APPENDIX N HORSEBOWL AND HIPPOLOGY - Carr … · Carpool arrangements for state competition. ... Kiwanis Project Award for the Horse Project: ... Srs. m) Herdsmanship: A

APPENDIX N

HORSEBOWL AND HIPPOLOGY

Table of Contents

Horse Bowl………………………………. N1-2 Hippology………………………………... N3

Pierce County Leaders Handbook

December 31, 2005

Horse Bowl Goal: 1. To establish a senior and intermediate team to compete for Pierce County at the state

level.

2. To establish a senior team capable of competing a national level.

Plan:

Since the state competition is in April, two team tryout sessions will be held at the

beginning of the 4-H year following each of the Leader meetings in Oct. and Nov. This

allows time for information to be given to the leaders and taken to clubs.

The tryout sessions will include information about Horse Bowl and a written test.

The test gives the participants an idea of what kind of information is included in Horse

Bowl and gives the coach an idea of their knowledge base.

Practices:

Practices will be every two weeks after the tryout dates until Jan. In January, those

interested will continue to meet once a week, the day of the week being established

together by the coach and members. Each week will focus on one section of the Horse

Bowl book or a specific area previously announced. Horse Bowl participants are

encouraged to also attend Hippology workshops as a way to increase knowledge.

Books:

The same Horse Bowl books are used each year as a basis of study, non-returning

4-Hers need to return their books to the coach before Oct. 1. Books may be purchased for

the cost of duplicating. (Approximately $20)

Team selection:

Final team selection can be made immediately before the state competition.

However, the announcement should be made 4-6 weeks before the competition. If more

than five seniors or intermediates commit to Horse Bowl, the following criteria will be

used to select the members who will compete at state:

1. Original test scores

2. Performance/ability shown at practices

3. Regular and dependable attendance

4. Attitude

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December 31, 2005

Horse Bowl

For State Competition:

Set practice schedule - day, time & location. (It has been every other week starting

in Oct., then every week in January until the state competition.)

Coordinate information for each practice.

Select the senior and intermediate team members (four on each team with one

alternate)

Register the teams for the state contest.

Order team shirts.

Make arrangements for overnight accommodations for state competition.

Enlist chaperones.

Coordinate travel! Carpool arrangements for state competition.

Work within the Horse Bowl budget.

Make adjustments to budget in December if necessary.

Report at Leaders' meetings.

Give ribbon placings for all participants to the person who figures exhibitor points.

For County Fair:

Coordinate Horse Bowl competition for Pierce County Fair.

1. Organize sign up of club teams.

2. Set up competition brackets.

3. Gather/write questions for each round.

4. Coordinate announcements of progress/placings with arena announcers.

Order ribbons from fair manager for 1st, 2

nd, & 3

rd places at County Fair

N-2


December 31, 2005

Pierce County Hippology

OBJECTIVES: The primary objectives of the Hippology program is to provide, in a friendly but competitive setting, an

opportunity for youth enrolled in 4-H to demonstrate the breadth of their knowledge and understanding

of equine science and management. Hippology is particularly concerned with the practical application of

this knowledge and skill. Hippology also encourages youth to continue to expand their horse knowledge,

recognizes youth for their public speaking, teaches good sportsmanship and encourages leadership.

PROGRAM:

Hippology is a horseless program for which a series of workshops and/or contests are held and open to

all Pierce County 4-H members. Each year these workshops and/or contests are scheduled from October

through January. Workshops are designed to teach and test equine knowledge through activities and

games. Contests resemble state level competitions.

CONTEST FORMAT:

Competitions will consist of identification stations, a written examination, team problem solving and, if

possible, placing only judging phases. The following is a brief description of each phase

Identification: A number of hands-on type exhibits that test the competitor’s knowledge of a

number of varied horse subjects. Each station will be set up to represent a specific subject. Subjects could

include: color variations of horses, leg wraps, horse digestive tract, breeds types, types of spurs,

grooming tools etc. There are an unlimited number of horse subjects that could be covered in this phase.

At each station the competitor will be allowed two minutes to identify the items displayed.

Examination: This phase is a written examination containing a selection of multiple-choice, fill

in the blank, true or false, etc. type questions based on a wide variety of information commonly found in

4-H horse sources and magazines.

Team Problem: Teams are given a “problem” which is different for each age group. Teams are

then allowed 10 minutes to “solve” the problem jointly and plan how to put together their 6 minute oral

presentation. At the end of the 10 minutes they will turn in their notes and present their solution to the

judge with each member orally presenting a part of the answer.

Judging: Judgings will be limited to pictured items and will not be a live animal judging as in the

state contests.

RIBBON AWARDS:

Ribbon placings of Blue, Red and White are awarded to each participant. Ribbon placings are based on

participation, attendance and level of knowledge shown at the workshops/competitions. Ribbon placings

are converted to points (Blue=60, Red=40, White=20). The highest ribbon placing score of either

presentation (Hippology or Horsebowl) is applied to year-end high point awards and state fair

qualification points.

STATE TEAM SELECTION:

Teams made up of four (4) Seniors and four (4) Intermediates, as well as, alternates for each team are

selected for the state contest which is held the first Saturday in May each year. Team members are

selected based on their participation in, attendance and the level of knowledge shown at

workshops/contests. The selection process is completed at the end of January with team members and

alternates going on to practice weekly and prepare themselves for the state contest. The winning Senior

team will go on to represent Washington State at the national level in Kentucky.

N-3 Pierce County Leaders Handbook

December 31, 2005

APPENDIX 0

AWARDS

1. Record Books: Record keeping is an important part of the total 4-H program. At the

end of each year, members need to complete their records. A Record Book Check Sheet has

been developed as a tool for use by leaders in checking the member's records. Copies for use

in your club are available upon request from the 4-H Office.

A. Club Level Awards:

1. Blue, red and white stickers or ribbons are available from the 4-H office if

you wish to use them as awards for member's record books.

2. Individual clubs may come up with their own awards.

B. County Level Awards

1. Kiwanis Project Award for the Horse Project: This is a plaque given to the

outstanding horse project as determined from their record book. This is

presented at 4-H Achievement Night in November

2. Horse Project Record Book Awards: Record books submitted from members

of the horse project are judged and awards are given to the top three members

from each age category. Awards are gift certificates in the amounts of 1st -$25

2nd

- $20, 3rd

- $15; presented at 4-H Achievement Night.

C. State Level Awards:

1. National Awards Program - Horse - The state winner receives a trip to

National 4-H Congress. Must be a senior.

2. Scholarships - There are several scholarships available to 4-H members.

These are based on 4-H records plus additional information.

D. National Awards Program:

1. Horse - Medals are given to the county winner(s) in this program. Winner

must be a senior.

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December 31, 2005

2. THE RENEE STARK MEMORIAL SCHOLARSHIP

A. A $250.00 scholarship shall be awarded to one graduating senior who is an

active member of the Pierce County 4-H Horse Program.

B. Requirements for Application:

1. A complete record book: the following must be complete.

a) Monthly calendar pg 3-5

b) Project record pg 7

c) Project commitment pg 7

d) Project journal pg 8

e) Horse management record C 0857

f) Individual horse record C 0856

g) Permanent Record

2. Letter of recommendation from club leader

3. Letter of recommendation from a schoolteacher

4. Confirmation of graduation

5. A letter from the member stating the intended use of the scholarship

money for education.

