be brought to the Franklin County

Housing Board. The Franklin County Housing Board will assist the Administrator

when necessary.

Applicant complaints will go through a grievance process. Applicant complaints

must be in writing. Upon receipt, the SHIP Administrator will review for

completeness and accuracy. Applicant complaints will then be forwarded for review

and disposition by the Franklin County Housing Board, appointed by the FranklinCounty Board of County Commissioners to oversee the administration of the

Countys SHIP Program.

E. Local Housing Partnership:

Franklin County is limited in the number of organizations that provide support, but

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the Program is working to create partnerships, currently we have these agencies

support:

Florida Housing Finance Corporation

Florida Housing Coalition

Franklin County Building and Planning Department

Legal Services of North Florida

USDA /Rural Development

Community Action Agency

Habitat for Humanity of Franklin County, Florida

Franklin County Community Development & Land Trust Corporation

The Franklin County Board of County Commissioners (FCBCC) is working to

further strengthen ties with the above organizations. In addition, the FCBCC will be

looking to partner with other local, state and federal programs to begin to leverage

SHIP funds.

F. Leveraging:The Program is currently working with the Habitat for Humanity Franklin County

Chapter. This local chapter of Habitat for Humanity has a goal of 1 house per year.

Additionally, The SHIP Program is working with the Franklin County Community

Development & Land Trust Corporation whose goal is affordable housing.

The program also works with USDA Rural Development. Rural Development has

partnered with SHIP to combine programmatic money to stretch each programsassistance. Rural Development also gives a first mortgage at below market rate to

first time home buyers whereby SHIP provides down payment assistance.

G. Public Input:Public input was solicited through the local newspaper in the advertising of the Local

Housing Assistance Plan and the notice of funding availability.

H. Advertising and Outreach:

FCBCC will advertise funds if available in an area newspaper with general

circulation.

Franklin County will advertise, if funds are available, to Sponsor Organizations at

least 30 days prior to beginning any application period.

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If no funding is available due to a waiting list, no notice of funding availability will be

advertised.

I. Discrimination:

FCBCC, its staff or agents, shall not discriminate on the basis of race, creed, religion,

color, age, sex, familial or marital status, national origin, or handicap in the selection of

recipients of contracts or assistance under the SHIP Program.

J. Support Services and Counseling:

Available support services may include but are not limited to:

Home Buyer Counseling

Credit Counseling

K. Purchase Price Limits:

The sales price or value of new or existing eligible housing may not exceed 90% of

the average area purchase price in the statistical area in which the eligible housing is

located. Such average area purchase price may be that calculated for any 12-month

period beginning not earlier than the fourth calendar year prior to the year in which

the award occurs. The sales price of new and existing units, which can be lower but

may not exceed 90% of the median area purchase price established by the U.S.

Treasury Department or as described above.

The methodology used by Franklin County is: U.S. Department of Treasury

The purchase price limit for new and existing homes is shown on the Housing

Delivery Goals Charts.

L. Income Limits, Rent Limits and Affordability:

The Income and Rent Limits used in the SHIP Program are updated annually from

the Department of Housing and Urban Development and distributed by Florida

Housing Finance Corporation.

Income limits are based upon total household income, adjusted for family size, as

published by the Department of Housing and Urban Development and updated

annually by the Florida Housing Finance Corporation. Very-low income is definedas total household income that does not exceed 50% of area median, low-income is

defined as total household income above 50% of median not to exceed 80% of

median and moderate income is defined as total household income above 80% area

median and not exceeding 120% of median income.

Monthly housing debt, principal plus interest including taxes and insurance should

not exceed 30% of total monthly household income, unless the first mortgage lender

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approves a higher monthly housing debt-to-monthly income ratio.

M. Welfare Transition Program:

Should a eligible sponsor be used, the city/county has developed a qualification

system and selection criteria for applications for Awards to eligible sponsors, which

includes a description that demonstrates how eligible sponsors that employ personnelfrom the Welfare Transition Program will be given preference in the selection

process.

N. Monitoring and First Right of Refusal:

In the case of rental housing, the staff or entity that has administrative authority for

implementing the local housing assistance plan assisting rental developments

shall annually monitor and determine tenant eligibility or, to the extent another

governmental entity provides the same monitoring and determination, a municipality,

county or local housing financing authority may rely on such monitoring and

determination of tenant eligibility. However, any loan or grant in the original amount

of $3,000 or less shall not be subject to these annual monitoring and determination of

tenant eligibility requirements. Tenant eligibility will be monitored for at least

annually for 15 years or the term of assistance which ever is longer unless as

specified above.

Eligible sponsors that offer rental housing for sale before 15 years or that have

remaining mortgages funded under this program must give a first right of refusal to

eligible nonprofit organizations for purchase at the current market value for

continued occupancy by eligible persons.

O. Subordination Policy:The policy of the County is not to subordinate except for refinancing to lower interest

rate on first mortgage if applicant is receiving no cash back.

P. Administrative Budget:In accordance with FS 120.52(17) the specific percentage of funds used for

administration of the SHIP Program is 10% of the Annual Distribution. A detailed

listing including a line-item budget of proposed Administrative Expenditures is

attached as Exhibit A.These are presented on an annual basis for each State fiscal year submitted.

Franklin County finds that the moneys deposited in the local housing assistance trust

fund shall be used to administer and implement the local housing assistance plan.

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Q. Program Administration:The local housing assistance plan is the responsibility of a contracted employee

selected by the Franklin County Board of County Commissioners. Duties and

responsibilities are outlined in Attachment G.

R. Essential Service Personnel:Essential Services Personnel is defined as persons in need of affordable housing who

are employed in occupations or professions such as teacher and educators, other

school employees, police and fire personnel, health care personnel and skilled

building trades personnel or any working person below 120% of the Area Medium

Income.

