Appendix One Annual Report 2014 - 2015 - Mid-Coast Council€¦ · Governance Civic & Executive Services Economic Development, Tourism Corporate Services Regulatory Services and Strategic

Annual Report 2014-15 Statutory Report Page 1 of 23

Appendix One

Annual Report 2014 - 2015

Statutory Report

Council's audited financial reports - Section 428(4)(a)

Refer to Appendix Two.

Cost of Council Services

For the year ended 30 June 2015

(Note 2 Annual Financial Reports)

Governance

$

293,000

Civic & Executive Services

881,000

Economic Development, Tourism

518,000

Corporate Services

7,750,000

Regulatory Services and Strategic Planning

4,118,000

Community Wellbeing

14,980,000

Cultural Services

3,881,000

Property and Procurement

6,113,000

Asset Planning and Infrastructure

25,239,000

Total functions and activities

63,773,000


Rates and Charges Written Off (cl 132)

Value of rateable land 2014/15 is $3,836,615,011. This compares to the value of rateable land in 2013/14 which was $4,046,235,841.

Postponed rates and charges $5,574.05

Ordinary rates written off $7,559.39

Garbage charges written off $nil

Stormwater charges written off $nil

Pensioner rate reductions $1,514,375.71

Pension subsidy $833,945.73

Excerpt from Section 428(4)(b) cl 217 (1)

Mayoral and Councillor Fees and Expenses ( a) (a1) (i)-(viii)

In accordance with S217 of Local Government (General) Regulation, Council provides Councillors with a shared office including meeting space, desk, telephone, computer, printer/fax/copier. The same equipment is provided for the Mayor in a separate office.

Council reimburses Councillor's costs relating to travelling to and from Council meetings by private transport, as well as incidental costs incurred when attending conferences, meetings and seminars as a representative of Council. Where possible, Councillors utilise a vehicle from Council’s fleet

Operational expenses 2014-15

Governance Civic & Executive Services

Economic Development, Tourism Corporate Services

Regulatory Services and Strategic Planning Community Wellbeing

Cultural Services Property and Procurement

Asset Planning and Infrastructure


when required to attend Council business outside of the Local Government Area. Councillors Expenses and Facilities Policy is published on our website.

Councillor fees & allowances - $17,893.26 x 9 = $161,039

Mayoral allowance - $39,031

Tablet devices, together with data plans for the year totals – $539.40 (within policy limits)

Councillor telephone expenses - $480 (within policy limits)

Mayoral expenses - $3,028

Councillor training, development expenses:

LGNSW Annual Conference 19-21/10/2014 – Coffs Harbour Mayor/Tickle/Jenkins Registration $880 x 3 Accommodation $1140 - $190/night x 3 delegates x 2 nights Total: $3,780

NSW Public Libraries Annual Conference - 11-14/11/2014 - Mudgee Cr Jenkins Meals: $31.60 Accommodation: $486 Registration: $495 Total: $1,012.60

Chairing Effective Meetings Course 7 April 2015 Cr Bell Hosted by Port Macquarie Hastings Council Cost: $200

NGA 14-17/6/2015 Cr Christensen (by resolution of Council) Registration: $899 Accommodation and Sustenance: $1076 Travel (council motor vehicle): $200 Total: $2,175

Overseas trips - Nil

Carer expenses - Nil

Spouse expenses - Nil


Contracts awarded during the year (a2) (i) (ii)

Contracts awarded in excess of $150,000 made subsequent to the calling of formal tenders are listed below for 2014/2015.

Contractor

Contract

Ref:

Details

Value

Marsden, Pikes & Verekers, Paton Hooke and Hunter Legal Services

2014/29 Legal Services Panel $250,000

GHD 2014/54 Dyers Crossing and Dickensons Creek Bridges

Design

$355,000

Barrier Signs 2014/58 Road Traffic and Safety Signs $190,000

Delaney Civil Pty Ltd 2014/57 Dyers Crossing Bridge Replacement

$2,483,747

Delaney Civil Pty Ltd 2014/67

Dickensons Creek Bridge Replacement

$1,821,500

Warner Company 2014/53 Remediation of Bulli Road

landslips

$158,500

Local Government Engineering Services

2014/76 Surveillance Officer Services $254,800

MJH Solutions 2015/06 Supply & Install CCTV $246,950

Ditchfield Contracting Pty Ltd 2014/52 Manning Point Road

reconstruction – Section 1 Old

Bar Road to Bohnock Bridge

$2,686,792

Ditchfield Contracting Pty Ltd 2014/65 The Bucketts Way road

reconstruction – Section 1 –

Purfleet to landfill

$3,636,258

Keller Civil Engineering 2015/05 Gloucester Road reconstruction – Section 1 –

Glenyarra Road to Dollys Flat Road

$1,440,909


Supplier Expenditure over $150,000

“Current Year Payments” is the total paid to the contractor in 2014/2015 and includes payments over $150,000 on contracts awarded in prior years, where the Contract is still current.

The list also includes payments in excess of $150,000 made on contracts implemented by umbrella organisations. These included contracts implemented by NSW State Government, Local Government Procurement, Regional Procurement and Procurement Australia.

Contractor Details Amount

Allstate Linemarking Services Line marking services $152,144.36

Barrier Signs Pty Ltd Signage $212,407.13

Caltex Energy NSW Starcard Fuel Card Purchases $243,201.03

Chelmsford Farm Machinery P/L Machinery $208,681.23

Coates Hire Operations Pty Ltd Hire of equipment $159,620.67

Coffey Projects (Aust) Pty Ltd Design Services $274,980.63

Conplant Pty Ltd Hire and equipment supply $492,460.37

Daracon Contractors P/L Civil works $2,505,395.04

Delaney Civil Pty Limited Civil works $4,933,388.16

Ditchfield Contracting Pty Ltd Civil works $5,708,906.81

Downer EDI Works Pty Ltd Emulsion $199,308.89

Elmac Plant Hire Pty Ltd Equipment hire $199,662.15

ERM Business Energy Electricity Major/Minor sites $811,566.69

Essential Energy Street Lighting Electricity use $293,924.07

GHD Pty Ltd Design services $686,276.86

Holcim Aust Pty Ltd Concrete Products $592,069.63

Infrastructure Management Group Asset Management conditioning

services $241,898.03

J R Richards & Sons Waste Management Services $5,182,583.73

Jim Anderson Dozer Hire Equipment Hire $222,863.14

Kazac Civil Pty Ltd Civil works $2,189,352.63

Leading Edge Computers IT Equipment $384,616.84

Local Government Eng Service Engineering Services $584,220.58

Mavin Truck Centre Truck and equipment purchases $898,262.85

Melinga Quarry Pty Ltd Quarry Materials $347,507.33

Mid Coast Ford Vehicle & Truck purchases $531,549.77

Midcoast Water Water supply $494,491.98

Newcastle Weighing Services P/ Weighbridge installation $182,826.60

Origin Country Energy Street Lighting Maintenance charges $309,651.32

P J Warner Company Pty Ltd Civil Works $378,452.70


Contractor Details Amount

Pacific Blue Metal Pty Ltd Bulk Quarry Products $421,742.09

Recoveries & Reconstruction Debt collection services $199,871.86

S & B Gordon Pty Ltd Plant Hire $379,566.00

Skilled Group Limited Labour $641,053.09

SRS Roads Pty Ltd Road resurfacing $420,810.30

Statewide Mutual Insurance $1,183,377.17

StateCover Mutual Limited Insurance $469,300.33

Taree Auto Group Motor Vehicles & Plant $726,857.06

Telstra - Melbourne Telephony $409,327.85

Tropic Asphalts Pty Ltd Road Maintenance $644,916.40

United Petroleum Pty Ltd Fuel $520,835.60

Westrac Machinery $375,872.31

Legal Proceedings 201 3-14 (a3)

The following is a summary of the amounts incurred by the council during the year in relation to legal proceedings taken by or against the council.