C. Deadline for application:

The above material will be turned in at the July Leader's Meeting, to the

Superintendent who will deliver it to the Scholarship Committee.

D. Notification of Recipient:

The winner is announced at the Awards Ceremony at County Fair.

E. Selection Committee:

The committee shall be composed of:

1. A member of the Horse Board

2. A member of the Extension Office

3. A horse leader, selected from the horse leaders at large. **This leader

shall be appointed by the Horse Board, and shall not be a leader who has

a child applying for the scholarship. This leader should be familiar with

the complete record book.

Contact the 4-H Office for complete details on these programs.

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December 31, 2005

1. -Year End Awards - Presented at Awards Ceremony at County Fair

a) Showmanship - One trophy to keep and a perpetual trophy given to each age group in

each division (when applicable, for example: there is no junior division in Green Horse).

b) Performance: One trophy to keep and a perpetual trophy given to each age group.

c) Novice: One trophy to keep and a perpetual trophy given to each age group.

d) Green Horse: One trophy to keep and a perpetual trophy to one senior and one

intermediate.

e) Gaming: One trophy to keep and a perpetual trophy given to each age group.

f) Driving: One trophy to keep and a perpetual trophy given to each age group.

g) Fences: One trophy to keep and a perpetual trophy given to each age group.

h) Competitive Trail: A perpetual trophy given to each age group.

i) Mare & Foal: 1 Intermediate and 1 Senior Mare & Foal Breeders Award.

j) Mini's: One trophy to keep and a perpetual trophy given to each age group.

k) Horseless: 1 trophy to keep and 1 perpetual trophy.

1) Judging: 1 trophy to keep and 1 perpetual trophy given to each age group - Jr's, Int's, &

Srs.

m) Herdsmanship: A plaque is given to the club with the highest Herdsmanship score from

County Fair.

n) Dressage: One trophy to keep and a perpetual trophy given to each age group.

o) Groomsquad; plaques Lot A and Lot B.

p) Medals: Overall trophy (only 1)

q) Beginning Gaming: One trophy to keep and a perpetual trophy given to each age group.

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December 31, 2005

4-H HORSE PROJECT GRANT APPLICATION FORM

Pierce County 4-H Horse Department Grants are offered to encourage our 4-H youth to

participate in leadership and education opportunities. Grants are awarded based on both the

financial need and merit of the 4-H youth.

ELIGIBILITY: The youth must be currently enrolled in the Pierce County 4-H Horse

project. 4-H membership is available to all youths (Kindergarten – 19 years of age) without discrimination.

Evidence of noncompliance may be reported to your local Cooperative Extension Office.

CONDITIONS: An applicant may apply and receive one grant for each event they attend

during the course of one 4-H year. A 4-H year is from Oct. 1 – Sept. 30th

. Recipients of a

grant must be prepared to share their experiences with other 4-H clubs and their community

in the form of leadership, community service, or volunteering to help whenever help is

needed.

APPLICATION REQUIREMENTS:

Application must be complete.

Submitted applications must be neat, legible, and completed by the applicants.

All required signatures must be on the application.

Completed applications are to be submitted to the horse department superintendent 30

days prior to the registration due date for the event.

SELECTION PROCESS:

Grants will be awarded based on the following:

1. The statement of financial need.

2. Completeness of application

3. The reasons given for wanting to attend the event.

4. The explanation of how one plans to better serve 4-H and the community after

attending the event.

5. If this is not the first grant being applied for; what community service, leadership or

help has been rendered since receiving the last grant.

All applications will be reviewed by a Horse Department Scholarship Committee before

being submitted to the Pierce County 4-H Horse Board for final approval.

DISTRIBUTION OF GRANT FUNDS:

A maximum of $100 may be awarded for state level events (District Teen Rally, KYG, and

State Teen Conference). The Pierce County 4-H Horse Board will provide approved funds

directly to the organization receiving registration of event, program, or opportunity. These

funds are separate from the national competition fund.

NOTE: Please attach a copy of the completed event registration form.

I have read and understand the above information _______________ (initial)

(This is a two sided form. Both sides must be completed.)

O-4

PIERCE COUNTY 4-H HORSE DEPARTMENT GRANT APPLICATION

(Type or Print Neatly)

Name of 4-H Event: ___________________________________Date of Event: ___________

Name: _____________________________________________________________________

Address: ___________________________________________________________________ Street City State Zip Home Phone: (____)____________________ Date of Birth: ________________Age: ____

----------------------------------------------------------------------------------------------------------------

4-H Club: _____________________________________________ Years in 4-H: _________

4-H Offices Held: ____________________________________________________________

4-H Projects: ________________________________________________________________

Other Activities: _____________________________________________________________

Why do you want to attend this event?

___________________________________________________________________________

___________________________________________________________________________

__________________________________________________________________________

----------------------------------------------------------------------------------------------------------------

Have you applied for a Horse Department grant this 4-H year? Yes_______ No _____

Was the grant awarded? Yes _______ No _____

What was the amount of the grant? $ ___________

How will attending this event help you better serve in community service and leadership?

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

----------------------------------------------------------------------------------------------------------------

Total cost of the event being applied for: $_______________

Total financial assistance you will be receiving from other groups: $ _______________

Total amount you are able to pay: $ _______________

Total financial assistance requested from PC 4-H Horse Dept.: $ _______________

I prepared this application myself and certify that the information in it is accurate.

4-H Member Signature: ____________________________________Date: ____________

----------------------------------------------------------------------------------------------------------------

We have reviewed this application and believe it to be correct:

Parent/Guardian Signature: _________________________________Date: ____________

Main Club Leader Signature: ________________________________Date: ____________

Optional Comments: _________________________________________________________

(This is a two sided form. Both sides must be completed.)

APPENDIX P

Protest

1. Shows:

When an individual is assisting with a 4-H show, no one should interrupt or interfere in

any manner. If someone does not agree with what is being done, it is required to take your

comments, in writing, to the management. A Judge's decision, representing his individual

preference, is final unless it is alleged to be in violation of the rules. The protest must be in

writing, signed by the person making the charges and addressed to the Show Management.

Protests shall be lodged within 12 hours of the time of the cause of protest. The show

committee shall act upon the protest. A $10.00 deposit is required to file a protest. The

deposit will be refunded if the protest is upheld.

2. An official protest form can be obtained at the Show Office

3. Other:

Protests, concerns, etc., other than at a specific show, need to be directed to the

Pierce County 4-H Office.

