APPLICATION FOR VENDOR EMPANELMENT

FOR

LPG GAS STOVES

INSTRUCTIONS TO VENDORS

1. Vendors applying for the empanelment should necessarily be in the

trade of manufacturing / marketing of LPG stoves in the general

trade or though associations with Oil Industry like IOCL, HPCL

for a minimum period of one year as on the date of application.

2. Vendors are requested to carefully study all the terms and

conditions of the empanelment offer before filling up the form. In

case of doubt written clarifications should be obtained but this shall

not be a justification for late submissions or request for extension

of due date. Offers should strictly be in accordance with the

specified terms and conditions and specifications.

3. Before filling the Annexure–II, vendors are advised to read the

details in each column and accordingly provide correct, complete

and precise information in the designated column or space

provided therein. In case the space provided is insufficient and

additional space is required, a separate sheet may be attached.

4. Please fill the forms neatly, clearly in Block Capital Letters.

5. Wherever block options are given and vendor to choose the option,

please put tick (√) mark in the box most appropriate to the vendor.

If more than one Box is found to be appropriate to the Vendor, then

the Vendor may tick (√) all such boxes under each head. Ensure

that selections are not contrary.

6. Do not leave any column blank. If the particular item is not

pertaining to the Vendor, please write “Not applicable” or “NA”.

7. Incomplete, partially complete, not clearly filled forms or forms

giving incorrect information are liable for rejection without any

consideration.

8. Submission of Application does not automatically guarantee

Empanelment, BPCL also does not take any responsibility for loss

of any Application form in transit, mail etc. No queries on phone

or otherwise shall be entertained regarding status of the

Empanelment offer. In case BPCL needs any further information

from Vendor, the same will be communicated to the Vendor.

9. BPCL reserves the right to call for additional information or / and

check, verify the information provided and statements made in the

application. BPCL also reserves the right to inspect the premises /

facilities to confirm the manufacturing / delivery / storage / quality

control capabilities mentioned in the Application.

10. BPCL reserves the right to reject any or all applications without

assigning any reason whatsoever. BPCL’s decision shall be final

on all matters.

11. All the enclosed documents along with the covering letter will

form part of the application.

12. Vendors shall return the completed sets duly signed and stamped at

the bottom of each page in token of having read, understood and

accepted the conditions.

13. All entries in the documents shall be written in permanent ink or

typewritten and there shall be no cutting / correction or over

writing. Corrections if any should be attested under the full

signature of the Vendor.

14. When person signing the documents is not the sole proprietor or

Partner, or Director of the firm, original Power of Attorney or a

notary certified copy thereof authorizing such person to act and

sign on behalf of the Vendor shall also be enclosed with the

application form.

15. It shall be understood that every endeavour has been made to avoid

errors which can materially affect the basis of empanelment and the

successful Vendor shall take upon himself and provide for risk of

any error which may subsequently be discovered and shall make no

subsequent claim on account thereof.

16. Vendors shall submit their offers without any deviations or counter

conditions or subjective conditions. Offers received with

deviations / counter conditions / subjective conditions shall be

liable to be rejected and no further correspondence on this issue by

the Vendor shall be entertained.

Vendor’s signature on the documents is considered as total

acceptance of the terms & conditions and hence “acceptance” need

not be mentioned on each page of the application.

17. Acceptance Of the Offer By the Corporation :

a. Any terms and conditions attached / printed overleaf of

the Vendor’s offer will not be binding on BPCL.

b. The Corporation reserves the right to reject any and / or

every application without assigning any reason

whatsoever and / or empanel one or more Vendors and /

or carry out negotiations with any Vendor in the manner

considered appropriate by the Corporation. Corporation

also reserves the right to reject any Un-workable offer

received by them.

c. Vendors may have to attend the concerned office of the

Corporation for discussions / clarifications if required at

their own cost, in respect of their application without any

commitment from the Corporation.

18. Applications submitted after the due date and those not in the

format or not in conformity with the prescribed terms and

conditions or specifications shall be summarily rejected and no

further correspondence / enquiries shall be entertained on the

issue. The Corporation shall take no responsibility for

documents received late due to postal delay and no claims on

this account shall be entertained.

19. All empanelment documents shall be submitted in sealed

covers, boldly super scribed on the outer cover with closing date

/ time and sent by Registered Post / Courier so as to reach at the

below mentioned address or drop in the Application box kept in

Beyond LPG Section, Bharat Bhavan III, Ground Floor before

the closing due date / time.