Matter Court Cost Status

Public Liability Claim - TARPL10012

District Court of NSW

$12,500

Settled



$4,145.60

Settled



$11,443.23

Settled

Professional Indemnity – LI6868

District Court of NSW $12,500

Ongoing

EPA v GTCC

Land & Environment Court

$57,492

Completed

Goode v GTCC

Land & Environment Court

$9,118.93

Ongoing

Forgall v GTCC

Land & Environment Court $22,656 Appeal commenced

August 2014 -

dismissed April 2015 -

applicant ordered to pay

Council's costs -

applicant appealed to

court of appeal

(commenced July 2015)

Resolutions made under S67 (3) of the Act concerning work carried out on private land (a4)

Removal of trees from properties adjoining the Taree Airport which is a requirement of maintaining the Airport’s Category 3 certification with CASA.


Grants under Section 356 (a5)

Council has an Annual Donations Program to recognise and support locally based non-profit groups and organisations that contribute to the development of community self-help and the provisions of community services. To be eligible for funding applications these groups must comply with required criteria in accordance with the Annual Donations Policy.

In the 2014/15 budget a total amount of $67,582.16 was allocated for community donations and contributions under S356 was as follows:

Rates - $30,282.16

Surf Life Saving Clubs - $15,500

Taree Volunteer Rescue Association - $3,000

Taree City Band - $8,000

Community Donations - $10,800

Additionally, community organisations benefitted through receiving in excess of $38,000 in sponsorship and $32,540 through Council’s Community Capital Budget Infrastructure Request (CCBIR) program. Community sporting and service organisations receive subsidised rental of Council property.

Committees (a6)

S355 of the Local Government Act 1993 provides for Councils to establish committees "to exercise a function of Council". In accordance with Local Government Regulation S217 the following Committees operated as S355 Committees in the reporting period:

Friends of the Wingham Town Hall

Old Bar Heritage Airstrip Management Committee

Other committees that provide advice to Council are listed on our website.

Statement of all corporations, partners hips, trusts, joint ventures, syndicates or other bodies in which Council held a controlling interest during the year (a7)

Nil

Partnership, Cooperatives and Joint Ventures in which Council participated during the year (a8)

Arts Mid North Coast Arts Mid North Coast (AMNC) is the peak body for regional arts and cultural development across the Mid North Coast.

Economic Development Partnership Board (EDPB) The Economic Development Partnership Board (EDPB) is a partnership between Manning Valley Business Chamber and Council that promotes economic development activity in the local government area. We actively work with all local Business Chambers to facilitate outcomes.

Hunter Central Coast Regional Environmental Management Strategy (HCCREMS) The Hunter & Central Coast Regional Environmental Management Strategy (HCCREMS) is a framework developed to guide and coordinate the efforts of 14 member Councils in


addressing a range of environmental issues that are best managed within a strategic regional context.

Midcoast Waste Services A joint initiative established to streamline waste services across Greater Taree, Great Lakes and Gloucester Council areas. This service enables residents to share in the benefits of standardised services and to take advantage of the savings in having one contractor provide all services across the region.

MidCoast Water Council activities are closely related to the activities of MidCoast Water and we work closely together to provide efficiencies of service delivery.

Mid North Coast Regional Organisation of Councils (MIDROC) The Mid North Coast Regional Organisation of Councils (MIDROC) contains several sub- groups where staff from member councils progress issues according to the MidROC strategic plan.

Mid North Weight of Loads Group Greater Taree City Council is a member of the Mid North Weight of Loads Group. The group enforces the Roads Act 1993 which weight-limits vehicles using public roads.

North Coast Destination Network Greater Taree City Council is a member of the North Coast Destination Network. This covers the Mid North Coast from Port Stephens in the south to Coffs Harbour in the north. The role of this organisation is primarily the marketing of the Mid North Coast. It also provides a direct link to Tourism NSW.

Public Libraries NSW (Country) Greater Taree Libraries in a member of Public Libraries NSW (Country), which represents all public libraries in rural and regional NSW.