P-I


December 31, 2005

PIERCE COUNTY 4-H PROTEST FORM

Name of Exhibitor_______________________________ Date:___________

Horse:_____________________________ Time:___________

Event: _____________________________

Judge: (if applicable)_______________________________________________________

$10 FEE CASH ONLY Received by:__________________________

Description of Protest:

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

______________________________________________________________

Parent Signature: _________________________________

Member Signature: ________________________________

Board Members in Attendance:

1. ___________________________________________

2. ___________________________________________

3. ___________________________________________

4. ___________________________________________

5. ___________________________________________

Outcome or Ruling:

$10 Fee Returned YES_____ NO______

Protests must be filed within 12 hours of the time of the cause of the protest (per Pierce County Leader’s Handbook Appendix “P”) KEEP COPY FOR 4-H OFFICE RETURN ORIGINAL TO PROTEST APPLICANT

P-2 Pierce County Leaders Handbook

December 31, 2005

APPENDIX Q

Pierce County Fair

Table of Contents

Purpose………………………………. Q1

Scope………………………………… Q1

Requirements…………………………. Q1

Rules………………………………….. Q2

Events…………………………………. Q3-16

Educational Displays…………….. Q3

Round Robin…………………….. Q3

Premium Money…………………. Q3

Herdsmanship……………………. Q4-13

Groom squad……………………… Q13-16


December 31, 2005

1. Purpose: This appendix describes the qualification requirements for County Fair

and outlines Fair rules and events.

2. Scope: This appendix applies to the County Fair held at Frontier Park and other associated events held at different times and places sanctioned as part of the Fair or Fair

qualification. Competitive Trail is an example of associated events, and Judgings is an

example of an associated qualification.

3. Requirements:

a) Be enrolled in 4-H by May 1st.

b) Complete one approved Judging Workshop. c) Complete one approved Judging.

d) Have Horse Certificate turned in to Superintendent by May 1st.

e) Have Record Book turned in to 4-H office BY July 1st, or date noted by

extension office. f) Fair Entry Form turned in to 4-H office by July 1

st. Hint - hand in Fair entry

with record book, or date noted by extension office.

g) To participate in Showmanship at County Fair, exhibitor must compete and

receive a placing in Showmanship at a Qualifying Show in the division you are entering at County Fair,.

For Performance, Harness, Green Horse and Novice to do Showmanship ONLY

at County Fair the exhibitor must compete and receive a placing in Showmanship

at a Qualifying Show. h) To participate in riding, driving, etc. classes at County Fair an exhibitor must

complete and receive a placing in the designated division in a riding, driving,

handling or presentation (Horseless) class that is designated as a qualifying class

(shown in bold letter on entry forms for qualifying shows). i) Remain in good standing with the Pierce County 4-H Horse Dept. and the Pierce

County 4-H Dept.

j) All requirements to be used for consideration in attending the Pierce County Fair

shall be completed by July 1st of the year-except for classes at the Horse

Department’s regular July Qualifying Show.

Q-1


December 31, 2005

4. Rules:

a) Please read Fair Premium book for rules by the Pierce County Fair. These

rules explain haul in/out, herdsmanship, vet check, curfew etc.

b) A set of ground rules will be handed to each competitor at the Mandatory

exhibitors meeting. It is to be signed and turned back in.

c) An exhibitor may cross enter division classes but must designate which

division is to apply towards State Fair allocation. For example; an exhibitor may

ride in a performance class and a gaming class. d) Due to limited stall space the following is how stalls are to be allotted.

IN DESCENDING ORDER

All State Fair Eligible Division Entries - Int. & Sr.

Performance,

Gaming and Driving.

All other Senior Divisions - Green Horse and Novice

All Junior Divisions - except Novice

Intermediate Green Horse Division

Intermediate Novice Division

Junior Novice Division

Mini/Pony

Beginning Gaming

**Mare & Foal** an exhibitor can exhibit their Mare & Foal project and also

compete in riding classes with the Mare. What riding classes they chose will determine which section they participate in with the understanding that there is available stall

space and they are last to be assigned a stall.

e) Competitive Trail: To be held off Fairgrounds up to two weeks prior to Pierce County Fair or one week after, per Pierce County Fair rules.

f) The stall allotment may be modified by the Board to maximize the use of

County Fair stalls and to keep divisions and/or age groups from being split between events to the greatest extent practical.

g) ALL HORSES ARE TO PASS THE VET CHECK UPON ENTERING THE

FAIRGROUNDS.

Q-2


December 31, 2005

5. Events:

A) Educational Displays: This is an opportunity for 4-H members to teach the public

about an aspect of their project.

Educational exhibits may include photos, samples, models, charts, etc. They

should be self-explanatory. Designed to show principles and on a topic of educational nature. An example might include: parasite control in horses.

Individuals may make educational displays and there is an opportunity for clubs

to make a display. Displays may be posters, table displays, mobiles or large displays.

B) Round Robin Showmanship Contest: this is a contest to promote fellowship and

sportsmanship among different 4-H project areas. It also allows the 4-H member to test

their skill at showing animals from a number of different project areas. Round Robin is

divided into senior and intermediate divisions. 1) In the horse project the following 4-H'ers are eligible to participate:

a. All Grand Champions from the regular Showmanship classes.

b. All Medal winners from the Medals Showmanship classes.

2) Those wishing to participate must sign up the same day as their Showmanship

class was held.

3) Only two from each age group are allowed to go, so therefore, all names are put

into a "hat" and are drawn.

C) Premium Money: Premium money is paid for classes entered at the County Fair as designated in the premium book. The amount of premium points awarded for each class is

listed in the County Fair Book. At the end of the Fair, these premium points are totaled from

all exhibitors and all classes are divided into the amount of premium money available. This

determines the amount of money each point is worth and exhibitors are paid per point accordingly. Premium checks are received by mail after Fair. There are 4 (four)

riding/driving etc. premium money classes along with Showmanship, for a total of 5.

Q-3


December 31, 2005

D) Herdsmanship

Herdsmanship Table of Contents

Introduction 1

Herdsmanship 2

Herdsmanship Contest 3

Scoring 3

County Fair Rules 5

General 5

Animal Safety 5

Public Safety, 7

Barn Safety 7

Animal Appearance 7

Herdsmen 8

Pre-Fair 8

Qualifying Shows 9

W/Stalls 9

W/O Stalls 10

Judging & Scoring 10

Herdsmanship Score sheet 11

Q-4


December 31, 2005

Pierce County 4-H Horse Department Herdsmanship

The purpose of the Herdsmanship contest is the:

1) Safety and education of the public

2) Safety and health of the animals

3) Safety of the exhibitors

4) Cleanliness of the barns and stalls

5) Overall presentation of the barn area

* Safety of the public:

A majority of the public is unaware of the unpredictable nature of horses. It is the

herdsman's responsibility to keep the public from becoming injured. It is also the duty of

the herdsman to make the public feel welcome. The herdsmen needs to make themselves

look available to any questions, comments, or concerns the public has to offer. This could

be the only contact the public has with the 4-H program and, as much should be done as

possible to bring support and new members to the program.

* Safety and health of the animals:

The safety and health of the project is one of the most important concerns of all

exhibitors, especially the herdsman. The month of County Fair has historically been very

warm. Most horses are also not used to being in stalls during this time of the year. It is of

the utmost importance the herdsman ensures the horse's needs are taken care of and they

are healthy. Water, clean stalls, and available minerals are extremely important in the

summer months. Safety and health of the animals is the primary concern of the herdsman

on duty.

* Safety of the exhibitors:

The herdsman is also responsible for the safety of their fellow 4-H members, especially if

it is an older herdsman on duty. If a fellow exhibitor is preparing for a class, the herdsman

is encouraged to help within the stall to keep both horse and rider safe as well as answer

any questions the public might have regarding the preparation procedures. For example, if

an exhibitor is tacking up their horse, the herdsman or available youth club member should

be in the stall to ensure the horse remains still and calm as well as to open and close the

stall door.

