Applications & Forms Booklet

Page 1 New York District Applications and Forms Booklet 2010-2011

Applications and Forms Booklet

New York District of Key Club International

2011

Applications and Forms

Included: Major Emphasis Program Award Form Partners in Service Award Form Poster Contest Entry Form Single Service Award Form Video Contest Entry Form Year in Review Cost Sheet Distinguished Key Clubber Application


To develop Competent,

Capable, and caring

leaders through

the vehicle of

service.


Table of Contents

A Note from the Distinguished Key Clubber Committee……………..…………………………………………………………..

How to Use the Applications and Forms Booklet…………………………………………………………………………………….

Major Emphasis Program Award Form……………………………………………………………………………………………………

Partners in Service Award Form……………………………………………………………………………………………………………..

Poster Contest Entry Form…………………………………………………………………………………………………………………….

Single Service Award Form…………………………………………………………………………………………………………………….

Video Contest Entry Form…………………………………………………………………………………………………………………….

Year in Review Cost Sheet……………………………………………………………………………………………………………………..

Distinguished Key Clubber Application………………………………………………………………………………………………….

Frequently Asked Questions…………………………………………………………………………………………………………………..

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A Note from the Distinguished Key Clubber Committee

Greetings New York District! Welcome to the Applications and Forms Booklet for the 2010-2011 Key Club year! You can find all the applications and forms you will need for applying for merits here. If you haven’t already seen it, check out the Booklet of Merits—you can find all the descriptions for all merits there! If you’re new to the awards process, we highly recommend you start at the Distinguished Key Clubber (DKC) Award. The DKC Award is the New York District’s annual signature award, and it is noncompetitive—this means if you are qualified and you apply, you will receive the award. One change to the DKC Application this year is we are now accepting applications digitally—this means you save paper, postage costs, and time as well! You can find the DKC Application in this booklet. Whatever you choose to do, remember we are here to help you through the application process. If you have any questions, check out the Frequently Asked Questions section in the back of this booklet. If you still cannot find your answer, you can always e-mail any of the DKC Committee members, the DKC Committee Chair Sharif Mahfouz ([email protected]), your District Governor Nadyli Nuñez ([email protected]), or your lieutenant governor. Good luck, and enjoy the rest of your Key Club year! The Distinguished Key Clubber Committee

Roberto Cantos, Committee Member Stephanie Salinas, Committee Member

Sharif Mahfouz, Committee Chairperson Katie Toomey, Committee Member


How to Use the Applications and Forms Booklet

Please check out the Booklet of Merits for the 2010-2011 Key Club year before you use this resource. Every year, the New York District volunteers tens of thousands of hours and donates hundreds of

thousands of dollars to various charities. At the end of the year, we like to recognize the unwavering dedication that all the members contribute to this organization. The recognition and merits we give are to show your commitment to this organization, your schools, and your communities is not going unnoticed. For a full description of all the merits you may apply for, please refer to the Booklet of Merits for the 2010-2011 Key Club year.

In this booklet, you will find all the applications and forms you will need for applying for merits. Here is

the full listing of the applications and forms in this booklet and their corresponding merits.

Annual Achievement Report Form: Distinguished Club Award Major Emphasis Program Award Form: Major Emphasis Program Award Partners in Service Award Form: Partners in Service Award (International Level Award only) Poster Contest Entry Form: Club Poster Contest Single Service Award Form: Single Service Award Video Contest Entry Form: Club Video Contest Year in Review Cost Sheet: Traditional Scrapbook Contest and Untraditional Scrapbook Contest Distinguished Key Clubber Application: Distinguished Key Clubber Award Due to technological limitations, the Annual Achievement Report Form will not be available in this booklet. For the Annual Achievement Report Form please check the New York District website (www.nydkc.org).

Regardless of the class you’re in, and whether it’s your first or last year in Key Club, everyone is

encouraged to apply for the Distinguished Key Clubber Award, the signature award of the New York District. It is a noncompetitive award given out annually at the Leadership Training Conference. All applicants meeting the criteria will be given a pin and certificate, as well as getting recognized at the conference. For the Distinguished Key Clubber Application, check out page 22 of this booklet.