Community Partnerships

Council enters into various partnerships by way of Memorandum of Understanding with community groups. During the reporting period, we:

undertook graffiti removal activities in partnership with a local disability not for profit organisation, Valley Industries

attended to roads and reserve maintenance and upkeep in partnership with Old Bar Men’s Shed, Coopernook Action Group, John’s River Progress Association, Hallidays Point Landcare in partnership with local community groups


EEO statistics at 30 June 2015

NB: Excludes casuals

Age group Number of staff % of workforce

15-24 4 1.7

25-34 30 12.4

35-44 56 23.1

45-54 83 34.3

55-64 62 25.6

65+ 7 2.9

Total 242 100

Gender

Male – 159 (65.7%)

Female – 83 (34.3%)

Aboriginal Torres Strait Islander 8 (3.3%) – note we have high levels of non-reporting

Disability 8 (3.3%) - note we have high levels of non-reporting

Culturally and Linguistically Diverse

4 (1.6%) note we have high levels of non-reporting.

Remuneration of Key Staff (b)(i)-(v)(c)(i)-(v)

In 2014-15, the Executive management team consisted of: General Manager – Ron Posselt

(i) total value of the salary component - $211,489

(ii) total amount of any bonus payments, performance payments, etc - Nil

(iii) total amount payable by the Council by way of the employers contribution or salary sacrifice to superannuation - $21,516

(iv) total value of any non-cash benefits - $15,000

(v) total amount payable by way of fringe benefits tax for any non-cash benefits - $7,181

Senior Management - Executive Leaders (EL)

Laura Black - EL Corporate Support & Paul De Szell - EL Service Delivery

(i) total value of the salary component - $352,184

(ii) total amount of any bonus payments, performance payments, etc - Nil

(iii) total amount payable by the Council by way of the employers contribution or salary sacrifice to superannuation - $36,276

(iv) total value of any non-cash benefits - $29,668

(v) total amount payable by way of fringe benefits tax for any non-cash benefits - $17,555


Stormwater Management Services - Levy (e)

The opening balance for stormwater levy was $1,445,395. Stormwater works were undertaken to the value $673,333 and closing balance for the year is $772,002.

Coastal Protection Services - Levy (e1)

Nil

Companion Animals (f)

We received $172,666 for companion animals during 2014-15. The companion animal fund is used to administer Council’s Companion Animals Register and for registration and desexing programs, rehoming programs, advertising and promotional material.

During the year:

we picked up 108 dogs.

investigated 92 dog attacks

investigated 450 requests regarding nuisance animals

responded to 113 requests regarding livestock on the road

issued 208 fines for dog related offences

processed 306 dogs/cats through the pound (26% less than last year) and of these:

o rehomed 58% 179)

o released 29% (88) of dogs/cats to owners

o euthanased 11% (33) (most of these animals not suitable for rehoming)

Greater Taree City Council's companion animal pound is administered by staff who work closely with a number of local animal welfare associations. Through regular contact with these associations, all suitable unclaimed animals are sold at a minimal fee to welfare groups to facilitate rehoming. Sale packages are offered to the general community that include desexing, vaccination, microchipping and registration.

We have a number of off leash area throughout the local government area and during the year made more beach area accessible for longer hours. Saxby Park in Stevenson Street, Taree and Nicholson Park, Harrington are dedicated leash free parks.


Capital Works Projects (Section 508(2)) (Section 508A)

Project Description Expenditure as

at 30 June 2015

Source Status

Regional road program

Main St, Cundletown - Stage 2 Road Reconstruction $520,005 SRV & Block Complete

Wingham Road - Old Wingham Road to Muldoon Street Road Reconstruction $613,181 Block, Repair, S94 Complete

The Lakes Way - Godfrey Hill Road to Talabah Close (Multi Stage Project)

Road Reconstruction $0 SRV, Block, RMS

MR90 - STAGE 2 - Dargavilles to Koribah Lane Road Reconstruction $511,140 RMS Complete

MR90 - STAGE 3 - Koribah Ln to Avalon Rd (Including intersection)

Road Reconstruction $2,680,535 RMS Construction In Progress

MR 90 - STAGE 4 - Avalon Rd Road Reconstruction $18,278 RMS Construction not started

CDG308 - Gloucester Rd Stage 1 - Glenyarra Rd to Dollys Flat Rd

Road Reconstruction $45,292 Community Development Grant

Construction In Progress

CDG308 - Gloucester Rd Stage 2 - Killawarra Station Rd to 1km Nth of Killawarra Bridge