* Cleanliness of the barns and stalls:

Since County Fair is open to the public, the stalls, barns, aisle ways, and anything

that can be seen by the public eye is to be kept clean. Not only does this show the public

we care about what we do, but it also can affect how much money the state gives the

county to put on the fair. Cleanliness also attributes to basic sanitation of the barn area. No

dirty shavings or manure should be anywhere but in the manure pile below the cones or

white chalk line.

Q-5


December 31, 2005

*Overall presentation of the barn area:

The entire barn area needs to be well kept with clear walkways. If decorations are

used, they must be fire retardant. They cannot interfere with the movement of the stall

door. Devices used to secure decorations cannot be sticking into or outward from the stalls

so as not to provide danger to the public or the animals. Tack, tack boxes, and anything

else stored outside the stall may only extend three feet into the walkway and may not,

under any circumstance, be stored in front of the stall door or impede its movement, as

well as the movement of equine or pedestrian traffic.

Herdsmanship

Herdsmanship is judged on such things as cleanliness of the stalls, whether or not

the animals have food and water, how clean the club area is, if there is someone on duty

and if the club has an educational display when required. Any member of the club may

help with herdsmanship and receive a ribbon. No premium money is given for

herdsmanship ribbons, but the state fair judges judge the appearance of the fairgrounds and

their scoring determines the amount of money our county fair gets from the state.

Additionally, according to the State Fair Herdsmanship rules, even though herdsmanship

should not be competitive; "it is a responsibility that comes with the privilege of

participating at the [Pierce County Fair], and demonstrates personal pride and [club]

support."

Horse Herdsmanship Contest

Exhibitors are encouraged to care for their animals, stalls, and equipment properly

and to keep the stalls and animals clean and attractive at all times. All entries will be

automatically entered. All work is to be done by exhibitors or 4-H club members.

Herdsmanship will be the responsibility of the exhibitor from the time the horse passes vet

check.

1. A map of the stalls with club designations shall be given to each herdsmanship

judge.

2. The tack room may only be judged from the public's point of view.

3. Herdsmanship will not be judged before 9:00 am or after 7 :00 pm

4. Herdsmanship judging is not completed in the allotted amount of time, the judge

may continue to judge however, they must allow for the fact that herdsmanship is

technically over.

5. Since judging time is limited, a detailed list shall not be completed by the judge.

Ribbons for herdsmanship will be awarded at the conclusion of the fair. Blue (90-100 pts),

red (80-89 pts), or white (79 pts and below) ribbons will be given to the members of each

club based on the total number of points each club has accrued at the fair's end.

Q-6


December 31, 2005

Scoring Points available out of 100 points possible:

Club members: 20 pts (20%)

Horse: 40 pts (40%)

General Club Area: 40 pts (40%)

Scoring:

Herdsman: 20 pts

1 or more qualified herdsmen on duty

(If there is no herdsman at the stalls, there is note left with legitimate

reason and time to be returned. If note is not left, or the herdsman has not

returned within the time they have given, there will be a forfeiture of all

herdsman points. As long as the fair is open, the Fair Board requires a

herdsman to be on duty for the safety of the animal and the public.)

Herdsman properly identified with herdsmanship ribbon

Herdsman wearing appropriate clothing and shoes ¹

Positive attitude, courtesy, friendliness, and cooperation

Considerations for safety observed

Friendly and helpful to visitors

Horse: 40 pts

Feeders used correctly and safely (and removed when feeders empty)

Animals are clean and groomed with blankets and coverings removed ²

Tack is removed promptly after class or exercise, unless the exhibitor is

returning immediately to their class. The cinch should be loosened; the

horse should be tied with the halter to the eyehook and attended by the

exhibitor. (Horse should only be tied when tacked and attended.)

Halter and lead immediately available

Stalls properly latched and stall entrances clear

Water level visible and not contaminated

Salt available or clearly visible notice stating supplements are provided

Clean bedding (only one manure pile ok/stall)

General Club Area: 40 pts

Barn aisles clear beyond 3 feet of the stall

No loose hay in front of stalls or in aisles

Aisles clear of tack, clothing, equipment of any kind, garbage, and

personal items (no "camping" in front of stalls) ³

Tack stall clean and neat when available

Educational posters and displays placed safely for the animal and public

(The posters or decorations do not impede foot traffic or interrupt stall

door operation)

¹For specifics see Herdsmanship Rules, Herdsmanship Duties and Appearance #2

²For exceptions; see Herdsmanship Rules, Animal Appearance #1

³One chair on each end of club area is ok or one small bench in center of club area

Q-7 Pierce County Leaders Handbook

December 31, 2005

The scores for County Fair herdsmanship are used to help determine stall

assignments for the following year. The Grand and Reserve Grand placings will have their

first choice of stalls (stall placement may still be subject to the number of exhibitors

attending from each club).

Herdsmanship Rules (County Fair)

General:

1) Only 4-H exhibitors or youth members may enter a stall and/or handle the animal

unless an emergency (or safety) situation exists.

2) While stabled on the fair grounds the animals are officially part of the County

Fair, each group of horses will be attended by at least one exhibitor between the

hours of 9 am to 9 pm.

3) Competition is on a club basis. Clubs may combine and share herdsmanship duties

for the competition.

4) At least one member from the club will be on duty at all times during herdsmanship

hours (9 am to 9 pm). One parent or leader will be available and identifiable with

each club or barn aisle during these hours as well.

5) The safety of the public, exhibitors, and safety and health of the animals is the

primary concern of all herdsmen.

Stall and Animal Safety:

1) Stall doors will be closed and latched at all times except when entering or

exiting. (Minis may have a half wire door only when the exhibitor specific to

that project is immediately present.)

2) If hanging hay, only hay bags may be used. Hay bags must be hung level with

the horse's withers or above. Empty hay bags must be removed from the stall. It

is preferred that if feeding on the ground, a feed bucket is used in order to

reduce the likelihood of ingesting shavings and dirt. The animals may not do

this at home, however, County Fair can be a highly stressful situation and

exhibitors are responsible to take such measures that will prevent discomfort.

The feed buckets should also be promptly removed when empty.

Grain pans must also be removed if empty.

3) Salt blocks must be provided at all times.

The salt block may be placed on the ground inside a grain pan or, if size

permits, may be tied between the bars of the stall as long as it does not prohibit

the movement of the stall door.

If the exhibitor does not wish to use a salt block, loose salt, mineral

supplements, and/or electrolyte mixtures must be fed with grain or mixed with

the water. This is especially imperative during warm weather when the animals

are more likely to sweat. Essential minerals are lost when the animal sweats and

must be replaced in order to ensure proper health.

If the exhibitor supplements minerals, a sign must be posted stating the reason

for the absence of a salt block.

Q-8


December 31, 2005

4) Water buckets must be hung at shoulder level in order to keep the floor clear of

any obstacles.

Minis may have water buckets on the ground, however, the buckets must be

secured in such a way that they cannot be tipped over.

5) A halter and lead must be readily available, specifically, attached to the door of

every stall.

6) Nothing should inhibit the movement of the stall door.

7) The area immediately in front of the stall area must be kept clear at all times.

Tack boxes may be used, but may not extend 3 feet beyond the front of the stall.

Also, they may not obstruct the movement of the stall door in any way.

