ApprovalApproval

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Escorting Escorting ResponsibilitiesResponsibilities

Module 80111Rev. F1 3

ISMSISMSThe Integrated Safety

Management System (ISMS) is a systematic, common sense approach to working safely. The objective of ISMS is to integrate working safely into management and work practices at all levels, addressing all types of work and all types of hazards to ensure safety for the workers, the public, and the environment. ISMS integrates working safely into planning and execution of work.

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PurposePurposeThis training will define the

security requirements for escorting uncleared individuals at the formerly operating Portsmouth Gaseous Diffusion Plant (PORTS), U.S. Department of Energy (DOE) facility.

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ScopeScope This training applies to all PORTS DOE contractor and

subcontractor personnel who hold a DOE access authorization (clearance) whose responsibility is to escort uncleared personnel inside the Limited Area (LA) and/or Controlled Access Area (CAA).

The Atomic Energy Act of 1954 section 234B authorizes the U.S. Department of Energy to take regulatory actions under Title 10 C.F.R. Part 824, Procedural Rules for the Assessment of Civil Penalties for Classified Information Security Violations against DOE contractors for violations of classified information security requirements. DOE’s Enforcement Program encourages Departmental contractors to identify and correct classified information security deficiencies at an early stage, before they contribute to, or result in more serious events. Criminal and/or civil penalties (fines) not to exceed $110,000 per offense, per day may be levied against violators.

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ObjectivesObjectivesIdentify escort qualificationsDefine escort responsibilitiesTransferring escort responsibilityReporting security incidents

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Supporting DocumentsSupporting DocumentsFSS-1300, Record Life Cycle and

RetrievalFSS-4330, Reporting Security

Incidents and Conducting Inquiries into Incidents of Security Concern

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Escort QualificationsEscort Qualifications

The following qualifications must be met prior to escorting:

◦Must complete the Comprehensive Security Briefing

◦Must possess the appropriate security clearance

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Escort and Escorted Escort and Escorted IndividualIndividualHave the need-to-know

(operational necessity to perform job related duties) prior to entering a security area.

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Escort ResponsibilitiesEscort Responsibilities Ensure that appropriate measures are taken to prevent a

compromise of classified matter and/or Special Nuclear Material (SNM).

◦ Escorts are required to be knowledgeable of the security area

NOTE: Escorts cannot participate in any work, training, or activity that might mitigate the continuous site, sound, and physical control required for escorting.

Maintain continuous site (line of sight) and sound (of unaided voice) and physical control of escorted individual(s).

Ensure that escorted individual has a need-to-know for the security area or the Safeguards and Security (S&S) interests.

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Escort ResponsibilitiesEscort ResponsibilitiesNOTE: Standard site escort ratio is five uncleared

individuals to one cleared escort (5:1). Non-standard ratios may be approved for certain security areas and/or projects by the Wastren-EnergX Mission Support, LLC, WEMS Security Manager and/or designee.

Verify and maintain escort ratios.

Prominently display the “yellow” “yellow” escort badge on outer most garment, above the waist and below the neck, identifying that an individual is being escorted.

◦ The “yellow” “yellow” escort badges can be issued at the WEMS Security Office or at most guard portals

◦ Do not display the “yellow” “yellow” escort badge unless actively performing escort duties

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Escort ResponsibilitiesEscort ResponsibilitiesPrior to escorting, verbally

challenge escorted individual(s) on whether they possess any controlled or prohibited articles (e.g. camera cell phones, thumb drives, alcohol, etc.).

Ensure full compliance with site specific security requirements, security plans, and procedures.

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Escort ResponsibilitiesEscort Responsibilities Ensure that escorted individual(s) enter only areas that

have been authorized.

◦ Approved by WEMS Security Office by enrollment of individual’s badge in the Modular Access Control (MAC) System or by placement on the Electronic Access Authorization List (EAAL)

◦ Notify the facility manager that an escorted individual will be in the facility

◦ Review applicable security plans

◦ Confirm that there is no potential for classified matter, special nuclear material, or sensitive activities to be disclosed

◦ Confirm that building personnel have been informed of the presence of an escorted individual

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Transferring Escort Transferring Escort ResponsibilityResponsibilityEscorts:

Ensure that the new escort meets all of the qualifications listed in Section A of FSS-4251 Escorting Responsibilities.