20. All the earlier applicants whose case are subjudice with BPCL

or vendors who have been blacklisted by BPCL will not be

eligible to apply

21. General:

a. No unsolicited correspondence will be entertained while

the empanelment is under finalization.

b. The terms “BPCL” “The Corporation” and “The

Company” in the appropriate context means Bharat

Petroleum Corporation Limited, the Company registered

under Company’s Act 1956 and includes its successors

and assignees.

c. The terms “BIS” in the appropriate context means Bureau

of Indian Standards.

d. The term “IS” in the appropriate context means Indian

Standards.

e. The term “OITC” in the appropriate context means Oil

Industry Technical Committee.

f. The term “OMC” in the appropriate context means Oil

Marketing Companies viz. M/s.Indian Oil Corporation

Limited, M/s.Hindustan Petroleum Corporation Limited

and M/s.Bharat Petroleum Corporation Limited.

g. The term “CPSU” in the appropriate context means

Central Public Sector Undertaking.

h. The term “PSE” in appropriate context means Public

Sector Enterprise.

i. The term “LERC” in appropriate context means LPG

Equipment Research Centre.

j. The term “BEE” in appropriate context means Bureau of

Energy Efficiciency.

ANNEXURE I

TERMS AND CONDITIONS FOR EMPANELMENT FOR

SUPPLY OF LPG STOVES.

1. The LPG stoves are to be manufactured in strict conformity with

IS-4246 Latest. The design drawings, material specifications and

Performance parameters as duly approved by BIS, are to be

furnished along with the Application Form.

2. The minimum technical specifications for the 2 Burner stainless

steel LPG stoves would be as specified below. These would be the

entry level models.

3. Besides the above entry level LPG Stove models, all the additional

Stainless Steel range of LPG stoves introduced in the business

channel would necessarily have an energy label certified by

“Bureau of Energy Efficiency” with a declared Thermal

Model type Rectangular Oval

No of Burners 2 2

Std Body size 650 X 350 X100 mm 660mmX350mmX50mm

SS. Body gauge 0.6 mm 0.8 mm

Pan support

powder coated -260

gm / vitrified

enamelled

SS (360 gms) / vitrified

enamelled

Gas Pipe 16 gauge pipe 16 Gauge

Brass Gas Cock min 80 gms Min 80 gms

Mixing tube –

Aluminium

Big 140 gms and

small - 120 gms

Big - 160 gms & Small -

140 gms

Brass Burner Tops

Big 160 gms and

small - 120 gms

Big – 180 gms & Small -

140 gms

Rubber Leg Bush 40 mm high 40 mm high

Gas Knob ABS (Unbreakable) ABS (Unbreakable)

Dip tray SS SS

Thermal Efficiency 68% and above 68% and above

efficiciency. For star labeling of LPG stoves the vendors applying

should have a valid BEE certification.

4. In addition to the above 2 Burner models, manufacturers would be

allowed to include additional models of their choice for 3 Burner

and 4 burner categories of hot plates ,the minimum specifications

for which will be as under :

Stainless Steel Stove body Gauge – not less than 0.8 mm

Brass burners – weight of brass burners for 3 Burners stoves

would be 450 Gms and for 4 Burners would be 500 Gms.

Brass Gas Cock (valve) – not less than 80 Gms each.

All other specifications as per BIS standards IS – 4246 latest.

Thermal Efficiency – 68% and above.

All these 3 burner and 4 burner SS LPG stoves would

necessarily have an energy label.

5. It is obligatory on the part of successful Vendor to ensure BIS

License No., Batch No, MRP, Energy rating and other mandatory

details as per BIS/BEE requirement are mentioned on the LPG Gas

stoves.

6. After initial review of the application submitted by the Vendor,

technical team from BPCL shall be inspecting the manufacturing

premises /facilities of the vendor. If BPCL finds it necessary, a 3rd

party inspection can be taken up for sample of hotplates.

7. BPCL reserves the right to empanel the LPG Stove Vendors for a

particular model of LPG Stoves as decided by them. No

correspondence in this regard will be entertained.

8. Delivery of goods is to be made at the premises of Bharatgas

distributors situated at various locations in different states in India.

