Application for vendor empanelment for

LPG Gas stoves

INSTRUCTIONS TO VENDORS

1. Vendors are requested to carefully study all the terms and conditions of the empanelment offer before filling up the form. In case of doubt written clarifications should be obtained but this shall not be a justification for late submissions of the bid or request for extension of due date. Offers should strictly be in accordance with the specified terms & conditions and specifications.

2. Before filling the Annexure -II. Vendors are advised to read the details in each column and accordingly provide correct, complete and precise information in the designated column or space provided therein. In case the space provided is insufficient and additional space is required, a separate sheet may be attached.

3. Please fill the forms neatly, clearly in Block Capital Letters.

4. Wherever block options are given and Vendor to choose the option, please put tick (√) mark in the box most appropriate to the Vendor. If more than one Box is found to be appropriate to the Vendor, than the Vendor may tick (√) all such boxes under each head. Ensure that selections are not contrary.

5. Do not leave any column blank. If the particular item is not pertaining to the Vendor, please write “Not applicable" or “NA”.

6. Incomplete, partially complete, not clearly filled forms or forms giving incorrect information are liable for rejection without any consideration.

7. Submission of Application does not automatically guarantee Empanelment, BPCL, also does not take any responsibility for loss of any form in transit, mail etc. No queries on phone or otherwise shall be entertained regarding status of the Empanelment offer. In case BPCL needs any further information from Vendor, the same will be communicated to the Vendor.

8. BPCL reserves the right to call for additional information or/ and check, verify the information provided and statements made in the application. BPCL also reserves the right to inspect the premises/facilities to confirm the manufacturing / delivery / storage / quality control capabilities mentioned in the Application.

9. BPCL reserve the right to reject any or all applications without assigning any reason whatsoever. BPCL decision shall be final on all matters.

10. All the enclosed documents along with the covering letter will form part of the application.

11. Vendors shall return the completed sets duly signed and signed and stamped at the bottom of each page in token of having read, understood and accepted the conditions.

12. All entries in the documents shall be written in permanent ink or typewritten and there shall be no cutting/ correction or over writing. Corrections if any should be attested under the full signature of the Vendor.

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13. When person signing the documents is not the sole proprietor or Partner, or Director of the firm, original power of Attorney or a notary certified copy thereof authorizing such person to act and sign on behalf of the Vendor shall also be enclosed with the application.

14. It shall be understood that every endeavour has been made to avoid errors which can materially affect the basis of empanelment and the successful Vendor shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

15. Vendors shall submit their offers without any deviations or counter conditions or subjective conditions. Offers received with deviations/counter conditions/ subjective conditions shall be liable to be rejected and no further correspondence on this issue by the Vendor shall be entertained.

Vendor's signature on the documents is considered as total acceptance of the terms & conditions and hence "acceptance" need not be mentioned on each page of the application.

16. Acceptance Of The Offer By The Corporation :

(a) Any terms and conditions attached/printed overleaf of the Vendor's offer will not be binding on BPCL.

(b) The Corporation reserves the right to reject any and / or every application without assigning any reason whatsoever and / or empanel one or more Vendors and /or carry out negotiations with any Vendor in the manner considered appropriate by the Corporation. Corporation also reserves right to reject any Un-workable offer received by them.

(c) Vendors may have to attend the concerned office of the Corporation for discussions / clarifications if required at their own cost, in respect of their application without any commitment from the Corporation.

17. Applications submitted after the due date and those not in the format or not in conformity with the prescribed terms and conditions or specifications shall be summarily rejected and no further correspondence / enquiries shall be entertained on the issue. The Corporation shall take no responsibility for documents received late due to postal delay and no claims on this account shall be entertained.

18. All empanelment documents shall be submitted in sealed covers, boldly super scribed on the outer cover with closing date/time and sent by Registered Post/Courier so as to reach at the above address or dropped in the Application box kept in LPG Department Bharat Bhavan II, 5th Floor, before the closing due date / time.

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19. General:

• No unsolicited correspondence will be entertained while the empanelment is under finalisation.

