Application Complete…

Next Steps

Megan Columbus

2

Be sure all Mandatory Documents are completed and moved to the submission list.

Refer to the agency-specific instructions for which Optional Documents are required.

Be sure to “Save” the completed application package to your local hard drive.

3

The Check Package for Errors button will ONLY show Grants.gov errors.You must Submit the application for it to go through the NIH validation process. NIH errors will be shown in the eRA Commons.

4

The AOR submits the application to Grants.gov. Registration with Grants.gov and eRA Commons

must be complete to successfully submit.

5

The AOR Signs & Submits

Only the AOR may sign and submit the application on behalf of the organization.

6

AOR Submits

7

Submit Application

Scroll to the bottom of the Grants.gov

confirmation screen to receive your

Tracking Number and Date/Time

Stamp.

Applications are due 5 p.m. local time of

the applicant org. on day of submission

deadline.

8

Expected Turnaround Times

• Grants.gov response to an application submission – generally within hours, up to 2 weekdays

• eRA Commons response to an application submission – generally within hours, up to 1 weekday

• AOR/SO and PI review of application image – within 2 weekdays of availability in eRA Commons

9

Grants.gov Validations

• All Grants.gov mandatory fields have been completed

• All mandatory documents have been completed and moved to the Completed Documents box (Submission List)

• Checks the DUNS #

• Checks date format, email address format, and scans for viruses

10

Email Notifications – Grants.gov• AOR receives emails• Submission Receipt – app received and is being

validated• Rejection Notice – app is not validated because

of Grants.gov errors• Submission Validation Receipt – app has been

validated• Grantor Agency Retrieval Receipt – app has

been retrieved by the agency• Agency Tracking Number – app has been

assigned a tracking number by the grantor agency

11

Check Status in eRA Commons

After submission, the eRA Commons system will:

– Apply the NIH validations

– Assemble the grant image

– Generate a Table of Contents– Include headers (PI name) & footers

(page numbers) on all pages

12

eRA Commons Validations

• The eRA Commons checks the application against NIH business rules

– Detailed check against the instructions in the application guide

– Validates against the instructions in the specific FOA

– For a detailed list of NIH validations: http://era.nih.gov/ElectronicReceipt/prepare_app.htm#5

13

Email Notifications - eRA CommonsAOR/SO and PI receive emails

Validations Complete/Check Assembled Application

Validations Complete/Check Assembled Application – Warnings Only

Action Required: Errors and/or Warnings, Missing or Invalid Commons Username, System Error

SO has refused application – SO rejected the application

14

Check Status in Commons – PD/PI

1. Click the Status tab to view the PI Status.

2. Find application that shows “eSubmission Error” in the Application Status column.

3. Follow the link on the Application ID to see specific Error/Warning messages.

15

View Errors/Warnings

16

Errors & Warnings

• Errors must be addressed before the application can move on to Referral.

• Warnings may be fixed at the applicant’s discretion but do not require action for the application to move on.

• If the PI corrects any Warnings or Errors, they should contact the AOR/SO. The AOR/SO must submit the entire changed/corrected application again through Grants.gov.

17

Check Status in Commons AOR/SO

Search screen allows the AOR/SO to narrow the list of results. Click Show Prior eSubmission Errors to view application errors.

18

Check Assembled Application

View the Application Image by clicking on the Application ID

19

Check Assembled Application

Next, click on the e-Application link to view the image.

20

Application Image

Be sure to review the entire application carefully!

Your application is not considered received by NIH until you see the application image in the eRA Commons.

21

Check Assembled Application

The AOR/SO has a 2 weekday viewing window to reject an application that has system formatting errors. If the application is not rejected within the 2 weekdays it will automatically proceed to Receipt & Referral.

22

Application Complete!