APPROVED ON JANUARY 18, 2017

BY THE BOARD OF COUNTY COMMISSIONERS

AT THE WEEKLY BUSINESS SESSION

WEEKLY BUSINESS SESSION—December 21, 20169: 00 a.m.— Anne G. Basker Auditorium

600 N.W. Sixth Street, Grants Pass, OR 97526

Present: Cherryl Walker, Chair; Keith Heck, Vice-Chair; and Simon Hare, Commissioner; Wendy Watkins, Recorder

These are meeting minutes only. Only text enclosed in quotation marks reports a speaker' s exact words.

Pursuant to notice through the media and in conformance with the Public Meeting Law, Cherryl Walker, Chair, called themeeting to order at 9: 00 a.m.

Items discussed were as follows:

1. PRESENTATION:

a. Crescent and B Street Firewise Communities/ USA Recognition Award

The Board presented the award to Linda Barkey and Rene Barron who are members involved with the Crescent and BStreet Firewise Community.

2. PUBLIC HEARING(S):

a. Second Reading and Adoption of Ordinance No. 2016-006; An Ordinance Amending the Comprehensive Planof Josephine County( Ordinance 81- 11 as Amended), from Forest to Aggregate and Amending the Zoning Mapof Josephine County ( Ordinance 85- 1 as Amended), from Woodlot Resource to Mineral and Aggregate

Resources, and Add to the Inventory of Significant Aggregate Sites for 197.34 Acres of the Property Identifiedas Assessor' s Map T34S, R5W, Section 7, Tax Lots 1200 and 1300; And Map T34S, R5W, Section 8, Tax Lot400. The Property Owners are Andreas and Carole Blech. Also Amending the Comprehensive Plan ofJosephine County ( Ordinance 81- 11 as Amended), from Residential to Aggregate and Amending the ZoningMap of Josephine County ( Ordinance 85- 1 as Amended), from Rural Residential ( RR-5) to Mineral and

Aggregate Resources, and Add to the Inventory of Significant Aggregate Sites for 12. 49 Acres of the PropertyIdentified as Assessor' s Map T34S, R5W, Section 8, Tax Lot 1002. The Property Owner is Blech LLC. (Firstreading was held on December 7, 2016) ( One original Ordinance filed with the County Clerk)

Commissioner Walker open the Public Hearing at 9: 07 a.m.

Commissioner Heck made a motion to read the Ordinance by title only. seconded by Commissioner Hare. Upon roll callvote. motion passed 3- 0. Commissioner Hare—yes. Commissioner Heck— yes and Commissioner Walker— yes.

Commissioner Walker read the Ordinance by title only.

Julie Schmelzer, Community Development Director, discussed this second reading is the final step to amend thecomprehensive plan and agree that the site should be used for aggregate.

REQUESTS/COMMENS FROM CITIZENS: ( Each person will be given three( 3) minutes to speak)

Andrea Blech, Sunny Valley, spoke in support of Ordinance 2016- 006.David Everist, Josephine County, mentioned he has a similar mining claim.Tony Minton, Wolf Creek, spoke in opposition to Ordinance 2016-006.Jon Voyer, Sunny Valley, spoke in opposition to Ordinance 2016-006.Judy Ahrens, Josephine County, spoke about her concern with the applicant and community not working together.

Board Discussion and Action:

Commissioner Hare made a motion to approve the Second Reading and Adoption ofOrdinance No. 2016-006. seconded byCommissioner Heck. Upon roll call vote. motion passed 3- 0: Commissioner Hare — yes. Commissioner Heck— yes and

Commissioner Walker— yes.

Commissioner Walker closed the Public Hearing at 9: 22 a.m.

Weekly Business Session December 21, 2016 Page 2

3. ADMINISTRATIVE ACTIONS IN CONSIDERATION OF:

BOARD DECISIONS UNDER ADMINISTRATIVE ACTIONS WERE MADE AFTER PUBLIC COMMENT WAS RECEIVED

a. Approval of Request for Four Job Description Changes in Community Development ( Motion only — no

documents)

JJ Scofield, Human Resources Director, advised Community Development would like to reinstate the Building Safety Tech1 position and increase it to full time, update Building Safety Permit Tech II to reflect department as CommunityDevelopment, update the Community Development Director' s job description to include overseeing Building Safety,Planning and Economic Development, and Planning Specialist updated to Community Development Operating Manager.

b. Approval of an FTE Change in Building Safety( Motion only—no documents)

JJ Scofield explained Building Safety would like the. 6 position changed to fulltime.

c. Approval of Request for a Job Description Change in Public Health (Motion only— no documents)