Road Reconstruction $0 Community Development Grant

Not started

MR111 Lakes Way & Blackhead Rd Intersection Improvement Road Reconstruction $71,287 RMS Construction not started

Masters RoundAbout Road Resurfacing $57,777 Block, Developer Bond Complete

The Pulpit - Tallwoods Road Resurfacing $0 Developer Bond Not started

Flood funding - special

June 11 - General Remediating Flood Damages

$1,913 RMS Complete

June 11 - Bulga Rd Geotech during construction Remediating Flood Damages

$4,604 RMS Complete


Project Description Expenditure as at 30 June

2015

Source Status

June 11 - Bulga Rd General Remediating Flood Damages

$128,481 RMS Complete

June 11 - Nowendoc Rd Site 1 Remediating Flood Damages


Feb 12 - Local Rds General Remediating Flood Damages


Feb 12 - Somerset Rd Landslip Remediating Flood Damages


Feb 12 - Koppin Yarrat Site KY12 01 Remediating Flood Damages

$8,903 RMS Complete

Feb 12 - Norwood Lane Landslips Remediating Flood Damages

$120 RMS Complete

Feb 12 - Nowendoc Rd Remediating Flood Damages

$1,041 RMS Complete

Feb 12 - Caparra Rd Remediating Flood Damages

$2,269 RMS Complete

Feb 13 - Local Rds General Remediating Flood Damages


Feb 13 - ND Enfield Range Rd Landslip Remediating Flood Damages


Feb 13 - ND Bulli Rd Landslip (Ch 0.2km) Remediating Flood Damages


Feb 13 - ND Bulli Rd (Ch 1.7km) Remediating Flood Damages


Feb 13 - ND Comboyne Rd Landslip (Ch 8km) Remediating Flood Damages


Feb 13 - ND Comboyne Rd Landslip (Ch 11.3km) Remediating Flood Damages




2015

Source Status

Feb 13 - ND Little Run Rd Landslip Remediating Flood Damages


Stormwater drainage program

Commerce St, Taree Drainage Pipe Replacement

$533,355 Drainage Reserves Complete

Local road reconstruction program

West St, Coopernook Road Reconstruction $372,268 Roads 2 Recovery Construction In Progress

River Street Taree Road Reconstruction $290,000 Roads 2 Recovery Complete

Manning Point Rd - Section 3 Road Reconstruction $479,308 SRV Construction In Progress

CDG308 - Manning Point Rd Stage 1 - Old Bar Rd to Bohnock Bridge

Road Reconstruction $1,017,266 Community Development Grant

Complete

CIG Stage 2 - The Bucketts Way Upgrade - LPO1 Road Reconstruction $648,325 Community Infrastructure Grant

Construction In Progress

CIG Stage 2 - The Bucketts Way Upgrade - LPO2 Road Reconstruction $0 Community Infrastructure Grant

Construction not started

CIG Stage 2 - The Bucketts Way Upgrade - LPO4 Road Reconstruction $0 Community Infrastructure Grant

Construction not started

Johns River Rd/Koolyangarra Way Intersection Works Road Resurfacing $0 Reserves Construction not started

Johns River Carpark Road Reconstruction $0 Reserves Construction not started



2015

Source Status

Bridge rehabilitation program

Potts Bridge on Comboyne Road Bridge Replacement $299,850 SRV Construction In Progress

Belbora Ck Bridge Causeway Upgrading $7,325 SRV Construction not started

Mt Coxcombe Rd Bridge #5 Bridge Replacement $9,923 SRV Complete

BoBo Crk Middleton Joyce Bridge Bridge Rehabilitation $195,883 SRV Complete

Blackflat Lane Causeway Causeway Upgrading $90,858 SRV Complete

CDG308 - Dyers Crossing Bridge Replacement Bridge Replacement $2,820,017 Community Development Grant

Complete

CDG308 - Dickensons Bridge Replacement Bridge Replacement $2,180,034 Community Development Grant