• The terms "BPCL” “The Corporation” and “the Company” in the appropriate context means Bharat Petroleum Corporation Limited, the Company registered under Company's Act 1956 and includes its successors and assignees.

• The terms "BIS" in the appropriate context means Bureau of Indian Standards.

• The term "IS" in the appropriate context means Indian Standards.

• The term "OITC" in the appropriate context means Oil Industry Technical Committee.

• The term "OMC" in the appropriate context means Oil Marketing Companies Viz. M/s. Indian Oil Corporation Ltd., M/s. Hindustan Petroleum Corporation Ltd., and M/s. Bharat Petroleum Corporation Ltd., and M/s. IBP Co.Ltd.

• The term "CPSU" in the appropriate context means Central Public Sector Undertaking.

• The term "PSE" in appropriate context means Public Sector Enterprise.

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ANNEXURE - I

TERMS AND CONDITIONS FOR EMAPNELMENT FOR SUPPLY OF LPG STOVES

1. The LPG Stoves are to be manufactured in strict conformity with IS-4246 Latest. The Design drawings duly approved by BIS, material specifications and thermal efficiency parameters are to be furnished along with the Application Form.

2. The standard models would be allowed as per technical specifications below:

S.no. PACKAGE ECONOMY PREMIUM STANDARD STANDARD

1MODEL NAMES(By manufacturers)

MODEL1 MODEL1-OVAL

MODEL 1 – OVAL

MODEL 1 - OVAL

2 PACKING (corrugated box)

7 in 1 5 in 1 4 in 1 2 in 1

3 No. of Burners 2 2 3 4

4 Standard Body Size by VENDORS

625mm X 300mm X 60mm

650mm X 330mm X50mm

765mm x 350mm x 100mm

505mm x 520mm x 85mm

5 Stove Body Thickness (SS)

0.6 mm 0.6 mm 0.7 mm 0.7 mm

6 Pan Suppport-MSPowder Coated (260 gm)

Powder Coated (260 gm)

Powder Coated (390 gm)

Powder Coated (520 gm)

7 Gas Pipe 16 gauge MS Pipe

16 gauge MS Pipe

16 guage MS Pipe

16 guage MS Pipe

8 Gas CockBrass (minimum 80 gms)

Brass (minimum 80 gms)

Brass (minimum 80 gms)

Brass (minimum 80 gms)

9 Mixing Tube-ALUMINIUM

Big – 140 gms & Small 120 gms

Big – 140 gms & Small 120 gms

Big – 160 gms & Small 140 gms

Big – 160 gms & Small 140 gms

11 Burner Top (Brass) Big - 150 gms / 130 gms

Big - 150 gms / 130 gms

Big - 150 gms / 130 gms

Big - 150 gms / 130 gms

12 Leg Bush (Rubber) 40 mm high 40 mm high 40 mm high 40 mm high13 Gas Knob Bakelite Bakelite Bakelite Bakelite14 DIP TRAY (SS) NO SS SS SS

15 Thermal efficiency 68% & above 68% & above 68% & above 68% & above

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3. In addition to the above, manufacturers would be allowed to include one / two additional models of their choice for each of the categories of hotplates (i.e. 2 burners, 3 burners & 4 burners), the minimum specifications for which will be as under:

Stainless Steel stove body Gauge – not less than 0.7 mm. Brass top burners – Big burner not less than 150 gms and small burner not

less than 130 gms. Gas cock (valve) – not less than 80 gms each. Aluminum mixing tube - Big not less than 120gms & Small not less than

110gms All other specifications as per BIS standards IS-4246 Latest. Thermal Efficiency – 64 % and above

4. It is obligatory on the part of successful Vendor to ensure BIS Licence No., Batch No. and other mandatory details as per BIS requirement are mentioned on the Gas Stoves.

5. After initial review of the application submitted by the Vendor, technical team from BPCL shall be inspecting the facilities of the vendor. If BPCL finds it necessary, a 3rd party inspection can be taken up for sample of hotplates.