JJ Scofield advised of a job description change with the Public Health Healthy Communities Tobacco EducationCoordinator.

d. Approval of Personal Service Contract between Josephine County Parks and Ausland Group for WhitehorsePark Masterplan Engineering ( One original Contract filed with the County Clerk and one original Contractreturned to Parks)

Sarah Wright, Parks Manager, explained Whitehorse Park is in need of a renovation to bring the park facilities up to date toattract and accommodate campers and modern RV' s.

e. Approval of Personal Services Agreement with Maul Foster & Alongi, Inc. for Remedial Plans and

Specifications for County Building on" A" Street( Two original Agreements returned to Legalforfull execution)

Commissioner Hare mentioned Josephine County is the recipient of a Brownfields Redevelopment Fund grant award fromthe State of Oregon Business Development Department for cleanup and preparation for redevelopment of real property at715 NW Dimmick Street.

f. Approval of Proposal to Mitigate Substandard Home/Office at Illinois Valley Airport ( Motion only — no

documents)

Larry Graves, Airport Manager, discussed back in 1958 a Foreman' s Residence was built at the Illinois Valley Airport andhas not been properly maintained and is in a serious state of disrepair. Mr. Graves mentioned he would like to replace thehouse with the lowest cost and the most efficient means possible and recommended Palm Harbor modular homes.

g. Approval of Agreement No. 31578 between Josephine County and ODOT for Operating, Planning 5311 ( Oneoriginal Agreement filed with the County Clerk and one original Agreement returned to Transit)

Commissioner Hare advised the Transit Department was awarded a grant for$ 111, 000 through the state with the idea that

Josephine County will improve the fixed route transit system.

h. Approval of Order No. 2016- 062; In the Matter of Authorization of Execution of Lease Agreement with SunnyValley Applegate Trail Society, Inc.; and Lease Agreement (One original Order and one original Lease Agreementfiled with the County Clerk)

Commissioner Hare mentioned this is a five-year agreement with Sunny Valley Applegate Trail Society, Inc. to leasecounty property for$ 400 a month.

i. Approval of Order No. 2016-061; In the Matter of Initiating the Formation of a Library District Pursuant toORS 357.216 to 357.286; Setting First Public Hearing( One original Order filed with the County Clerk)

Kate Lasky, Executive Director of Josephine Community Libraries, reviewed My Library Works for Me PowerPointExhibit 1). Ms. Lasky asked the Board to support the creation of a Library District and place a funding levy on the May

2017 ballot and testified that the goal of the District is to create a stable funding source for the library branches in GrantsPass, Cave Junction, Williams and Wolf Creek.

j. Approval of Resolution No. 2016-076; In the Matter of Referring to Josephine County Voters at the May 16,2017 Election a Measure for Renewal of Current Local Option Tax for Animal Shelter and Animal Control

One original Resolutionfiled with the County Clerk)

Diane Hoover, Public Health Director, discussed the 8 cents per thousand dollars of assessed valuation levy expires at theend of next June and requests a five-year extension to refer to the voters for the Josephine County Animal Shelter andAnimal Control.

Weekly Business Session December 21, 2016 Page 3

4. REQUESTS/COMMENTS FROM CITIZENS: ( Each person will be given three( 3) minutes to speak)

David Everist, Josephine County, read and submitted Twin Cedar Mining Claim( Exhibit 2).Judy Ahrens, Josephine County, spoke about filters being placed on the computers at the Library.Dennis James, Merlin, spoke in support of Resolution No. 2016-076 and Order No. 2016- 061.

Nancy Lindquist, Josephine County, spoke in support of Resolution No. 2016-076.Larry Ford, Grants Pass, thanked the Board for their last four years of service.Mark Seligman, Selma, spoke in support of marijuana.

Larry West, Grants Pass, spoke in support of the five-year animal shelter levy.Richard Emmons, Grants Pass, thanked the outgoing Commissioners for their service and discussed his book" 52 Things todo in Southern Oregon".

Andreas Blech, Grants Pass, thanked the Board for their wonderful service they have provided the last four years.Candy Moran, Grants Pass, spoke in support of Resolution No. 2016-076.