So what are you waiting for? Get cracking on the awards! Perhaps you’ll be up on stage at the 63rd

Leadership Training Conference, shaking hands with our governor and claiming your plaque.

Key Club of: ______________________________________________Club ID #: _____________________________________

District: _________________________________________ Number of members in club: ______________________________

Project name: _____________________________________ Total service hours involved: ___________________________

Contact name: _______________________________________ E-mail: ____________________________________________

Phone number with area code: ____________________________________________________________________________

Application return address: ___________________________________________________City: ________________________

State/province: ________________________ Postal code: ________________________ Country: __________________

Brief description of project: ________________________________________________________________________________

Major Emphasis Program Award governing rules

A. Only one winner in the district contest will be eligible for entry in the International competition.

B. Report must be typed. Each section found in Section G must begin on a new page and each page must have a heading specifying the section being described. There is no word limit. The official Major Emphasis Involvement Report cover sheet must accompany all entries and may be hand written legibly in black or blue ink pen. It must be completed in its entirety.

C. The activity described can cover any phase of Key Club Major Emphasis Involvement specifically highlighting personal development and social interaction of children, during the year from district convention to district convention. The report may include newspaper clippings, substantiating photographs, or other pertinent information.

D. Reports will be judged according to the amount of Major Emphasis Program activity described in Section G. Suitable recognition and awards will be presented to the Key Club filing the best Major Emphasis Program Report in compliance with these rules. This award will be given at the International Convention. There are no platinum, silver, gold, or bronze divisions in this contest; instead there are first, second, and third place awards.

E. To be eligible for the International contest, the report that wins the district contest must be received by the Key Club International Office, 3636 Woodview Trace, Indianapolis, IN 46268-3196, no later than the first Friday in May.

F. The decisions of the judges are final, and no changes, alterations, or regradings will take place after the results have been certified by the judges.

G. The section to be described and the points for each are indicated below: 1. THE NEED: To qualify for judging, a statement must establish in what way the project deals with the MEP. 2. THE PLAN (10 points): Describe how the project was organized. 3. IMPLEMENTATION (20 points): Describe the steps taken to implement the plan. 4. FINAL RESULTS (25 points): Describe the benefits of the service rendered. 5. PARTNERSHIPS WITH THE KIWANIS FAMILY AND OTHER ORGANIZATIONS (10 points): Describe actions and partnerships formed. Describe how the project was publicized. 6. PERCENTAGE OF CLUB MEMBERS PARTICIPATING (please refer to the 2010-11 Guidebook for details.) 7. CLUB’S OVERALL PROGRAM DEALING WITH MEP (25 points): Describe any other projects/programs your club implemented to address the Major Emphasis Program. Describe how your club worked with MEP during other parts of the year.

Certification. This certifies that we, the undersigned, have read this report and that the activity described in this report and preparations for this report were performed by official Key Club members. NOTE: All signatures are required. Signatures from the school representative and the Kiwanis club representative must not be by the same person.

Sponsoring Kiwanis club: ____________________________

Faculty advisor: _____________________________________ Principal: _______________________________________

Major Emphasis Program Award 2011

Partners in Service Award 2011

Key Club Partners in Service report cover sheet

DISTRICT: _______________________________KEY CLUB:________________________________ CLUB ID #:___________

Number of members in club: _______________________Name of contact person: ___________________________

Telephone: _____________________________________________E-mail: _________________________________________

The Partners in Service Award is given to each Key Club which, through its unselfish service efforts, has participated in at least one project with each official partner during an administrative year.

RULES GOVERNING THE PARTNERS IN SERVICE AWARD:

A. The report must be produced as a computer printed document. There is no word limit. The report cover sheet must accompany all entries, may be hand written legibly in black or blue ink pen, and must be signed by the individuals indicated below.

B. The activities described must cover the club’s participation with the official partners of Key Club International performed between the 2010 district convention and the 2011 district convention. The report may include newspaper clippings, substantiating photographs, or other pertinent information.