8) Horses may be tacked up in their stall only if immediately attended by the

exhibitor or herdsman and only if immediately attending or returning from a

class. If not attached to the available eyehook in the stall, then the horse must be

secured by the exhibitor, herdsman, or available 4-H member. The door must

remain closed at all times.

Public Safety:

1) Herdsman should discourage all physical contact between the public and the

animals.

2) Wheelbarrows, brooms, rakes, shovels, and other equipment, if not in a tack stall,

should be stored safely and out of the way in an upright position in order not to

impede foot traffic.

(Equipment should be labeled with club name and exhibitor's name.)

3) Educational displays and club decorations should also be displayed so as not to

disrupt the flow of pedestrian traffic. If posters are not displayed, 10 points will

be deducted each day they are not displayed. §

Barn and Aisles Safety:

1) No wheelbarrows, brooms, rakes, shovels, or any other cleaning equipment is to

be stored in front of stall area or in barn aisle ways.

2) No tack is to be kept in front of the stalls unless properly placed on a saddle rack

or bridle hook and is to be used during the classes of that day.

3) Club decorations or educational displays attached to the barn should not obstruct

the movement of the stall door. Anything holding such displays to the barn

should not present a hazard to the animal or the public.

Club decorations or educational displays not attached to the barn should be

placed in such a way as to not impede pedestrian or equine traffic.

Q-9


December 31, 2005

Animal Appearance:

1) Blankets, hoods, and leg wraps are not permitted on the horses during the hours of

9 am to 9 pm.

Blankets are allowed on the day the competitor has Showmanship, but must be

removed after the class is completed.

These are the hours in which the Fair is open to the public. As stated before,

while at the fair, the animals are a part of the fair and are an exhibit for the public

to see.

In the event of extreme weather conditions, the fair superintendent may permit

blankets during fair hours.

2) Horses are to be neatly groomed and clean while on display to the public.

Sweat and manure stains are to be brushed out immediately

2) Tack is to be removed immediately upon return from the exhibitor's class unless

competing in a return class, in which case the rules for having a horse tacked up in

the stall are applied

Herdsman Duties and Appearance:

1) Only 4-H youth members are eligible to perform herdsmanship tasks unless an

emergency arises.

2) All herdsmen will have a neat appearance, good attitude, courtesy, skill,

consideration for safety and teamwork.

Shirts are to be fitted and clean. Pants are also to be clean and fitted with no holes

or frayed hems.

During extremely warm weather, tank tops with no less than 2-inch shoulders will

be allowed. Spaghetti straps, halter-tops, or bare midriffs are not allowed. Shorts

are also not allowed.

3) All herdsmen will wear appropriate shoes while on duty. **

Herdsmanship during Pre-Fair (when applicable)

When Pre-Fair is held while the Piece County Fair is not open, exhibitors will be

held to the same expectations as if they were at the Fair. The animal's health and safety is

the utmost concern at all times. The barns, stalls, and aisles ways will be kept neat and

clear of all obstacles for reasons of safety for the animals and exhibitors. Even though

there is no public, 4-H members will adhere to the rules regarding clothing and attitude

because one day they will be competing during Pierce County Fair.

§ See Exhibitors Guide, pg 17 **See 4-H Contest Guide, pg 41

Q-10 Pierce County Leaders Handbook

December 31, 2005

.

Herdsmanship Rules (Qualifying Shows)* The purpose of the herdsmanship contest is to ensure the proper care and safety of the project

animal. This is not something that should be only monitored at one event. When the exhibitor entered

the program with his/her animal, they took on the responsibility to care for the animal as well as

practice in the preferred discipline. Since the purpose of the 4-H program is to "…assist youth in

developing life and leadership skills, character and values needed to contribute positively to society by

providing a well rounded horsemanship program," the exhibitor should also look out for the care,

safety, and health of their animal while they are showing what they have been working on over the 4-H

year.

Stalls Available:

Stall card or exhibitor number must be visible

Animal will be clean

o Sweat marks must be brushed out immediately after the rider's class

Stall door must be secure at all times

o Nothing can interfere with the movement of the stall door

Halter and lead are to be readily available in the event of an emergency

Horse may only be tied to the tie-ring in the stall

o Someone must be attending the horse while tied

o If saddled, the cinch should be loosened while still securing the saddle

Water buckets are to be securely fastened

Water level must be visible outside the stall

Stalls should be clean from manure and soiled shavings

o 1 pile of manure is tolerable

Empty hay bags are to be removed

Salt blocks or notice of supplementing should be visible

Tying to trailer:

Stall card or exhibitor number must be visible

Animals should be safely tied

The lead should be long enough for the horse to be able to reach water and food and allowing

for stretching, but short enough so the horse cannot become entangled

The lead should be tied with a form of quick-release knot

Someone should be attending** the horse when tied in case of emergency

Animals will be clean

o Sweat marks must be brushed out immediately after rider's class

Water buckets must be securely fastened

o Water buckets must be at least ¾ full

* Adapted from Performance Horse, pg 38 **Have the horse within eyesight

Q-11


December 31, 2005

The area around the trailer should be free from manure

o 1 pile of manure is tolerable

o Manure is to be removed to the manure pile at the conclusion of the show.

Empty hay bags are to be removed.

Salt blocks or notice of supplementing should be visible.

Judging and Scoring:

Judging and scoring at qualifying shows is simply to ensure the safety and health of the

animal. Failure to care for their project will result in the forfeiture of points for that day.

Q-12


December 31, 2005

Herdsman: 20 pts 1 or more qualified herdsman on duty or note left with time of return* Herdsman properly identified herdsman

Wearing appropriate clothing positive

Attitude, courtesy, friendliness, and cooperation

Consideration for safety observed

Friendly & helpful to visitors

Horse: 40 pts

Feeders used correctly & safely

Animals groomed & free from stain.

Tack removed promptly

Halter & lead immediately available

Salt or notice available

Clean bedding

If tied, tied safely*

Club Area: 40 pts.

Barn aisles clear

Aisles free of loose hay

Stall area clear of excessive personal items

Tack stall clean & neat

Posters & displays placed safely for animals & public*

Wash Racks*

Wash rack clean from debris & personal items

Manure Pile*

Manure removed to proper location

*Points are deducted completely if the specific criteria are not met. Points are only deducted from the base

score, not from the total points available.

Q-13


December 31, 2005

PIERCE COUNTY 4-H HORSE GROOM SQUAD

GENERAL RULES, PROCEDURE, & BASIS OF JUDGING

PURPOSE: The purpose of this contest is to provide 4-H youth an opportunity to demonstrate their ability to work together in a safe and humane manner to groom and prepare horse for show. .

ELIGIBILITY: 1. This contest is open to all 4-H horse project members. 2. Each team shall be composed of three members. 3. The team will be judged at the level of the oldest team member (i.e. 2 juniors & 1 intermediate, will be judged as intermediates)

GENERAL RULES:

1. Each team must provide one horse, which will be traded/assigned to another team in their division to groom (the horse must have passed through vet check) 2. Each team must furnish all grooming equipment and supplies.

