you

PO Box 6142, Doha, Qatar Tel: +974 4019 8000 Fax: 4450 2235

Email: admissions@dohabritishschool.com Web: www.dohabritishschool.com

PLEASE ENTER APPLICANT’S DETAILS EXACTLY AS IT APPEARS ON HIS/HER PASSPORT

Family name:

First name: Middle name:

Date of birth: (DD/MM/YYYY)

Gender: Male Female

Place of birth: Nationality:

Passport number:

Residence Permit Number: Residence Visa Expiry:

First language at home:

Other languages spoken:

Religion:

Date placement required: Date applicant arrives to Doha:

Applying for: Pre-school Reception Primary (Y1-Y6): _______

Secondary (Y7-11): _____ AS Level (Y12) IB (Y12-13): __________

Class Attended

Dates Attended

Name and Address of Nursery/School

Curriculum Followed

Documentation received:

___ Medical Form ___ Passport copy – applicant ___ Passport copy – father ___ Passport copy – mother ___ Resident Permit – applicant ___ Resident Permit – father ___ Resident Permit – mother ___ Birth Certificate ___ Vaccination Records ___ Previous School Report

Other documents:

___ Y10/11/12 Subject Choices ___ AS/IB Predicted Grades ___ SEN Reports

Sibling in school: ________________________________ Assessment date: ________________________________ Application received by ________________________________

Please attach

photograph here

APPLICATION FORM 2019-2020

APPLICANT’S DETAILS

CURRENT AND PREVIOUS EDUCATION

OFFICE USE ONLY

THE ADMISSIONS DEPARTMENT MUST BE INFORMED IMMEDIATELY OF ANY CHANGES TO CONTACT INFORMATION. ASSESSMENT INVITATIONS WILL BE SENT TO THE EMAIL ADDRESSES BELOW THEREFORE PLEASE ENSURE ACCURACY.

Father’s family name:

Father’s first name:

Mobile number:

Email:

Nationality:

Languages spoken:

Profession:

Employer:

Business address:

Office tel:

Mother’s family name:

Mother’s first name:

Mobile number:

Email:

Nationality:

Languages spoken:

Profession:

Employer:

Business address:

Office tel:

Residential address:

Home phone number:

Parent whom the school will contact in the first instance: Father Mother

Invoice will be billed to: Father Mother

Emergency Contact Person

Name:

Relationship to parents:

Contact number:

Siblings currently attending DBS Siblings also applying to DBS

Name Class Name Class

Does your child wear spectacles all the time? Yes No

For Pre-school and Reception: Is your child toilet-trained? Yes No

Your child will be expected to participate in all lessons including and not limited to Music (playing an instrument), PE, and Swimming. Yes No, _____________________ Will your child be able to participate in these activities? _____________________

Has your child ever received any learning, behavioural or one-on-one support? (Where it is discovered that information has been withheld, Yes No the applicant's placement may be withdrawn.

If yes, please provide details of any learning or behavioral difficulties experienced.(Please submit copies of Special Education Needs reports from relevant professional institutions along with the Application Form.)

Does your child has any learning difficulties or disability? Yes No

PARENTS’ CONTACT INFORMATION

OTHER INFORMATION

In the event of my son/daughter b e in g awarded a place at Doha British School (DBS), I hereby undertake and agree that:

all students shall be subject to the rules, regulations and discipline as laid down by the Principal or designated representatives and as outlined in student code of conduct and school policies

it is the parent’s/guardian’s responsibility to ensure that the student attends school regularly. DBS has a minimum attendance level of 95% which must be adhered to

if a pupils attendance falls below 95% and if the absence is unauthorised the parents will be called into a meeting with the Head of School and/or Principal. A warning will be issued. If the situation does not improve a second warning will be issued. If there continues to be no improvement in attendance, the school reserves the right to withdraw the school place.