9. Corporation reserves the right to cancel the empanelment of a

Vendor before the expiry of the contract in case it is established

that the LPG Stove Vendor has been indulging in malpractices /

manufacturing and supplying of LPG Stoves not meeting the BIS

specifications or violating the agreed terms and conditions or such

other grounds considered by the Corporation to be in contravention

of the terms and conditions of the empanelment offer.

ANNEXURE II

DETAILS OF THE MANUFACTURER

1. Name of the Firm / Company :

2. Full Postal Address with Pin Code :

Office :

Factory :

Tel No. (Office) :

(Factory) :

Fax No. Office) :

(Factory) :

MARKET STANDING & FINANCIAL CAPABILITY

3. Constitution of the firm :

a. Sole Proprietor :

b. Partnership–Registered before the

Registrar of firms :

Unregistered

c. Pvt. Ltd. Co

d. Public Ltd. Co.

e. Joint Sector

f. State Government Undertaking

g. Central Government Undertaking

h. Co-operative Society

Certified copy of Partnership Deed / Memorandum of Articles of

Association to be enclosed.

4. Name & Address of the Proprietor / Partners /

Directors with % of share holding as per format

Below:

4a. Details of Proprietor / Partners / Directors in the Format below.

Additional sheet may be attached if needed.

Sr.No. Name & Position

held in Organization

Address &

Phone No.

Experience

(No.of years)

1.

2.

4b. whether any collaboration (Either Financial or Technical with

foreign or indigenous firm. Yes / No.

If yes, give particulars of the Collaborator as per the following.

Sr.No. Name of the firm Address, Tel.No, Fax

No. Mobile No. &

Contact Person

Details of

Collaboration

5. Date & Year of Establishment / Registration :

(Certified copy of the registration, Certificate

Issued by Registrar of Firms / Companies

To be enclosed)

6. Registration / License No.

Date & Validity

a. Under Companies Act :

b. Under Partnership Act :

c. NSIC :

d. DGTD :

e. ISI / BIS :

f. ISO :

g. DGS & D :

h. Central Excise Dept. :

i.State Sales Tax :

ii.Central Sales Tax :

iii.Sales Tax Exemption status :

i. EPF / ESIC (for contract labour) :

j. BIS License No :

k. BEE Certificate No :

Copies of registration certificates for all above to be enclosed.

7. Capital Investment (` in crores) :

8. Income Tax Clearance Certificate (ITCC) : Year ITCC Date

No. and Date for the last 3 years No.

(11/12, 12/13 & 13/14)

Xerox copies of ITCCs and audited P & L a/c for the last 3 years to

be enclosed.

9. a. Name of Bankers & Full address :

b. Whether the unit has gone to BIFR :

(If yes, provide details)

In case of 9a and 9b, please also attach payment of challans for the

last one financial year.

10. Bankers’ Certificate indicating Credit

Worthiness (in value of the firm to be

Enclosed in a separate sealed cover :

11. Annual Turnover in the last 3 years along :

With audited Balance Sheet

2011-12

2012-13

2013-14

INFRASTRUCTURE FACILITIES & ORGANISATIONAL SET

UP

12. Range of products :

(Technical specifications for each model to be provided as per

format given in Para 2 of Annexure I. You may attach extra sheet

if required)

12a. Brand Name of product :

(Brand registration certificate to be attached)

13. Production Capacity of LPG Stoves :

14. Year of commencement of LPG stove :

Production and year wise details

15. Weekly off of the unit :

16. No. of persons employed : Office Factory

Skilled

Unskilled

17. Organogram enclosed :

(Indicating the quality / production Managers

And QC engineers / Supervisors with

Qualifications)

18. Whether the LPG stoves are completely :

Manufactured at Manufacturer’s factory?

If `No’, list of major components bought

And source for the same.

19. Whether approved by or regularly visited by :

Any third party inspection agencies. Please

Attach relevant certificates to this effect.

20. Details of various machines :

21. Power availability from source :

22. Alternative power source :

23. Marketing Network :

Please provide complete contact details and address with PIN code

of Marketing Office, Branch offices, stockists, CFAs distributors

through whom supplies to distributors would be affected.

Place : Signature & Seal of the Company

Date :

DECLARATION FORMS

Please furnish following details in the appropriate part based on your

organizational structure.