C. Suitable recognition will be presented to the clubs that have 100% participation with the official partners. If a club is unable to participate with one of the official partners, a signed statement from the club president and faculty advisor should accompany the official form with an explanation. The explanation should include a description of a project that takes the place or a project related to the partner in question.

D. The project performed with each partner must be on a separate sheet of paper with the name of the partner at the top of the sheet. A description of the project, total service hours performed and funds collected if applicable should be reported. The three official partners of Key Club International are UNICEF, Children’s Miracle Network, and March of Dimes.

E. To be eligible for the recognition, the report must be received by the Key Club International Office no later than the first Friday in May.

F. The decisions of the judges are final, and no changes, alterations, or regarding will take place after the results have been certified by the judges.

CERTIFICATION:

This certifies that we, the undersigned, have read this report and that the activity described in this report and preparations for this report were performed by official Key Club members.

NOTE: All signatures are required. Signatures from the school representative and the Kiwanis club representative must not be by the same person.

________________________ ________________________ ________________________

Kiwanis president Faculty advisor Principal

Poster contest entry form 2011 Please type or print information on this form and affix to the back of the poster.

Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries. Appropriate recognition will be provided to the Key Club and the poster’s artist.

Key Club of: __________________________________________ Club ID #: ________________________

District: ____________________________________________________________________________________

Contact Information

Please check one: Faculty advisor Kiwanis advisor

Advisor name: ____________________________________________________________________________

Phone number with area code: ___________________________ E-mail: ________________________

Signature of faculty advisor or Kiwanis advisor:

(Signature) __________________________________ (Print name here) __________________________

Key Club artist producing poster

Artist name: ______________________________________________ E-mail: ___________________

Signature of Key Club artist attesting to the poster’s originality:


Placed at district convention: First place Second place (Please circle one)

This poster was selected by other means and was approved for entry for International competition by the Key Club district administrator.

Key Club district administrator signature: _______________________________

Note: Only district winners are eligible for submission to International competition. Refer to the 2010-11 Key Club Guidebook for additional information and deadlines.

Key Club of: _____________________________________ Club ID #: ___________________ District: _____________ Number of members in club: ______________________Total service hours involved: _______________________

Project name: _____________________________________ Contact name: _________________________________

E-mail: _____________________________________ Phone number with area code: _________________________

Application return address: _____________________________________ City: _____________________________

State/province: _____________________________________ Postal code: _____________ Country: __________

Brief description of project: _________________________________________________________________________

Club membership 1. Enter the total number of actual club members as of _______(a) December 1, 2010 _______(b) February 1, 2011. 2. Average the numbers entered in (a) and (b) above. Round to the nearest whole number and enter the average in the box to the right. 3. Use the number in the box to determine the club’s membership category. Check the one below that applies:

35 members or less: Bronze 36-60 members: Silver 61-85 members: Gold 86 members or more: Platinum

A. A qualifying single service project shall be defined as a club service project, planned, organized and produced by the Key Club occurring on a single day or consecutive days, or recurring on different days. In the case of a recurring project, it is the same project that must be repeated for the purpose of achieving the same service goal.

B. Entries shall use the official Single Service Report form cover sheet and shall be submitted to the district for competition according to the guidelines as set by the district. Clubs existing within a non-districted area shall submit their entries to Key Club International.

C. Clubs shall compete with other clubs of similar size within four membership categories: Bronze, being 35 members or less; Silver, being 36 to 60 members; Gold, being 61 to 85 members; and Platinum, being 86 members or more.

D. Entries shall be judged based upon an accumulated total of points allocated to the following categories: service need, 10 points; project plan, 20 points; project implementation, 20 points; final results, 25 points; public awareness, 15 points; member participation, 10 points.

E. Only activities which occurred during the district administrative year shall be included on the report. Clubs existing within a non-districted area shall report activities occurring between May 1 and the following April 30.

F. Judging of all entries within each district shall determine one first place winner, and other levels of recognition as deemed appropriate, in each membership category. Each first place report should be forwarded to Key Club International for competition with other first place winners. No changes may be made in the report by the club, district or judging committee. Reports must be received by the first Friday in May.