the Principal reserves the right to request t h e removal of a student, whose work or behavior is unsatisfactory, without a term’s notice. No refund will be given in such circumstances

the Principal has the right to ask for a student to be withdrawn if fees are outstanding

it is a condition of any offer of a place that parents/guardians have given all the information relevant to the application, including details of academic, behavioral and/or social problems. Where it is discovered that information has been withheld, the pupil's placement may be withdrawn. If, at some future date, it becomes evident that we are unable to meet a student's educational and/or social needs at DBS, we reserve the right to withdraw the school place

in exceptional circumstances a place will be offered to an applicant whose English Language is considered to be inadequate. In such circumstances the place will be conditional upon the parents agreeing to pay an additional amount for specialist support (see terms & conditions).

photographs and video/movie clips of my child may be used by DBS in promotional materials such as the school website, in-house slide presentations, brochures and the Yearbook

the Principal reserves the right to assess staffing, timetables, dates and hours of opening and to make changes to these under extreme circumstances

written notice of withdrawal of a pupil will be given one (1) full term prior to the pupil leaving the school. If such notice is not given, a full term’s fee will be payable in lieu of notice

I agree that the seat offered by DBS is conditional on supplying attested end of year reports and a certificate of equivalency (issued by the Ministry of Education and Higher Education) prior to starting school in September (this applies only to students coming from abroad and joining Year 2 or higher)

application form is valid for 1 academic year

incomplete applications will not be accepted

students who are offered a place at DBS can only start attending once a valid Resident’s Permit (RP) has been presented to the admissions office

I further agree that Doha British School is absolved from any responsibility for:

the loss of valuables

accident or mishap occasioned by participating in a normal life risk activity including, but not confined to, organised sports, school trips, gymnastics, informal play, craft and practical work

the welfare and safety of the student outside the normal timetable day and/or in activities formally supervised by authorised members of staff of DBS. This includes safe delivery and collection of students to and/or from the school

any accident or mishap that occurs as a result of a student’s activity, which is without permission including, but not confined to, leaving the premises

IN SIGNING BELOW I CONFIRM THAT I HAVE READ THE TERMS AND CONDITIONS SET OUT IN THE PARENT/GUARDIAN UNDERTAKING AND I AGREE TO BE BOUND BY THESE TERMS.

Parent’s/Guardian’s Name Signature Date (DD / MM / YYYY)

PARENT/GUARDIAN UNDERTAKING

The school year is divided into three terms and Tuition Fees are payable per term. The Consumables Levy is levied

with the first term Tuition Fees payable for each Academic Year. All tuition fees are non‐refundable. No reduction

is made for temporary absence or illness, or early withdrawal for whatever reason. Full term fees including

registration and resources levy are applicable and non-refundable once placement is confirmed regardless of the

joining date as mentioned in the Admission policy (4.3)

Herein after, fees reference both Tuition Fees and Consumables Levy.

ADMISSION FEES

an Application Fee of QR350 (non-refundable) is due at the time of submission

an Assessment Fee of QR223 (non-refundable) is due for entrance assessment for all students

a Registration Fee of QR3650, the first term Tuition Fees and Consumables Levy per student

child is payable upon the child’s admission to the school

ALL OF THE ABOVE ARE NON‐REFUNDABLE

ANNUAL FEES

future Tuition Fees are due within 30 days of invoice

invoices for Tuition Fees will be sent home with the student. Tuition Fees are due within 30

days of invoice

payment of Application and Assessment Fee does not guarantee the applicant a placement at DBS

application is valid for one (1) academic year

fees are subject to annual review and payment may be made by cash or cheque made payable to DBS

parents who receive full or partial payment for school fees from their employer are responsible for the prompt payment of all school fees. Parents are fully responsible for payment of all fees – the school will not enter into correspondence with 3rd parties regarding this

written notice of withdrawal of a pupil must be given one (1) full term prior to the pupil leaving the school. If such notice is not given, one term’s fees will be payable in lieu of notice.

IN SIGNING BELOW I CONFIRM THAT I HAVE READ THE TERMS AND CONDITIONS SET OUT IN THE FEE REGULATIONS AND I AGREE TO BE BOUND BY THESE TERMS AND CONDITIONS.