Board Discussion and Action—Agenda Item 3( a)( b)( c)

Commissioner Heck made a motion to approve Four Job Description Changes in Community Development: FTE Change

in Building Safety and Job Description Change in Public Health. seconded by Commissioner Hare. Upon roll call vote.

motion passed 3- 0: Commissioner Hare—yes. Commissioner Heck— yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3( d)

Commissioner Hare made a motion to approve Personal Service Contract between Josephine County Parks and AuslandGroup for Whitehorse Park Masternlan Engineering, seconded by Commissioner Heck. Upon roll call vote. motion passed3- 0: Commissioner Hare— yes. Commissioner Heck— yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3( e)

Commissioner Hare made a motion to approve Personal Services Agreement with Maul Foster& Alongi. Inc. for Remedial

Plans and Specifications for County Building on " A" Street. seconded by Commissioner Heck. Upon roll call vote. motion

passed 3- 0: Commissioner Hare— yes. Commissioner Heck—yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3( f)

Commissioner Heck made a motion to approve the Proposal to Mitigate Substandard Home/ Office at Illinois Valley

Airport. seconded by Commissioner Hare. Upon roll call vote, motion passed 3- 0: Commissioner Hare — yes.

Commissioner Heck— yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3( g)

Commissioner Hare made a motion to approve Agreement No. 31578 between Josephine County and ODOT for

Operating. Planning 5311. seconded by Commissioner Heck. Upon roll call vote, motion passed 3- 0: Commissioner Hare

yes. Commissioner Heck— yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3( h)

Commissioner Hare made a motion to approve Order No. 2016-062: In the Matter ofAuthorization ofExecution ofLease

Agreement with Sunny Valley Applegate Trail Society, Inc.: and Lease Agreement, seconded by Commissioner Heck. Uponroll call vote, motion passed 3- 0: Commissioner Hare— yes, Commissioner Heck— yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3( i)

Commissioner Heck made a motion to approve Order No. 2016-061: In the Matter ofInitiating the Formation ofa Library

District Pursuant to ORS 357.216 to 357.286 and Setting First Public Hearing for January 25. 2016 at 9: 00 a.m. in the

Anne Basker Building, seconded by Commissioner Hare. Upon roll call vote, motion passed 3- 0: Commissioner Hare—

yes, Commissioner Heck—yes, and Commissioner Walker— yes.

Board Discussion and Action—Agenda Item 3(j)

Commissioner Heck made a motion to approve Resolution No. 2016-076: In the Matter ofReferring to Josephine County

Voters at the May 16. 2017 Election a Measure for Renewal of Current Local Option Tax for Animal Shelter and AnimalControl. seconded by Commissioner Hare. Upon roll call vote. motion passed 2- 1: Commissioner Hare — abstain.

Commissioner Heck— yes, and Commissioner Walker— yes. Commissioner Hare advised he will abstain and recommends

waiting on the new Board to make the decision.

Weekly Business Session December 21, 2016 Page 4

5. APPROVAL OF CONSENT CALENDAR:

a. Minutes( Draft minutes are available for viewing in the Board's Office)General Discussion— December 6, 2016

Weekly Business Session— December 7, 2016

Executive Session( Open Session)— December 7, 2016

County Administration Workshop—December 8, 2016

b. ESG Acknowledgement by Board of Commissioners( Emergency Solutions Grant) Operated by UnitedCommunity Action Network( UCAN)( One original Acknowledgement Letter returned to UCAN)

c. Three Year Grant Agreement# VOCA-C- 2016-JosephineCo.DAVAP-00011 between the Department of Justice

Crime Victims' Services Division and Josephine County for the District Attorney' s Office to Provide Services toVictims of Crime( One original Grant Agreementfiled with the County Clerk)

d. Order No. 2016-060; In the Matter of the Regular Weekly Business Meeting of the Board of CountyCommissioners for the Week of December 26, 2016( One original Orderfiled with the County Clerk)

e. Resolution No. 2016- 074; In the Matter of a Reappointment to the Josephine County Fair Board ( OneResolution filed with the County Clerk)

f. Resolution No. 2016-075; In the Matter of Reappointments to the Special Transportation Advisory CommitteeSTAC)( One original Resolutionfiled with the County Clerk)

Board Discussion and Action:

Commissioner Hare made a motion to approve the Consent Calendar Agenda Items 5( a) through 5(f) as listed, secondedby Commissioner Heck Upon roll call vote, motion passed 3- 0: Commissioner Hare— ves. Commissioner Heck— yes, and

Commissioner Walker— yes.

6. OTHER: (ORS 192. 640( 1)) ". . . notice shall include a list of the principal subjects anticipated to be considered at themeeting, but this requirement shall not limit the ability ofa governing body to consider additional subjects.')

None reported.

7. MATTERS FROM COMMISSIONERS:

Commissioner Heck congratulated James Black, Planner III, who recently passed the Association of State FloodplainManagers, Inc. program and received his certification.

Weekly Business Session adjourned at 11: 27 a.m.