G. All entries from non-districted clubs shall be judged to also produce a first place winner in each category. Reports must be received by the first Friday in May.

H. An entry may be disqualified by the judges for reporting incorrect or false information or failure to submit a report according to the rules of the district’s competition. Any disqualification at the district level requires the approval of the district administrator or his/her designee. An entry may be disqualified by the judges at the International level for the same reasons, and any disqualification requires the approval of the International Director.

I. Suitable recognition should be provided to clubs achieving first place and other places at district and International levels of competition. At each level of judging, the decisions of the judges are final. No changes, alterations or re-grading will take place after the results have been certified by the judges.

Single Service Award 2011

Certification. This certifies that we, the undersigned, have read this report and that the activity described in this report and preparations for this report were performed by official Key Club members. NOTE: All signatures are required. Signatures from the school representative and the Kiwanis club representative must not be by the same person.

Sponsoring Kiwanis club: ____________________________

Faculty advisor: _____________________________________ Principal: _______________________________________

Video contest entry form 2011 Please type or print information on this form and affix the completed form to an envelope. Place the videotape or DVD inside the envelope. DVD format is required.

Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries for any use deemed appropriate by Key Club International. Appropriate recognition will be provided to the Key Club.

Key Club of: ____________________________________ Club ID #: ________________________

District: ______________________________________________________________________________

Contact information


Advisor name: ______________________________________________________________________________

Phone number with area code: ___________________________ E-mail: __________________________



Please itemize costs associated with creation of this DVD:

Donations: $ _________

DVD: $ _________

Rentals: $ _________

Other: $ _________

Other: $ _________

Other: $ _________

Total: $ _________

Placed at district convention: First place Second place (Please circle one)

This DVD was selected by other means and was approved for entry for International competition by the Key Club district administrator.

Key Club district administrator signature: _______________________________

Note: Only district winners are eligible for submission to the International competition. Refer to the 2010-11 Key Club Guidebook for additional information and deadlines.

This certifies that this DVD is original and was created in accordance with copyright laws:

(Signature) ____________________________ (Print name here) __________________________

Year in review cost sheet Scrapbook

Check One: TRADITIONAL SCRAPBOOK NON-TRADITIONAL SCRAPBOOK

Key Club of: ____________________________________ Club ID #: ________________________

District: ______________________________________________________________________________

Contact Information


Advisor name: ______________________________________________________________________________

Phone number with area code: ___________________________ E-mail: __________________________

Costs

Photo materials: US$ _________

Pages: US$ _________

Binder: US$ _________

Other: US$ _________

Other: US$ _________

Other: US$ _________

Total: US$ _________

Donations

Materials by school: US$ _________

Materials by businesses: US$ _________

Other: US$ _________

Other: US$ _________

Other: US$ _________

Total: US$ _________


(Signature) ______________________________________ (Print name here) ______________________________

Signature of club president:

(Signature) ______________________________________ (Print name here) ______________________________

(PLEASE ATTACH THIS COST SHEET TO INSIDE COVER OF SCRAPBOOK ENTRY)

NEW YORK DISTRICT 2010-2011

DISTINGUISHED KEY CLUBBER APPLICATION

INTRODUCTION

The New York District Distinguished Key Clubber Award is presented to outstanding and hardworking Key Clubbers who have gone

above and beyond the call of general membership and have served their homes, schools, and communities to the best of their ability. All

persons who complete Section I, achieve the necessary points for Section II, and have the application submitted below by the required

postmark date will be presented with a certificate of recognition at the New York District Leadership Training Conference in April 2011.

Please complete all sections to the best of your ability and attach all responses to this application form. Responses that appear on a

separate sheet must be typed in the order that appear in this application. The final application can either be submitted through snail

mail or digitally.

Your application must be verified by signature or via e-mail from the appropriate persons. If your application is not verified, your

application will be void. Applications must be postmarked by March 14, 2011.

