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Application and Selection ProcessGPSA Travel Awards Committee
2014 - 2015
ApplicationGPSA Website
Application – Travel AwardFunds for transportation, meals,
accommodations, and registration fees.
Application – Travel AwardFunds for transportation, meals,
accommodations, and registration fees.
Deadlines◦Every 2 months on the 15th at 4:00
pm*
July through May
◦Morrill Hall Room 201B Dropbox
Application – Travel AwardFunds for transportation, meals,
accommodations, and registration fees.
Deadlines◦Every 2 months on the 15th at 4:00
pm*
July through May
◦Morrill Hall Room 201B DropboxAwards*:
◦$900 for international travel◦$700 for US travel◦$350 for regional travel
Application – ApplicantFull-time graduate student
◦At least 9 credit hours
Application – ApplicantFull-time graduate student
◦At least 9 credit hoursDepartment is in good standing
Application – ApplicantFull-time graduate student
◦At least 9 credit hoursDepartment is in good standingEligible for one travel award per
fiscal year
Application – ApplicantFull-time graduate student
◦At least 9 credit hoursDepartment is in good standingEligible for one travel award per
fiscal yearTwo deadlines before and one
after the travel dates
Application – FormEntirely typed*
StapledAll sections completely filled out
Application – FormEntirely typed*
StapledAll sections completely filled outStudent and faculty letters
Application – FormEntirely typed*
StapledAll sections completely filled outStudent and faculty lettersAll signatures
Application – FormEntirely typed*
StapledAll sections completely filled outStudent and faculty lettersAll signaturesFunding amount must be
requested
Application – FormEntirely typed*
StapledAll sections completely filled outStudent and faculty lettersAll signaturesFunding amount must be
requestedSubmitted on timeCorrect deadline
Selection ProcessStatus check
◦Department is in good standing.◦Graduate student is full-time
At least 9 credit hours
Selection ProcessStatus checkTravel dates check
◦Dates are appropriate for Travel Award deadline
Selection ProcessStatus checkTravel dates checkForm is typed, stapled, and
completed◦Application checklist is followed◦All necessary information has been
provided Department, student/vandal ID,
department representative, travel information, participation information, budget information, requested amount, etc.
Selection ProcessStatus checkTravel dates checkForm is typed, stapled, and
completedSigned and initialized properly
◦Registration status, Departmental funding, Verification/Acknowledgement, Student/Faculty letters
Selection ProcessStatus checkTravel dates checkForm is typed, stapled, and
completedSigned and initialized properlyLetters provide necessary
information◦Purpose, dates, location, relevance,
summary, financial situation (faculty)◦Faculty letter has letterhead
Selection ProcessStatus checkTravel dates checkForm is typed, stapled, and
completedSigned and initialized properlyLetters provide necessary
informationConfirmation of participation
provided◦Copy of registration, invitation letter◦Field work letter provided if necessary
Selection ProcessNot enough money
Selection ProcessNot enough money
Cut up to 30% of requested amount
Selection ProcessNot enough money
Cut up to 30% of requested amount
Applicant is presenting
Selection ProcessNot enough money
Cut up to 30% of requested amount
Applicant is presenting
First-time recipients
Selection ProcessNot enough money
Cut up to 30% of requested amount
Applicant is presenting
First-time recipients
Lottery drawing
ReimbursementGPSA Travel Award Committee
does NOT handle reimbursement.
ReimbursementGPSA Travel Award Committee
does NOT handle reimbursement.
Form is provided on the GPSA Website◦Receipts and reimbursement form to
Commons Room 302◦Within 60 days of travel dates
ReimbursementGPSA Travel Award Committee
does NOT handle reimbursement.
Form is provided on the GPSA Website◦Receipts and reimbursement form to
Commons Room 302◦Within 60 days of travel dates
Questions: Contact Sandra Collins
GPSA Travel Award CommitteeSubmitted materials become
property of GPSA Applicant cannot resubmit the same
application
GPSA Travel Award CommitteeSubmitted materials become
property of GPSA Applicant cannot resubmit the same
application
Applicants are encouraged to submit photos from travel
No larger than 800 x 800 pixels