Organizational Structure Part of the Form applicable

Sole Proprietor Part-A

Partnership Firm Part-B

Private / Public Ltd. Co. Part-C

Other details Part-D

DECLARATION FORM

PART-A

(Application where Manufacturer is Sole Proprietor)

1. Name of the sole proprietor :

2. Address :

Office :

Residence :

3. Telephone / Mobile No. :

4. State whether manufacturer is related to any :

of the Director(s) of BPCL

5. If `Yes’ to 4, state the name of the Director :

and manufacturers’ relationship with him/her.

DECLARATION FORM

PART-B

(Application where Manufacturer is a Partnership Firm)

1. Name of the Partnership Firm :

2. Address :

Office :

3. Telephone / Mobile No of the partners :

4. Name of Partners :

5. State whether any of the partner is a : Yes / No.

Director of BPCL

6. If `Yes’ to 5, state the name of the Director :

7. State whether any of the partner is related : Yes / No

to any of the Director(s) of BPCL

8. If `Yes’ to 7 state the name(s) of Director (s) :

and the concerned Partner’s relationship

with him / her

DECLARATION FORM

PART-C

(Application where the Manufacturer is a Public / Private Ltd. Co.)

1. Name of the Company :

2. Address of :

Registered office :

Principal / Corporate office :

3. State whether the company is a Pvt. Ltd Co. :

or Public Ltd. Co.

4. Names of Directors of Company :

5. State whether any of the Director of your : Yes / No.

Company is a Director of BPCL

6. If `Yes’ to 5, state the name(s) of Director(s) :

7. State whether any of the Director of your : Yes / No.

company is related to any of the Directors

of BPCL.

8. If `Yes’ to 7, state the name(s) of Director :

and the concerned Director(s) (of the

Vendor) relationship with him/her.

DECLARATION FORMS

PART-D

1. Please specify if any of the Directors, : Yes / No

Partners, Owners are Ex-Employee of BPCL

If yes,

Name :

Designation :

Location :

Year of retirement / resignation / separation

From BPCL.

2. Please specify if any of the family members : Yes / No.

of owners, partners, Directors are Employee/

Ex.-Employees of BPCL.

If yes,

Name :

Designation :

Location :

NOTE : In case any information / details / document submitted

by the vendor is found to be incorrect, vendor shall be solely responsible

for the same and corporation may initiate suitable action as deemed fit.

ANNEXURE III

TERMS & CONDITIONS OF AGREEMENT FOR SUPPLY OF

LPG STOVES

1. LIABILITY OF BPCL :

Commercial terms including Annual Channel Access Fee of Rs. 10

lakhs to be paid to BPCL and Bank Guarantee submission for Rs. 10

lakhs would be advised to vendors selected for empanelment. This

Annual Channel access fee and Bank Guarantee would be applicable

to a single brand of the vendor. Vendors would be allowed inclusion

of additional Brands subject to additional Channel Access Fee (CAF)

and BG at the above mentioned rate for each brand. The no of models

permitted for each brand would be in line with the specs and pricing

structure finalized for empanelment. Such vendors would be required

to execute Annual Agreement with BPCL.

The successful Vendor should note that subsequent to empanelment

by BPCL, the models and pricing would be finalized and the same

conveyed to the Distributors. Any change including discount or

scheme without written approval of BPC would not be permissible.

The Agreement for the purpose of supplying LPG Stoves to Bharatgas

distributors shall be between successful Vendor and BPCL.

The successful Vendor should note that BPC is merely facilitating the

placement of LPG Stove manufactured by successful Vendor at the

Distributors' premises so that the same is available to interested

customers at a reasonable price.

The role of BPCL will be limited to ensuring the quality requirement

based on random sampling from the Market / Distributor. If needed re-

inspection of factories of successful manufacturer will be carried out

and suitable action will be taken, in respect of suspension / termination

of empanelment based on the inspection report.

2. QUALITY CONTROL / SUSPENSION :

a. The successful Manufacturer is required to adhere strictly to the

quality control / inspection procedures by Bureau of Indian

Standards, Bureau of energy Efficiency and advices given by the

Corporation from time to time.