S. New Green Initiative Section 420.9075(3)(d), F.S.The Countys New Home Construction, Emergency Repair and Rehabilitationstrategies exceed applicable building codes by going a step further to reduce costs of

maintenance, utilities and insurance by using low maintenance materials like

galvalume metal roofs instead of shingles, low maintenance vinyl siding, low

maintenance vinyl double windows, installing quality insulation ensuring

underpinning if needed, using 13 SER HVAC systems and as much compact

fluorescent lighting as possible. A new green building contractor has also been added

to the list of contractors to bid on projects.

Section II. LHAP HOUSING STRATEGIES:

A. Down Payment/Closing Cost Assistance

a. Summary of the Strategy: The down payment/closing costs assistance

strategy assists first time home buyers by paying a portion of their down

payment and closing costs. The Program also provides subordinate mortgages

to eligible applicants to purchase existing single family homes or

condominiums.

b. Fiscal Years Covered: The down payment/closing costs strategy will be

funded for the State Fiscal Years 2013-2016.

c. Income Categories to be served: Provides assistance to assist households

with incomes less than 120% of the area median.

d. Maximum Award: Shall not exceed $10,000 for Moderate Income

Applicants, $12,500 for Low Income Applicants and $15,000 for Very Low

Income Applicants.

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e. Terms, Recapture and Default: Assistance will be in the form of a

subordinate loan secured by a twenty yeardeferred payment loan

agreement.(DPL). The DPL will be provided at zero (0%) percent interest.

Payment of the principal amount will be required only if the property is sold

or not owner occupied for any period longer than three months at any given

time within the twenty year period. At the end of the twentieth year, theentire balance will be forgiven and the DPL Agreement satisfied. Surety of

the loan will be guaranteed by the holding of a mortgage and promissory note

on the property for the twenty yearperiod. The principal of the loan will be

reduced by 5% for each year the residency requirement is met. In the event

the homeowner dies before the term of the loan expires, the FCBCC reserves

the right to grant the transfer of the DPL to the surviving members of the

immediate family upon completion of probate if the new owner(s) meet the

income requirements of the program and the new owner(s) plan to make the

house his/her/their primary residence for the balance of the DPL and his/her

total household income is within the income guidelines that were originally

used to award the DPL.

f. Recipient Selection Criteria: All applicants must be a first time home

buyer. A first time homebuyer is defined as not having owned a home during

the past three years. However, someone who has lost the home as a result of a

divorce within the last 3 years meets the first time home buyer definition.

The applicant must have an accepted contract for a home and have applied for

a first mortgage with a qualified lender. The home to be purchased must be

located in Franklin County. The purchase price of the home must not exceed

the maximum allowed sales price in the SHIP Program. Applicant must

contribute a minimum of $500 (excluding pre-paids) towards the purchase ofthe home and must have $500 in a bank account at the time of the loan. The

applicant must reside in the home being assisted within 60 days after closing.

Applicant must not have received assistance from SHIP within the past 5

years prior to applying for assistance unless the assistance was for a Disaster

Grant.

g. Sponsor Selection Criteria: N/A

h. Additional Information: There will be no waiting list maintained for this

program. The availability of funds for each Fiscal Year will be advertised in

the local newspaper for 30 days prior to expending the funds. When the funds

are expended, all remaining applications will be closed. Upon receiving

additional funds applicants will have the opportunity to reapply.

When the program is taking applications; applicants will be served on first

come first ready basis if they meet the selection criteria.

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B. Owner/Occupied Rehabilitation Assistance

a. Summary of the Strategy: The owner/occupied rehabilitation program

provides loans for owner/occupied home renovation. Rehabilitation repairs

may include but are not limited to the structure of the home, roof, electrical,

plumbing and HVAC.

b. Fiscal Years Covered: The owner/occupied rehabilitation assistance strategy

will be funded for the State Fiscal Years 2013-2016.

c. Income Categories to be served: Assistance will be provided to households

with incomes below 80%of area median.

d. Maximum Award: $25,000.

e. Terms, Recapture and Default: Assistance will be in the form of a loan

secured by a twenty yeardeferred payment loan agreement (DPL). The DPLwill be provided at zero (0%) percent interest. Payment of the principal

amount will be required only if the property is sold or not owner occupied for

any period longer than three months within the five year period. At the end

of the twentieth year, the entire balance will be forgiven and the DPL

Agreement satisfied. The principal of the loan will be reduced by 5% for

each year the residency requirement is met. Surety of the loan will be

guaranteed by the holding of a mortgage and promissory note on the property

for the twenty year period. . In the event the homeowner dies before the term

of the loan expires, the FCBCC reserves the right to grant the transfer of the

DPL to the surviving members of the immediate family upon completion of

probate if the new owner(s) meet the income requirements of the program andthe new owner(s) plan to make the house his/her/their primary residence for

the balance of the DPL and his/her total household income is within the

income guidelines that were originally used to award the DPL.

f. Recipient Selection Criteria: The home to be renovated must be located in

Franklin County. The appraised value of the home may not exceed the

maximum sales price allowed in the SHIP Program. The applicant may not be

delinquent on any debt owed to Franklin County. Applicant must not have

received assistance from SHIP within the 5 years prior to applying for

assistance unless the assistance was for a Disaster Grant.

g. Sponsor Selection Criteria: N/A

h. Additional Information: Due to the large number of applicants on the

waiting list whose requests far exceed the availability of current SHIP funds,

intake activities may be temporarily suspended. When the program is taking

new applications; applicants will be served on first come, first ready, first

served basis if they meet the selection criteria.

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C. Emergency Assistance

a.

Documents

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