GENERAL INFORMATION

Name: __________________________________________________________ Division: ___________________________________

E-mail Address: ___________________________________________________ Phone Number: _____________________________

Lieutenant Governor: __________________________________________________________________________________________

School: __________________________________________________________ Grade: _____________________________________

Club President’s Name: ____________________________________________ Phone Number: _____________________________

Faculty Advisor’s Name: ____________________________________________ Phone Number: _____________________________

SECTION I – MANDATORY CRITERIA

All parts of this section must be completed.

SERVICE TO HOME, SCHOOL, AND COMMUNITY

In the lines below, briefly describe an event you have participated in for the following service initiatives.

1. Governor’s Project: Keys to Education

____________________________________________________________________________________________________

____________________________________________________________________________________________________

2. Major Emphasis Program Service Initiative: Live 2 Learn

____________________________________________________________________________________________________

____________________________________________________________________________________________________

3. Major Emphasis Program Service Partners: UNICEF, March of Dimes, and Children’s Miracle Network

(must have participated in at least 1 service project that benefited the Major Emphasis Program Service Partners)

Project: ______________________________________________________________________________________________

Charity: _____________________________________________________________________________________________

4. District Projects: Kiwanis Pediatric Trauma Center, Kamp Kiwanis, Local Causes, Pediatric Lyme Disease Foundation, St. Jude

Children’s Research Hospital, Doctors Without Borders, the American Cancer Society, Make-a-Wish Foundation, National

Down Syndrome Society, the Fisher House

(must have participated in at least 4 service projects that benefited the District Project Charities)

Project: ______________________________________________________________________________________________

Charity: _____________________________________________________________________________________________

Project: ______________________________________________________________________________________________

Charity: _____________________________________________________________________________________________

Project: ______________________________________________________________________________________________

Charity: _____________________________________________________________________________________________

Project: ______________________________________________________________________________________________

Charity: _____________________________________________________________________________________________

ADVOCACY

In the lines below, describe an advocacy cause you advocated for. List the actions you took to advocate. At the end of this application,

attach any materials pertinent to the advocacy campaign, including but not limited to: advocacy letters, pictures, pamphlets, and fliers.

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

DIVISIONAL INVOLVEMENT

You must have attended a Divisional Meeting, Division Project, or Fall Rally.

I have attended a Divisional Meeting.

Date: _______________ Location: ____________________________________________________________________________

I have attended a Division Project.

Date: _______________ Location: ____________________________________________________________________________

Description: ______________________________________________________________________________________________

I have attended a Fall Rally.

Date: _______________ Location: ____________________________________________________________________________

Divisions Involved?: ________________________________________________________________________________________

PERSONAL STATEMENT

Attached to this application, include a typed statement (250-500 words) to answer the following prompt.

How has being a Key Clubber changed who you are today?

You may choose to include the following in your statement:

• How Key Club has affected you personally.

• Your community involvement both within and outside of Key Club.

• A description of a specific service project you have a special regard for and its impact on you.

• The reason you joined Key Club in the beginning; how has it changed?

• Why you are in Key Club today.

• A personal experience with Key Club.

LETTER OF RECOMMENDATION

Attached to this application, please include a letter of recommendation (no more than a page). This letter may be written by your club

president, faculty/Kiwanis advisor, lieutenant governor, or a district executive officer.

SECTION I VERIFICATION

Please provide the following signatures as verification that your responses to the Section I criteria are true.

Club President’s Signature: _______________________________ Advisor’s Signature: _____________________________________

SECTION II – ADDITIONAL CRITERIA

In the boxes following each criteria, indicate the number of points earned. A minimum of 18 out of 34 points must be achieved to be

eligible for this award.

DISTRICT AND INTERNATIONAL INVOLVEMENT

Have you attended the following? (Maximum of 8 points)

Fall Rally or Divisional Training Conference – 2 points

New York District Leadership Training Conference (April 2010) – 2 points

International Convention in Memphis, Tennessee (July 2010) – 2 points

Key Leader – 2 points

Maximum of 8 points

KIWANIS-FAMILY INVOLVEMENT

For the 2010-2011 Key Club year, have you attended a meeting or participated in a project with the following branches of the Kiwanis

Family? If you participated in a project, briefly describe the project. (Maximum of 9 points)