Parent’s/Guardian’s Name Signature Date (DD / MM / YYYY) HOW DID YOU HEAR ABOUT THE SCHOOL?

__Word of mouth __Advertisement __Internet search Social media: __Facebook __Instagram __Snapchat __Twitter

__Drove by Other: __________

FEE REGULATIONS

PO Box 6142, Doha, Qatar

Tel: +974 4019 8000 Fax: 4450 2235 Email: admissions@dohabritishschool.com

Web: www.dohabritishschool.com

PLEASE COMPLETE ALL SECTIONS AND SUBMIT WITH THE APPLICATION FORM TO THE ADMISSIONS OFFICE.

Family name:

First name:

Middle name:

Date of birth: (DD/MM/YYYY)

Gender: Male Female

Year group:

Has your child ever had: Yes No If yes, please write date of infection

Chickenpox

Diphtheria

German measles

Measles

Mumps

Polio

Scarlet Fever

Tuberculosis

Whooping cough

Does your child suffer from: Yes No If yes, please give details and treatment used

Asthma

Allergies: __________________

Mild

Moderate

Severe

Diabetes

Epilepsy

Other: ____________________

MEDICAL FORM

INFECTIOUS DISEASES

OTHER CONDITIONS

Please attach

photograph here

Yes No If yes, please give details and treatment used

Does your child take any regular medication?

Has your child undergone any minor or major surgery?

Has your child been hospitalized for any sickness in the last five (5) years?

Doctor’s name:

Specialty:

Office/Clinic Tel:

Mobile:

Medical Center name:

Contact Person:

Office/Clinic Tel:

Mobile:

Do we have your permission to provide emergency care through a clinic, hospital, private doctor, or school first aid person as necessary?

Yes No Do we have your permission for our nurse to administer Calpol (Paracetamol) where deemed necessary?

Yes No

Parent’s/Guardian’s Name

Signature

Date (DD/MM/YYYY)

MEDICAL CONTACT

PERMISSION FORM

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1. Purpose DBS is a popular school and applications are in excess of places available. The policy outlines how the school prioritises accepting students, whilst taking into account the latest Qatari Ministry of Education guidelines. This document sets out the policy for admissions for students to Doha British School in order to ensure that: 1.1 All prospective parents and students are treated fairly, equally and consistently; 1.2 The policy for admissions is clear, transparent and accessible to all staff and prospective parents; 1.3 Applicants are identified whose academic and other abilities appear to match the ethos and

standards of the School, and whose personal qualities suggest they have the potential to contribute sufficiently to the school community and benefit from the many opportunities that are offered at Doha British School.

2. Scope The policy applies to: All pupils and parents

3. Definitions The Leadership Team refers to the Head of School, Deputy Head & Assistant Heads The Senior Leadership refers to the Principal, Vice Principal & Heads of school

4. Policy statement Doha British School operates an open access policy. People of all nationalities are welcome to apply for places. Our priorities for acceptance are as follows:

i. The applicant must be at least proficient but preferably fluent in the English language; ii. The applicant must be able to access our curriculum and this is established by an assessment;

iii. Priority will be given to applicants who already have siblings at the school. 4.1 When a place is offered, a letter of acceptance will be sent to parents who will have 3 days to

settle the payments required or the place will be lost; 4.2 In the event that the entrance standard has not been met, the child may (at the school’s discretion)

be invited to do the test again at. An applicant can only be tested twice in one academic year; 4.3 Entry into the school will normally be allowed only at the beginning of a term. If a child is enrolled

after the beginning of a school term, a full term’s tuition fee will be required regardless of when the admission occurs;

4.4 Some applicants may come from school systems where the academic year is out of sync with that of the UK school year i.e. September to August in the UK compared with January to December in many southern hemisphere countries. If this is the case, the pupil or student will enter the year group following his/her previous academic year group;

4.5 Final decisions on admissions to DBS is the responsibility of the Principal; 4.6 In exceptional circumstances where English Language skills are deemed to be inadequate the

parents will be called for a meeting with the Principal or Head of School. In such situations

Admissions Policy 2019-2020

Date

Nov 2018

Version

4

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admission will only be granted if the parents agree to the pupil receiving enhanced English language support which will be paid for as per our terms and conditions (available at the meeting);

4.7 Children will not be admitted if they are assessed by the school as having learning and/or behavioural difficulties unless the school feels able to offer appropriate curriculum and/or learning support;

4.8 Parents of applicants with specific learning difficulties, and where the school feels able to provide appropriate support, may be asked to fund additional support where required.