Ensure that the new escort “accepts” the escort responsibilities:

◦ Introduce the escort and escorted individual to each other

Transfer “yellow” “yellow” escort badge.

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Transferring Escort Transferring Escort ResponsibilityResponsibilityNew Escort:

• Follow escort responsibilities in Section B of FSS-4251 Escorting Responsibilities.

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Reporting Security Reporting Security IncidentsIncidentsEscort:

In the event that an incident of security concern (IOSC) occurs, immediately report to the WEMS Security Manager and/or designee, or contact the WEMS Security Office at (740) 897-3430.

◦ Reference FSS-4330, Reporting Security Incidents and Conducting Inquiries into Incidents of Security Concern.

If unable to contact WEMS Security, contact the Plant Shift Superintendant (PSS) at (740) 897-3025.

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Reporting Security Reporting Security IncidentsIncidentsIn case of emergency, dial 911911 on any

plant phone to reach the PSS, protective force, or fire protection service.

When using a cellular phone, dial 740-897-2444740-897-2444. Dialing 911911 on a cell phone will connect you to the local law enforcement authorities and would significantly delay response times.

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RecordsRecordsRecords generated or received must

be submitted to WEMS Records Management and Document Control for records retention and disposition according to FSS-1300, Record Life Cycle and Retrieval. WEMS employees and contractors must not conceal or destroy any information, including non-compliance or potential non-compliance records.

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Source DocumentsSource DocumentsDOE O 471.6, Admin Ch. 1, Information

SecurityDOE O 472.2, Personnel SecurityDOE O 473.3, Protection Program OperationsFSS-4201, Visitor ControlFSS/PORTS-73/R2, Safeguards and Security

Plan for the Portsmouth Gaseous Diffusion Plant, Piketon, Ohio

10 CFR 824, Procedural Rules for the Assessment of Civil Penalties for Classified Information Security Violations

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Definitions/AcronymsDefinitions/Acronyms  Access Authorization (Security Clearance)- An administrative determination that an individual is

eligible for access to classified matter or special nuclear material on a “need-to-know” basis.

Controlled Access Area (CAA)- A security area regulated by the Nuclear Regulatory Commission equivalent to a DOE Limited Area.

 Classified Information- Information, either Restricted Data or National Security Information, which must be safeguarded in the interests of national security or foreign relations of the U.S.

 Classified Matter- Documents or materials containing classified information.

 CMPC- Classified Matter Protection and Control

 DOE- U.S. Department of Energy

 Escort- An authorized individual assigned the responsibility to monitor persons who have a “need-to-know” but do not have the appropriate clearance for access authorization within security area in order to prevent these persons from accessing classified matter and to ensure adherence to security measures. Escorting may be accomplished by a combination of direct accompaniment, video surveillance, monitored physical barriers, or other equivalent methods as determined by WEMS Security to be appropriate for the situation. At PORTS this is normally accomplished by maintaining uncleared individuals under continuous sight and sound, and physical control.

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Definitions/AcronymsDefinitions/Acronyms

EAAL- Electronic Access Authorization List

FSS- Facility Support Services

 IOSC- Incident of Security Concern

 Limited Area (LA)- An area designated for the protection of classified matter and/or Category III quantities of SNM.

 M- Manual

 MAC- Modular Access Control

 “Need-to-Know”- A determination, by an individual having responsibility for classified information, that a proposed recipient’s access to such information or matter is necessary in the performance of official or contractual duties of employment. “Need-to-Know” should be limited as much as possible, and mere curiosity never qualifies as “Need-to-Know”. 22

Definitions/AcronymsDefinitions/Acronyms

Physical Control- Physical control involves the application of both administrative controls (uninterrupted visual observation of all available ingress and egress paths) and physical barriers (walls, ceilings or other barriers) which in combination govern the areas in which the escorted individual may have access and thus the site interests that may be accessible to the escorted individual.

 PSS — Plant Shift Superintendant

 PORTS — Portsmouth Gaseous Diffusion Plant

 SNM — Special Nuclear Materials

 S&S — Safeguards and Security

 WEMS — Wastren-EnergX Mission Support, LLC 23

ExaminationExaminationPrepare for the exam

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