1.4)141dt tUWendy Watkins, Recorder

Entered into record:

Exhibit 1— My Library Works for MeExhibit 2— Twin Cedar Mining Claim

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Q _ t:, United States Department of theInteriorD.'"M' OFMtWM

BUREAU OF LAND MANAGEMENTA Oregon State Officeiggea

P.O. Box 2965, Portland, Oregon 97208http:// www.blm.go‘ nor

MAY 2 8 2015

1278 ( OR- 936)

FOIA No. OR-2015- 079

EFTS No. BLM=2015- 00626

Mr. David D. Everist O iciti (d q LSP. O. Box 1831

O S !Jacksonville, Oregon 97530 L` 11 d l M.(G.` tit? itel 9. Tri c

Dear Mr. Everist: G Uq( li !

S ' ` LII (' e LY ( `- 6),„ f.t. ,• pThis letter acknowledges receipt of and responds to your Freedom of Information Act (FOIA)

S; F•

request to the Bureau of Land Management ( BLM), Oreg9n State Office, dated May 10, 2015.In that letter, which you have called a" F. O. I.A.," it appears you have requested the name of theperson who is "..... The Trustee To Valuable Minerals Deposit Land Grant of 1866, 1870, 1872 'General Mining Laws Acts of valuable minerals Deposit Land Grant...". No such person with

that title now exists within the United States Government, nor has any ever existed.

UrpThe BLM was created through the merger of the General Land Office and the Grazing Service in6.de- SI946 As the successor to the General Land Office, the BLM manages more than 245 million

A i,-7,6k"acres of public lands as well as about 700 million acres of subsurface mineral estate. The21,

o• --( Federal Land Policy and Management Act of 1976 directed the Federal government to manageIpublic lands so as to prevent unnecessary or undue degradation. The U. S. Forest Service

A7ci (LiSFS), at the time of its creation in 1895, was similarly directed to manage forest land to

MA 5+ prevent unnecessary or undue degradation. Neither the BLM nor the USFS have as " Trustee" ofthe type you mention. ! L, e ) C) S-'trk c, t SFR c s a Gin q s Vl-

TO (4 SP ,

1 L` z 1 s---(O Sincerely.

cfec, 6 .q.,1 kvi , ot/ tt,), n

Li ID,r4G C- TS U CA LJ S

U u C • 11-, e, C G u{ C h, h S ` `u' tolJlfe 4 Ttfi

yamF'

Chief, Minerals and Energy Sectio 5- ' Gi

Tamara Yingling 1BLM information Specialist 1 U \

C1220 SW3rd

Avenue Ll4) {r'> \ t I ---c__ S`r \

Portland, OR 97204i 0'E-- .! Q-Q. --

z:4.1-( s e t-

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P9. i3 3 077. <-(.

u(7ir; L,1:,( 7- 69poi- c .,

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r United States Department of the Interiorgr

BUREAU OF LAND MANAGEMENTRc_ '' Oregon State Office

P. O. Box 2965Portland, Oregon.97208

IN REPLY REFER TO:

1278 ( OR- 955) JUN 2 3 2015FOIA No. OR-2015- 077

EFTS No. BLM-2015- 00620

CERTIFIED MAIL—RETURN RECEIPT REQUESTED

David D. Everist

P. O. Box 1831

Jacksonville, Oregon 97530

Dear Mr. Everist:

This letter responds to your Freedom of Information Act( FOIA) request to the Bureau of LandManagement( BLM), Oregon State Office, dated May 5, 2015, wherein you requested the PL 167 file onwho owns the surface and subsurface rights for T4OS and rules and forms for a PlanIMWons.This letter provides you with information iegar Ing e L 7 case files you requested, provides you

with therequested rules and forms for a Plan of Operations, an a so in rms you that we estimate we will

not be able to respond to your FOIA request until the end of July.

The township and range listed in your FOIA request contains the following three Pserial case files:ORORE 0009950, ORORE 0009999, and OR 91 Two of the PL 167 serial case files, ORORE

0009950 and ORORE 0009999, are responsivanother IA request which we received prior to your

request; Therefore, the cost for processing these PL 167 serial case files will be incurred in the processingof the previous FOIA request and these files will e provided to you free-of-charge.

Serial case file ORORE 0011005 is located at the National Archives and Records Administration.NARA). If you are m e m questing a copy of this file from NARA, the location information

contained on the attached BLM Oregon/ Washington Accessions Report will assist NARA in locating thisrecord. You can contact NARA at:

The National Archives and Records Administration

8601 Adelphi Road

College Park, MD 20740- 6001

1- 866- 272- 6272 A

Delay in Processing1 S

We are writing to inform you that we-are unable to respond to your request within the time limitsestablished by the FOIA due to a backlog of requests, workloads, and other unforeseen circumstances.Please be assured, however, that your request is being handled as expeditiously as possible and that alldocuments that can be released will be made available to you at the earliest possible date. We expect to

send a final response-to you before or by July 31, 2015. The actual date of completion might be before or

after July 31, depending on the complexity of the requests in the agency' s queue.