Minimum: Curry combs (rubber, plastic or metal) Body brushes (hard bristles) 1 dandy brush (soft bristles) Mane and tail comb or brush Grooming rags - dry, with no grooming aids added Hoof pick 1 bucket Shavings

3. Additional allowed:

Show halter and lead

Bot block Shedding knife

NOT ALLOWED

Electrical equipment Commercial products (soap, hoof black, sprays, oils, mane and tail whitener,

etc.) Scissors Razor blades or any items containing any type of razor blade. Spray containers Bot knife

Q-14


December 31, 2005

PROCEDURE:

1. Register your team by deadline (time and day will be announced at fair). 2. Secure a horse for your team. 3. One team member will complete a written quiz. Resources for questions taken from all 4-H Equine Project publications listed in Publications and Projects catalog, EM2778, and the 4-H Horse Contest Guide, PNW574. (He/she may join the grooming team upon completion.) 4. Each team will be given 30 min. to groom the horse. One team member will hold the horse. The holder may rotate. The holder may work on the horse as long as it is done in a safe manner. The horse must always be under control. The last 10 min. of grooming the showman will be dismissed to change his/her clothes. 5. Following the grooming the team will have 15 min. to practice showing the horse. All members may assist, but only one will be selected by the squad to do the final showing. 6. The selected team member will do final showing.

BASIS OF JUDGING

1. Grooming - 10 pts possible. Points awarded on the actual method the squad used to completely clean, and "slick off" the horse for show.

A. Use tools in a correct sequence on the body: Hoof pick, curry combs, hard brushes, soft brushes, rags, and hands.

B. Use tools correctly: (1) Hoof pick - Use on hooves from heel to toe to remove dirt and rocks. (2) Curry Combs - Use in a circular motion to lift dirt, flicking motion to

remove dirt. Never use on head or legs below knees or hocks or on mane and tail.

(3) Brushes - Use short, brisk, flipping motion to remove dirt. (4) Mane and Tail Comb or Brush - Start brushing at bottom of hair and work

up towards roots. Never start at the top. (5) Rags - For use on head and finishing touches on coat.

(6) Hands - Use for adding bloom to coat and removing excess hair. (Water &/or shavings may be used in the grooming process to loosen dirt & mud.) D. Final Grooming - Judged at same time as showmanship. Judged on how well groomed the horse appears as a result of the Team's efforts.

2. Teamwork -15 points possible. Based on how well the squad is organized. Each member should have his own task to perform, all should participate equally and total job finished in allotted time.

A. Be well organized. Each team member should have his own task. B. Space out to work. Never cluster around one area. C. Be pleasant to fellow team members. D. Do not talk with friends or parents in audience or other teams. Excessive talking within a team may be marked down.

Q-15


December 31, 2005

3. Equipment - 5 points possible. Each team should have at least the minimum equipment suggested. There is no limit to the amount of equipment allowed, but extra equipment will not necessarily receive more points. All equipment should be clean and in good usable condition. Do not borrow from or loan equipment to other teams. Prior to the contest, a groom squad official will check all equipment. All equipment points will be deducted if illegal equipment is found.

4. Safety - 35 points possible. Points awarded for properly following the rules of safety for working around a horse.

A. All team members must wear boots. B. Never stand or work in the "Danger Zone" which is directly in front of and directly behind the horse. C. All team members will work on the same side of the horse. D. Never kneel or sit near the horse. When grooming legs, squat down so you can move quickly away if the horse moves. Never have all team members squatting at the same time. . E. When crossing behind the horse, either cross out of range of hind legs or pass close with a hand on the horse. F. Never cross under lead rope between handler and horse. G. Work quietly. Any abuse or harsh treatment of the horse may result in disqualification of the team.

5. Written Questions - 20 points possible. Questions will concern fitting and grooming the horse. Resource for questions will be 4-H publications. 6. Showmanship - 15 points possible. One squad member is judged on personal appearance and ability to present the horse his squad has groomed. Will be conducted and judged as an actual 4-H showmanship class.

SCORING Grooming score - 65% Written quiz score - 20% Showmanship score - 15% 85-100 = Blue 70-84 = Red 69-below = White

WINNERS Final combined scores will determine the winners of each division and ribbons

will be given out accordingly. The winning senior team will be able to represent our county at the state fair in

September. That team should be sure to get a copy of the State Fair rules from the Groom Squad Coordinator.

GOOD LUCK & HAVE FUN!!

Q-16


December 31, 2005

APPENDIX R

STATE FAIR

This appendix addresses how 4-H members qualify for a State Fair Team, rules,

and events. 1) Qualifying:

A. State Fair entries are limited to the following:

1. Intermediate and Senior Performance

2. Intermediate and Senior Fences

3. Intermediate and Senior Dressage 4. Intermediate and Senior Driving

5. Intermediate and Senior Gaming

B. Juniors (all divisions), Novice (all ages), and Green Horse (all ages) are not

eligible for State Fair animal entry. C. State Fair allocations for each eligible animal entry age and division are

provided by the County.

D. State Fair policy dictates that pre-State Fair qualification in Showmanship and

Riding/Driving/Gaming be demonstrated respectively (in order of preference) at the Blue ribbon/Blue ribbon level, the Blue ribbon/Red ribbon level or the

Red ribbon/Blue ribbon level. The horse used at State Fair must be the same

horse on which the exhibitor qualified in Both Showmanship and

Riding/Driving/Gaming. a. Pre-State Fair qualification in Showmanship at the Red ribbon/Red

ribbon level (or below) is not eligible for State Fair entry.

E. All State Fair animal entrants must have participated in 2 approved judging

and one judging workshop.

R-l


December 31, 2005

2) Qualifying by points: After all other qualification requirements have been met,

the State Fair allocation is filled (and alternates determined by descending order of

qualification points. They are as follows:

A) Best Showmanship actual score (the number the judge writes on your

Showmanship comment sheet) that you receive at a Qualifying Show and actual

Showmanship score that you receive at County Fair. Total Possible points 200

Extra Points for Medals Showmanship: (Points for Medals Showmanship carry

over to all divisions in which an exhibitor participates)

Medal Showmanship = actual score + 5 pts. Total possible points: 210 pts.

B) Best placing in Western/English Equitation or Driving Reinsmanship or Gaming

class or Equitation over Fences or Dressage class at a Qualifying Show and

placing at County Fair.

Placing Scores:

White: = 20 pts.

Red: = 40 pts. Blue: = 60 pts.

5th High Blue = 61 pts. (5th & 4th High Blue are awarded only at County

Fair)

4th

High Blue = 62 pts. 3

rd High Blue = 63 pts.

2nd

High Blue = 65 pts.

1st High Blue = 70 pts.

Reserve Grand = 75 pts. Grand Champ. = 80 pts.

Medals classes add 5 points R-2


December 31, 2005

C) Educational Points:

1. Record Book (required) - total possible pts. - 100

2. Judging (2 required) - Best actual judging class score plus best reason (written or oral) score. Total possible points - 100

3. Best placing score from one of the following.

a. Public Presentation

b. Hippology c. Horse Bowl

Ribbon scores: White - 20 pts. Red - 40 pts. Blue - 60 pts.

4. Educational Poster: Points based on ribbon placing.

Ribbon scores: White - 10 pts. Red - 15 pts. Blue - 20 pts.

There are a possible 380 pts with performance and 280 pts with education, making

performance count towards 58 % and education 42%.