1. Kiwanis Club

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

1 point per meeting/project for a maximum of 2 points

2. Circle K, Builders Club, K-Kids, or Aktion Club

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

1 point per meeting/project for a maximum of 2 points

3. Key Club Week

Activity: _____________________________________________________________________________________________

1 point

4. Kiwanis One Day

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

1 point

5. Interclub Projects

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

Date: ________________ Location: _______________________________________________________________________

Description: __________________________________________________________________________________________

1 point per project for a maximum of 3 points

OFFICES/POSITIONS HELD WITHIN KEY CLUB INTERNATIONAL

Attached to this application, please describe in 250 words or less any offices or positions you have held, whether elected (club, district, or

international officer) or appointed (committee chairperson, project chairperson, et cetera), in Key Club International. What were the

duties of the office position? How did you serve this organization, your school, and community? (Maximum of 3 points)

3 points will be awarded for submitting this statement

SUBMITTED AN ARTICLE TO THE FOLLOWING PUBLICATIONS

Have you submitted an article to the following publications? Please attach a copy of the article(s) to this application and state which

publication you submitted it to. (Maximum of 4 points)

• Service Spotlight (The Empire Key or the District Website)

Articles should have been sent to [email protected] or submitted online via http://www.nydkc.org/forms/view.php?id=14.

• Division Newsletter

Articles should have been sent to your lieutenant governor.

2 points per article for a maximum of 4 points

OTHER SERVICE AND FUNDRAISING ACTIVITIES

Attached to this application, please list and describe any other service projects and fundraising activities you have completed which have

not been mentioned earlier in this application. (Maximum of 10 points)

1 point per project listed and described for a maximum of 10 points

DIGITAL SUBMISSION

Are you submitting this application digitally? (2 points)

2 points will be awarded for submitting this application digitally

EARLY SUBMISSION

Are you submitting this application before February 21, 2011? (2 points)

2 points will be awarded for submitting this application early

TOTAL POINTS ACCUMULATED

Please calculate and record the total number of points achieved in Section II in the box to the right.

SECTION II VERIFICATION

Please sign below as verification that your responses to the Section II criteria are true.

Applicant’s Signature: __________________________________________________________________________________________

Mail to:

Lt. Governor Sharif Mahfouz

DKC Committee Chairperson

33-58 75th Street

Jackson Heights, NY 11372

OR

E-mail to:

[email protected]

For more information regarding digital submission process, go

to http://www.nydkc.org/distinguished-key-clubber, check the

2010-2011 Booklet of Merits, or e-mail

[email protected].

Questions? Comments? Suggestions?

Call (917) 860-3973 or e-mail [email protected].

Postmark by March 14, 2011.

Application must be verified with the following three signatures to be eligible for this award.

I hereby affirm that all of the above information and information in the attached documents are true and accurate. I understand

that should they be false or misleading, this application may be disqualified, and appropriate disciplinary action will be taken.

Applicant’s Signature: _______________________________________________________________________________________

Club President’s Signature: __________________________________________________________________________________

Faculty/Kiwanis Advisor’s Signature: ___________________________________________________________________________

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Kilroy was here.