5. Overseas Applications Application packs can be downloaded from “Admissions” on the website www.dohabritishschool.com. Completed applications can be posted directly to the school or scanned and e-mailed to admissions@dohabritishschool.com It is a condition of any offer that parents/guardians have given all the information relevant to the application, including details of academic, behavioural and/or social problems. Where it is discovered that information has been withheld, the pupil’s placement may be withdrawn. If, at some future date, it becomes evident that we are unable to meet a child’s educational and/or social needs, parents will be required to provide a report from an educational psychologist. The school will review the report and decide whether or not the child’s place should be withdrawn. Doha British School is fully compliant with the regulation of admissions as instructed by the Ministry of Education and Higher Education. 5.1 Registration for the first term, for students resident or transferring within Qatar, will be closed

15th October; 5.2 After the 15th October parents must seek permission from the Ministry of Education; 5.3 Registration for students applying from overseas will close end of January; 5.4 The cut-off date for age at registration is 30th Sept. 5.5 Students transferring from one school to another must be placed in the year group following on

from the year group that the student was enrolled in at his/her previous school. The guideline for transfer will be the Ministry of Education and Higher Education ‘Guidelines for the admission of students into private schools in Qatar’.

5.6 If a place is offered for students applying from overseas, an end of year school report attested by the Ministry of Foreign Affairs in Qatar must be submitted.

Application Process 6. Required documents

Application Forms should be submitted, with the application fee of QR350 (non-refundable), to the Admissions Department with the following documentation: 6.1 Two (2) recent passport size photographs for the applicant; 2 passport size photographs of either

family member or guardian/driver who will be collecting the children from school; 6.2 Medical form (to be completed by parents); 6.3 A copy of the applicant’s last 2 school reports (which must contain appropriate assessment

information); 6.4 Where appropriate, the application must be supported by a transfer certificate which shows

successful completion of the academic year; 6.5 A copy of the applicant’s and parents’ passports; 6.6 A copy of the applicant’s and parents’ Residence Permits. A school place will not be offered until

a copy of the Residence Permit is provided to the Administration Office;

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6.7 A copy of the applicant’s birth certificate; 6.8 A copy of the applicant’s childhood immunization certificates.

7. Admission process The admission process is as follows: 7.1 Complete the application form and return it to the Admissions Office with all the relevant

documents. Failure to do so will result in your child’s application not being processed. 7.2 All applicants incur an initial charge of QR350 (non-refundable). At this 1st stage every application

is considered by our Admissions team. Priority is given to those applicants that our initial assessment indicates meet our minimum entry requirements (This will be determined by Early Year reports from nurseries and/or kindergartens in addition to information contained within the application form). Those who are deemed not to have met those requirements are notified immediately so that they can seek places elsewhere. There is no appeal against this decision.

7.3 Those applicants who do meet our entry requirements will be placed on hold until a suitable opportunity arises for them to move to the 2nd stage of the assessment process. Applicants who are invited to attend a formal assessment will be charged QR223 (non-refundable). The results of these assessments are the property of the school and places will be allocated at the discretion of the Principal.

7.4 When a place is offered, a letter of acceptance will be prepared. Parents will have 3 days to settle the payments required or the place will be lost.

7.5 Pre-School and Reception children are assessed by members of the Primary Senior Leadership Team. The focus of the assessment will be the children’s communication and social skills.