3. Rules: A meeting will be held shortly after County Fair where all State Fair Team

exhibitors will be given a hand-out listing all rules.

4. Events: An exhibitor may also qualify in other areas.

a) Judging - See Judging appendix L

b) Public Presentations - Receive a Blue at County Fair with your Public Presentation and you can take it to State Fair.

c) Horse Bowl- See appendix N

d) Herdsmanship - This will be explained at the State Fair Team meeting. e) Hippology – See appendix N

f) Groom squad – See appendix Q

R-3


December 31, 2005

APPENDIX Z

HORSE DEPARTMENT ANNUAL PROGRAM BUDGET

TABLE OF CONTENTS

Purpose .............................................................................. Z-1

Scope ................................................................................. Z- 1

Principles of Operation ...................................................... Z-1-2 Financial Accounts ............................................................ Z-2-3

Reports ............................................................................... Z-3 Audits ................................................................................ Z-3

Budget Categories ............................................................. Z-4

Budget Sub - Categories .................................................... Z-5

Approved Annual Budget (insert)


December 31, 2005

1. PURPOSE: To manage and support the Horse Department activities and events, an

annual budget must be planned, approved and executed. A well defined budget breakdown will provide the basis for directing and understanding the financial costs and

benefits of Horse Department operation. A documented financial accounting against the

budget will provide both historical program data as well as auditable records of income

and expenses.

2. SCOPE: The budget shall apply to all income received by or for the benefit of the

Horse Department as well as all expenditures, reimbursements or debts incurred by or

for the benefit of the Horse department. The budget shall not apply to individual club activities or Fairs other than where supporting income or expenses are managed by the

Horse Department.

3. PRINCIPLES OF OPERATION:

a. The budget shall be planned by the Horse Board and presented annually to the Horse Department for approval during the January Leader's meeting.

b. The budget shall be broken into sufficient categories for both income and

expenses that understanding of the costs and benefits of Horse department

operation is clear to the membership at large. Subcategories may also be established for the purpose of determining the costs and benefits of individual

events.

c. Special accounts may be established for the separate management of funds

earmarked for specific interests or activities. The treasurer will accomplish selection and management of the fund(s) along with deposits and withdrawals

to the best interest of the Horse Department with oversight by the Horse

Board.

d. All income and expenditures shall be recorded and accounted for against the budget categories and presented in an annual report to the Horse Department

at the January meeting.

e. A Treasurer's report shall be presented as part of the normal business of the

Horse Department meetings and shall include the balance of special accounts and any key items of interest involving income and/or expense.

f. All expenditures shall be documented by receipt and maintained by the

Treasurer as part of the financial books of the Horse Department.

Reimbursement for authorized expense(s) without a valid receipt requires approval by the Horse Board and will be documented and maintained along

with actual receipts.

Z-1


December 31, 2005

3. PRINCIPLES OF OPERATION (cont.)

g. Expenditures may be carried out by the Treasurer up to the approved amount of the categories and the overall total.

1. Expenditures may be carried out up to 10% over any individual category as

long as the overall total approved budget is not exceeded.

2. Approval to change the budget categories and overall total may be accomplished by vote at a regular Horse Dept. meeting.

3. Emergency expenditures may be carried out with approval of the Horse

Board and then ratified at the next regular Horse Dept. meeting.

h. Expenditures shall be managed through a checking account and a check register maintained as part of the financial books of the Horse Dept.

1. A small petty cash fund may be maintained by the Treasurer not to exceed

$100.00, but its use should be minimized. A separate register of income and

expense must be maintained. i. All expenditures, withdrawal and movement of funds in established financial

accounts shall require the application of two signatures. As a minimum, the

Treasurer and the Superintendent shall have signatures registered with the

financial institution(s) holding the account(s). Additional signatures may be registered from the Horse Board or the general membership.

j. The approved budget report shall be provided to all Leaders and appended to

the Leader’s Handbook.

4. FINANCIAL ACCOUNTS

a. General Fund: Regular checking account maintained for the purpose of

managing the normal income and expenses of the Horse Dept. Unless

otherwise directed, all income is entered into the General Fund. b. Scholarship Fund:

1. Special fund maintained in a long term CD.

a. Funds must be used towards the Renee Stark Memorial

Scholarship b. $200.00 shall be budgeted annually towards the scholarship

fund when needed. Money not paid out in scholarships shall be

entered into the fund.

Z-2


December 31, 2005

c. National Competition Fund:

1. Special fund maintained by separate accounting and managed as part of the general fund.

a. Funds must be used as grant(s) toward support of members

selected as participants in National competition. Funds may be

applied to the cost of travel, lodging and meals during the duration of the competition.

b. Income from selected raffles and judging events shall be entered

into the fund.

5. REPORTS:

a. An overall annual approved coming year budget including all income and

expenses by category.

b. An overall annual past year budget report including all income and expenses by category including "actual" vs. "budget".

c. Individual event accounting reports including all income and expenses. As a

minimum, the results of all Horse Dept. shows and Pierce County Fair shall

be reported to the membership.

6. AUDITS:

a. An audit of the financial records of the Horse Dept. shall be conducted as a

minimum, at least once every two years. The audit shall consist of a random

review of the management of the budget against the requirements of this policy. The audit shall review accuracy of accounting as well as compliance to

requirements.

1. The audit shall be accomplished by at least two persons from the general

membership. 2. The audit will document the areas and/or criteria reviewed and any findings

or concerns noted. The audit shall be signed and dated by the auditors and

presented to the Horse Dept. Superintendent.

3. The Superintendent will present the audit to the Horse Board. The Board will review findings, necessary actions taken and documented by written

resolution.

4, The audit package (including written resolutions) will be maintained by the

Treasurer as part of the financial books of the Dept. A copy of the audit package will be provided to the county Extension Office.

5. A report of the audit and results will be provided as part of the Treasure's

report at a regular Horse Dept. meeting.

Z-3


December 31, 2005

7. BUDGET CATEGORIES - All monetary transactions will be entered into

one of the following categories that best fit.

A. Expenses (Money Out)

1. Advertisement: Newspaper ads, flyers

2. Awards: Trophies, Ribbons, Certificates, Plaques, and Record Book Awards.

3. Bank Charges: Account fees, new check charges

4. Clinicians: Instructors for clinics, service fees 5. Decorations: Signs, banners, support items

6. Equipment: Show equipment, office equipment, grounds equipment tools.

7. Event Meals: Leader's Clinic, State Team, Senior Rec., and PC Fair

8. Facility Fees: Arena Fees, Bldg. Fees 9. Grants: Travel expenses, lodging, and meals

10. Grounds Cleanup: Roads, Stalls, and General Area

11. Insurance: Show insurance, clinic insurance

12. Judges: service fees, mileage 13. Library: Videos, Books

14. Permits: Cook shack

15: Postage: mailing costs, Judges packets

16. Printing/Copying: Printed forms, copying, show class sheets, entry forms 17. Provisions/Cook Shack: Food, paper goods, utensils

18. Reimbursable: Leaders handbooks, State Fair Jackets, Videos, deposits.

19. Rentals: Portable stalls, tools, and equipment

20. Scholarships: Renee Stark Memorial 21. Supplies: pads, pencils, pins, paint, clipboards, binders

22. T-Shirts: State Fair

23. Travel: Room, meals, gas

B. Income (Money In)

1. Cook shack: Gross proceeds

2. Donations: Sponsorships

3. Entry Fees: Class fees, Medal fees, Tack Exchange table fees 4. Equipment rental: rent show equipment to clubs

5. Interest: earned from CDs

6. Raffles/Percentages: Fundraisers, General raffles,

7. Reimbursable: Return proceeds from reimbursable expenses. 8. Stall Fees: Rental charge for stall use

Z-4


December 31, 2005

C. BUDGET SUB-CATEGORIES - All monetary transactions will be entered

into one of the following sub-categories that best fit.