6. BPCL reserves the right to empanel the LPG Stove manufacturers for a particular model of LPG Stoves as decided by them. No. Correspondence in this regard will be entertained.

7. Delivery of goods is to be made at the premises of Bharatgas distributors situated at various locations in different States in India.

8. Corporation reserves the right to cancel the empanelment of a Manufacturer before the expiry of the contract in case it is established that the LPG Stove manufacturer has been indulging in malpractices / Manufacturing and supplying of LPG Stoves not meeting the BIS specifications or violating the agreed terms and conditions or such other grounds considered by the Corporation to be in contravention of the terms and condition of the empanelment offer.

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DETAILS OF MANUFACTURER

1. Name of the Firm / Company. :

2. Full Postal Address with Pin code, :

Office :Factory :

Tel No. (Office) : (Factory) :

Fax No.(Office) : (Factory) :

MARKET STANDING & FINANCIAL CAPABILITY

3. Constitution of the firm :

a) Sole Proprietorb) Partnership - Registered before

Registrar of FirmsUnregistered

c) Pvt.Ltd.Co. -d) Public Ltd.Co - e) Joint Sectorf) State Government Undertakingg) Central Government Undertakingh) Co-Operative Society

Certified copy of partnership Deed / Memorandum of Articles of Association to be enclosed.

4. Name & Address of the ProprietorPartners / Directors with % of shareHolding as per format below:

4(A) Provide Details Of Directors / Partners / Owners / Proprietors In the Format below. Additional Sheet May Be attached If Needed :

SR.NO.

NAME & POSITION HELD IN ORGANISATION

ADDRESS & PHONE NO.

EXPERIENCE (NO.OF YEARS)

1.2

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4(B) Whether Any Collaboration (Either Financial or Technical) With Foreign or Indigenous Firm. Yes / NoIf Yes, Give Following Particulars Of The Collaborator:

Sr.No.

Name Address/Phone No./Fax No. And Contact Person

Details Of Collaboration

5. Year of Establishment / Registration &Date :(Certified copy of the registrationCertificate issued by Registrar of firms /Companies to be enclosed)

6. Registration / Licence No. :Date and Validity

a. Under Companies Act :b. Under Partnership Actc. NSIC :d. DGTD. :e. ISI /BIS :f. ISO :g. DGS & D :h. Central Excise Dept. :

i. State Sales Tax :ii. Central Sales Tax :iii. Sales Tax Exemption Status :

i. EPF / ESIC (for Contract Labour) :

Copies of registration certificates for all above to be enclosed. In case of 9a and b please also attached payment challans for the last one financial year.

7. Capital Investment. (Rs Crores) :

8. Income Tax Clearance Certificate (ITCC) : Year ITCC No. DateNo. and Date for the last 3 years (02/03, 03/04, 04/05)

Xerox Copies of ITCCs and audited P & L A/c for the last three Years to be enclosed

9. (a) Name of Bankers & Full Address :(b)Whether the Unit has gone to BIFR(If yes, provide details)

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10. Bankers Certificate indicating Credit :Worthiness (in value) of the firm to beenclosed in a separate sealed cover.

11. Annual Turnover in the last 3 yrs along with audited Balance Sheet :

2005-2006 :2006-2007 :2007-2008 :

INFRASTRUCTURE FACILITIES AND ORGANISATIONAL SET UP

12. Range of products :(Technical specifications for each model to be provided as per format given in para 2 of Annexure I. You may attach extra sheet if required)

12.a Brand name of product :(Brand regn certificate to be attached)

13. Production Capacity of LPG Stoves :14. Year of commencement of LPG Stove

Production and year wise details :

15. Weekly Off of the Unit :

16. No. of persons employed. : Office FactorySkilled :Unskilled :

17. Organogram enclosed :(Indicating the quality/productionManagers and QC engineers/Supervisors with qualifications)

18. Whether the LPG stoves are : completely manufactured atManufacturer’s factory. If 'No', List of major componentsbought and source for the same.