Complete

Local road renewal program

Pulteney St, Taree - Stage 1 Drainage Pipe Replacement

$670,790 SRV, Drainage Reserves Complete

Bulga Rd, Marlee Road Resealing Works $106,000 SRV Complete

Bulga Rd, Marlee Road Resealing Works $183,850 SRV Complete

Potoroo Dr, Taree Road Resealing Works $87,282 SRV Complete

Bilby Cl, Taree Road Resealing Works $7,082 SRV Complete

Bunyah Rd, Firefly Road Resealing Works $37,987 SRV Complete

Campbell St, Wingham Road Resealing Works $28,374 SRV Complete

Bulga Rd, Wingham Road Resealing Works $20,436 SRV Complete

Beach St Harrington Road Resealing Works $56,751 SRV Complete



2015

Source Status

Unsealed road program

Half Chain Road Gravel Resheeting $303,444 SRV Complete

Yarratt Road Gravel Resheeting $137,336 SRV Complete

Comboyne Road Gravel Resheeting $177,658 SRV Complete

Belbora Creek Rd Gravel Resheeting $23,307 SRV Complete

Kerb & gutter program

Amaroo Drive, Taree Kerb & Gutter Renewal $34,487 SRV Construction In Progress

Ann St, Taree Kerb & Gutter Renewal $29,466 SRV Complete

Belle Villa Pde, Old Bar Kerb & Gutter Renewal $43,045 SRV Complete

Blue Gum Ave, Wingham Kerb & Gutter Renewal $29,176 SRV Complete

Combined Street, Wingham Kerb & Gutter Renewal $114,512 SRV Complete

Craiglea Close, Taree Kerb & Gutter Renewal $624 SRV Construction not started

Dugdale Ave, Taree Kerb & Gutter Renewal $7,048 SRV Complete

Flinders St, Taree Kerb & Gutter Renewal $1,623 SRV Construction not started

George St, Cundletown Kerb & Gutter Renewal $17,429 SRV Complete

Gleneagle St, Taree Kerb & Gutter Renewal $13,675 SRV Complete

Gwenneth Ave, Taree Kerb & Gutter Renewal $46,902 SRV Complete

Isabella St, Wingham Kerb & Gutter Renewal $23,699 SRV Complete

Killawarra Dr, Taree Kerb & Gutter Renewal $75,483 SRV Complete

Lawson Cres, Taree Kerb & Gutter Renewal $30,299 SRV Complete



2015

Source Status

Mackay St, Taree Kerb & Gutter Renewal $0 SRV Construction not started

Macquarie Street, Coopernook Kerb & Gutter Renewal $0 SRV Construction not started

Macquarie Street, Taree Kerb & Gutter Renewal $70 SRV Construction not started

Magnolia Cres, Taree Kerb & Gutter Renewal $26,311 SRV Complete

Mitchell Cl, Coopernook Kerb & Gutter Renewal $99 SRV Construction not started

Moon St, Wingham Kerb & Gutter Renewal $4,750 SRV Complete

Park Ave, Cundletown Kerb & Gutter Renewal $50,226 SRV Complete

Pettitt Ave, Taree Kerb & Gutter Renewal $34 SRV Construction not started

Railway St, Taree Kerb & Gutter Renewal $78,584 SRV Complete

Redhead Rd, Redhead Kerb & Gutter Renewal $19,309 SRV Complete

Ritchie Cres, Taree Kerb & Gutter Renewal $0 SRV Construction not started

Ronald Road, Taree Kerb & Gutter Renewal $28,995 SRV Complete

Smith St, Taree Kerb & Gutter Renewal $2,582 SRV Complete

Strathmore Pl, Taree Kerb & Gutter Renewal $1,837 SRV Construction In Progress

Sunrise Cl, Old Bar Kerb & Gutter Renewal $1,940 SRV Construction In Progress

Woodcliff Pde, Taree Kerb & Gutter Renewal $0 SRV Construction not started

Wyden Street, Old Bar Kerb & Gutter Renewal $209,631 SRV Complete



2015

Source Status

York St, Taree Kerb & Gutter Renewal $849 SRV Construction not started

Footpath program

Beach St, Harrington Footpath Renewal $564 SRV Construction not started

Bungay Rd, Wingham Footpath Renewal $685 SRV Construction not started

Farquhar St, Wingham Footpath Renewal $276 SRV Construction not started

Flett St, Taree Footpath Renewal $290 SRV Construction not started

Isabella St, Wingham Footpath Renewal $49 SRV Construction not started

Kanangra Drive/Browns Creek Link Footpath Construction $0 SRV Construction not started