(Sub-Categories are events or activities that money is earned from and/or spent

in support of)

SUB-CATEGORIES:

EVENTS:

CASH

CLINICS

DIVISIONS

FAIRS

GENERAL

GROOM SQUAD

HERDSMANSHIP

HIPPOLOGY

HORSE BOWL MEDALS

RECORD BOOKS

WORK PARTIES

SPECIAL FUNDS:

NATIONAL COMP. FUND

NEW STALL FUND

PAC FOREST TRAIL

SENIOR REC.FUND

SCHOLARSHIP FUND

TECHNOLOGY FUND

APRIL FUNDRAISER

COMPETITIVE TRAIL

DRESSAGE

EXECUTIVE COUNCIL

FENCES

GAMING

GREEN HORSE

HARNESS

HORSELESS

JUDGING COMPETITIONS

JUDGING WORKSHOP

LEADERS CLINIC

MARE & FOAL

MINIATURE HORSES

NOVICE

PERFORMANCE

PIRECE COUNTY FAIR

QUALIFYING SHOW (MAY)

QUALIFYING SHOW (JUNE)

QUALIFYING SHOW (JULY)

TACK EXCHANGE Z-5


December 31, 2005

PC 4H Horse Dept Budget Philosophy

The purpose of this document is to outline a Mission Statement or philosophy of

the Pierce County 4H Horse Department Budget. This statement takes into consideration

the Mission Statement of the PC 4H Horse Dept. as shown below and will outline priorities

to be used as a guideline in writing the actual budget and as a check that we are spending

our resources in a way that benefits our youth and our program by following our stated

mission. The Budget for the PC 4H Horse Dept has traditionally been used for income and

expenses of a wide variety of activities and events. The priorities of the budget often

changed with the change of Treasurer or Board members.

PC 4H Horse Dept Mission Statement It is the mission of the Pierce County 4-H Horse Department, through teamwork

and high standards, to assist youth in developing life and leadership skills,

character and values needed to contribute positively to society by providing a well-

rounded horsemanship program.

INCOME

Our principal income comes from two main sources:

Horse Shows

The ChuckWagon

The income for the shows needs to be maintained at a level above expenses,

while holding fees below the „market‟ level in order to make classes affordable for

all 4H members.

The ChuckWagon keeps the prices reasonable, realizing that our primary

customers during the shows are our own members and their families. The prices

will be raised during the Fair to maximize the benefit that can be realized in that

market.

Other income is generally the type of income that is “run through the

books” where the income for an event is the same as the expenses for that event.

EXPENSES

There are many expenses incurred that are part of the basic program for

the PC 4H Horse Dept. Many of these expenses are necessary as part of our events

and program support. After the basic expenses have been budgeted, there may be

alternative income that we choose how to spend, based on our philosophy (1).

Z-6


December 31, 2005

PHILOSOPHY

Education of our members is a primary concern in our program. There are

two kinds of educational opportunities.

The first kind is a Direct Education Opportunity. This includes clinics in the

arena or in the classroom, Judging, Horse Bowl, Hippology, Know Your

Government or other similar activities.

The second kind is Indirect Education Opportunities. They usually happen

during the course of shows and other 4H program activities and may be taught by

example or by attentive Parents or Leaders looking for teaching opportunities.

Direct Educational Opportunities should be supported with our alternative

income. Clinics should be structured so that members pay just enough to cover

most of the cost of the clinic. Horse Dept clinics should not be structured to make a

profit. Provisions should be made to cover the cost of clinics that have more

expenses than income. (2) Members should generally be able to take advantage of

educational activities, regardless of ability to pay.

National Competition is a result of months and usually years of effort. That

type of effort should be rewarded. There is a National Competition Fund. This

fund should be used to help send those who qualify to national competitions based

on the following guidelines.

The Fund should be used to fund no more than 50% of the cost of the event,

depending on other aid given by other sources. (2) The National Competition Fund

has been funded by the users of the fund organizing or doing fundraisers to

replenish at least a portion of the money granted to them. Fundraisers may be done

before or after they return from competition. If a situation comes up that a

member will not be able to go without more financial assistance, the Board may

consider granting them more money with the agreement that they will coordinate

fund raisers to pay it back into the Fund.

Awards are an important way to recognize achievement. We should

continue to fund the quality of Ribbons, Medals and Trophy‟s that our members

are proud to earn to show their achievements.

Judges are a large percentage of the cost of shows. In the past we have

found that hiring qualified judges generally leads to more consistent judging and

higher expectations of our members; more like the judges at State Fair. Hiring

better-qualified judges is more expensive. For example: County Fair currently

pays $1100 for our judges, and we choose to hire good judges that cost

considerably more than that.

Our program is nearly 100% run by volunteers. Having good equipment

makes it easier for the volunteers to do their job and more chance that they will

volunteer again. When funds are available we want to continue to update the

physical items that we use to run our program.

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December 31, 2005

OTHER ITEMS

The ChuckWagon is one of our primary fundraising venues. The Budget for

the Chuckwagon needs to be considered in a way that allows for more or less

volume to adjust for changes in the concession market. (ie; weather or volume of

attendance at shows or Fair)

The Budget for the ChuckWagon is currently submitted on a percentage

basis. This allows the managers of the concession to expand the volume of sales

when the opportunity arises, by using the percentage budget.

The PC 4H Horse Dept Budget may be satisfied by plugging in a „Best

Guess‟ and using those numbers in the dept budget.

There is a Certificate of Deposit maintained and added to every year as a

vehicle to finance the Rene Stark Scholarship. The renewal and deposit of

additional funds should be coordinated with the yearly budget at the January

Leaders Meeting. The scholarship money will generally be deposited in the best CD

available on a yearly basis. The Treasurer may deposit the CD for a different

amount of time if there is a better rate, based on a recommendation. How the CD is

handled is a function of the Treasurer. The Treasurer should inform the Board and

the leaders of changes made.

The purpose of the Scholarship CD is to build it to a point that the

scholarship may be paid out of the dividends earned.

Footnotes

(1) Basic Vs Alternative

Flat Ribbons Rosettes – Medals –

Trophies

Cheap or volunteer judges Qualified Judges equal to

State Fair

(2) Anything that is given without obligation or self-sacrifice is much less

appreciated. When you have to work and sacrifice to get something, then you

take pride in what you have. Scholarships or financial assistance should be

given with this in mind and be sure that we are teaching the right principals

by making sure that the members have done all they can do to contribute.

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December 31, 2005

Documents

APPENDIX N HORSEBOWL AND HIPPOLOGY - Carr … · Carpool arrangements for state competition. ... Kiwanis Project Award for the Horse Project: ... Srs. m) Herdsmanship: A