Stage-wise inspection is to be carried out as per scheme of testing

of BIS and minimum skilled manpower required at each stage of

inspection should be employed by the manufacturer.

b. In case any lapse in quality is detected by officers / representatives

of the Corporation, or if any lapse is reported by any statutory

authority, like complaint from any source, malpractice detected by

any authority etc., the Corporation reserve the right, without

prejudice to the other provisions of the Agreement between

successful Vendor and Distributor, to order suspension of

production and supplies of the LPG Stoves by the successful

Vendor at any time during the currency of the Agreement.

c. Such suspension orders will be intimated in writing through FAX,

Courier or Regd. Post by the Corporation to successful

Manufacturer. On receipt of suspension order successful

Manufacturer/vendor shall carry out detailed analysis and

investigate various factors responsible for failure of the LPG

Stoves.

For the particular type of failure identified corrective action should

be taken and implemented by the successful Vendor at the earliest

but not later than 15 days from the date of suspension.

The Vendor shall submit the report duly verified by BIS / BEE for

revocation of suspension to the Corporation. The successful

Vendor will be required to complete all actions necessary to obtain

clearance from Corporation for resumption of production and

dispatch at the earliest but not later than 15 days from the date of

suspension.

If the clearance is not obtained from Corporation/statutory

authorities within the said period of 15 days, the Corporation shall

have the right solely at its discretion to delete such manufacturer

from the empanelled List, without prejudice to any other right as

may be available to the Corporation both under law and the terms

and conditions contained in this agreement for the recovery of the

damages.

d. Despite the order of suspension if the successful Vendor produces

and / or despatches any LPG Stoves, the Corporation / their

Distributor shall be entitled to refuse taking delivery of such items

and successful vendor shall not be entitled to claim any damage or

compensation for any loss that may occur to them, from the

Corporation. In such cases, the Corporation shall take necessary

action which may be deemed fit against the successful

Manufacturer including cancellation of empanelment for

manufacturing LPG stoves for the corporation.

3. DELIVERY SCHEDULE:

The Gas Stoves shall be supplied to the respective Distributors as per

orders placed on the official website www.ebharatgas.com. The

successful Vendor shall ensure supplies within a week of receiving the

firm order and update BPCL with the dispatch details.

4. RAW MATERIAL:

a. In respect of the components which are required for the

manufacture of Gas Stoves, the successful Vendor shall from time

to time during the currency of this contract inform the Corporation,

the list of such items including the names and addresses of the

suppliers of such items and the measures taken for ascertaining the

quality of such items.

b. The successful Vendor is exclusively responsible for procurement

of all raw materials conforming to applicable specifications to meet

the supply as per delivery schedules.

c. LPG Stoves manufacturer shall procure raw materials and

components from reliable and reputed parties only.

5. TEST CERTIFICATES:

The successful Vendor is fully responsible for obtaining BIS test

certificates and BEE certifications for star labeling of the LPG Stoves

supplied by them, at their own cost.

6. DISPATCHES :

Adequate protection by way of proper packing, etc. shall be made by

the successful Vendor to ensure that the LPG Stoves reach the

destination without any scratches or damage. It is obligatory on the

part of successful Vendor to print the name of the Model , energy

rating, Specifications and MRP of the Hot plate on the body of the

LPG Stove either by way of embossing or by way of inclusion as a

specification Plate. This would also be ensured in the package as well.

7. GUARANTEE :

The LPG Stoves shall be guaranteed by the successful Vendor for a

minimum period of 24 months from the date of purchase by customer

against manufacturing defects. Each package of LPG stove shall

contain Instructions to customer at least in two languages and

Warranty Certificate / Card.

8. JURISDICTION :

The court in the city of Mumbai alone shall have jurisdiction to

entertain any application or other proceedings in respect of any dispute

arising under this Empanelment process. In case of any dispute in the

interpretation of the terms and conditions of the Empanelment offer /

Agreement, the decision of the Corporation shall be final.

****************

CHECKLIST OF DOCUMENTS: BPCL

1. Application form duly completed, signed and stamped

2. Memorandum of Article / Partnership Deed

3. Copy of RC / Certificate of Incorporation

4. ISI-CML

5. C.E. Registration Certificate

6. LST / CST Certificate

7. ITCC and Balance Sheet for 3 years

8. Banker’s Certificate

9. Copy of drawing for Single and Double Burner

10. Organogram

11. List of Suppliers

12. SSI Registration

13. PAN

14. Details of LPG stove Models and specifications.

15. Sales Tax Clearance Certificate

16. BIS Registration.

17. BEE certification