3636 WOODVIEW TRACE INDIANAPOLIS, IN 46268 • 317.875.8755 • US AND CANADA: 800-KIWANIS

VERIFICATION STATEMENT

SUBMISSION FEEDBACK


Frequently Asked Questions

General Q: Are the Distinguished Key Clubber Award and Distinguished Key Club Member Award the same thing? A: No. The Distinguished Key Clubber Award is noncompetitive, and all qualified applications will get it. Recipients will receive a pin and certificate. All Key Clubbers may apply for this award. The Distinguished Key Club Member Award is competitive, and only four people (one from each grade level) may receive it. Recipients will receive a plaque. Only Key Clubbers who are not club, district, or international officers may apply. Q: Who decides on the winners of each award? A: Majority award recipients are chosen by the District Administrator Andrew Lowenberg and other Kiwanians. Distin-guished Key Clubber recipients are chosen by the Distinguished Key Clubber Committee Chair Sharif Mahfouz. Contests winners are decided by the contest judges, which are usually appointed by the Contest Committee Chair of the Leadership Training Conference. Distinguished Key Clubber Award Q: If I participated in a project/attended a meeting in 2009 which qualifies under a certain criteria, can I use it in the ap-plication? A: No. Only projects/meetings attended in the 2010-2011 Key Club year will be considered. Please check that your projects occurred during the 2010-2011 Key Club year – you don’t want your application to be invalidated because of a small error. Q: Under Mandatory Criteria, ―Service to Home, School, and Community‖, criteria #4, do all four District Projects have to be distinct? A: No. You can have participated in four projects/fundraisers which all served the same District Project Charity, and still qualify for the award. Q: What is sufficient for qualifying for the Advocacy section of the Mandatory Criteria? A: Attaching a signed advocacy letter is sufficient. (If you are submitting digitally, you can type your name at the bottom.) Q: Why were Divisional Projects and Fall Rallies added to the ―Divisional Involvement‖ section of Mandatory Criteria? A: Divisional Projects serve as involvement on the Division level. They are also more relevant to members than Divisional Council Meetings. Fall Rallies are much larger than Divisional Council Meetings, and much more involved as well. Many lieutenant governors hold a Divisional Council Meeting at their Fall Rally as well. Q: Will the personal statement be rated on quality? A: No. However, you should write a decent statement. If you wouldn’t submit it to your English teacher, don’t submit it for the DKC Award. Absolute failures to answer the prompt will result in your application getting rejected. Q: I am a club president. Can I write my own letter of recommendation? A: No. This will result in your application getting denied. Ask your lieutenant governor, any district executive officers you may know, or your faculty/Kiwanis advisor. If you don’t know any of them well, try to meet them and get acquainted with them. Please note: You cannot ask another club president to write your letter of recommendation either. Q: I am a lieutenant governor. May I ask other lieutenant governors for a letter of recommendation? A: No. This will result in your application getting denied. Ask your club president (yes – you may do this), faculty/Kiwanis advisor, or a district executive officer. Q: I am a district executive officer. May I ask lieutenants governors for a letter of recommendation?


A: You can only ask your home division’s lieutenant governor. Otherwise, your application will be denied. You may also request a letter of recommendation from any other district executive officer. Q: I participated in a Kiwanis One Day project, but it wasn’t on the first Saturday of April (the day of the annual Kiwanis One Day). Can I still redeem credit for it? A: Yes you may. Q: Will the statement answering the ―Offices/Positions held within Key Club International‖ prompt be rated on quality? A: No. However, you should write a decent statement. If you wouldn’t submit it to your English teacher, don’t submit it for the DKC Award. Absolute failures to answer the prompt will result in no credit. Q: Can I cram points by submitting articles to the Empire Key or Division Newsletter last minute? A: Technically, you can. However, if it’s blatantly obvious you sent them in last minute purely for the reason of meeting the additional criteria of DKC, and I notice, you run the risk of getting your application rejected. Q: Can I use any project under more than one criterion? A: No. Q: I counted 38 points for the Additional Criteria section, but it says we have to achieve 18 out of 34 points. Is this an er-ror? A: No. The ―Digital Submission‖ and ―Early Submission‖ sections of the Additional Criteria are extra-credit sections – meeting those criteria doesn’t mean you went above and beyond meeting the call of duty, but we give you credit as our to-ken of thanks anyway. Q: Are the deadlines listed postmark deadlines or do you have to receive the applications by then? A: They are postmark deadlines. If you are submitting digitally, the deadlines are 11:59 PM EST of the date listed. Q: I can’t qualify for the DKC Award because I am unable to qualify for [insert criteria here] criteria. What can I do?! A: If it is due to an issue which is out of your control, such as having no lieutenant governor for your division, e-mail me at [email protected] or call me at (917) 860-3973. If it’s for another reason, you will most likely not receive the award.

mailto:[email protected]


www.keyclub.org | www.nydkc.org

3636 WOODVIEW TRACE INDIANAPOLIS, IN 46268 • 317.875.8755 • US AND CANADA: 800-KIWANIS

Kiwanis Service Leadership Programs

Documents

Applications & Forms Booklet