7.6 Years 1 and 2 will be assessed by members of the Primary Senior Leadership Team. The focus of the assessment is spoken word, reading and comprehension as well as written work.

7.7 Years 3 to 9 will be assessed using a diagnostic Placement Test.

7.8 Year 10 to Year 11 students will be assessed using the digital Cognitive Abilities Test (CAT).

7.9 Applicants seeking entry into Year 12 will be subject to meeting our minimum entry requirements:

i. International Baccalaureate Diploma (IB): minimum requirements are 6 A*- C including English and mathematics at (i) GCSE (or equivalent). Students wishing to study higher-level subjects must obtain at least a B in those subjects. Mathematics at higher-level requires a minimum of A*.

ii. For the IB Certificate: minimum requirements are 4 (i) GCSEs A*- C including English and

Mathematics.

iii. AS Levels: minimum requirements are 5 A*- C including a B in the 4 subjects that applicants wish to study.

iv. Copies of the applicant’s predicted grades or (i) GCSE results will have to be provided so that

they can be reviewed by the Head of Secondary and/or IB Coordinator before being offered a provisional place. Applicants who are not from an (ii) GCSE background will be assessed by the Head of Secondary and/or IB Coordinator.

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v. Applications from outside the UK curriculum environment must supply a report from their previous school and be interviewed by the Head of secondary.

8. Inter Campus Transfer Procedure

8.1 Students wishing to transfer between DBS Campuses can make a request to do so by sending an email to the admissions office at the campus at which your child is currently enrolled. The email subject should be ‘Request for Transfer’ and state the following information:

Name of Student; Current Year group and class; Campus that the transfer request is for; Reason for transfer request.

8.2 The transfer request will be reviewed by the Leadership group. 8.3 If the request for transfer is approved by the Leadership group, parents will receive a written

confirmation indicating that the request has been received and is being considered. This does not guarantee that the transfer will be approved.

8.4 The transfer request will then be placed in the ‘sibling transfer request pool’ (for those who

already have a sibling at the requested campus) or the ’general transfer request pool’, until an offer is made.

8.5 Places will be offered subject to availability and each school campus reserves the right to offer

available places to applicants from either the ‘sibling transfer request pool’, ’general transfer request pool’ or to applicants outside DBS in order to give new students a chance to enroll in DBS.

8.6 Successful transfer requests will only be offered a place for a September start. Please ensure that you have read and signed the Parent/Guardian Undertaking, Fee Regulations, Medical Form and the Disclaimer before you submit the Application Form and necessary documents. Complaints Procedure The school operates a complaints procedure. Concerns should be voiced to the admissions office in the first instance.

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Application for Admission to Doha British School

Dear Sir/Madam

Doha British School is a pre-eminent English National Curriculum international school in Qatar. As such

the demand for school places often exceeds our ability to meet that demand. You are advised that an

application to the school does not guarantee the offer of a place.

All applicants incur an initial, and non-refundable, charge of QR350. At this 1st stage every application

is considered by our admissions team. Priority is given to those applicants that meet our minimum

entry requirements (This will be determined by Early Year reports from nurseries and/or kindergartens

in addition to information contained within the application form).

Those that are deemed not to have met these requirements are notified immediately so that they can

seek places elsewhere. There is no appeal against this decision.

Those applicants who do meet our entry requirements will be placed on hold until a suitable

opportunity arises for them to move to the 2nd stage of the application process (please refer to our

Admissions Policy for further guidance). Applicants who are invited to attend a formal assessment will

be charged QR223 (non-refundable). The results of these assessments are the property of the school

and places will be allocated at the discretion of the Principal.

Those applicants who are assessed and are successful, may be placed on hold until such a time as a

place does become available. Again, these places will be allocated at the discretion of the Principal.

Parents or Guardians must sign below to indicate that the terms and conditions relating to the

admissions process are understood and are agreed to.

Sincerely

Terry McGuire Principal I acknowledge that I have read, understood and agreed to the terms and conditions of the admissions

policy of Doha British School:

Name:………………………………………… Signed:………………………………………….. Date:………..................