ANENTOF\ NATIONAL SYSTEM OF PUBLIC LANDS

t tiF

1, Z United States Department of the InteriorIM

7 WIFA" MYIO IYWOINiM

Zy, BUREAU OF LAND MANAGEMENT

Oregon State Office

9RCH3P.O. Box 2965, Portland, Oregon 97208http:// www.blm.gov/ or

3809 ( OR936) JUL 3 2015

ORMC 160574

s/Mr. David D. Everist

P. O. Box 1831

Jacksonville, Oregon 97530

Dear ivlr. Everist:

This letter acknowledges receipt of your July 15, 2015, letter of Notice of Default for not respondingto your June 14, 2015, letter and attached Plan of Operations ( P00) for the Twin Cedar Claim,

ORMC 160574. This claim lies on U. S. Forest Service ( USFS)- managed land. As such, the USFS is

the agency responsible for reviewing and approving or not approving your POO. The Bureau of Land

Management ( BLM) would normally forward the Plan of Operations to the USFS, but we noted thatyou also sent a letter and copy to that agency. We will, however, keep a copy of the POO yousubmitted as part of the permanent records in the ORMC 160574 case- file.

In order to prevent any delays in internal routing of any future correspondence, please send anymining related correspondence to: Bureau of Land Management, Minerals and Energy Section Chief,P. O. Box 2965. Portland, OR 97208.

Sincerely,

ristopher B. eWitt

Chief, Minerals and Energy Section

cc:

OR955 ( Tamara Yingling)

1 ALU5A V\ KY.Q

Ari-c (- E- DQQY tAS

c yl q 41'0 GACA. I S CCC/ > I ?l f h

aioctyC 1 T- ) ?'t, r c t, t c Ct 1 s ( /

USDAUnited States Forest Rogue River-Siskiyou National rorest

6941 Upper Applegate RoadDepartment of Service Jacksonville, OR 97530

Agriculture 541- 899-3800

An

File Code: 2810

LI nr3)'( ' 0C Date: August 20, 2015

Mr. David EveristCERTIFIED MAIL- RETURN

PO Box 1831RECEIPT REQUESTED

Jacksonville, Oregon 97530NUMBER: 7009 2250 0001 8891 4059

Dear Mr. Everist,

I am in receipt of your proposed plan of operations for

theTi

aCedars T.40 S., R.

of ,

Sec.

13). This letter serves as notification to you that I cannot pp Y

operations until a final environmentalevaluation

o decisionat o information equired, under

6 CFR

228.5( a)( 5)). This letter also serves as notice to y36 CFR 228. 5( a)( 3), to support your proposed plan of operations before your proposed

A). ou maynot

progress through evaluation under the National Environmentalplan of ope

ationlicysis

actpprovedoved( 36 CFR

commence operations at this site until your proposed228.4(a)( 4).

I have reviewed your proposed plan of operations andhaveaadditionidentified

information are identified bytems found on form FS-

2800-5 which require more information. Items

requiringa tion(§) ( I, II, 111 etc.) and subsection( A,

section found on FS- 2800-5 as follows, identified byB, C etc.):

IV.A. Provide maps with claim boundaries; all access needs such as

oxexistingorreconForstService roads

and trails both on and off the claim; any new road or trail constructction

proposed§ IV. B. Provide adequate maps with scale; North arrow; all roads; waste rock storage;areas of activity; excavation limits etc.

activity. This-information should be specific andr ;,.-_ IV. C. Describe all aspects-of your proposed

detailed. Describe the amount of material moved in cubic yards per day, month, and year.mine an excav te material with the use of handDescribe the season of work, how you will

owith the useaof motorized and non-motorizedtools and non-motorized sluice boxes only,dredges or the use of any heavy earth moving equipment. Include how you will use water toprocess your material and where that water

be

eopose go build

thdescatou

ribeillbe using a

if you are going to

settling pond for, what size pond and Y

Describe the amount and types of vegetation to be removed,use a natural pond and why. time

where you will stockpile material,

and during the

rea of ground will

life of your operations.

e ' sturbed at any given

and during the course of a y

IV. D. Describe the number of cars, trucks, trailers, and pieces of equipment used to mine.IV. E. Describe the dimensions and construction plans for each structure you propose to build.

rJYCav Servingle

Pri ned on Rccy` led Paper

CA Caring for the Land andPeoplep

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