Traffic facilities program

Cowper St, Taree Traffic Improvement $8,980 SRV Complete

Taree CBD Parking Traffic Improvement $25,000 General Fund Complete

LTC items for immediate action Traffic Improvement $9,772 General Fund Complete

Minor capital works program

Ward Crk Pedestrian Footpath New Footpath $0 General Fund Construction not started

Comboyne Rd Culvert Guard Rail New Guard Rail $18,603 General Fund Complete



2015

Source Status

Petken Dr Drainage Improvement $21,558 General Fund Complete

Beach St, Harrington Safety Improvement $1,110 General Fund Construction not started

Potoroo Drive Road Resealing $14,827 General Fund Complete

Granter St Crib Wall Safety Improvement $2,700 General Fund Construction not started

Avalon Rd Drainage Drainage Improvement $0 General Fund Construction not started

Oceanic Place Drainage Improvement $12,766 General Fund Complete

TOTAL $17,527,260


Voluntary Planning Agreements (Section 93G(5))

A Voluntary Planning Agreement (VPA) is an agreement entered into by Council with a developer who agrees to fund public amenities, services or infrastructure. The following is a list of VPAs that applied in 2014-15.

VPA Overview

Figtrees on the Manning Chase Taree Developments Pty Ltd, Hocana Pty Ltd and the Spychalas regarding the provision of public infrastructure associated with redevelopment of the former Lower Manning Diary Cooperative at Chatham.

303 Blackhead Road, Black Head

John Earnings Pty Ltd, Island Point Plantations Pty Ltd, and Brichris Pty Ltd regarding the dedication of lands and associated works at Tallwoods Village, Hallidays Point.

323 Blackhead Road, Black Head

Benvenutos regarding dedication of lands and associated works at Tallwoods Village, Hallidays Point.

Precinct 1 Old Bar Riverside Canal Developments Pty Ltd, R and N Lauder, R and U Scadden and R Peet regarding public infrastructure surrounding a future tourism precinct at Old Bar.

Precinct 2B Old Bar rezoning

Mr Walsh regarding dedication of land and a dwelling entitlement.

210 Diamond Beach Road, Diamond Beach

SAF Properties Pty Ltd regarding the provision of community infrastructure for the development such as environmental corridors, access, facilities and landscaping.

Tallwoods Eastern Lands

Tallwoods Pty Ltd regarding the rehabilitation, embellishment and maintenance of bushland.

Harrington Waters Estate

Roche Group Pty Ltd regarding provision of a branch library and Community Centre at Harrington.

90 High Street Black Head

Halliday Shores Retirement Living Pty Ltd regarding additional landscaping.

Brimbin The Roche Group regarding the requirement to undertake further master planning of the new town prior to subdivision occurring, to commit the developer to fund the regional road network upgrades required due to this development, to dedicate land required for community and open space purposes and to fund a Community Development Worker for 20 years.

310 Diamond Beach Road, Diamond Beach

Machiko Pty Ltd and the NSW Minister for the Environment regarding the dedication of environmental offset lands to the Minister and to construct a footpath and dedicate the land it is constructed on to Council.

Public Interest Disclosures Act 1994 and Regulation (Section 31) (cl 4)

There were nil Public Interest Disclosures received in accordance with Public Interest Disclosures Act 1994 and Council’s Internal Reporting policy (which was also revised and adopted in 2013).


Information on GIPA activity (Section 125(1)) (cl 7 Schedule 2) Agency Name Greater Taree City Council

Principal Department

Governance

Reporting Period

1 July 2014 – 30 June 2015

Review of proactive release program - Clause 7(a)

Under section 7 of the GIPA Act, agencies must review their programs for the release of government information to identify the kinds of information that can be made publicly available. This review must be undertaken at least once every 12 months.

Our agency’s program for the proactive release of information involves us continually updating our website content to allow access to more documents and information to the public.