19. Whether approved by or regularly visited by any third party Inspectionagencies. Please attachrelevant Certificates to this effect :

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20. Details of various Machines :

21. Power availability from source :

22. Alternative Power Source

23. Marketing network:- :

Please provide complete contact details and address with PIN code of Marketing office. Branch offices, Stockists, CFAs Distributors through whom supplies to distributors would be effected.

DECLARATION FORMS

Please furnish following details in the appropriate part based on your organizational structure :

Organisational structure Part of the form applicable

Sole Proprietor Part-A

Partnership Firm Part-B

Private/Public Ltd.Co Part-C

Other Details Part-D

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DECLARATION FORMS

PART - A

(Application where Manufacturer is Sole Proprietor)

1. Name of Sole Proprietor :

2. Address :

Office :

Residence :

3. Telephone :

4. State whether manufacturer is :related to any of the Director(s)of BPCL

5. If 'Yes' to 4, state the name ofThe Director and manufacturersRelationship with him/her. :

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DECLARATION FORMS

PART - B

(Application where the Manufacturer is a partnership firm)

1. Name of Partnership firm :

2. Address :

3. Name of Partners :

4 State whether any of the partner : yes/Nois a Director of BPCL

5. If yes to 4, state the names(s) :Of Directors.

6. State whether any of the partner :is related to any of the Director(s)of BPCL

7. If 'yes' to 6 state the name(s) :of Director(s) and the concerned Partner's relationship with him/her

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DECLARATION FORMS

PART - C

(Application where the Manufacturer is a public/Private Ltd.Co.)

1. Name of Company :

2. Address of :

Regd. Office :

Principal Office :

3. State whether the company is :a Pvt.Ltd.Co. or Public Ltd.Co.

4. Names of Directors of the Company :

5. State whether any of the :Director of your Company is aDirector of BPCL

6. If 'yes' to 5 state the name(s) :of Director(s)

7. State whether any of the Director : Yes/Noof your Company is related to any of the Directors of BPCL

8 If 'yes' to(7) state the name(s) :Of Director and the concernedDirector's (of the Vendor)Relationship with him/her.

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DECLARATION FORMS

PART - D

1. Please specify any of the Directors : yes/noPartner, Owners are Ex Employeeof BPCL

If Yes

Name :

Designation :

Location :

Year of Retirement/Resignation/ :Separation from BPCL

2. Please specify if any of the Family : yes/noMembers of Owners, PartnersDirectors are Employee/ Ex Employeeof BPCL.

If Yes

Name :

Designation :

Location :

NOTE : In case any information/details/document submitted by the Vendor is found to be incorrect, Vendor shall be solely responsible for the same and Corporation any initiate suitable action as deemed fit.

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ANNEXURE –III

TERMS & CONDITIONS OF AGREEMENT FOR SUPPLY OF LPG STOVES

1. LIABILITY OF BPCL :

Commercial terms including Annual Channel Access Fee of Rs. 10 lakhs to be paid to BPCL would be advised to vendors selected for empanelment. Such vendors would be required to execute Annual Agreement with BPCL.

The successful Vendor should note that subsequent to empanelment by BPCL, the models and pricing would be finalized and the same conveyed to the Distributors. Vendors are expected to offer best prices. Any change including discount or scheme without written approval of BPC would not be permissible. The Agreement for the purpose of supplying LPG Stoves to Bharatgas distributors shall be between successful Vendor and BPCL.

The successful Vendor should note that BPC is merely facilitating the placement of LPG Stove manufactured by successful Vendor at the Distributors' premises so that the same is available to interested customers at a reasonable price.

The role of BPCL will be limited to ensuring the quality requirement based on random sampling from the Market / Distributor. If needed re-inspection of factories of successful manufacturer will be carried out and suitable action will be taken, in respect of suspension / termination of empanelment based on the inspection report.

2. QUALITY CONTROL / SUSPENSION :

(a) The successful Manufacturer is required to adhere strictly to the quality control / inspection procedures by Bureau of Indian Standards and advices given by the Corporation from time to time.

Stage-wise inspection is to be carried out as per scheme of testing of BIS and minimum skilled manpower required at each stage of inspection should be employed by the manufacturer.