During the reporting period, we reviewed this program by:

New website which included updating content

Ensuring more electronic forms are available online for services readily used by the public

Latest news available online

Preparation on website to allow application tracking available online to the public (from July 2015)

Updating our Agency Information Guide

Number of access applications received - Clause 7(b)

During the reporting period, our agency received a total of 17 formal access applications (including withdrawn applications but not invalid applications).

Number of refused applications for Schedule 1 informa tion - Clause 7(c)

During the reporting period, our agency refused a total of zero access applications either wholly or in part because the information requested was information referred to in Schedule 1 to the GIPA Act. Of those applications, zero were refused in full, and zero were refused in part.

Table A: Number of applications by type of applicant and outcome*

Access granted in full

Access granted in part

Access refused in full

Information not held

Information already

available

Refuse to deal with

application

Refuse to confirm/deny

whether information

is held

Application withdrawn

Media 0 0 0 0 0 0 0 0

Members of Parliament

0 0 0 0 0 0 0 0

Private sector business

1 0 0 0 1 1 0 0

Not for profit organisations or community groups

0 0 0 0 0 0 0 0


Members of the public (application by legal representative)

1 1 0 0 1 1 0 0

Members of the public (other)

2 7 0 0 1 0 0 0

*More than one decision can be made in respect of a particular access application. If so, a recording must be made in relation to each such decision. This also applies to Table B.

Table B: Number of applications by type of application and outcome

Access granted in full

Access granted in part

Access refused in full

Information not held

Information already

available

Refuse to deal with

application

Refuse to confirm/deny

whether information

is held

Application withdrawn

Personal information applications*

0 0 0 0 0 0 0 0

Access applications (other than personal information applications)

4 8 0 0 3 2 0 0

Access applications that are partly personal information applications and partly other

0 0 0 0 0 0 0 0

*A personal information application is an access application for personal information (as defined in clause 4 of

Schedule 4 to the Act) about the applicant (the applicant being an individual).

PLEASE NOTE: The total number of decisions in Table B should be the same as Table A.

Table C: Invalid applications

Reason for invalidity Number of applications

Application does not comply with formal requirements (section 41 of the Act)

0

Application is for excluded information of the agency (section 43 of the Act)

0

Application contravenes restraint order (section 110 of the Act) 0

Total number of invalid applications received 1

Invalid applications that subsequently became valid applications 1


Table D: Conclusive presumption of overriding public interest against disclosure:

matters listed in Schedule 1 of the Act

Number of times consideration used*

Overriding secrecy laws 0

Cabinet information 0

Executive Council information 0

Contempt 0

Legal professional privilege 0

Excluded information 0

Documents affecting law enforcement and public safety 0

Transport safety 0

Adoption 0

Care and protection of children 0

Ministerial code of conduct 0

Aboriginal and environmental heritage 0

*More than one public interest consideration may apply in relation to a particular access application and, if so, each such

consideration is to be recorded (but only once per application). This also applies in relation to Table E.

Table E: Other public interest considerations against disclosure:

matters listed in table to section 14 of the Act

Number of occasions when application not successful

Responsible and effective government 0

Law enforcement and security 0

Individual rights, judicial processes and natural justice 8

Business interests of agencies and other persons 1

Environment, culture, economy and general matters 0

Secrecy provisions 0

Exempt documents under interstate Freedom of Information legislation 0

Table F: Timeliness

Number of applications

Decided within the statutory timeframe (20 days plus any extensions) 8

Decided after 35 days (by agreement with applicant) 7

Not decided within time (deemed refusal) 2

Total 17


Table G: Number of applications reviewed under Part 5 of the Act (by type of review and outcome)

Decision varied

Decision upheld

Total

Internal review 0 0 0

Review by Information Commissioner* 0 0 0

Internal review following recommendation under section 93 of Act 0 0 0

Review by NCAT 0 1 1

Total 0 1 1

*The Information Commissioner does not have the authority to vary decisions, but can make recommendation to the original

decision-maker. The data in this case indicates that a recommendation to vary or uphold the original decision has been made.

Table H: Applications for review under Part 5 of the Act (by type of applicant)

Number of applications for review

Applications by access applicants 0

Applications by persons to whom information the subject of access application relates (see section 54 of the Act)

0