(b) In case any lapse in quality is detected by officers / representatives of the Corporation, or if any lapse is reported by any statutory authority, like complaint from any source, malpractice detected by any authority etc., the Corporation reserve the right, without prejudice to the other provisions of the Agreement between successful Vendor and Distributor, to order suspension of production and supplies of the LPG Stoves by the successful Vendor at any time during the currency of the Agreement.

(c) Such suspension orders will be intimated in writing through FAX, Courier or Regd. Post by the Corporation to successful Manufacturer. On receipt of suspension order successful Manufacturer shall carry out detailed analysis and investigate various factors responsible for failure of the LPG Stoves.

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Corrective action to be taken for a particular type of failure should be identified and implemented by the successful Vendor. The successful Vendor shall submit the report duly verified by BIS for revocation of suspension to the Corporation.

The successful Vendor will be required to complete all actions necessary to obtain clearance from Corporation for resumption of production and despatch at the earliest but not later than 15 days from the date of suspension.

If the clearance is not obtained from Corporation/statutory authorities within the said period 15 days, the Corporation shall have the right solely at its discretion to delete such manufacturer from the empanelled List, without prejudice to any other right as may be available to the Corporation both under law and the terms and conditions contained in this agreement for the recovery of the damages.

(d) Despite the order of suspension if the successful Vendor produces and/or despatches any LPG Stoves, the Corporation / their Distributor shall be entitled to refuse taking delivery of such items and successful Vendor shall not be entitled to claim any damage or compensation for any loss that may occur to them, from the Corporation. In such cases the Corporation shall take necessary action which may be deemed fit against the successful Manufacturer including cancellation of empanelment for manufacturing LPG stoves for the corporation.

3. DELIVERY SCHEDULE:

The Gas Stoves shall be supplied to the respective Distributors as per orders placed on the web site www.ebharatgas.com. The successful Vendor shall ensure supplies within a week of receiving the firm order and update the website with the despatch details.

4. RAW MATERIAL:

(a) In respect of the components which are required for the manufacture of Gas Stoves, the successful Vendor shall from time to time during the currency of this contract inform the Corporation, the list of such items including the names and addresses of the suppliers of such items and the measures taken for ascertaining the quality of such items.

(b) The successful Vendor is exclusively responsible for procurement of all raw materials conforming to applicable specifications to meet the supply as per delivery schedules.

(c) LPG Stoves manufacturer shall procure raw materials and components from reliable and reputed parties only.

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5. TEST CERTIFICATES :

The successful Manufacturer is fully responsible for obtaining BIS test certificates for the LPG Stoves supplied by them, at their own cost.

6. DESPATCHES :

Adequate protection by way of proper packing, etc. shall be made by the successful Vendor to ensure that the LPG Stoves reach the destination without any scratches or damage. It is obligatory on the part of successful Vendor to print details like model No, MRP Price, Date of Manufacture on the packing Box containing the LPG Stove.

7. GUARANTEE :

The LPG Stoves shall be guaranteed by the successful Vendor for a period of 12 months minimum from the date of purchase by customer against manufacturing defects. Each package of LPG stove shall contain Instructions to customer at least in two languages and Warranty Certificate / Card.

8. JURISDICTION :

The court in the city of Mumbai alone shall have jurisdiction to entertain any application or other proceedings in respect of any dispute arising under this Empanelment process. In case of any dispute in the interpretation of the terms and conditions of the Empanelment offer / Agreement, the decision of the Corporation shall be final.

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CHECKLIST LIST OF DOCUMENTS: BPCL

1 Application form duly completed and signed and stamped2 Memorandum of article/partnership deed3 Copy of RC/Certificate of incorporation4 ISI-CML5 C E Regn certificate6 LST/CST Certificate7 ITCC and Balance sheet for three years8 Banker's certificate9 Copy of drawing for Single and double Burner10 Organogram11 List of suppliers12 SSI Registration certificate 13 PAN14 Price BID

Sales tax clearance certificate